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How Boring Music, Burner Email Addresses, and a Smartphone Timer Increased My Work Productivity

How Boring Music, Burner Email Addresses, and a Smartphone Timer Increased My Work Productivity

As a freelance consultant, I live and die by the clock.

The more focused time I can spend doing client work, the better results I can drive, the happier my clients are, and the greater my ability to feed my children.

For this reason, work productivity is very important to me. I can’t afford to waste time. When I’m in “work mode,” I need to stay in flow as much as possible. Distractions like phone calls, text notifications, and email alerts are the bane of my existence.

What makes this more challenging is that I’m a control freak with attention deficit issues. So every time my phone buzzes or a new email comes in, I feel an overwhelming pull to deal with it immediately. Texts need to be answered, emails must be responded to, and friends need to be acknowledged. Welcome to 2016!

I know how important it is to stay productive, but I still struggle with it. So I’m always on the lookout for new tips and tricks to help me manage distraction and stay in flow. The good news is that over the last couple of months I’ve picked up three new habits that have made me happier and more productive at work. Here they are, along with step-by-step instructions for how I pulled them off.

1. Remove Non-Critical Emails From Your Inbox

I unsubscribe from emails I don’t want. I want those emails out of my life completely. The real issue is email that is not critical but still necessary — or at least desirable. Here are a few examples:

  • Emails from my bank (“Your deposit has been accepted”)
  • Notifications from social media platforms (“Dave just posted a picture of you”)
  • Email newsletters (“New post about Instagram’s newsfeed changes”)
  • Online service (“Here’s your monthly invoice”)

I need to receive these emails. The problem is that when they come in, I feel a pull to read them and deal with them right away. I just don’t need to. They become a massive distraction. If you have the same problem, then I’d recommend signing up for Throttle, a service that allows you to sign up for anything online without using your email address. It gets the less important stuff out of your inbox.

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Step 1 – Sign up for Throttle. It’s free.

Throttle_— Stop_Giving_Out_Your_Email_Address

    Step 2 – Go back and “throttle” non-critical but necessary emails. This can take a little time, but you only have to do it once. Throttle has also set up a tips section with links that help you do this with common accounts like Twitter, LinkedIn, and Groupon.

    Throttle_Update Common Accounts

      Step 3 – Start “throttling” new stuff that you sign up for. If you’ve completed step 1, then you should have installed a browser extension during onboarding (I use Chrome). Whenever you sign up for a new account, service, or newsletter, just click the Throttle icon in the email field, or right-click and select “Authorize with Throttle”.

      Authorize_With_Throttle

        Voila! You’ve now removed unnecessary emails from your inbox and put them into a daily digest that you can read at your leisure for free. You’re also more safe and secure — but more on that in another post.

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        2. Use Instrumental Music to Get in Flow

        I work in an open office with no walls or cubicles. I love the open feel, but noise distraction is a big problem. I’m not alone either. According to Fast Company, noise is the number one complaint about open workspaces.

        However, wearing a pair of headphones can eliminate that noise, and listening to background music while you work has the added benefit of increasing your attention rate.

        I heard this advice enough that I finally went looking for some good “work music.” I discovered “Focus” playlists on Spotify and my life will never be the same. Here’s a short guide on how to set them up.

        Step 1 – Sign up for Spotify. Don’t worry. They have a free version.

        Spotify_Web_Player

          Step 2 – Once you’re in, select “Genres & Moods”.

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          Genres and Moods

            Step 3 – Scroll down until you see the category called “Focus.” Its icon is a Pixar-like lamp. Select it.

            Focus Playlists

              Step 4 – Pick a channel that is to your liking — just make sure it’s instrumental (you can tell that from the channel notes). My personal favorites are Peaceful Piano, Intense Studying, and Instrumental Study.

              PRO TIP: Most hardcore productivity-ists say that you will be most productive if you listen to the same instrumental song on a loop. Try it!

              3. Take Frequent 5-minute Breaks on a Clock

              As productive as you can be with the two hacks above, your body and (especially) your brain must have some time to rest. As you’d expect, there’s plenty of science to back this up.

              Even though mental breaks are important throughout the day, there will always be times that you are in flow and want to stay there.

              Here’s what I do to both add breaks to my schedule and stay productive.

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              Step 1 – Set a 2-hour timer on your phone

              2-hour Timer-01

                Step 2 – When the timer goes off, reset it, then get up and take a break. Get a drink of water, stare out the window, or walk around the block. Do anything but think about work. Give your brain 5-10 minutes of rest.

                Mental Break

                  If you’re feeling engaged and energized when the timer sounds, then cancel it and keep working.

                  The goal is to have a system that gets you moving around and taking breaks occasionally so that you can stay in a flow state as much as possible. If you’re already there, then keep at it for a while. Just don’t forget to check back in 30 minutes or so.

                  These three hacks have made my life as a freelance consultant much more productive and enjoyable. If you decide to try one of these (or have other ideas), then drop me a comment below and let me know!

                  Featured photo credit: https://www.pexels.com/ via pexels.com

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                  How Boring Music, Burner Email Addresses, and a Smartphone Timer Increased My Work Productivity

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                  Last Updated on January 21, 2020

                  What Is Creativity? We All Have It, and Need It

                  What Is Creativity? We All Have It, and Need It

                  Do you think of yourself as a creative person? Do you play the drums or do watercolor paintings? Perhaps compose songs or direct plays? Can you even relate to any of these so called ‘creative’ experiences? Growing up, did you ever have that ‘artistic’ sibling or friend who excelled in drawing, playing instruments or literature? And you maybe wondered why you can’t even compose a birthday card greeting–or that drawing stick figures is the furthest you’ll ever get to drawing a family portrait. Many people have this common assumption that creativity is an inborn talent; only a special group of people are inherently creative, and everyone else just unfortunately does not have that special ability. You either have that creative flair or instinct, or you don’t. But, this is far from the truth! So what is creativity?

                  Can I Be Creative?

                  The fact is, that everyone has an innate creative ability. Despite what most people may think, creativity is a skill that everyone can learn and hone on. It’s a skill with huge leverage that allows you to generate enormous amounts of value from relatively little input. How is that so? You’ll have to start by expanding your definition of creativity. Ironically, you have to be creative and ‘think out of the box’ with the definition! Creativity at its heart, is being able to see things in a way that others cannot. It’s a skill that helps you find new perspectives to create new possibilities and solutions to different problems. So, if you encounter different challenges and problems that need solving on a regular basis, then creativity is an invaluable skill to have.Let’s say, for example, that you work in sales. Having creativity will help you to look for new ways to approach and reach out to potential customers. Or perhaps you’re a teacher. In this role you have to constantly look for new ways to deliver your message and educate your students.

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                  How Creativity Works

                  Let me break another misconception about creativity, which is that it’s only used to create completely “new” or “original” things. Again, this is far from the truth. Because nothing is ever completely new or original. Everything, including works of art, doesn’t come from nothing. Everything derives from some sort of inspiration. That means that creativity works by connecting things together in order to derive new meaning or value.From this perspective, you can see a lot of creativity in action. In technology, Apple combines traditional computers with design and aesthetics to create new ways to use digital products. In music, a musician may be inspired by various styles of music, instruments and rhythms to create an entirely new type of song. All of these examples are about connecting different ideas, finding common ground amongst the differences, and creating a completely new idea out of them.

                  What Really Is Creativity?

                  Creativity Needs an Intention

                  Another misconception about the creative process is that you can just be in a general “creative” state. Real creativity isn’t about coming up with “eureka!” moments for random ideas. Instead, to be truly creative, you need to have a direction. You have to ask yourself this question: “What problem am I trying to solve?” Only by knowing the answer to this question can you start flexing your creativity muscles. Often times, the idea of creativity is associated with the ‘Right’ brain, with intuition and imagination. Hence a lot of focus is placed on the ‘Right’ brain when it comes to creativity. But, to get the most out of creativity, you need to utilize both sides of your brain–Right and Left–which means using the analytical and logical part of your brain, too. This may sound surprising to you, but creativity has a lot to do with problem solving. And, problem solving inherently involves logic and analysis. So instead of throwing out the ‘Left’ brain, full creativity needs them to work in unison. For example, when you’re looking for new ideas, your ‘Left’ brain will guide you to a place of focus, which is based on your objective behind the ideas you’re searching for. The ‘Right’ brain then guides you to gather and explore based on your current focus. And when you decide to try out these new ideas, your ‘Right’ brain will give you novel solutions outside of the ones you already know. Your ‘Left’ brain then helps you evaluate and tune the solutions to work better in practice. So, logic and creativity actually work hand in hand, and not one at the expense of the other.

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                  Creativity Is a Skill

                  At the end of the day, creativity is a skill. It’s not some innate or natural born talent that some have over others. What this means is that creativity and innovation can be practiced and improved upon systematically.A skill can be learned and practiced by applying your strongest learning styles. Want to know what your learning style is? Try this test. A skill can be measured and improved through a Feedback Loop, and can be continuously upgraded over time by regular practice. Through regular practice, your creativity goes through different stages of proficiency. This means that you can become more and more creative! If you never thought that creativity was relevant to you, or that you don’t have a knack for being creative… think again! You can use creativity in any aspect of your life. In fact you should use it, as it will allow you to to break through your usual loop, get you out of your comfort zone, and inspire you to grow and try new things. Creativity will definitely give you an edge when you’re trying to solve a problem or come up with new solutions.

                  Start Connecting the Dots

                  Excited to start honing your creativity? Here at Lifehack, we’ve got a wealth of knowledge to help you get started. We understand that creativity is a matter of connecting things together in order to derive new meaning or value. So, if you want to learn how to start connecting the dots, check out these tips:

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                  Featured photo credit: rawpixel via unsplash.com

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