Advertising
Advertising

How Boring Music, Burner Email Addresses, and a Smartphone Timer Increased My Work Productivity

How Boring Music, Burner Email Addresses, and a Smartphone Timer Increased My Work Productivity

As a freelance consultant, I live and die by the clock.

The more focused time I can spend doing client work, the better results I can drive, the happier my clients are, and the greater my ability to feed my children.

For this reason, work productivity is very important to me. I can’t afford to waste time. When I’m in “work mode,” I need to stay in flow as much as possible. Distractions like phone calls, text notifications, and email alerts are the bane of my existence.

What makes this more challenging is that I’m a control freak with attention deficit issues. So every time my phone buzzes or a new email comes in, I feel an overwhelming pull to deal with it immediately. Texts need to be answered, emails must be responded to, and friends need to be acknowledged. Welcome to 2016!

I know how important it is to stay productive, but I still struggle with it. So I’m always on the lookout for new tips and tricks to help me manage distraction and stay in flow. The good news is that over the last couple of months I’ve picked up three new habits that have made me happier and more productive at work. Here they are, along with step-by-step instructions for how I pulled them off.

1. Remove Non-Critical Emails From Your Inbox

I unsubscribe from emails I don’t want. I want those emails out of my life completely. The real issue is email that is not critical but still necessary — or at least desirable. Here are a few examples:

  • Emails from my bank (“Your deposit has been accepted”)
  • Notifications from social media platforms (“Dave just posted a picture of you”)
  • Email newsletters (“New post about Instagram’s newsfeed changes”)
  • Online service (“Here’s your monthly invoice”)

I need to receive these emails. The problem is that when they come in, I feel a pull to read them and deal with them right away. I just don’t need to. They become a massive distraction. If you have the same problem, then I’d recommend signing up for Throttle, a service that allows you to sign up for anything online without using your email address. It gets the less important stuff out of your inbox.

Advertising

Step 1 – Sign up for Throttle. It’s free.

Throttle_— Stop_Giving_Out_Your_Email_Address

    Step 2 – Go back and “throttle” non-critical but necessary emails. This can take a little time, but you only have to do it once. Throttle has also set up a tips section with links that help you do this with common accounts like Twitter, LinkedIn, and Groupon.

    Throttle_Update Common Accounts

      Step 3 – Start “throttling” new stuff that you sign up for. If you’ve completed step 1, then you should have installed a browser extension during onboarding (I use Chrome). Whenever you sign up for a new account, service, or newsletter, just click the Throttle icon in the email field, or right-click and select “Authorize with Throttle”.

      Authorize_With_Throttle

        Voila! You’ve now removed unnecessary emails from your inbox and put them into a daily digest that you can read at your leisure for free. You’re also more safe and secure — but more on that in another post.

        Advertising

        2. Use Instrumental Music to Get in Flow

        I work in an open office with no walls or cubicles. I love the open feel, but noise distraction is a big problem. I’m not alone either. According to Fast Company, noise is the number one complaint about open workspaces.

        However, wearing a pair of headphones can eliminate that noise, and listening to background music while you work has the added benefit of increasing your attention rate.

        I heard this advice enough that I finally went looking for some good “work music.” I discovered “Focus” playlists on Spotify and my life will never be the same. Here’s a short guide on how to set them up.

        Step 1 – Sign up for Spotify. Don’t worry. They have a free version.

        Spotify_Web_Player

          Step 2 – Once you’re in, select “Genres & Moods”.

          Advertising

          Genres and Moods

            Step 3 – Scroll down until you see the category called “Focus.” Its icon is a Pixar-like lamp. Select it.

            Focus Playlists

              Step 4 – Pick a channel that is to your liking — just make sure it’s instrumental (you can tell that from the channel notes). My personal favorites are Peaceful Piano, Intense Studying, and Instrumental Study.

              PRO TIP: Most hardcore productivity-ists say that you will be most productive if you listen to the same instrumental song on a loop. Try it!

              3. Take Frequent 5-minute Breaks on a Clock

              As productive as you can be with the two hacks above, your body and (especially) your brain must have some time to rest. As you’d expect, there’s plenty of science to back this up.

              Even though mental breaks are important throughout the day, there will always be times that you are in flow and want to stay there.

              Here’s what I do to both add breaks to my schedule and stay productive.

              Advertising

              Step 1 – Set a 2-hour timer on your phone

              2-hour Timer-01

                Step 2 – When the timer goes off, reset it, then get up and take a break. Get a drink of water, stare out the window, or walk around the block. Do anything but think about work. Give your brain 5-10 minutes of rest.

                Mental Break

                  If you’re feeling engaged and energized when the timer sounds, then cancel it and keep working.

                  The goal is to have a system that gets you moving around and taking breaks occasionally so that you can stay in a flow state as much as possible. If you’re already there, then keep at it for a while. Just don’t forget to check back in 30 minutes or so.

                  These three hacks have made my life as a freelance consultant much more productive and enjoyable. If you decide to try one of these (or have other ideas), then drop me a comment below and let me know!

                  Featured photo credit: https://www.pexels.com/ via pexels.com

                  More by this author

                  How Boring Music, Burner Email Addresses, and a Smartphone Timer Increased My Work Productivity

                  Trending in Productivity

                  1 How Your Attitude Determines Your Success 2 How to Ask for Help When You Need It Most 3 How Much Do You Need to Give Up to Start Over? 4 Is It Really Better to Step Out of Your Comfort Zone? 5 Do You Want to Know the Secret to Living a Fulfilling Life?

                  Read Next

                  Advertising
                  Advertising
                  Advertising

                  Published on March 19, 2019

                  How Your Attitude Determines Your Success

                  How Your Attitude Determines Your Success


                  Do you remember the last time you faced a major setback–when you felt so low, that nothing seemed to make you happy? No matter how hard you tried, you just felt like the world was against you. Perhaps it was a bad relationship, or the loss of a loved one… maybe something bad happened at work? Whatever it may be, could you recall how your attitude was towards that situation?

                  Often when we’re caught in an unhappy situation, we feel limited and sometimes trapped. We want to get out of it as quickly as we can, but it’s never quite that simple.

                  Unfortunately, some people can remain in that terrible situation for weeks, months or even years; while others may come out strong and ready to start over–or continue from where they left off–fairly quickly.

                  So what sets these two groups apart?

                  The answer is their attitude.

                  Attitude is everything when it comes to achieving a goal, and tackling a setback or problem. 

                  When you’re able to have a positive mindset, you’ll be able to break free of your limitations that are holding you back.

                  A positive attitude also goes a long way in ensuring you come out victorious from whatever limitations that were holding you back before. It transforms not just your mental state, but your physical and emotional well being. It is the key to lasting total transformation.

                  Positive Attitude Brings About Positive Health 

                  When you’re stuck in a rut, often the first thoughts that run through your head are negative, thus your outlook likely becomes pessimistic. But, if you can transform those thoughts into more positive ones, then you’re on your way to talking yourself out of that rut, which allows you to move forward.

                  Of course, positive thinking doesn’t mean ignoring all the bad or unpleasant feelings altogether. It just means that you approach unpleasantness in a more positive and productive way–instead of taking everything as a victim to negative circumstances, you see it as an opportunity to learn and grow.

                  Be aware of self talk!

                  These automatic thoughts can be positive or negative. Some of your self talk comes from logic and reason, while other self talk may arise from misconceptions that you create. Others could come from external sources such as negative people around you, or messages from the media.

                  The key is to surround yourself with positive influences that can help turn those negative thoughts into positive, more productive actions.You’ll not only feel better about the situation, but in the long run, positive thinking can lower your levels of distress and depression and give you better coping skills during hardships.

                  Researchers studying the effects of positive thinking and optimism on health have also found that positive thinking may provide increased life span, better cardiovascular health and reduced risk of death from cardiovascular disease, and even greater resistance to the common cold!

                  It’s unclear why people who engage in positive thinking experience these health benefits, but one theory is that having a positive outlook enables you to cope better with stressful situations, which reduces the harmful health effects of stress on your body.

                  It’s also thought that positive and optimistic people tend to live healthier lifestyles — they get more physical activity, follow a healthier diet, and don’t smoke or drink alcohol in excess.

                  Advertising

                  Suffering is Inevitable, So It’s Best to Accept It 

                  Now, one thing that everyone goes through at some point, is suffering. It’s a harsh reality, yet you can’t actually avoid it. We experience suffering as the result of unhappiness, fear, anger, loss or frustration. In fact, it would be hard to even imagine the feeling of happiness if we never experienced suffering! How would we ever compare it?

                  So instead of wallowing in sorrow about the suffering you have endured, take the suffering as an opportunity for change. Did you get laid off from your job? Perhaps this would be a good time to re-assess your career goals.

                  Rather than feeling negative and stuck, use your time and energy to find opportunities which will put you ahead. With the right attitude, anything can seem possible.

                  This may sound crazy, but suffering is the secret to being successful! 

                  Here’s what I mean. It’s impossible to think of new ideas or understand new experiences without stepping outside of your comfort zone. Anyone who has met great successes has also faced many failures, as nobody wins on every try.

                  To propel you toward success, find a way to track your progress and to set and celebrate small benchmarks. It may be helpful to conduct a weekly review to assess where you are and acknowledge all of the small wins of the week. Every accomplishment, no matter how small, is an achievement; so, be sure to take note of them.

                  Tracking your progress is also a great way to find and mitigate triggers and hindrances that impede your progress. The point is, you’re making progress; even if it feels like suffering, you can see that it’s leading you to joy.

                  Remember, don’t compare yourself to others. Only compare yourself to who you were yesterday. Each step you make towards progress is making you a better version of you.

                  Advertising

                  Gratitude Goes a Long Way in Shaping Attitude 

                  Now, this may seem difficult to do when you’re already feeling down, but having gratitude is a very useful when you’re trying to navigate your way out of a setback. Being grateful for existing accomplishments and the supports in your life will help you see them more clearly, build your own confidence, and give you a better overall outlook on what your limitations really are and what you have to do to overcome them.

                  With a grateful attitude, you limit the damage of negative influences, and strengthen the impact of positive ones.

                  Being grateful, even during the toughest of times, steers your attitude towards a more positive one, allowing you to get back on your feet much more quickly. Many studies done on gratitude have shown positive results for people who practice regularly, such as improvement in relationships and in mental health. There’s even studies that show higher motivation in work settings due to a simple ‘thank you’ from managers to their subordinates.

                  Believe in Yourself and Your Truth

                  This is often easier said than done, but is also the most empowering truth to overcoming your setbacks and limitations in life.

                  Many people find it hard to keep a positive attitude during tough times because they lack inner confidence. They doubt their abilities because of the ‘failure’ that they’re experiencing, and don’t think that they can rise above again.

                  But, confidence doesn’t just come from talent, luck or easy opportunity. Confidence comes from overcoming difficulties and facing your fears head on. 

                  Confidence is a result of getting out of your comfort zone. The more you do this, the more confident you’ll be, and the more positive your attitude will be. Confidence will help you see your goals more clearly, find your strengths within, reach your goals and overcome your limitations much more quickly.

                  Here’s a quick story about my own struggles helping me get ahead:

                  When I first started Lifehack, it took a long time to gain a solid readership. Just getting 100 visitors was a challenge and took a good bit of time. I had great ambitions for this site, yet it seemed like I was doomed to fail. I received plenty of criticism, too. Some people thought that the world didn’t need yet another self help site, others offered the opinion that there was something wrong with the idea itself and I was making a mistake.

                  It was hard for me not to listen to them and, at some times, agree. But, persistence is key, and in the end I chose to believe in my truth.

                  I worked tirelessly changing the site layout, restructuring articles, and making the site more user friendly. Slowly, I expanded to a team with the hiring of some extremely dynamic and talented people. With each determined effort, the site grew in popularity, and a few years later, we had influenced millions–and continue to do so.

                  Pushing myself out of my comfort zone and facing every challenge head on were the greatest contributing factors to increasing my confidence. So welcome the challenges that come; don’t avoid them, as they’re all opportunities in disguise to feed your growth.

                  Your Attitude Sets the Tone for Success 

                  Do you see the importance of having a positive attitude? It is so much more than a mindset or state of mind. Your attitude sets the tone for every action and behavior that follows after, and that will determine how long it takes for you to break free from your current circumstance.

                  So if you’re currently in an unhappy situation, why not give it a try and look at things from a more positive outlook? As mentioned, not only does having a positive attitude bring about favorable outcomes, it also brings about positive health in the long run.

                  Embracing hardship as it is, and using it as a learning experience to grow, will also make you stronger. And, whether you’re going through good or bad times, practicing gratitude will no doubt help to limit the damage of negative influences, and strengthen the impact of positive ones.

                  Lastly, in any circumstance, you are your greatest barrier to success, which is why it’s important to always believe in yourself!

                  You will always have the power to be in control of your situation because your attitude is determined by you. So start harnessing all that positive thinking to turn those limitations into strengths!

                  Advertising

                  Featured photo credit: Photo by Jonathan Francisca on Unsplash via unsplash.com

                  Read Next