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6 Productivity Tips to Help You with Team Management

6 Productivity Tips to Help You with Team Management

Achieving high team productivity is a dream come true for all team managers out there. Successfully running a productive team is a very challenging task, as working with people can be seriously engaging. However, succeeding in running a team will make everyone happy, the leader, the team members and the company as whole. Remember, the best companies in the world are successful because they are comprised of incredible teams. So, if you are a team leader, these are some of the tips that will help make you and your team more productive.

Work on communication

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    Communication is the most important thing that a team can have. If you don’t establish good communication, many problems may come. There are two different ways to improve communication amongst team members. One is more focused on a personal level, whereas the other is concerned with a professional level.

    Bringing people closer on a personal level is something that can be achieved through team building events such as a dinner, weekend trips or similar types of activities. This will let people know more about each other, which will open more channels of communication. After all, it is much easier to communicate with a person you are familiar with than a stranger who is sitting next to you. On the other hand, it is very important to establish professional communication limits.

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    You do not want to create an atmosphere where people are going to talk about their private lives during work hours, as this is simply a distraction for the whole team. Therefore, it is very important to establish some rules about the things that need to be communicated, the things that your team members should be notified of and many other business-related things. The more both of these communication channels evolve, the better the productivity is going to be.

    Make sure to make breaks

    You are not going to be a better team leader if you simply force your team members to pull more hours of continual work. The fact is that we are all humans and that breaks are necessary if you want to stay focused on work during the period of 8 hours. No matter how good your team is, it is impossible to keep a high level of focus during an 8-hour period. A good idea is to encourage this type of behavior by taking breaks yourself as a team leader.

    This will signal to people that they can rest as well. A period of 15 minutes is the perfect amount of time to relax your brain and let it rest. Making 3 or 4 of these breaks during working hours is the perfect amount of break time to provide to your whole team. This will ensure that they are less bored, less tired and will make them more productive. There is a precise science behind taking breaks, so make sure that you use it to help reduce stress and increase productivity – your team will love it.

    Shape the team members’ mindset

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      Turning your team into a well-oiled machine takes a lot of time and commitment. There is a psychological factor that has to be addressed. It is very important that every team member is aware that they are a part of something bigger, a part of a team, which itself is an integral part of the company. This will engage every team member to give more to the whole team and to the project. Stressing the big picture is very important, as it will get into people’s heads over time.

      What is more important than increased productivity is the fact that when someone is more involved in a task at work, there are much higher chances that a new idea that can take the whole company in a new direction can emerge. You never know how talented and ready to work someone is. So if you want your team to become more innovative, shaping your whole team’s mindset is a key starting point.

      Set realistic goals

      Setting realistic goals is very important because the sense of achievement is one of the things that is going to motivate people further. For example, you should avoid involving your team in projects that take more than 3 months to achieve, or if you have to face them with this sort of obligation, it is necessary to split up the project into smaller and shorter achievements. This will give people a sense of improvement after each completed step, even though the project is much bigger.

      On the other hand, task that take up to a month to complete will provide your team with a great sense of achievement. Small and well-timed wins will take your team much further, so be careful when determining how you are going to schedule tasks.

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      Give credits to team members

      Upon completing any type of task, no matter if the task was successful or not so successful, it is very important to show appreciation for all the people who were involved in the project. This will make each team member feel important and appreciated. If a task is completed without any given credits, the people will feel less motivated to engage more with the upcoming tasks, as they are not going to feel that the energy they invest is being appreciated enough.

      So, no matter how a certain task is performed, it is important to give some sort of pep talk that is going to motivate the people around you. Over a longer period of time, appreciating team members will not only increase productivity, but will also establish a sense of belonging to a family, increased loyalty and trust.

      Make a truly professional environment

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        All of the above things are important to establish, but the foundation on which all of these things should be built is a great working environment. Create a soundproof and isolated environment that is going to enable your teammates to be productive. Additionally, even though it may sound harsh for some people, access to a variety of time-wasting websites and social media networks should be forbidden.

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        These are some of the ways in which people lose precious time, as social media networks take away their focus for extended periods of time. On the other hand, while protecting people from the grasp of the internet it is important to make sure that there are no trespassers in the office. Any type of interruption is very distracting for the whole team, which can significantly reduce the productivity of the whole team.

        These are some tips that will encourage specific behavior and increase the productivity of the people around you. However, it is also important to apply some practical steps, so that people are more time-efficient. If you combine all of these tips, your team is going to feel like one big family, which will help them get the job done efficiently and enthusiastically.

        Featured photo credit: http://startupstockphotos.com/post/94180886521/waterstreet-coffee-bar-on-location-for-a via pexels.com

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        Aleksandar Ilic

        Blogger, Social Media Butterfly, Guitarist

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        Last Updated on March 23, 2021

        Manage Your Energy so You Can Manage Your Time

        Manage Your Energy so You Can Manage Your Time

        One of the greatest ironies of this age is that while various gadgets like smartphones and netbooks allow you to multitask, it seems that you never manage to get things done. You are caught in the busyness trap. There’s just too much work to do in one day that sometimes you end up exhausted with half-finished tasks.

        The problem lies in how to keep our energy level high to ensure that you finish at least one of your most important tasks for the day. There’s just not enough hours in a day and it’s not possible to be productive the whole time.

        You need more than time management. You need energy management

        1. Dispel the idea that you need to be a “morning person” to be productive

        How many times have you heard (or read) this advice – wake up early so that you can do all the tasks at hand. There’s nothing wrong with that advice. It’s actually reeks of good common sense – start early, finish early. The thing is that technique alone won’t work with everyone. Especially not with people who are not morning larks.

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        I should know because I was once deluded with the idea that I will be more productive if I get out of bed by 6 a.m. Like most of you Lifehackers, I’m always on the lookout for productivity hacks because I have a lot of things in my plate. I’m working full time as an editor for a news agency, while at the same time tending to my side business as a content marketing strategist. I’m also a travel blogger and oh yeah, I forgot, I also have a life.

        I read a lot of productivity books and blogs looking for ways to make the most of my 24 hours. Most stories on productivity stress waking up early. So I did – and I was a major failure in that department – both in waking up early and finishing early.

        2. Determine your “peak hours”

        Energy management begins with looking for your most productive hours in a day. Getting attuned to your body clock won’t happen instantly but there’s a way around it.

        Monitor your working habits for one week and list down the time when you managed to do the most work. Take note also of what you feel during those hours – do you feel energized or lethargic? Monitor this and you will find a pattern later on.

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        My experiment with being a morning lark proved that ignoring my body clock and just doing it by disciplining myself to wake up before 8 a.m. will push me to be more productive. I thought that by writing blog posts and other reports in the morning that I would be finished by noon and use my lunch break for a quick gym session. That never happened. I was sleepy, distracted and couldn’t write jack before 10 a.m.

        In fact that was one experiment that I shouldn’t have tried because I should know better. After all, I’ve been writing for a living for the last 15 years, and I have observed time and again that I write more –and better – in the afternoon and in evenings after supper. I’m a night owl. I might as well, accept it and work around it.

        Just recently, I was so fired up by a certain idea that – even if I’m back home tired from work – I took out my netbook, wrote and published a 600-word blog post by 11 p.m. This is a bit extreme and one of my rare outbursts of energy, but it works for me.

        3. Block those high-energy hours

        Once you have a sense of that high-energy time, you can then mold your schedule so that your other less important tasks will be scheduled either before or after this designated productive time.

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        Block them out in your calendar and use the high-energy hours for your high priority tasks – especially those that require more of your mental energy and focus. You also need to use these hours to any task that will bring you closer to you life’s goal.

        If you are a morning person, you might want to schedule most business meetings before lunch time as it’s important to keep your mind sharp and focused. But nothing is set in stone. Sometimes you have to sacrifice those productive hours to attend to other personal stuff – like if you or your family members are sick or if you have to attend your son’s graduation.

        That said, just remember to keep those productive times on your calendar. You may allow for some exemptions but stick to that schedule as much as possible.

        There’s no right or wrong way of using this energy management technique because everything depends on your own personal circumstances. What you need to remember is that you have to accept what works for you – and not what other productivity gurus say you should do.

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        Understanding your own body clock is the key to time management. Without it, you end up exhausted chasing a never-ending cycle of tasks and frustrations.

        Featured photo credit: Collin Hardy via unsplash.com

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