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6 Reasons Why You Shouldn’t Work Too Hard For Your Job

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6 Reasons Why You Shouldn’t Work Too Hard For Your Job

Many people have the preconception that Millennials are lazy. They think that the concept of “work” for Millennials is different: Millennials don’t see 10-12 hour days at the office productive. They want to work from the coffee shop down the street, because they “feel” better there. They want to be judged only by results, not by the amount of time and effort they appear to have put into a project. This is a huge paradigm shift which members of older generations have difficulty making.

No matter if this stereotype is true or not, research is beginning to support this style of working – working hard does not automatically translate to productivity. Here are 6 reasons to explain why less may actually be more.

1. Working Long Hours Decreases Productivity

Working from “dawn to dusk” has been a norm for thousands of years. Yet it was until Henry Ford’s study in 1926 that people’s conception of work began to change.

Henry Ford discovered that by reducing the working hours to 8 and the working days to 5, workers would become more productive. His studies did not fall on deaf ears. His study contributed to laws regulating the number of working days and working hours. Employers were hence required to to pay for overtime work.

More recent studies by the U.S. military show that losing sleep and working longer hours will adversely affect cognition – the ability to learn, think, and reason – over time. So, if you are one of those people who are used to working long after everyone else has left the office, you should be aware that your productivity and your ability to think and reason will be reduced accordingly as well. (along with your joie de vivre).

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2. Promotion is not Based on the Number of Hours You Have Worked

The traditional thinking goes: “If I really work hard; if I stay late at the office every night; if I keep busy all day and don’t “chat around the water cooler” like the others, my boss will notice that. Then, when an opening for a promotion comes, I’ll be selected.” If you think in this way, unfortunately, you may be misguided.

This is what your boss may be thinking: “Bob is a hard worker. I really appreciate his dedication to getting that project finished by the deadline. On the other hand, why is it taking him so many more hours? Jane seems to get the same types of projects completed during normal working hours, and hers are just as complete and of the same quality level.”

When it is time for promotion, your boss may also think: “Bob is such a hard worker. I know that he will work even harder with this promotion, but how many more hours can he work? Jane seems to manage time better and get more done in a shorter period of time. She can handle more responsibilities. Jane is the best pick.”

The message is sad, but true – the number of hours you work is not important to your bosses.

3.  It is More Important to Prioritise than to Execute

It seems that the more we work, the more chances we have to perform, and the more we will receive gratitudes and thanks. Again, this is not necessarily true.

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What happens may actually be this: People may just find you for all the unimportant tasks because you never refuse.

It is important to set priorities and say “no” to those requests that are just time-wasters. Turn people down assertively but appropriately. Say, “I’m sorry. I don’t have the time to do that.” As Warren Buffet once said: “The difference between successful people and very successful people is that very successful people say ‘no’ to almost everything.”

4. Refusing to Succumb to “Down-Time” at Work Doesn’t Make You More Admirable

We call these people “workaholics.” They refuse to participate in “down-time” activities at work because they are either obsessively driven or they believe that it wastes the company’s time. Besides, staying at one’s desk “looks” better to bosses.

You may “brown bag” your lunch and eat at your desk. You may refuse invitations to take a break with others in the staff lounge. All of this does not make you admired. You are seen by co-workers as unfriendly and perhaps a “brown-noser”.

Refusing to allow yourself some down time meaning you become less productive as the day wears on, and if there is really critical work for your afternoon, you will lack the energy to attack it well. Then you stay late or go home with work. It’s a vicious cycle.

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You will not be any less thought of if you take down time. Even the most successful minds of this world need to relax. For instance:

  • Winston Churchill took a nap every afternoon and no one was allowed to disturb that. He insisted that he had a much more productive work day because of it.
  • Presidents Kennedy, Johnson and Reagan all took afternoon naps. Kennedy had lunch in bed and slept afterward.
  • John D. Rockefeller took a nap every day in his office.

A number of smart people take down time to engage in personal activities that are totally unrelated to work at all, just to put their brains on something else and because they have other interests. One executive had quite a portfolio with SEIS Investment, and used his downtime to study market trends and contemplate any new investments he might want to make. This was “fun” for him. Identify what is “fun” or relaxing for you and schedule some time in the middle of your workday for that.

Bottom line – having down-time isn’t unproductive or makes you look “worse”. It’s the necessary activity (or lack of such) that your brain needs!

5. Doing Everything Yourself, and Putting in Long Hours to do that, Doesn’t Breed Admiration

Every organization has these types of people. Their basic approach to tasks and projects is this:

  • To get something done right, they will need to do it all themselves.
  • They need to control every detail of a project from start to finish
  • They cannot trust others to complete their parts well and on time
  • Asking for help makes them look weak and less capable
  • If they do it all themselves, they will have more admiration and respect

If this sounds like you, understand that inability to delegate or micro-managing every detail of a project is two things: – exhausting and a real “negative” to subordinates, co-workers and to bosses.

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Subordinates believe that you do not trust them. Co-workers believe that you are a “glory-seeker” and bosses believe that you are not executive material. If you are trying to impress everyone with your dedication to every detail of a project, understand that you are really getting the opposite!

6. Being a Perfectionist Means Long Hours without Reward

We all want our work to be right. And we want it to be approved of by our superiors. When we carry this to an extreme, however, this is what happens:

  • We continue to second-guess ourselves, creating our own stress
  • We continue to re-work, re-write, re-do because our attitude is that it can always be better
  • We believe that perfection is actually attainable, if we just put in more hours, work a bit longer and harder
  • A perfect work product means that we will have admiration and respect that will move us forward on our career ladder

The truth is this:

  • The more time we spend seeking perfection, the less productive we are
  • Superiors wonder what is taking so long and begin to wonder if the “job” is just too much for you
  • Perfection is a nice goal but is never really achieved. The goal is to complete a project that meets the goals of the project and the organization. Spending hours of time re-writing every sentence of a proposal or report; continuing to seek additional research to back up the great research you already have; these things are just unproductive and time-wasters.

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Last Updated on October 21, 2021

How to Create Your Own Ritual to Conquer Time Wasters and Laziness

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How to Create Your Own Ritual to Conquer Time Wasters and Laziness

Life is wasted in the in-between times. The time between when your alarm first rings and when you finally decide to get out of bed. The time between when you sit at your desk and when productive work begins. The time between making a decision and doing something about it.

Slowly, your day is whittled away from all the unused in-between moments. Eventually, time wasters, laziness, and procrastination get the better of you.

The solution to reclaim these lost middle moments is by creating rituals. Every culture on earth uses rituals to transfer information and encode behaviors that are deemed important. Personal rituals can help you build a better pattern for handling everything from how you wake up to how you work.

Unfortunately, when most people see rituals, they see pointless superstitions. Indeed, many rituals are based on a primitive understanding of the world. But by building personal rituals, you get to encode the behaviors you feel are important and cut out the wasted middle moments.

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Program Your Own Algorithms

Another way of viewing rituals is by seeing them as computer algorithms. An algorithm is a set of instructions that is repeated to get a result.

Some algorithms are highly efficient, sorting or searching millions of pieces of data in a few seconds. Other algorithms are bulky and awkward, taking hours to do the same task.

By forming rituals, you are building algorithms for your behavior. Take the delayed and painful pattern of waking up, debating whether to sleep in for another two minutes, hitting the snooze button, repeat until almost late for work. This could be reprogrammed to get out of bed immediately, without debating your decision.

How to Form a Ritual

I’ve set up personal rituals for myself for handling e-mail, waking up each morning, writing articles, and reading books. Far from making me inflexible, these rituals give me a useful default pattern that works best 99% of the time. Whenever my current ritual won’t work, I’m always free to stop using it.

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Forming a ritual isn’t too difficult, and the same principles for changing habits apply:

  1. Write out your sequence of behavior. I suggest starting with a simple ritual of only 3-4 steps maximum. Wait until you’ve established a ritual before you try to add new steps.
  2. Commit to following your ritual for thirty days. This step will take the idea and condition it into your nervous system as a habit.
  3. Define a clear trigger. When does your ritual start? A ritual to wake up is easy—the sound of your alarm clock will work. As for what triggers you to go to the gym, read a book or answer e-mail—you’ll have to decide.
  4. Tweak the Pattern. Your algorithm probably won’t be perfectly efficient the first time. Making a few tweaks after the first 30-day trial can make your ritual more useful.

Ways to Use a Ritual

Based on the above ideas, here are some ways you could implement your own rituals:

1. Waking Up

Set up a morning ritual for when you wake up and the next few things you do immediately afterward. To combat the grogginess after immediately waking up, my solution is to do a few pushups right after getting out of bed. After that, I sneak in ninety minutes of reading before getting ready for morning classes.

2. Web Usage

How often do you answer e-mail, look at Google Reader, or check Facebook each day? I found by taking all my daily internet needs and compressing them into one, highly-efficient ritual, I was able to cut off 75% of my web time without losing any communication.

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3. Reading

How much time do you get to read books? If your library isn’t as large as you’d like, you might want to consider the rituals you use for reading. Programming a few steps to trigger yourself to read instead of watching television or during a break in your day can chew through dozens of books each year.

4. Friendliness

Rituals can also help with communication. Set up a ritual of starting a conversation when you have opportunities to meet people.

5. Working

One of the hardest barriers when overcoming procrastination is building up a concentrated flow. Building those steps into a ritual can allow you to quickly start working or continue working after an interruption.

6. Going to the gym

If exercising is a struggle, encoding a ritual can remove a lot of the difficulty. Set up a quick ritual for going to exercise right after work or when you wake up.

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7. Exercise

Even within your workouts, you can have rituals. Spacing the time between runs or reps with a certain number of breaths can remove the guesswork. Forming a ritual of doing certain exercises in a particular order can save time.

8. Sleeping

Form a calming ritual in the last 30-60 minutes of your day before you go to bed. This will help slow yourself down and make falling asleep much easier. Especially if you plan to get up full of energy in the morning, it will help if you remove insomnia.

8. Weekly Reviews

The weekly review is a big part of the GTD system. By making a simple ritual checklist for my weekly review, I can get the most out of this exercise in less time. Originally, I did holistic reviews where I wrote my thoughts on the week and progress as a whole. Now, I narrow my focus toward specific plans, ideas, and measurements.

Final Thoughts

We all want to be productive. But time wasters, procrastination, and laziness sometimes get the better of us. If you’re facing such difficulties, don’t be afraid to make use of these rituals to help you conquer them.

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More Tips to Conquer Time Wasters and Procrastination

 

Featured photo credit: RODOLFO BARRETO via unsplash.com

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