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6 Productivity Tips to Help You with Team Management

6 Productivity Tips to Help You with Team Management

Achieving high team productivity is a dream come true for all team managers out there. Successfully running a productive team is a very challenging task, as working with people can be seriously engaging. However, succeeding in running a team will make everyone happy, the leader, the team members and the company as whole. Remember, the best companies in the world are successful because they are comprised of incredible teams. So, if you are a team leader, these are some of the tips that will help make you and your team more productive.

Work on communication

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    Communication is the most important thing that a team can have. If you don’t establish good communication, many problems may come. There are two different ways to improve communication amongst team members. One is more focused on a personal level, whereas the other is concerned with a professional level.

    Bringing people closer on a personal level is something that can be achieved through team building events such as a dinner, weekend trips or similar types of activities. This will let people know more about each other, which will open more channels of communication. After all, it is much easier to communicate with a person you are familiar with than a stranger who is sitting next to you. On the other hand, it is very important to establish professional communication limits.

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    You do not want to create an atmosphere where people are going to talk about their private lives during work hours, as this is simply a distraction for the whole team. Therefore, it is very important to establish some rules about the things that need to be communicated, the things that your team members should be notified of and many other business-related things. The more both of these communication channels evolve, the better the productivity is going to be.

    Make sure to make breaks

    You are not going to be a better team leader if you simply force your team members to pull more hours of continual work. The fact is that we are all humans and that breaks are necessary if you want to stay focused on work during the period of 8 hours. No matter how good your team is, it is impossible to keep a high level of focus during an 8-hour period. A good idea is to encourage this type of behavior by taking breaks yourself as a team leader.

    This will signal to people that they can rest as well. A period of 15 minutes is the perfect amount of time to relax your brain and let it rest. Making 3 or 4 of these breaks during working hours is the perfect amount of break time to provide to your whole team. This will ensure that they are less bored, less tired and will make them more productive. There is a precise science behind taking breaks, so make sure that you use it to help reduce stress and increase productivity – your team will love it.

    Shape the team members’ mindset

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      Turning your team into a well-oiled machine takes a lot of time and commitment. There is a psychological factor that has to be addressed. It is very important that every team member is aware that they are a part of something bigger, a part of a team, which itself is an integral part of the company. This will engage every team member to give more to the whole team and to the project. Stressing the big picture is very important, as it will get into people’s heads over time.

      What is more important than increased productivity is the fact that when someone is more involved in a task at work, there are much higher chances that a new idea that can take the whole company in a new direction can emerge. You never know how talented and ready to work someone is. So if you want your team to become more innovative, shaping your whole team’s mindset is a key starting point.

      Set realistic goals

      Setting realistic goals is very important because the sense of achievement is one of the things that is going to motivate people further. For example, you should avoid involving your team in projects that take more than 3 months to achieve, or if you have to face them with this sort of obligation, it is necessary to split up the project into smaller and shorter achievements. This will give people a sense of improvement after each completed step, even though the project is much bigger.

      On the other hand, task that take up to a month to complete will provide your team with a great sense of achievement. Small and well-timed wins will take your team much further, so be careful when determining how you are going to schedule tasks.

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      Give credits to team members

      Upon completing any type of task, no matter if the task was successful or not so successful, it is very important to show appreciation for all the people who were involved in the project. This will make each team member feel important and appreciated. If a task is completed without any given credits, the people will feel less motivated to engage more with the upcoming tasks, as they are not going to feel that the energy they invest is being appreciated enough.

      So, no matter how a certain task is performed, it is important to give some sort of pep talk that is going to motivate the people around you. Over a longer period of time, appreciating team members will not only increase productivity, but will also establish a sense of belonging to a family, increased loyalty and trust.

      Make a truly professional environment

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        All of the above things are important to establish, but the foundation on which all of these things should be built is a great working environment. Create a soundproof and isolated environment that is going to enable your teammates to be productive. Additionally, even though it may sound harsh for some people, access to a variety of time-wasting websites and social media networks should be forbidden.

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        These are some of the ways in which people lose precious time, as social media networks take away their focus for extended periods of time. On the other hand, while protecting people from the grasp of the internet it is important to make sure that there are no trespassers in the office. Any type of interruption is very distracting for the whole team, which can significantly reduce the productivity of the whole team.

        These are some tips that will encourage specific behavior and increase the productivity of the people around you. However, it is also important to apply some practical steps, so that people are more time-efficient. If you combine all of these tips, your team is going to feel like one big family, which will help them get the job done efficiently and enthusiastically.

        Featured photo credit: http://startupstockphotos.com/post/94180886521/waterstreet-coffee-bar-on-location-for-a via pexels.com

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        Aleksandar Ilic

        Blogger, Social Media Butterfly, Guitarist

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        Last Updated on September 16, 2019

        How to Stop Procrastinating: 11 Practical Ways for Procrastinators

        How to Stop Procrastinating: 11 Practical Ways for Procrastinators

        You have a deadline looming. However, instead of doing your work, you are fiddling with miscellaneous things like checking email, social media, watching videos, surfing blogs and forums. You know you should be working, but you just don’t feel like doing anything.

        We are all familiar with the procrastination phenomenon. When we procrastinate, we squander away our free time and put off important tasks we should be doing them till it’s too late. And when it is indeed too late, we panic and wish we got started earlier.

        The chronic procrastinators I know have spent years of their life looped in this cycle. Delaying, putting off things, slacking, hiding from work, facing work only when it’s unavoidable, then repeating this loop all over again. It’s a bad habit that eats us away and prevents us from achieving greater results in life.

        Don’t let procrastination take over your life. Here, I will share my personal steps on how to stop procrastinating. These 11 steps will definitely apply to you too:

        1. Break Your Work into Little Steps

        Part of the reason why we procrastinate is because subconsciously, we find the work too overwhelming for us. Break it down into little parts, then focus on one part at the time. If you still procrastinate on the task after breaking it down, then break it down even further. Soon, your task will be so simple that you will be thinking “gee, this is so simple that I might as well just do it now!”.

        For example, I’m currently writing a new book (on How to achieve anything in life). Book writing at its full scale is an enormous project and can be overwhelming. However, when I break it down into phases such as –

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        • (1) Research
        • (2) Deciding the topic
        • (3) Creating the outline
        • (4) Drafting the content
        • (5) Writing Chapters #1 to #10,
        • (6) Revision
        • (7) etc.

        Suddenly it seems very manageable. What I do then is to focus on the immediate phase and get it done to my best ability, without thinking about the other phases. When it’s done, I move on to the next.

        2. Change Your Environment

        Different environments have different impact on our productivity. Look at your work desk and your room. Do they make you want to work or do they make you want to snuggle and sleep? If it’s the latter, you should look into changing your workspace.

        One thing to note is that an environment that makes us feel inspired before may lose its effect after a period of time. If that’s the case, then it’s time to change things around. Refer to Steps #2 and #3 of 13 Strategies To Jumpstart Your Productivity, which talks about revamping your environment and workspace.

        3. Create a Detailed Timeline with Specific Deadlines

        Having just 1 deadline for your work is like an invitation to procrastinate. That’s because we get the impression that we have time and keep pushing everything back, until it’s too late.

        Break down your project (see tip #1), then create an overall timeline with specific deadlines for each small task. This way, you know you have to finish each task by a certain date. Your timelines must be robust, too – i.e. if you don’t finish this by today, it’s going to jeopardize everything else you have planned after that. This way it creates the urgency to act.

        My goals are broken down into monthly, weekly, right down to the daily task lists, and the list is a call to action that I must accomplish this by the specified date, else my goals will be put off.

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        Here’re more tips on setting deadlines: 22 Tips for Effective Deadlines

        4. Eliminate Your Procrastination Pit-Stops

        If you are procrastinating a little too much, maybe that’s because you make it easy to procrastinate.

        Identify your browser bookmarks that take up a lot of your time and shift them into a separate folder that is less accessible. Disable the automatic notification option in your email client. Get rid of the distractions around you.

        I know some people will out of the way and delete or deactivate their facebook accounts. I think it’s a little drastic and extreme as addressing procrastination is more about being conscious of our actions than counteracting via self-binding methods, but if you feel that’s what’s needed, go for it.

        5. Hang out with People Who Inspire You to Take Action

        I’m pretty sure if you spend just 10 minutes talking to Steve Jobs or Bill Gates, you’ll be more inspired to act than if you spent the 10 minutes doing nothing. The people we are with influence our behaviors. Of course spending time with Steve Jobs or Bill Gates every day is probably not a feasible method, but the principle applies — The Hidden Power of Every Single Person Around You

        Identify the people, friends or colleagues who trigger you – most likely the go-getters and hard workers – and hang out with them more often. Soon you will inculcate their drive and spirit too.

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        As a personal development blogger, I “hang out” with inspiring personal development experts by reading their blogs and corresponding with them regularly via email and social media. It’s communication via new media and it works all the same.

        6. Get a Buddy

        Having a companion makes the whole process much more fun. Ideally, your buddy should be someone who has his/her own set of goals. Both of you will hold each other accountable to your goals and plans. While it’s not necessary for both of you to have the same goals, it’ll be even better if that’s the case, so you can learn from each other.

        I have a good friend whom I talk to regularly, and we always ask each other about our goals and progress in achieving those goals. Needless to say, it spurs us to keep taking action.

        7. Tell Others About Your Goals

        This serves the same function as #6, on a larger scale. Tell all your friends, colleagues, acquaintances and family about your projects. Now whenever you see them, they are bound to ask you about your status on those projects.

        For example, sometimes I announce my projects on The Personal Excellence Blog, Twitter and Facebook, and my readers will ask me about them on an ongoing basis. It’s a great way to keep myself accountable to my plans.

        8. Seek out Someone Who Has Already Achieved the Outcome

        What is it you want to accomplish here, and who are the people who have accomplished this already? Go seek them out and connect with them. Seeing living proof that your goals are very well achievable if you take action is one of the best triggers for action.

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        9. Re-Clarify Your Goals

        If you have been procrastinating for an extended period of time, it might reflect a misalignment between what you want and what you are currently doing. Often times, we outgrow our goals as we discover more about ourselves, but we don’t change our goals to reflect that.

        Get away from your work (a short vacation will be good, else just a weekend break or staycation will do too) and take some time to regroup yourself. What exactly do you want to achieve? What should you do to get there? What are the steps to take? Does your current work align with that? If not, what can you do about it?

        10. Stop Over-Complicating Things

        Are you waiting for a perfect time to do this? That maybe now is not the best time because of X, Y, Z reasons? Ditch that thought because there’s never a perfect time. If you keep waiting for one, you are never going to accomplish anything.

        Perfectionism is one of the biggest reasons for procrastination. Read more about why perfectionist tendencies can be a bane than a boon: Why Being A Perfectionist May Not Be So Perfect.

        11. Get a Grip and Just Do It

        At the end, it boils down to taking action. You can do all the strategizing, planning and hypothesizing, but if you don’t take action, nothing’s going to happen. Occasionally, I get readers and clients who keep complaining about their situations but they still refuse to take action at the end of the day.

        Reality check:

        I have never heard anyone procrastinate their way to success before and I doubt it’s going to change in the near future.  Whatever it is you are procrastinating on, if you want to get it done, you need to get a grip on yourself and do it.

        More About Procrastination

        Featured photo credit: Malvestida Magazine via unsplash.com

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