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7 Productivity Tips From Ben Franklin

7 Productivity Tips From Ben Franklin

If you are looking for ways to simplify your life, increase your productivity, and make a larger impact on the world around you, I suggest you study the life and work of Ben Franklin, the most influential American of the Revolutionary days. I recently read through his autobiography and discovered that Franklin was a curious character: a true Renaissance man, single-handedly revolutionizing the colonies through his work. A printer by profession, Franklin founded the first nationwide newsletter, Poor Richard’s Almanack, and used it as a medium to spread practical and moral advice through the colonies. He also made fundamental contributions to the earliest civil departments in the soon-to-be-independent colonies. As an amateur scientist, he also discovered new approaches in 18th century physics and meteorology. We could go on and on – the list of his accomplishments and awards would fill 20 pages.

The manner in which Franklin lived is remarkably simple. He lays it out in his autobiography. Here are 7 key takeaways from how he was able to create such a vast impact on the course of US history in just one life time.

(1) Develop A Plan For Your Life – And Write It Down

Franklin describes how, during a transatlantic ship journey he took in his early twenties, he wrote down a plan for his entire life. Towards the end of his life, he rediscovered this plan in one of his journals, and was astonished at how closely his life course fit with his early plan for it – even though he was not purposefully carrying the plan out.

This overarching plan gave Franklin a sense for the overall direction of his life. He took to implementing it. You can do the same with a written plan for what you want to do with your life. You can consider what you want to have, who you want to be around, where you want to go, and what you want to do with your life. Write out 5 central plans for each of these. Now, save the paper you have written it on, or record it online, then later in life you can review this to see how you are progressing.

(2) Build A Consistent Day-to-Day Schedule

Franklin planned out his schedule for the 6 working days of each week, and maintained it for the majority of his working life. This allowed him to adjust to a routine. His detailed schedule included time for organizing, accounting, and leisure. Notice how simple the plan is. It only includes 6 actual working hours, yet Franklin was able to use this to great effect in his life. Also note the hour he devoted to organizing his space each day, and the questions he asked himself each morning and evening.

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5: Rise, wash.
6: Powerful goodness! The morning. Morning prayer and plan for the day. [He asks himself], “What good business shall I do today?”
7: Study, and breakfast.
8-12: Work.
12-2: Read or overlook accounts, and dine.
2-4: Work.
4-6: Evening rest.
6: Put things in their places, ie: cleaning and organizing
7: Reflect on the day with the question: “What good have I done today?”
8: Supper, music, or diversion, or conversation
9: Examination of the day
10: Sleep

There is a saying: take care of your routine, and your routine will take care of you. Franklin did this and he notes it was a crucial element of his success.

(3) Generate A List Of Principles On Which To Base Your Life

Our life principles are like an operating system for our behavior. They govern how we run our lives. Franklin was quite explicit in determining how he lived his life. The short version is that he inspired to follow Jesus and Socrates. The longer version of his principles, as outlined in his autobiography:

“Temperance – avoiding eating so much as to dull the senses, and drinking not to elevation
Silence – speaking only when it is of benefit to self or others, and avoiding far-flung conversation
Order – letting all things have their places, and giving each part of one’s business its due time
Resolution – resolving to perform one’s duty, and performing without fail what you resolved to do
Frugality – waste nothing, and make no expense but what is beneficial to oneself and others
Industry – not wasting time, always being employed in something useful, and cutting off all unnecessary actions
Sincerity – making no hurtful deceit, thinking innocently and justly, and speaking accordingly
Justice – wrong no one by doing injuries, or omitting the benefits that are one’s duty
Moderation – avoid extremes, forbear resenting injury, so much as you think they deserve
Cleanliness – tolerate no uncleanliness in body, clothes, or habitation
Tranquility – be not disturbed at trifles, or at accidents common or unavoidable
Chastity
Humility
Imitate Jesus and Socrates”

If you generate a similar list of principles on which you operate – and write it down – you will have a guide on which to base your actions in the world. You may deviate from it at times, as all humans do, but having the principles set in ink, or memorialized on a computer, will give you a clear reference point for how to carry yourself.

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(4) Focus On Solving Problems That Surround You

Benjamin Franklin was able to build massive influence and create a lasting impression in human affairs, yet in his autobiography he never indicates if he had great aspirations. Instead, he simply focused on solving the immediate problems surrounding him.

The first problem he had as a young independent man who had just arrived in Philadelphia was creating a stable income. He solved this problem by inquiring with local printers, then using his expertise with books to get a entry-level job as printer’s apprentice. He slowly worked his way up and established his own printer’s shop, all the while actively engaging in commercial printing activities such as his Poor Richard’s Almanack. By the middle of his life, he says he built up sufficient wealth, enough to live on comfortably for the remainder of his life.

During this time he also devoted himself to solving problems he encountered in Philadelphia and the colonies. He found that Philadelphia lacked a professional security force. The growing city was experiencing a nighttime crime problem and the security officers were unable to keep up with it. So, Franklin persuaded shopkeepers of the city to contribute a monthly fund to pay the salary of a more professional and organized security department, effectively an early version of the Philadelphia Police Department.

Another problem Franklin noticed and set out to solve was when he found that dust from the streets of Philadelphia blew into the shops, making them dirty and unwelcoming. He began to look for a solution, and one day noticed an older lady who developed an efficient method for sweeping a nearby street, utilizing the gutter system. Franklin took this idea and implemented a systematic method for removing clutter from the streets, involving repaved roads, strategically designed gutters, and a garbage disposal department. Again, he was able to raise the money for this from local shopkeepers, whose business would benefit from a tidier city.

Franklin also developed a number of other solutions to problems facing his surrounding citizens and the colonies-at-large, including introducing a fire department, a new stove system, and the academy that would eventually become the University of Pennsylvania.

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What was the key to all of these creations of Franklin’s? Again, he focused on the problems directly around him, and set out to develop solutions for them. Many of these solutions later became introduced on a broader scale in the young American nation.

(5) Don’t Limit Yourself To One Role

“Specialization Is For Insects”

Franklin is renowned for his skills as printer, inventor, and statesman; however, he never saw himself as fitting into any one role. He instead developed a wide range of interests, and worked in these as a devoted amateur. His amateur status did not hold him back, though. Instead, he saw every area he studied with fresh eyes.

This amateur status actually aided his inventive capacity. He was less constrained by the reigning ideas of the time, so he was better positioned to introduce radical new ways of thinking about the world, whether in society or natural law. One example of this was his well-known discovery surrounding lightning and electricity. At his time, electricity was seen as more of a curiosity or matter of entertainment at science shows, rather than a matter for serious inquiry.

Franklin; however, wasn’t satisfied with the explanation of electricity he was given by a physicist at a Boston exhibition. He thus devoted himself almost entirely to the study of electricity for a period of years. He ultimately discovered the connection between lightning and electricity, as well as the concept of positive and negative charge. Franklin’s fresh approach to electricity – and many other areas of science – were not possible for someone in the established scientific establishment.

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It may be somewhat more difficult for an amateur to make radical new discoveries in this highly specialized age, but Franklin’s model of being an amateur thinker in a wide variety of areas still works.

(6) Look After Yourself First

It may sound radical, but Franklin’s life shows us that we are better equipped to be productive and impactful if we take care of ourselves first. Frankin’s first mission after leaving home at 17 was to build his personal financial independence. He went to work as a printer’s apprentice, and at the age of 24 began his own printing shop. He focused this early period on developing his business prowess, and at a relatively young age gained the financial independence that allowed him to work freely on whatever he wanted to.

As Franklin put it: just as an empty potato sack cannot stand upright, so a person who lives in poverty cannot live virtuously.

(7) Disagree, But Don’t Be Disagreeable

Franklin developed a personal ambiance that served him well, even when dealing with personal or national enemies. He notes in his autobiography that, during the days leading up to the Revolution, he encountered an envoy from Britain on the streets of Boston. Even though they disagreed about the basic policies regarding the American colonies, Franklin and the envoy still enjoyed a friendly walk, dinner, and conversation over wine.

This habit helped Franklin in negotiations with the British, and later gained Franklin a position as ambassador to France, where he was widely loved by the people of Paris.

If you are interested in learning more about this fascinating historical character, I encourage you to read his autobiography. It is full of anecdotes and tidbits about life in the American colonies in the 18th century, as seen through the lenses of this down-to-Earth yet larger-than-life man.

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Last Updated on May 23, 2019

Ditch Work Life Balance and Embrace Work Life Harmony

Ditch Work Life Balance and Embrace Work Life Harmony

How do you usually go about your day?

Do you wake up in the morning, get ready for work, and then spend the whole day looking forward to being at home and unwinding?

We often hear about work life balance – having a good balance between work and personal time. Whilst this may sound like a smart idea, it can also imply that we should dedicate at least half of our time to work–and sacrifice time for our “personal life”.

To me, that seems…off balance. Because, the truth is, it’s nearly impossible to split your time equally between the two. And, you may end up stressing out if you’re not able to meet that expectation of balance.

Instead, why not think of having work life harmony instead?

With this mindset, you can actually integrate work into your life in a way that feels more complete. This way, you don’t need to view work and having personal time as separate.

So, how do you achieve work life harmony?

Work Life Harmony Explained

The difference between work life balance and work life harmony is pretty simple. With the former, there is an implication that you have to sacrifice your “life” for work. But, this is the worst way to go about things! How can you truly be at peace in life if you dread 8 hours of your day?

Work life harmony on the other hand, allows your work to be a part of your life. This means that you can choose to be happy both at home, and at work! Work no longer needs to be seen as the ‘bad’ or un-fun activity.

Having work life harmony also ensures you’re truly present in whatever place you find yourself.

Just take a look at Jeff Bezos, CEO of Amazon for example.

He uses a non traditional approach to work by making time for breakfast every morning with his family, doesn’t set his alarm before going to bed, schedules surprisingly few meetings, and still puts aside a few minutes every day to wash his own dishes.

He believes that all his staff should stop trying to achieve a ‘balance’ in their work and personal lives as that implies a trade off. Instead, he envisions a more holistic relationship between the two.

As the world’s richest man, he must be doing something right!

Rethink Time Management

Now, when we think of striking a balance, we usually associate it with time, don’t we? How much time are we spending at work versus how much time are we spending in our personal lives?Are we taking enough time to be with our loved ones, to do meaningful activities with others or even for ourselves, or are we just dedicating all our time to work?

This is the so-called-balance that many struggle with.

With work life harmony, we learn to rethink time management. By re-assessing how you manage your time, you’ll have a lot more of it. It’s incredible how much time can get wasted over the period of a day–especially when you’re not accurately tracking it.

Unfortunately, unless you’re consciously making an effort, your brain is not always the best at making accurate judgement calls when it comes to prioritizing. It tends to have a bias towards short term benefits and short term costs.

As there are often many more options our brains link to short term benefit; when you’re trying to focus on a task that gives you a long term benefit, that task usually becomes low priority. This is otherwise known as Priority Chaos.

In order to overcome this and be in better control of your time, identify the tasks that need the most focus to get accomplished. If it’s a big task, then it’s good to break it down into smaller bite-sized actions that will provide you with a clearer short term benefit.

When setting up tasks, give yourself a time limit. The brain has a bias towards short term benefits, and your attention span is limited, so if your tasks are going to take ages to complete, you’ll end up losing focus… and wasting time.

Once you have all your tasks written down, it’s time to prioritize them. Since you have a time limit, your focus should be on the top priority tasks. By doing this, you will already be able to get more done in less time at work!

Have Passion for What You Do

Managing your time is important in achieving that work life harmony. But, perhaps of greater importance, is loving what you do in life. One of the most effective ways to achieve a work life harmony is to really enjoy, or find a purpose, in what you do for a living. Even though everyone isn’t always lucky enough to find a position that pays them for pursuing their passion, you can strive to find meaning in what you are already doing, or pursue something new entirely!

For example, say you work at an office that sells paper. While many people wouldn’t consider this a world changing pursuit, I beg to differ. Think of all the individuals in the world that rely on paper. From creative types to quantum physics experts, your role at your workplace brings incredible value to many many people all over the world. You will have, without a doubt, helped bring a new idea into existence. Several new ideas to be precise.

So have a think about what you’re doing now. Is it something that allows you to embrace your passion?

Or perhaps you might not even know what it is that you love or enjoy doing. Why not explore and reflect on what gives you joy and contentment? Is there an area or industry that you could see yourself exploring to experience that fulfillment?

Can you find a deeper purpose in what you’re already doing?

When you’re able to find meaning in your work, you’re that much closer to achieving work life harmony.

Don’t Be Intimidated By Obstacles and Limitations

Creating work life harmony is also about understanding yourself–which includes your limitations and past obstacles–as this allows you to become more resilient.

If you never had to experience struggles, challenges or setbacks, then you would never be forced to adapt and mature. So in theory, having to face obstacles in life is actually quite necessary.

Most of us think of setbacks and obstacles as negative. Though, if you’re able to maintain an optimistic attitude, you’ll almost always have a higher chance of success of overcoming those obstacles to reach your eventual goal.

Your attitude towards setbacks will define the outcome of whether you rise from the challenge or remain stuck in it. So, in order to achieve work life harmony, it’s important to have a resilient attitude as challenges will always come your way–especially when you strive to integrate work into your life, and not a separate or dominant part of life.

Delegate When You Need To

Of course, when you want to increase productivity and minimize the time or effort spent, a great way to do so is to delegate!

If you spend a lot of time doing tasks on your own that could be delegated to others (whether at work or at home) you’re losing a lot of precious free time that could otherwise be spent elsewhere.

At the end of the day, we all have a limited amount of time. So we should all be striving to create a harmonious work and living situation where we can find meaning in all that we do.

While an overall goal may be meaningful, not all of the milestones or tasks needed to get there may be meaningful. That’s because we have our strengths and weaknesses, likes and dislikes. Not every task is going to be enjoyable or easy to complete. That’s where delegation comes in.

Delegation simply allows you to leverage time from an external source, thus giving you opportunities to increase your own quality of time. Keep in mind that delegation should be done with deliberate attention, otherwise you may end up over relying on others.

If you find that you’re running into the problem of over delegating, then it may be time to re-evaluate your motivation for doing whatever it is that you’re doing.

Embrace the Circle and Become Happier and More Productive

Living in harmony is about feeling good about the ways in which you spend your time, despite how busy you may be.Your switch from work mode to a more personal mode should be effortless. It’s about integrating your personal life and the things you love into your busy work life!

It all begins with the shift in perspective. Understanding what your passions are, and learning to be resilient, before taking a different approach to the way you manage your time and everyday tasks.

These are steps that you can start taking to move away from balance to harmony. 

Featured photo credit: Photo by Marten Bjork on Unsplash via unsplash.com

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