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10 Methods To Acquire Effective Knowledge

10 Methods To Acquire Effective Knowledge

Knowledge is the basis of everything in existence. Without knowledge nothing would exist as we perceive it to be. It is imperative and indispensable. Knowledge is the building blocks of any foundation. Knowledge is the key to opening doors that would otherwise be locked. Commodities are only sought after due to knowledge and awareness.

1) Research Meticulously

Being immersed in this world of information can be a daunting task to handle and comprehend. Ensuring proper research is completed has been proven to be conducive to fact finding. The truth is what holds value when researching a particular topic. Try your best not to let emotions play a role in how you perceive what’s being explained. The Internet is a wonderful place to start, and it can end there as well. However, the addition of reading books is a surefire methodology to enhancing your research. Having clarity and precision is the difference between gaining knowledge or becoming bamboozled.

2) Read Books

The level of convenience is unmatched when reading a book, whether it is electronic or physical. This process can be done anywhere you decide to go, and has zero limitations. The Internet cannot always be accessed, and cannot be relied upon to broaden your horizons. The information provided in books is direct, as opposed to reading published articles online.

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Reading stimulates the brain to focus solely on each word written down in the text, and expands the lens of imagination. The cognitive function changes direction when reading digitally. Shortcuts are taken, keywords are searched for, and the page disappears once its finished, making it impossible to turn back to the page for a review. That said, this doesn’t mean one method is better than the other. Balance is what matters. Don’t neglect the power of books.

3) Operate Consciously

Many people get caught up in the routine of doing what they need to survive, which can cause their actions to be mechanically inclined. Actions are then executed without thinking, while the procedure can be affected negatively. Sit back, clear your mind, and contemplate deeply on every move you make. Setting yourself into a trap is the most deadly decision you can make. Ameliorating circumstances are part of living a happy life. Remaining consciously aware of your surroundings and environment can prevent horrendous problems from occurring. Understand that your actions affect those who are around you, as well as people you may never meet. Push forward with firmness of purpose and constancy.

4) Develop Good Habits

We are all plagued with having bad habits. They are the flaws we all possess, but don’t settle for letting your bad habits outweigh the good. Every day is new and different; however, there are still responsibilities, duties, and tasks we are held accountable for. We have to do similar things everyday to survive, which are the habits we choose to develop. Replacing bad habits with good habits can take months, and it isn’t an easy feat. When you are locked in on something that isn’t improving your circumstances, it constitutes a bad habit.

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Whatever the habit may be, acknowledge you’re wasting time doing so, and replace it with a passion that will benefit you. These habits can range from something as simple as cooking more, to setting a deadline for a project you’re creating.

5) Harness Productivity

Work ethic goes a long way in this life. There are times for playfulness and relaxation, but you must devote the entirety of your day to the grind. Everyday you must work towards something better. Apart from your job, you must work on something new that will stimulate your mind. There’s always work to be done. It could be working on yourself, helping others, growing a business, finding another job, or even something simple like cleaning and organizing your residence. Boredom is a result of being uninspired and not challenging yourself to become better.

6) Set Obtainable Goals

Create realistic deadlines for the goals you want to accomplish. Don’t fool yourself by trying to complete what you’re working towards too quickly. Moving hastily is a dangerous sojourn to embark on, and it must be regulated. Try to set a date that suits your schedule, and then push it ahead a few days. This way you may be able to complete the goal before the deadline. If you are focused on completing a goal too soon, and don’t meet the deadline, you will only get discouraged and possibly give up. Goals are like anchors; once they are set they will stay in alignment.

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7) Encourage Others

Support people’s visions, and give them positive feedback on what they’re trying to accomplish. Let them know what they’re striving for is larger than them. Show up to their events. Constructive criticism is only warranted if you’re a genuine individual, and should only be expressed if there’s a personal relationship involved in the matter.

8) Believe In Yourself

Having faith in what you do is a tremendously insatiable power. It forces you to grow, helps you love yourself more, and constantly pushes you outside of your comfort zone. Understand the vast reality of what it takes to be what you want to become. If anyone doubts you, don’t bother listening to them, because if you indulge their negativity you’ll waste your time and energy. Definitely take what they say into consideration, but never let it diminish the vision you have been blessed with.

9) Embrace Pain

History has taught us that those who experience the most pain are the successful ones. Nothing will be given to you in this life; pain is an inevitable emotional state. You must learn how to enjoy the shackles of pain, push through it, and see the light at the end of the tunnel. Darkness is only the absence of light. We all have the ability to shed our own light.

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10) Learn From Your Mistakes

Failure is a part of life. Without failure none of us would be able to learn. Your best teacher is the last mistake you made, and nothing can trump the consolidation of experience. Think critically about why you failed at particular actions, then make adjustments, strategize, and try again. The process of learning is a cyclical process like the Earth spinning on its axis.

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Last Updated on September 17, 2019

How to Delegate Work Effectively (Step-By-Step Guide)

How to Delegate Work Effectively (Step-By-Step Guide)

All managers and leaders must master the art of delegation. Understanding how and when to allocate responsibility to others is essential in maintaining a high level of productivity, both on a personal and organizational level. Knowing how to delegate is also essential for an effective leadership.

To learn how to delegate is to build a cohesive and effective team who can meet deadlines. Moreover, knowing when and how to delegate work will reduce your workload, thus improving your wellbeing at work and boosting your job satisfaction. Unfortunately, many leaders are unsure how to delegate properly or are hesitant to do so.

In this guide, you will discover what delegation really entails, how it benefits your team, and how to delegate work effectively.

The Importance of Delegation

An effective leader knows how to delegate. When you delegate some of your work, you free up your time and achieve more on a daily basis. Effective delegation also promotes productivity within a team by drawing on the existing skill set of its members and allowing them to develop new knowledge and competencies along the way. The result is a more flexible team that can share roles when the need arises.[1]

When you are willing to delegate, you are promoting an atmosphere of confidence and trust. Your actions send a clear signal: as a leader, you trust your subordinates to achieve desired outcomes. As a result, they will come to think of you as a likeable and efficient leader who respects their skills and needs.

Delegation isn’t about barking orders and hoping that your staff falls in line. A manager’s job is to get the very best from those under their supervision and in doing so, maximizing productivity and profit.[2]

Here’s an example of bad delegation:

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    Careful delegation helps to identify and capitalize on the unique strengths and weaknesses of the team members. Delegation also boosts employees’ engagement as it proves that the managers are interested in drawing on their talents.[3]

    The Fear of Delegating Tasks

    Delegation boosts productivity, but not all managers are willing or able to delegate.[4] Why? Here’re some common reasons:[5]

    • They may resent the idea that someone else may get the credit for a project.
    • They may be willing to delegate in principle but are afraid their team won’t be able to handle an increased degree of responsibility.
    • They may suspect that their staff is already overworked, and feel reluctant to increase their burden.
    • They may suspect that it’s simpler and quicker just to do a task themselves.
    • They dislike the idea of letting go of tasks they enjoy doing.
    • They fear that if they delegate responsibility, their own manager will conclude that they can’t handle their workload.

    Delegation vs Allocation

    Most people think that delegation and allocation are synonymous, but there is an important distinction to be made between the two.[6]

    When you allocate a task, you are merely instructing a subordinate to carry out a specific action. You tell them what to do, and they do it–it’s that simple. On the other hand, delegation involves transferring some of your own work to another person. They do not just receive a set of instructions. Rather, they are placed in a role that requires that they make decisions and are held accountable for outcomes.[7]

    How to Delegate Work Effectively (A Step-By-Step Guide)

    So what’s the best way to delegate work so you can fight the fear of delegation, build an efficient team and work faster? Here’s a step-by-step guide:

    1. Know When to Delegate

    By understanding how much control you need to maintain over a situation, you can determine the best strategy for empowering workers. There are 7 levels of delegation that offer workers different degrees of responsibility.

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    This brief video explains these levels and offers examples of when it’s appropriate to use each one:

    Delegation occurs along a spectrum. The lowest level of delegation happens when you tell other people what to do. It offers little opportunity for employees to try new approaches. The most empowering form of delegation occurs when you are able to give up most of your control over the project to the employee.

    Knowing how to delegate work helps you understand how to connect people with tasks that make the best use of their talents. When done properly, it ensures that you will get the best end-result.[8]

    When you’re deciding how to delegate work, ask the following questions:

    • Do you have to be in charge of this task, or can someone else pull it off?
    • Does this require your attention to be successful?
    • Will this work help an employee develop their skills?
    • Do you have time to teach someone how to do this job?
    • Do you expect tasks of this nature to recur in the future?

    2. Identify the Best Person for the Job

    You have to pass the torch to the right team member for delegation to work. Your goal is to create a situation in which you, your company, and the employee have a positive experience.

    Think about team members’ skills, willingness to learn, and their working styles and interests. They’ll be able to carry out the work more effectively if they’re capable, coachable, and interested. When possible, give an employee a chance to play to their strengths.

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    Inexperienced workers may need more guidance than seasoned veterans. If you don’t have the time to set the newer employee up for success, it’s not fair to delegate to them.

    You also have to consider how busy your employees are. The last thing you want to do is overwhelm someone by giving them too many responsibilities.

    3. Tell and Sell to Get the Member Buy-In

    After you’ve found the perfect person for the job, you still have to get them to take on the new responsibility. Let them know why you chose them for the job. [9] When you show others that you support their growth, it builds a culture of trust. Employees who see delegated tasks as opportunities are more likely to be invested in the outcome.

    When you’re working with newer employees, express your willingness to provide ongoing support and feedback. For seasoned employees, take their thoughts and experiences into account.

    4. Be Clear and Specific About the Work

    It’s critical to explain to employees why the project is necessary, what you expect of them, and when it’s due.[10] If they know what you expect, they’ll be more likely to deliver.

    By setting clear expectations, you help them plan how to carry out the task. Set up project milestones so that you can check progress without micromanaging. If your employee has trouble meeting a milestone, they still have time to course correct before the final product is due.

    This type of accountability is commonly used in universities. If students only know the due date and basic requirements for completing major research papers, they might put off the work until the eleventh hour. Many programs require students to meet with advisers weekly to get guidance, address structure, and work out kinks in their methods in advance of deadlines. These measures set students up to succeed while giving them the space to produce great work.

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    5. Support Your Employees

    To see the best possible outcomes of delegating, your subordinates need resources and support from you. Connect them with training and materials to develop skillsets they don’t already have.[11] It may take more time up front to make resources available, but you’ll save time by having the work done correctly. For recurring tasks, this training pays off repeatedly.

    Sometimes employees need a help to see what they’re doing well and how they can improve. Giving and receiving feedback is an essential part of delegation. This is also a good way to monitor the delegated tasks as a leader. While you can keep track of the progress of the tasks, you are not micro-managing the employees.

    Throughout the project, periodically ask your employees if they need support or clarification. Make it clear that you trust them to do the work, and you want to create a space for them to ask questions and offer feedback. This feedback will help you refine the way you delegate work.

    6. Show Your Appreciation

    During periodic check-ins, recognize any wins that you’ve seen on the project so far. Acknowledge that your employees are making progress toward the objective. The Progress Principle lays out how important it is to celebrate small wins to keep employees motivated.[12] Workers will be more effective and dedicated if they know that you notice their efforts.

    Recognizing employees when they do well helps them understand the quality of work you expect. It makes them more likely to want to work with you again on future projects.

    Bottom Line

    Now that you know exactly what delegation means and the techniques to delegate work efficiently, you are in a great position to streamline your tasks and drive productivity in your team.

    To delegate is to grant autonomy and authority to someone else, thus lightening your own workload and building a well-rounded, well-utilized team.

    Delegation might seem complicated or scary, but it gets much easier with time. Start small by delegating a couple of decisions to members of your team over the next week or two.

    More About Delegation

    Featured photo credit: Freepik via freepik.com

    Reference

    [1] BOS Staffing: 5 Benefits Of Delegation – Empower Your Team
    [2] Brian Tracy International: How to Delegate The Right Tasks To The Right People: Effective Management Skills For Leadership Success
    [3] MindTools: Successful Delegation: Using The Power Of Other People’s Help
    [4] Fast Company: The Three Most Common Fears About Delegation: Debunked
    [5] Leadership Skills Training: Delegation
    [6] Abhinav Jain: Delegation of work vs Allocation of work
    [7] Anthony Donovan: Management Training: Delegating Effectively
    [8] Management 3.0: Practice: Delegation Board
    [9] Focus: The Creativity and Productivity Blog: A Guide to Delegating Tasks Effectively
    [10] Inc.: 6 Ways to Delegate More Effectively
    [11] The Muse: The 10 Rules of Successful Delegation
    [12] Teresa Amabile and Steven Kramer: The Progress Principle

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