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7 Ways To Avoid Being Busy for No Reason

7 Ways To Avoid Being Busy for No Reason

There is really no point in being caught up with the day-to-day drama of acting busy. Being more fulfilled, active and attaining results is not in how hard you work but actually in how smart you work. Rather than focusing on burning energy, focus on getting more results. When you start channeling your energy properly, you will become less busy and more fulfilled.

Here are seven ways you can stop avoid being caught in meaningless busyness:

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1. Emphasize what is important now

Most times we consume ourselves with things that are important but are not urgent, and sometimes we go for what is urgent and that is not important. Finding the right balance between the two pegs you picking what is important now and leaving the rest for later.

2. Have a schedule

Many people jump into activities like a bull chasing a prey. At the end, putting ourselves in so many activities could make us victims for the slaughter. The best way is to understand that there should be a routine or a schedule to organize your activities and make you prioritize. A schedule is a road map to make you function at your best or at your prime. For example, if you are spending seven hours to sleep at night, stick to that schedule. Once you start sticking to schedules and doing what you should do at the time you are meant to do it, you will start freeing up time and become more productive.

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3. Learn to say no

No matter how much you want to get yourself involved engaged into something it may not be worth your time and energy. A lot of things are not worth your attention. Learn to screen what you need to get involved in and those things you really need to ignore. Learn to say no. Spending your time and energy on tasks you actually care about makes your life much more fruitful than when you spread yourself too thin.

4. Do not multitask

It is easy to feel that you can get so much done by multitasking. But this could be a delusion. Our brain is wired not to focus on more than one thing at a time. You are only getting yourself unnecessarily busy and losing focus when you try to get so much done all at once.

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5. Focus on strategy rather than on expending energy

It is easy to get so bugged down that you run from task-to-task without setting aside time for thinking. Thinking and spending time with yourself affords you the opportunity to tap into your inner-self and develop strategy or processes that will make your job lighter.

6. Learn to delegate

It is so tempting to want to be involved in everything that comes our way. We cannot be a master of all. There is no harm in finding someone who can translate your intentions into actions. Delegate as much as possible so that you can free up space to do what will realize more goals.

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7. Know yourself and what works for you

Truthfully, we are all not the same. Some people can function at higher capacity and others may not. It is easy to cook up several guidelines and hope we all put it to heart so as to function better and be more productive. But it doesn’t always work this way. Rather than engage yourself all the time, know what works for you and tap into it. Do you function and work better at night or during the wee hours of the day? Learn to identify what works for you that will make you optimize your performance better rather than being caught in busyness.

At the end of the day, the benefit of maintaining your health should be enough reason to follow the reasons put before you from the above points. Look inwards and find a balance to expending energy and gaining more results for your work.

Featured photo credit: http://www.pixabay.com via pixabay.com

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Casey Imafidon

Specialized in motivation and personal growth, providing advice to make readers fulfilled and spurred on to achieve all that they desire in life.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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