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5 Science-Backed Ways To Effectively Boost Your Productivity

5 Science-Backed Ways To Effectively Boost Your Productivity

You consider yourself to be a relatively busy person. You have a lot to get done in a short amount of time, leaving little room for distractions or breaks. Lately, though, you’ve noticed a sharp decline in the amount of tasks you’ve been able to get done on a daily basis. Your workload hasn’t increased. You’re not taking that many breaks. So what’s the problem?

Learning the science behind productivity, and what you can do to increase the amount of tasks you can complete every day, is your key to success. Here are five ways science says you can boost your productivity, starting today.

1. Make a list of mindless activities

Have you ever been in the middle of something and distracted yourself by thinking about another thing you need to do when you get home? Not only is that distracting, it can also be stressful. When that happens, make a list of all the mindless chores you need to get done later, but plan other activities along with them, like listening to an audio book or watching a TV show.

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In the right context, according to science, multitasking works. Mindless activities like laundry, washing dishes, and cleaning take time. If you pair them with listening to recorded lectures or podcasts or watching the news though, you can get your chores done and learn something new at the same time.

2. Complete a string of smaller tasks first thing in the morning

Distractions do a really good job of stopping our productivity train in its tracks, and one way to eliminate this hindrance from the equation is to push yourself into a flow state, which happens when we immerse ourselves so deeply into a set of tasks that everything else around us almost ceases to exist.

To launch yourself into a flow state, list out a few smaller things you want to get done and get going right away. Not only will you feel more productive while successfully completing multiple tasks in one sitting, but you’ll also free up more time later in the day for larger projects and breaks, too.

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3. Write down daily S.M.AR.T. goals

Yesterday you planned on clearing all the emails in your inbox. Not too difficult of a task, right? What you didn’t take into account before you started, though, was how many emails you had waiting or how long it would take. There were just too many, and instead of breaking it up, you just never got started.

Setting goals for yourself on a daily basis will help you fight through distractions and roadblocks to productivity. Making them specific, measurable, achievable, results-focused and time-based will help you define exactly what you need to do and what you can expect to have achieved once you’ve done it.

4. Sit down and just start

One of the biggest roadblocks to productivity is procrastination, and procrastination often happens unintentionally. We’ll start reading that article in five minutes, and five minutes quickly turns into ten. We’ll answer that email after lunch, but after lunch, something else always gets in the way.

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To beat this productivity blocker, just start. Don’t even give yourself enough time to change your mind. Click over to that tab and start reading. Hit the reply button and start typing. Once you begin, you might be surprised at how quickly and effectively you can complete that task, and you might even be more motivated to jump right into the next one.

5. Schedule out time to relax

Look at your schedule for the upcoming week. Have you blocked out any time to relax? While this might seem counterproductive, working relaxation into your schedule will, in the long run, leave you more room to get things done.

Trying to push through all your work at once will leave you feeling burned out and unmotivated, so break up your work load with 10 to 15-minute rest periods in-between. During those periods, complete a few of those mindless tasks we mentioned earlier. The key is to let your mind wander and recharge.

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By doing multiple things at once (within reason), settling yourself into the occasional flow state, setting goals and just getting to it—with the occasional break in-between—will boost your productivity and keep you on task even when you have to step back and let your brain breathe for a few minutes.

Featured photo credit: Hillary via flickr.com

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Last Updated on May 24, 2019

How to Be Productive at Home and Make Every Day a Productive Day

How to Be Productive at Home and Make Every Day a Productive Day

If you’ve ever wondered how to be productive at home or how you could possibly have a more productive day, look no further.

Below you’ll find six easy tips that will help you make the most out of your time:

1. Create a Good Morning Routine

One of the best ways to start your day is to get up early and eat a healthy breakfast.

CEOs and other successful people have similar morning routines, which include exercising and quickly scanning their inboxes to find the most urgent tasks.[1]

You can also try writing first thing in the morning to warm up your brain[2] (750 words will help with that). But no matter what you choose to do, remember to create good morning habits so that you can have a more productive day.

If you aren’t sure how to make morning routine work for you, this guide will help you:

The Ultimate Morning Routine to Make You Happy And Productive All Day

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2. Prioritize

Sometimes we can’t have a productive day because we just don’t know where to start. When that’s the case, the most simple solution is to list everything you need to get accomplished, then prioritize these tasks based on importance and urgency.

Week Plan is a simple web app that will help you prioritize your week using the Covey time management grid. Here’s an example of it:[3]

    If you get the most pressing and important items done first, you will be able to be more productive while keeping stress levels down.

    Lifehack’s CEO, Leon, also has great advice on how to prioritize. Take a look at this article to learn more about it:

    How to Prioritize Right in 10 Minutes and Work 10X Faster

    3. Focus on One Thing at a Time

    One of the biggest killers of productivity is distractions. Whether it be noise or thoughts or games, distractions are a barrier to any productive day. That’s why it’s important to know where and when you work best.

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    Need a little background noise to keep you on track? Try working in a coffee shop.

    Can’t stand to hear even the ticking of a clock while writing? Go to a library and put in your headphones.

    Don’t be afraid to utilize technology to make the best of your time. Sites like [email protected] and Simply Noise can help keep you focused and productive all day long.

    And here’s some great apps to help you focus: 10 Online Apps for Better Focus

    4. Take Breaks

    Focusing, however, can drain a lot of energy and too much of it at once can quickly turn your productive day unproductive.

    To reduce mental fatigue while staying on task, try using the Pomodoro Technique. It requires working on a task for 25 minutes, then taking a short break before another 25 minute session.

    After four “pomodoro sessions,” be sure to take a longer break to rest and reflect.

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    I like to work in 25 and 5 minute increments, but you should find out what works best for you.

    5. Manage Your Time Effectively

    A learning strategies consultant once told me that there is no such thing as free time, only unstructured time.

    How do you know when exactly you have free time?

    By using the RescueTime app, you can see when you have free time, when you are productive, and when you actually waste time.

    With this data, you can better plan out your day and keep yourself on track.

    Moreover, you can increase the quality of low-intensity time. For example, reading the news while exercising or listening to meeting notes while cooking. Many of the mundane tasks we routinely accomplish can be paired with other tasks that lead to an overall more productive day.

    A bonus tip, even your real free time can be used productively, find out how:

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    20 Productive Ways to Use Your Free Time

    6. Celebrate and Reflect

    No matter how you execute a productive day, make sure to take time and celebrate what you’ve accomplished. It’s important to reward yourself so that you can continue doing great work. Plus, a reward system is an incredible motivator.

    Additionally, you should reflect on your day in order to find out what worked and what didn’t. Reflection not only increases future productivity, but also gives your brain time to decompress and de-stress.

    Try these 10 questions for daily self reflection.

    More Articles About Daily Productivity

    Featured photo credit: Unsplash via unsplash.com

    Reference

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