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6 Productivity Tips to Help You with Team Management

6 Productivity Tips to Help You with Team Management

Achieving high team productivity is a dream come true for all team managers out there. Successfully running a productive team is a very challenging task, as working with people can be seriously engaging. However, succeeding in running a team will make everyone happy, the leader, the team members and the company as whole. Remember, the best companies in the world are successful because they are comprised of incredible teams. So, if you are a team leader, these are some of the tips that will help make you and your team more productive.

Work on communication

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    Communication is the most important thing that a team can have. If you don’t establish good communication, many problems may come. There are two different ways to improve communication amongst team members. One is more focused on a personal level, whereas the other is concerned with a professional level.

    Bringing people closer on a personal level is something that can be achieved through team building events such as a dinner, weekend trips or similar types of activities. This will let people know more about each other, which will open more channels of communication. After all, it is much easier to communicate with a person you are familiar with than a stranger who is sitting next to you. On the other hand, it is very important to establish professional communication limits.

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    You do not want to create an atmosphere where people are going to talk about their private lives during work hours, as this is simply a distraction for the whole team. Therefore, it is very important to establish some rules about the things that need to be communicated, the things that your team members should be notified of and many other business-related things. The more both of these communication channels evolve, the better the productivity is going to be.

    Make sure to make breaks

    You are not going to be a better team leader if you simply force your team members to pull more hours of continual work. The fact is that we are all humans and that breaks are necessary if you want to stay focused on work during the period of 8 hours. No matter how good your team is, it is impossible to keep a high level of focus during an 8-hour period. A good idea is to encourage this type of behavior by taking breaks yourself as a team leader.

    This will signal to people that they can rest as well. A period of 15 minutes is the perfect amount of time to relax your brain and let it rest. Making 3 or 4 of these breaks during working hours is the perfect amount of break time to provide to your whole team. This will ensure that they are less bored, less tired and will make them more productive. There is a precise science behind taking breaks, so make sure that you use it to help reduce stress and increase productivity – your team will love it.

    Shape the team members’ mindset

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      Turning your team into a well-oiled machine takes a lot of time and commitment. There is a psychological factor that has to be addressed. It is very important that every team member is aware that they are a part of something bigger, a part of a team, which itself is an integral part of the company. This will engage every team member to give more to the whole team and to the project. Stressing the big picture is very important, as it will get into people’s heads over time.

      What is more important than increased productivity is the fact that when someone is more involved in a task at work, there are much higher chances that a new idea that can take the whole company in a new direction can emerge. You never know how talented and ready to work someone is. So if you want your team to become more innovative, shaping your whole team’s mindset is a key starting point.

      Set realistic goals

      Setting realistic goals is very important because the sense of achievement is one of the things that is going to motivate people further. For example, you should avoid involving your team in projects that take more than 3 months to achieve, or if you have to face them with this sort of obligation, it is necessary to split up the project into smaller and shorter achievements. This will give people a sense of improvement after each completed step, even though the project is much bigger.

      On the other hand, task that take up to a month to complete will provide your team with a great sense of achievement. Small and well-timed wins will take your team much further, so be careful when determining how you are going to schedule tasks.

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      Give credits to team members

      Upon completing any type of task, no matter if the task was successful or not so successful, it is very important to show appreciation for all the people who were involved in the project. This will make each team member feel important and appreciated. If a task is completed without any given credits, the people will feel less motivated to engage more with the upcoming tasks, as they are not going to feel that the energy they invest is being appreciated enough.

      So, no matter how a certain task is performed, it is important to give some sort of pep talk that is going to motivate the people around you. Over a longer period of time, appreciating team members will not only increase productivity, but will also establish a sense of belonging to a family, increased loyalty and trust.

      Make a truly professional environment

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        All of the above things are important to establish, but the foundation on which all of these things should be built is a great working environment. Create a soundproof and isolated environment that is going to enable your teammates to be productive. Additionally, even though it may sound harsh for some people, access to a variety of time-wasting websites and social media networks should be forbidden.

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        These are some of the ways in which people lose precious time, as social media networks take away their focus for extended periods of time. On the other hand, while protecting people from the grasp of the internet it is important to make sure that there are no trespassers in the office. Any type of interruption is very distracting for the whole team, which can significantly reduce the productivity of the whole team.

        These are some tips that will encourage specific behavior and increase the productivity of the people around you. However, it is also important to apply some practical steps, so that people are more time-efficient. If you combine all of these tips, your team is going to feel like one big family, which will help them get the job done efficiently and enthusiastically.

        Featured photo credit: http://startupstockphotos.com/post/94180886521/waterstreet-coffee-bar-on-location-for-a via pexels.com

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        Aleksandar Ilic

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        Last Updated on September 20, 2018

        8 Ways to Train Your Brain to Learn Faster and Remember More

        8 Ways to Train Your Brain to Learn Faster and Remember More

        You go to the gym to train your muscles. You run outside or go for hikes to train your endurance. Or, maybe you do neither of those, but still wish you exercised more.

        Well, here is how to train one of the most important parts of your body: your brain.

        When you train your brain, you will:

        • Avoid embarrassing situations. You remember his face, but what was his name?
        • Be a faster learner in all sorts of different skills. No problem for you to pick up a new language or new management skill.
        • Avoid diseases that hit as you get older. Alzheimer’s will not be affecting you.

        So how to train your brain and improve your cognitive skills?

        1. Work your memory

        Twyla Tharp, a NYC-based renowned choreographer has come up with the following memory workout:

        When she watches one of her performances, she tries to remember the first twelve to fourteen corrections she wants to discuss with her cast without writing them down.

        If you think this is anything less than a feat, then think again. In her book The Creative Habit she says that most people cannot remember more than three.

        The practice of both remembering events or things and then discussing them with others has actually been supported by brain fitness studies.

        Memory activities that engage all levels of brain operation—receiving, remembering and thinking—help to improve the function of the brain.

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        Now, you may not have dancers to correct, but you may be required to give feedback on a presentation, or your friends may ask you what interesting things you saw at the museum. These are great opportunities to practically train your brain by flexing your memory muscles.

        What is the simplest way to help yourself remember what you see? Repetition.

        For example, say you just met someone new:

        “Hi, my name is George”

        Don’t just respond with, “Nice to meet you”. Instead, say, “Nice to meet you George.”

        Got it? Good.

        2. Do something different repeatedly

        By actually doing something new over and over again, your brain wires new pathways that help you do this new thing better and faster.

        Think back to when you were three years old. You surely were strong enough to hold a knife and a fork just fine. Yet, when you were eating all by yourself, you were creating a mess.

        It was not a matter of strength, you see. It was a matter of cultivating more and better neural pathways that would help you eat by yourself just like an adult does.

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        And guess what? With enough repetition you made that happen!

        But how does this apply to your life right now?

        Say you are a procrastinator. The more you don’t procrastinate, the more you teach your brain not to wait for the last minute to make things happen.

        Now, you might be thinking “Duh, if only not procrastinating could be that easy!”

        Well, it can be. By doing something really small, that you wouldn’t normally do, but is in the direction of getting that task done, you will start creating those new precious neural pathways.

        So if you have been postponing organizing your desk, just take one paper and put in its right place. Or, you can go even smaller. Look at one piece of paper and decide where to put it: Trash? Right cabinet? Another room? Give it to someone?

        You don’t actually need to clean up that paper; you only need to decide what you need to do with it.

        That’s how small you can start. And yet, those neural pathways are still being built. Gradually, you will transform yourself from a procrastinator to an in-the-moment action taker.

        3. Learn something new

        It might sound obvious, but the more you use your brain, the better its going to perform for you.

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        For example, learning a new instrument improves your skill of translating something you see (sheet music) to something you actually do (playing the instrument).

        Learning a new language exposes your brain to a different way of thinking, a different way of expressing yourself.

        You can even literally take it a step further, and learn how to dance. Studies indicate that learning to dance helps seniors avoid Alzheimer’s. Not bad, huh?

        4. Follow a brain training program

        The Internet world can help you improve your brain function while lazily sitting on your couch. A clinically proven program like BrainHQ can help you improve your memory, or think faster, by just following their brain training exercises.

        5. Work your body

        You knew this one was coming didn’t you? Yes indeed, exercise does not just work your body; it also improves the fitness of your brain.

        Even briefly exercising for 20 minutes facilitates information processing and memory functions. But it’s not just that–exercise actually helps your brain create those new neural connections faster. You will learn faster, your alertness level will increase, and you get all that by moving your body.

        Now, if you are not already a regular exerciser, and already feel guilty that you are not helping your brain by exercising more, try a brain training exercise program like Exercise Bliss.

        Remember, just like we discussed in #2, by training your brain to do something new repeatedly, you are actually changing yourself permanently.

        6. Spend time with your loved ones

        If you want optimal cognitive abilities, then you’ve got to have meaningful relationships in your life.  Talking with others and engaging with your loved ones helps you think more clearly, and it can also lift your mood.

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        If you are an extrovert, this holds even more weight for you. At a class at Stanford University, I learned that extroverts actually use talking to other people as a way to understand and process their own thoughts.

        I remember that the teacher told us that after a personality test said she was an extrovert, she was surprised. She had always thought of herself as an introvert. But then, she realized how much talking to others helped her frame her own thoughts, so she accepted her new-found status as an extrovert.

        7. Avoid crossword puzzles

        Many of us, when we think of brain fitness, think of crossword puzzles. And it’s true–crossword puzzles do improve our fluency, yet studies show they are not enough by themselves.

        Are they fun? Yes. Do they sharpen your brain? Not really.

        Of course, if you are doing this for fun, then by all means go ahead. If you are doing it for brain fitness, then you might want to choose another activity

        8. Eat right – and make sure dark chocolate is included

        Foods like fish, fruits, and vegetables help your brain perform optimally. Yet, you might not know that dark chocolate gives your brain a good boost as well.

        When you eat chocolate, your brain produces dopamine. And dopamine helps you learn faster and remember better. Not to mention, chocolate contains flavonols, antioxidants, which also improve your brain functions.

        So next time you have something difficult to do, make sure you grab a bite or two of dark chocolate!

        The bottom line

        Now that you know how to train your brain, it’s actually time to start doing.

        Don’t just consume this content and then go on with your life as if nothing has changed. Put this knowledge into action and become smarter than ever!

        Featured photo credit: Unsplash via unsplash.com

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