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6 Productivity Tips to Help You with Team Management

6 Productivity Tips to Help You with Team Management

Achieving high team productivity is a dream come true for all team managers out there. Successfully running a productive team is a very challenging task, as working with people can be seriously engaging. However, succeeding in running a team will make everyone happy, the leader, the team members and the company as whole. Remember, the best companies in the world are successful because they are comprised of incredible teams. So, if you are a team leader, these are some of the tips that will help make you and your team more productive.

Work on communication

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    Communication is the most important thing that a team can have. If you don’t establish good communication, many problems may come. There are two different ways to improve communication amongst team members. One is more focused on a personal level, whereas the other is concerned with a professional level.

    Bringing people closer on a personal level is something that can be achieved through team building events such as a dinner, weekend trips or similar types of activities. This will let people know more about each other, which will open more channels of communication. After all, it is much easier to communicate with a person you are familiar with than a stranger who is sitting next to you. On the other hand, it is very important to establish professional communication limits.

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    You do not want to create an atmosphere where people are going to talk about their private lives during work hours, as this is simply a distraction for the whole team. Therefore, it is very important to establish some rules about the things that need to be communicated, the things that your team members should be notified of and many other business-related things. The more both of these communication channels evolve, the better the productivity is going to be.

    Make sure to make breaks

    You are not going to be a better team leader if you simply force your team members to pull more hours of continual work. The fact is that we are all humans and that breaks are necessary if you want to stay focused on work during the period of 8 hours. No matter how good your team is, it is impossible to keep a high level of focus during an 8-hour period. A good idea is to encourage this type of behavior by taking breaks yourself as a team leader.

    This will signal to people that they can rest as well. A period of 15 minutes is the perfect amount of time to relax your brain and let it rest. Making 3 or 4 of these breaks during working hours is the perfect amount of break time to provide to your whole team. This will ensure that they are less bored, less tired and will make them more productive. There is a precise science behind taking breaks, so make sure that you use it to help reduce stress and increase productivity – your team will love it.

    Shape the team members’ mindset

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      Turning your team into a well-oiled machine takes a lot of time and commitment. There is a psychological factor that has to be addressed. It is very important that every team member is aware that they are a part of something bigger, a part of a team, which itself is an integral part of the company. This will engage every team member to give more to the whole team and to the project. Stressing the big picture is very important, as it will get into people’s heads over time.

      What is more important than increased productivity is the fact that when someone is more involved in a task at work, there are much higher chances that a new idea that can take the whole company in a new direction can emerge. You never know how talented and ready to work someone is. So if you want your team to become more innovative, shaping your whole team’s mindset is a key starting point.

      Set realistic goals

      Setting realistic goals is very important because the sense of achievement is one of the things that is going to motivate people further. For example, you should avoid involving your team in projects that take more than 3 months to achieve, or if you have to face them with this sort of obligation, it is necessary to split up the project into smaller and shorter achievements. This will give people a sense of improvement after each completed step, even though the project is much bigger.

      On the other hand, task that take up to a month to complete will provide your team with a great sense of achievement. Small and well-timed wins will take your team much further, so be careful when determining how you are going to schedule tasks.

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      Give credits to team members

      Upon completing any type of task, no matter if the task was successful or not so successful, it is very important to show appreciation for all the people who were involved in the project. This will make each team member feel important and appreciated. If a task is completed without any given credits, the people will feel less motivated to engage more with the upcoming tasks, as they are not going to feel that the energy they invest is being appreciated enough.

      So, no matter how a certain task is performed, it is important to give some sort of pep talk that is going to motivate the people around you. Over a longer period of time, appreciating team members will not only increase productivity, but will also establish a sense of belonging to a family, increased loyalty and trust.

      Make a truly professional environment

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        All of the above things are important to establish, but the foundation on which all of these things should be built is a great working environment. Create a soundproof and isolated environment that is going to enable your teammates to be productive. Additionally, even though it may sound harsh for some people, access to a variety of time-wasting websites and social media networks should be forbidden.

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        These are some of the ways in which people lose precious time, as social media networks take away their focus for extended periods of time. On the other hand, while protecting people from the grasp of the internet it is important to make sure that there are no trespassers in the office. Any type of interruption is very distracting for the whole team, which can significantly reduce the productivity of the whole team.

        These are some tips that will encourage specific behavior and increase the productivity of the people around you. However, it is also important to apply some practical steps, so that people are more time-efficient. If you combine all of these tips, your team is going to feel like one big family, which will help them get the job done efficiently and enthusiastically.

        Featured photo credit: http://startupstockphotos.com/post/94180886521/waterstreet-coffee-bar-on-location-for-a via pexels.com

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        Aleksandar Ilic

        Blogger, Social Media Butterfly, Guitarist

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        Last Updated on September 24, 2020

        17 Ways Learn New Skills Faster and Enjoy the Process

        17 Ways Learn New Skills Faster and Enjoy the Process

        In the movie The Matrix, everyone was intrigued with the ability that Neo and his friends possessed to learn new skills in a matter of seconds. With the incredible rise in technology today, the rapid learning in the movie is becoming much more of a reality than you realize.

        The current generation has access to more knowledge and information than any before it. Through the internet, we are able to access all sorts of knowledge to answer almost every conceivable question. To become smarter, it’s more about the ability to learn faster, rather than being a natural born genius.

        Here are 17 ways to kickstart your Matrix-style learning experience in a short amount of time.

        1. Deconstruct and Reverse Engineer

        Break down the skill that you want to learn into little pieces and learn techniques to master an isolated portion. The small pieces will come together to make up the whole skill.

        For example, when you’re learning to play the guitar, learn how to press down a chord pattern with your fingers first without even trying to strum the chord. Once you are able to change between a couple of chord patterns, then add the strumming.

        2. Use the Pareto Principle

        Use the Pareto Principle, which is also known as the 80 20 rule. Identify the 20% of the work that will give you 80% of the results. Find out more about the 80 20 rule here: What Is the 80 20 Rule (And How to Use It to Boost Productivity)

        Take learning a new language for example. It does not take long to realize that some words pop up over and over again as you’re learning. You can do a quick search for “most commonly used French words,” for example, and begin to learn them first before adding on the rest.

        3. Make Stakes

        Establish some sort of punishment for not learning the skill that you are seeking. There are sites available that allow you to make a donation toward a charity you absolutely hate if you do not meet your goals. Or you can place a bet with a friend to light that fire under you.

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        However, keep in mind that several studies have shown that rewards tend to be more motivating than punishment[1].

        4. Record Yourself

        Seeing yourself on video is a great way to learn from your mistakes and identify areas that you need to improve. This is very effective for any musicians, actors, speakers, performers, and dancers.

        5. Join a Group

        There are huge benefits to learning in a group. Not only are you able to learn from others but you’ll be encouraged to make progress together. Whether it’s a chess club, a mastermind group, or an online meet-up group, get connected with other like-minded individuals.

        6. Time Travel

        Visit the library. Although everything is moving more and more online, there are still such things called libraries.

        Whether it’s a municipal library or your university library, you will be amazed at some of the books available there that are not accessible online. Specifically, look for the hidden treasures and wisdom contained in the really old books.

        7. Be a Chameleon

        When you want to learn new skills, imitate your biggest idol. Watch a video and learn from seeing someone else do it. Participate in mimicry and copy what you see.

        Studies have shown that, apart from learning,[2]

        “Mimicry is an effective tool not only to create ties and social relationships, but also for maintaining them.”

        Visual learning is a great way to speed up the learning process. YouTube has thousands of videos on almost every topic available.

        8. Focus

        Follow one course until success! It’s easy to get distracted, to throw in the towel, or to become interested in the next great thing and ditch what you initially set out to do.

        Ditch the whole idea of multitasking, as it has been shown to be detrimental and unproductive Simply focus on the one new skill at hand until you get it done.

        9. Visualize

        The mind has great difficulty distinguishing between what is real and what is imagined. That is why athletes practice mentally seeing their success before attempting the real thing[3].

        Visualize yourself achieving your new skill and each step that you need to make to see results. This is an important skill to help when you’re learning the basics or breaking a bad habit.

        Take a look at this article to learn how to do so: How to Become a Person Who Can Visualize Results

        10. Find a Mentor

        Success leaves clues. The best short cut to become an expert is to find an expert and not have to make the mistakes that they have made.

        Finding out what NOT to do from the expert will fast-track your learning when you want to learn new skills. It is a huge win to have them personally walk you through what needs to be done. Reach out and send an email to them.

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        If you need help learning how to find a mentor, check out this article.

        11. Sleep on It

        Practice your new skill within four hours of going to sleep.

        Josh Kaufman, author of The Personal MBA, is a noted rapid learning expert. He says that any practice done within this time frame causes your brain to embed the learning more rapidly into its neural pathways. Your memory and motor-mechanics are ingrained at a quicker level.

        12. Use the 20-Hour Rule

        Along with that tip, Kaufman also suggests 20 as the magic number of hours to dedicate to learning the new skill.

        His reasoning is that everyone will hit a wall early on in the rapid learning stage and that “pre-committing” to 20 hours is a sure-fire way to push through that wall and acquire your new skill.[4]

        Check out his video to find out more:

        13. Learn by Doing

        It’s easy to get caught up in reading and gathering information on how to learn new skills and never actually get around to doing those skills. The best way to learn is to do.

        Regardless of how unprepared you feel, make sure you are physically engaged continuously. Keep alternating between research and practice.

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        14. Complete Short Sprints

        Rather than to force yourself into enduring hours upon hours of dedication, work in short sprints of about 20-30 minutes, then get up and stretch or take a short walk. Your brain’s attention span works best with short breaks, so be sure to give it the little rest it needs.

        One study found that, between two groups of students, the students who took two short breaks when studying actually performed better than those who didn’t take breaks[5].

        15. Ditch the Distractions

        Make sure the environment you are in is perfect for your rapid-learning progress. That means ditching any social media, and the temptation to check any email. As the saying goes, “Out of sight, out of mind.”

        Before you sit down to learn new skills, make sure that potential distractions are far from sight.

        16. Use Nootropics

        Otherwise known as brain enhancers, these cognitive boosters are available in natural herbal forms and in supplements.

        Many students will swear by the increased focus that nootropics will provide[6], particularly as they get set for some serious cramming. Natural herbal nootropics have been used for thousands of years in Ayurvedic traditions to improve the mind and learning.

        Find out more about brain supplements in this article.

        17. Celebrate

        For every single small win that you experience during the learning process, be sure to celebrate. Your brain will release endorphins and serotonin as you raise your hands in victory and pump your fits. Have a piece of chocolate and give yourself a pat on the back. This positive reinforcement will help you keep pushing forward as you learn new skills.

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        The Bottom Line

        Learning a new skill should be exciting and fun. Whether you use online courses, real world experience, YouTube videos, or free online resources, take time to learn in the long term. Keep picturing the joy of reaching the end goal and being a better version of yourself as continual motivation.

        More Tips on How to Learn New Skills

        Featured photo credit: Elijah M. Henderson via unsplash.com

        Reference

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