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6 Productivity Tips to Help You with Team Management

6 Productivity Tips to Help You with Team Management

Achieving high team productivity is a dream come true for all team managers out there. Successfully running a productive team is a very challenging task, as working with people can be seriously engaging. However, succeeding in running a team will make everyone happy, the leader, the team members and the company as whole. Remember, the best companies in the world are successful because they are comprised of incredible teams. So, if you are a team leader, these are some of the tips that will help make you and your team more productive.

Work on communication

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    Communication is the most important thing that a team can have. If you don’t establish good communication, many problems may come. There are two different ways to improve communication amongst team members. One is more focused on a personal level, whereas the other is concerned with a professional level.

    Bringing people closer on a personal level is something that can be achieved through team building events such as a dinner, weekend trips or similar types of activities. This will let people know more about each other, which will open more channels of communication. After all, it is much easier to communicate with a person you are familiar with than a stranger who is sitting next to you. On the other hand, it is very important to establish professional communication limits.

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    You do not want to create an atmosphere where people are going to talk about their private lives during work hours, as this is simply a distraction for the whole team. Therefore, it is very important to establish some rules about the things that need to be communicated, the things that your team members should be notified of and many other business-related things. The more both of these communication channels evolve, the better the productivity is going to be.

    Make sure to make breaks

    You are not going to be a better team leader if you simply force your team members to pull more hours of continual work. The fact is that we are all humans and that breaks are necessary if you want to stay focused on work during the period of 8 hours. No matter how good your team is, it is impossible to keep a high level of focus during an 8-hour period. A good idea is to encourage this type of behavior by taking breaks yourself as a team leader.

    This will signal to people that they can rest as well. A period of 15 minutes is the perfect amount of time to relax your brain and let it rest. Making 3 or 4 of these breaks during working hours is the perfect amount of break time to provide to your whole team. This will ensure that they are less bored, less tired and will make them more productive. There is a precise science behind taking breaks, so make sure that you use it to help reduce stress and increase productivity – your team will love it.

    Shape the team members’ mindset

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      Turning your team into a well-oiled machine takes a lot of time and commitment. There is a psychological factor that has to be addressed. It is very important that every team member is aware that they are a part of something bigger, a part of a team, which itself is an integral part of the company. This will engage every team member to give more to the whole team and to the project. Stressing the big picture is very important, as it will get into people’s heads over time.

      What is more important than increased productivity is the fact that when someone is more involved in a task at work, there are much higher chances that a new idea that can take the whole company in a new direction can emerge. You never know how talented and ready to work someone is. So if you want your team to become more innovative, shaping your whole team’s mindset is a key starting point.

      Set realistic goals

      Setting realistic goals is very important because the sense of achievement is one of the things that is going to motivate people further. For example, you should avoid involving your team in projects that take more than 3 months to achieve, or if you have to face them with this sort of obligation, it is necessary to split up the project into smaller and shorter achievements. This will give people a sense of improvement after each completed step, even though the project is much bigger.

      On the other hand, task that take up to a month to complete will provide your team with a great sense of achievement. Small and well-timed wins will take your team much further, so be careful when determining how you are going to schedule tasks.

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      Give credits to team members

      Upon completing any type of task, no matter if the task was successful or not so successful, it is very important to show appreciation for all the people who were involved in the project. This will make each team member feel important and appreciated. If a task is completed without any given credits, the people will feel less motivated to engage more with the upcoming tasks, as they are not going to feel that the energy they invest is being appreciated enough.

      So, no matter how a certain task is performed, it is important to give some sort of pep talk that is going to motivate the people around you. Over a longer period of time, appreciating team members will not only increase productivity, but will also establish a sense of belonging to a family, increased loyalty and trust.

      Make a truly professional environment

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        All of the above things are important to establish, but the foundation on which all of these things should be built is a great working environment. Create a soundproof and isolated environment that is going to enable your teammates to be productive. Additionally, even though it may sound harsh for some people, access to a variety of time-wasting websites and social media networks should be forbidden.

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        These are some of the ways in which people lose precious time, as social media networks take away their focus for extended periods of time. On the other hand, while protecting people from the grasp of the internet it is important to make sure that there are no trespassers in the office. Any type of interruption is very distracting for the whole team, which can significantly reduce the productivity of the whole team.

        These are some tips that will encourage specific behavior and increase the productivity of the people around you. However, it is also important to apply some practical steps, so that people are more time-efficient. If you combine all of these tips, your team is going to feel like one big family, which will help them get the job done efficiently and enthusiastically.

        Featured photo credit: http://startupstockphotos.com/post/94180886521/waterstreet-coffee-bar-on-location-for-a via pexels.com

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        Aleksandar Ilic

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        Last Updated on July 23, 2019

        5 Steps To Move Out Of Stagnancy In Life

        5 Steps To Move Out Of Stagnancy In Life

        In the journey of growth, there are times when we grow and excel. We are endlessly driven and hyped up, motivated to get our goals.

        Then there are times when we stagnate. We feel uninspired and unmotivated. We keep procrastinating on our plans. More often than not, we get out of a rut, only to get back into another one.

        How do you know if you are stagnating? Here are some tell-tale signs:

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        • If you have been experiencing chronic procrastination on your goals
        • If you don’t ever feel like doing anything
        • If you keep turning to sleep, eating, games, mindless activities and entertainment for comfort
        • If you know you should be doing something, but yet you keep avoiding it
        • If you have not achieved anything new or significant now relative to 1 month, 2 months or 3 months ago
        • If you have a deep sense of feeling that you are living under your potential

        When we face stagnation in life, it’s a sign of deeper issues. Stagnation, just like procrastination, is a symptom of a problem. It’s easy to beat ourselves over it, but this approach is not going to help. Here, I will share 5 steps to help you move out of this stagnation. They won’t magically transform your life in 1 night (such changes are never permanent because the foundations are not built), but they will help you get the momentum going and help you get back on track.

        1. Realize You’re Not Alone

        Everyone stagnates at some point or another. You are not alone in this and more importantly, it’s normal. In fact, it’s amazing how many of my clients actually face the same predicament, even though all of them come from different walks of life, are of different ages, and have never crossed paths. Realizing you are not alone in this will make it much easier to deal with this period. By trying to “fight it”, you’re only fighting yourself. Accept this situation, acknowledge it, and tell yourself it’s okay. That way, you can then focus on the constructive steps that will really help you.

        2. Find What Inspires You

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        Stagnation comes because there isn’t anything that excites you enough to take action. If you don’t have a habit of setting goals, and instead just leave yourself to daily mundanes, it’s not surprising you are experiencing stagnation. What do you want to do if there are no limitations? If you can have whatever you want, what will it be? The answers to these questions will provide the fuel that will drive you forward.

        On the other hand, even if you are an experienced goal setter, there are times when the goals you set in the past lose their appeal now. It’s normal and it happens to me too. Sometimes we lose touch with our goals, since we are in a different emotional state compared to when we first set them. Sometimes our priorities change and we no longer want to work on those goals anymore. However, we don’t consciously realize this, and what happens is we procrastinate on our goals until it compounds into a serious problem. If that’s the case for you, it’s time to relook into your goals. There’s no point in pursuing goals that no longer inspire you. Trash away your old goals (or just put them aside) and ask yourself what you really want now. Then go for them.

        3. Give Yourself a Break

        When’s the last time you took a real break for yourself? 3 months? 6 months? 1 year? Never? Perhaps it’s time to take a time-out. Prolonged working can cause someone to become disillusioned as they lose sight of who they are and what they want.

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        Go take some extended leave from work. A few days at bare minimum; a few weeks or months will be great. Some of my ex-colleagues have quit their jobs and took months out to do some self-reflection. Of course, some of us might not have that luxury, so we can stick to a few weeks of leave. Go on a trip elsewhere and get away from your work and your life. Use this chance to get a renewed perspective of life. Think about your life purpose, what you want and what you want to create for your life in the future. These are big questions that require deep thinking over them. It’s not about finding the answers at one go, but about taking the first step to finding the answers.

        4. Shake up Your Routines

        Being in the same environment, doing the same things over and over again and meeting the same people can make us stagnant. This is especially if the people you spend the most time with are stagnant themselves.

        Change things around. Start with simple things, like taking a different route to work and eating something different for breakfast. Have your lunch with different colleagues, colleagues you never talked much with. Work in a different cubicle if your work has free and easy seating. Do something different than your usual for weekday evenings and weekends. Cultivate different habits, like exercising every day, listening to a new series of podcasts every morning to work, reading a book, etc (here’s 6 Proven Ways To Make New Habits Stick). The different contexts will give you different stimulus, which will trigger off different thoughts and actions in you.

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        When I’m in a state of stagnancy, I’ll get a sense of what’s making me stagnate. Sometimes it’s the environment I’m in, sometimes it’s the people I’ve been hanging out with, sometimes it’s my lifestyle. Most of the times it’s a combination of all these. Changing them up helps to stir myself out of the stagnant mode.

        5. Start with a Small Step

        Stagnation also comes from being frozen in fear. Maybe you do want this certain goal, but you aren’t taking action. Are you overwhelmed by the amount of work needed? Are you afraid you will make mistakes? Is the perfectionist in you taking over and paralyzing you?

        Let go of the belief that it has to be perfect. Such a belief is a bane, not a boon. It’s precisely from being open to mistakes and errors that you move forward. Break down what’s before you into very very small steps, then take those small steps, a little step at a time. I had a client who had been stagnating for a long period because he was afraid of failing. He didn’t want to make another move where he would make a mistake. However, not wanting to make a mistake has led him to do absolutely nothing for 2-3 years. On the other hand, by doing just something, you would already be making progress, whether it’s a mistake or not. Even if you make a supposed “mistake”,  you get feedback to do things differently in the next step. That’s something you would never have known if you never made a move.

        More to Help You Stay Motivated

        Here are some resources that will help you break out of your current phase:

        Featured photo credit: Anubhav Saxena via unsplash.com

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