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Why You Should Ditch Email and Chat If You Want to Be More Productive At Work

Why You Should Ditch Email and Chat If You Want to Be More Productive At Work

Email and chat are not good for a modern team to be productive, but not everyone has realised this yet. Here’re the key reasons why emails and chats don’t work so well nowadays.

1. Email communication is inefficient in a team

Do you know that the first ever email was sent by Ray Tomlinson to himself in 1971? It fundamentally changed the way how people communicate and it’s still so simple today that it usually works quite good for a number of things. However, when it comes to team talks and making real plans, it really isn’t that good:

  • You have to wait for a reply for don’t know how long.
  • You don’t have an overview for everyone’s progress.
  • You don’t know if the recipient has actually received your message or not.

So, people started to figure out another way – team chat, and then chat had got popular among teams.

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2. Chatting distracts your brain from focusing

Chat is a nice way to talk quickly, but it has one major downsize – you will interrupt whatever recipient is currently doing, and they will interrupt you too. It’s totally fine to have a casual chat with your friends about you guys’ next hang-out details, but it’s no good for team talks.

Our brain can’t really handle switching tasks very well, so when we are trying to get something done and then switch to chat and then try to continue to get something done, we are wasting a lot more time just to get something done. Horrible, isn’t it?

Both email and chat are terrible at leading people to real-life actions – even if you make a decision, it is so hard to keep track of it.

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For this reason, a new startup, Teeml is trying to change the way how teams and individuals work.

How Teeml Works

The new startup Teeml is trying to change the way how teams work. It’s not just the way how people talk to each other, but a complete set of tools and ways to really get stuff done.

There are already some interesting free tools available, but Teeml say they’re growing better every day because of customers’ feedback. Here’re some of the tools available:

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Wishlist

It’s like combining email and chat, but a “Wishlist” is built in a way that leads to real actions and won’t waste too much time. You will get new wishes only at some specific times during the day, so your brain stays happy and others get their answers. With this tool, members can talk in real-time or come back later. Every wish has a topic and leads to an action.

Meetings

One hour with 10 people takes 10 hours. Think about what those 10 people could do with these 10 hours! As it takes time to get to the meeting room and later switch back to your to-do list, it actually takes even more time. Every meeting should start with topics and lead to real actions in the end. With “Meetings”, you can limit the duration of a meeting and set topics for the meeting easily.

Smart feed

Quick flow of things are happening in your team every second. With “Smart Feed”, you know what is going on around you. It shows you things that most probably interest you and works automatically based on the team’s behaviors.

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Promises

Promises are like a to-do list, but instead of a list that’s only available for an individual, it’s public to the team. Team members will make promises – to themselves and the team, and they will commit to their promises to complete the tasks.

You can start to use Teeml individually and invite your team later; or just go all in and try it out together with your team.

Just go to http://teeml.com, enter your email address and you’ll be logged in right away.

Featured photo credit: Picjumbo via picjumbo.com

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Last Updated on May 24, 2019

How to Be Productive at Home and Make Every Day a Productive Day

How to Be Productive at Home and Make Every Day a Productive Day

If you’ve ever wondered how to be productive at home or how you could possibly have a more productive day, look no further.

Below you’ll find six easy tips that will help you make the most out of your time:

1. Create a Good Morning Routine

One of the best ways to start your day is to get up early and eat a healthy breakfast.

CEOs and other successful people have similar morning routines, which include exercising and quickly scanning their inboxes to find the most urgent tasks.[1]

You can also try writing first thing in the morning to warm up your brain[2] (750 words will help with that). But no matter what you choose to do, remember to create good morning habits so that you can have a more productive day.

If you aren’t sure how to make morning routine work for you, this guide will help you:

The Ultimate Morning Routine to Make You Happy And Productive All Day

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2. Prioritize

Sometimes we can’t have a productive day because we just don’t know where to start. When that’s the case, the most simple solution is to list everything you need to get accomplished, then prioritize these tasks based on importance and urgency.

Week Plan is a simple web app that will help you prioritize your week using the Covey time management grid. Here’s an example of it:[3]

    If you get the most pressing and important items done first, you will be able to be more productive while keeping stress levels down.

    Lifehack’s CEO, Leon, also has great advice on how to prioritize. Take a look at this article to learn more about it:

    How to Prioritize Right in 10 Minutes and Work 10X Faster

    3. Focus on One Thing at a Time

    One of the biggest killers of productivity is distractions. Whether it be noise or thoughts or games, distractions are a barrier to any productive day. That’s why it’s important to know where and when you work best.

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    Need a little background noise to keep you on track? Try working in a coffee shop.

    Can’t stand to hear even the ticking of a clock while writing? Go to a library and put in your headphones.

    Don’t be afraid to utilize technology to make the best of your time. Sites like [email protected] and Simply Noise can help keep you focused and productive all day long.

    And here’s some great apps to help you focus: 10 Online Apps for Better Focus

    4. Take Breaks

    Focusing, however, can drain a lot of energy and too much of it at once can quickly turn your productive day unproductive.

    To reduce mental fatigue while staying on task, try using the Pomodoro Technique. It requires working on a task for 25 minutes, then taking a short break before another 25 minute session.

    After four “pomodoro sessions,” be sure to take a longer break to rest and reflect.

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    I like to work in 25 and 5 minute increments, but you should find out what works best for you.

    5. Manage Your Time Effectively

    A learning strategies consultant once told me that there is no such thing as free time, only unstructured time.

    How do you know when exactly you have free time?

    By using the RescueTime app, you can see when you have free time, when you are productive, and when you actually waste time.

    With this data, you can better plan out your day and keep yourself on track.

    Moreover, you can increase the quality of low-intensity time. For example, reading the news while exercising or listening to meeting notes while cooking. Many of the mundane tasks we routinely accomplish can be paired with other tasks that lead to an overall more productive day.

    A bonus tip, even your real free time can be used productively, find out how:

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    20 Productive Ways to Use Your Free Time

    6. Celebrate and Reflect

    No matter how you execute a productive day, make sure to take time and celebrate what you’ve accomplished. It’s important to reward yourself so that you can continue doing great work. Plus, a reward system is an incredible motivator.

    Additionally, you should reflect on your day in order to find out what worked and what didn’t. Reflection not only increases future productivity, but also gives your brain time to decompress and de-stress.

    Try these 10 questions for daily self reflection.

    More Articles About Daily Productivity

    Featured photo credit: Unsplash via unsplash.com

    Reference

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