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7 Productivity Tips From Ben Franklin

7 Productivity Tips From Ben Franklin

If you are looking for ways to simplify your life, increase your productivity, and make a larger impact on the world around you, I suggest you study the life and work of Ben Franklin, the most influential American of the Revolutionary days. I recently read through his autobiography and discovered that Franklin was a curious character: a true Renaissance man, single-handedly revolutionizing the colonies through his work. A printer by profession, Franklin founded the first nationwide newsletter, Poor Richard’s Almanack, and used it as a medium to spread practical and moral advice through the colonies. He also made fundamental contributions to the earliest civil departments in the soon-to-be-independent colonies. As an amateur scientist, he also discovered new approaches in 18th century physics and meteorology. We could go on and on – the list of his accomplishments and awards would fill 20 pages.

The manner in which Franklin lived is remarkably simple. He lays it out in his autobiography. Here are 7 key takeaways from how he was able to create such a vast impact on the course of US history in just one life time.

(1) Develop A Plan For Your Life – And Write It Down

Franklin describes how, during a transatlantic ship journey he took in his early twenties, he wrote down a plan for his entire life. Towards the end of his life, he rediscovered this plan in one of his journals, and was astonished at how closely his life course fit with his early plan for it – even though he was not purposefully carrying the plan out.

This overarching plan gave Franklin a sense for the overall direction of his life. He took to implementing it. You can do the same with a written plan for what you want to do with your life. You can consider what you want to have, who you want to be around, where you want to go, and what you want to do with your life. Write out 5 central plans for each of these. Now, save the paper you have written it on, or record it online, then later in life you can review this to see how you are progressing.

(2) Build A Consistent Day-to-Day Schedule

Franklin planned out his schedule for the 6 working days of each week, and maintained it for the majority of his working life. This allowed him to adjust to a routine. His detailed schedule included time for organizing, accounting, and leisure. Notice how simple the plan is. It only includes 6 actual working hours, yet Franklin was able to use this to great effect in his life. Also note the hour he devoted to organizing his space each day, and the questions he asked himself each morning and evening.

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5: Rise, wash.
6: Powerful goodness! The morning. Morning prayer and plan for the day. [He asks himself], “What good business shall I do today?”
7: Study, and breakfast.
8-12: Work.
12-2: Read or overlook accounts, and dine.
2-4: Work.
4-6: Evening rest.
6: Put things in their places, ie: cleaning and organizing
7: Reflect on the day with the question: “What good have I done today?”
8: Supper, music, or diversion, or conversation
9: Examination of the day
10: Sleep

There is a saying: take care of your routine, and your routine will take care of you. Franklin did this and he notes it was a crucial element of his success.

(3) Generate A List Of Principles On Which To Base Your Life

Our life principles are like an operating system for our behavior. They govern how we run our lives. Franklin was quite explicit in determining how he lived his life. The short version is that he inspired to follow Jesus and Socrates. The longer version of his principles, as outlined in his autobiography:

“Temperance – avoiding eating so much as to dull the senses, and drinking not to elevation
Silence – speaking only when it is of benefit to self or others, and avoiding far-flung conversation
Order – letting all things have their places, and giving each part of one’s business its due time
Resolution – resolving to perform one’s duty, and performing without fail what you resolved to do
Frugality – waste nothing, and make no expense but what is beneficial to oneself and others
Industry – not wasting time, always being employed in something useful, and cutting off all unnecessary actions
Sincerity – making no hurtful deceit, thinking innocently and justly, and speaking accordingly
Justice – wrong no one by doing injuries, or omitting the benefits that are one’s duty
Moderation – avoid extremes, forbear resenting injury, so much as you think they deserve
Cleanliness – tolerate no uncleanliness in body, clothes, or habitation
Tranquility – be not disturbed at trifles, or at accidents common or unavoidable
Chastity
Humility
Imitate Jesus and Socrates”

If you generate a similar list of principles on which you operate – and write it down – you will have a guide on which to base your actions in the world. You may deviate from it at times, as all humans do, but having the principles set in ink, or memorialized on a computer, will give you a clear reference point for how to carry yourself.

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(4) Focus On Solving Problems That Surround You

Benjamin Franklin was able to build massive influence and create a lasting impression in human affairs, yet in his autobiography he never indicates if he had great aspirations. Instead, he simply focused on solving the immediate problems surrounding him.

The first problem he had as a young independent man who had just arrived in Philadelphia was creating a stable income. He solved this problem by inquiring with local printers, then using his expertise with books to get a entry-level job as printer’s apprentice. He slowly worked his way up and established his own printer’s shop, all the while actively engaging in commercial printing activities such as his Poor Richard’s Almanack. By the middle of his life, he says he built up sufficient wealth, enough to live on comfortably for the remainder of his life.

During this time he also devoted himself to solving problems he encountered in Philadelphia and the colonies. He found that Philadelphia lacked a professional security force. The growing city was experiencing a nighttime crime problem and the security officers were unable to keep up with it. So, Franklin persuaded shopkeepers of the city to contribute a monthly fund to pay the salary of a more professional and organized security department, effectively an early version of the Philadelphia Police Department.

Another problem Franklin noticed and set out to solve was when he found that dust from the streets of Philadelphia blew into the shops, making them dirty and unwelcoming. He began to look for a solution, and one day noticed an older lady who developed an efficient method for sweeping a nearby street, utilizing the gutter system. Franklin took this idea and implemented a systematic method for removing clutter from the streets, involving repaved roads, strategically designed gutters, and a garbage disposal department. Again, he was able to raise the money for this from local shopkeepers, whose business would benefit from a tidier city.

Franklin also developed a number of other solutions to problems facing his surrounding citizens and the colonies-at-large, including introducing a fire department, a new stove system, and the academy that would eventually become the University of Pennsylvania.

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What was the key to all of these creations of Franklin’s? Again, he focused on the problems directly around him, and set out to develop solutions for them. Many of these solutions later became introduced on a broader scale in the young American nation.

(5) Don’t Limit Yourself To One Role

“Specialization Is For Insects”

Franklin is renowned for his skills as printer, inventor, and statesman; however, he never saw himself as fitting into any one role. He instead developed a wide range of interests, and worked in these as a devoted amateur. His amateur status did not hold him back, though. Instead, he saw every area he studied with fresh eyes.

This amateur status actually aided his inventive capacity. He was less constrained by the reigning ideas of the time, so he was better positioned to introduce radical new ways of thinking about the world, whether in society or natural law. One example of this was his well-known discovery surrounding lightning and electricity. At his time, electricity was seen as more of a curiosity or matter of entertainment at science shows, rather than a matter for serious inquiry.

Franklin; however, wasn’t satisfied with the explanation of electricity he was given by a physicist at a Boston exhibition. He thus devoted himself almost entirely to the study of electricity for a period of years. He ultimately discovered the connection between lightning and electricity, as well as the concept of positive and negative charge. Franklin’s fresh approach to electricity – and many other areas of science – were not possible for someone in the established scientific establishment.

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It may be somewhat more difficult for an amateur to make radical new discoveries in this highly specialized age, but Franklin’s model of being an amateur thinker in a wide variety of areas still works.

(6) Look After Yourself First

It may sound radical, but Franklin’s life shows us that we are better equipped to be productive and impactful if we take care of ourselves first. Frankin’s first mission after leaving home at 17 was to build his personal financial independence. He went to work as a printer’s apprentice, and at the age of 24 began his own printing shop. He focused this early period on developing his business prowess, and at a relatively young age gained the financial independence that allowed him to work freely on whatever he wanted to.

As Franklin put it: just as an empty potato sack cannot stand upright, so a person who lives in poverty cannot live virtuously.

(7) Disagree, But Don’t Be Disagreeable

Franklin developed a personal ambiance that served him well, even when dealing with personal or national enemies. He notes in his autobiography that, during the days leading up to the Revolution, he encountered an envoy from Britain on the streets of Boston. Even though they disagreed about the basic policies regarding the American colonies, Franklin and the envoy still enjoyed a friendly walk, dinner, and conversation over wine.

This habit helped Franklin in negotiations with the British, and later gained Franklin a position as ambassador to France, where he was widely loved by the people of Paris.

If you are interested in learning more about this fascinating historical character, I encourage you to read his autobiography. It is full of anecdotes and tidbits about life in the American colonies in the 18th century, as seen through the lenses of this down-to-Earth yet larger-than-life man.

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Last Updated on July 23, 2019

What Is Procrastination (And the Complete Guide to Stop Procrastinating)

What Is Procrastination (And the Complete Guide to Stop Procrastinating)

If you have so many things to do that you often find yourself struggling to finish projects and tasks and move on to other stuff, you’re certainly not alone. Studies show that over 20 percent of the adult population put off or avoid doing certain tasks by allowing themselves to be overtaken by distractions.[1]

So what is procrastination? And what can you do to prevent procrastination?

In this article, I am going to explain to youwhy procrastination is so difficult to beat and how you can stop procrastinating once and for all by following a step-by-step guide. But first, you need to understand how procrastination happens.

What Is Procrastination?

Piers Steel, the author of the book The Procrastination Equation: How to Stop Putting Things Off and Start Getting Stuff Done, defines procrastination in this way:[2]

“Procrastination is to voluntarily delay an intended course of action despite expecting to be worse off for the delay.”

In other words, procrastination is doing more pleasurable things in place of less pleasurable ones. The end result is that important tasks are put off to a later time.

This comic is one of the typical examples of procrastination:

    The Challenge of Getting Over Procrastination

    Human beings have limited self-control. Dr. Roy Baumeister, a psychologist from Florida State University, has been studying self-control and he has found that just like any muscles, human’s self-control is a limited resource that can quickly become exhausted.[3] When self-control is close to being depleted, human tend to choose what’s more pleasurable– the immediate procrastinated tasks instead of the actual works.

    At its core, procrastination is an avoidance strategy. Procrastinators choose to do something else instead of doing what they need to do because it’s much easier to choose pleasure over pain.

    In short, procrastination is so difficult to beat because it is a battle against human’s natural enemy, a human weakness that is in-born.

    How to Stop Procrastinating (Step-By-Step Guide)

    Despite the fact that it’s human nature to seek for immediate rewards and procrastinate, here I have a step-by-step guide for you to follow so as to stop procrastinating.

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    1. Identify Your Triggers: The 5 Types of Procrastinator

    Identifying the type of procrastination you personally experience is an essential step for you to fix the problem at its root.

    Take a look at this flowchart here to find out what type of procrastinator you are:

      Which type of procrastinator are you? Let’s take a look at the triggers for your procrastination type:

      Perfectionist

      Being perfect is the pleasure perfectionists want. But often this leads to them being too scared to show any imperfections. Because of this, they frequently fail to complete things, as they’re forever seeking the perfect timing or approach. Tasks end up never being completed, because in the eyes of the perfectionist, things are never perfect enough.

      Instead of finishing something, perfectionists get caught up in a never-ending cycle of additions, edits, and deletions.

      Ostrich

      An ostrich prefers to stay in the dreaming stage. That way, they don’t have to work for real, or deal with any negativity or stress.

      Dreaming gives this type of people a false sense of achievement, as in their minds, they envision big, ambitious plans. Unfortunately for them, these plans will most likely stay as dreams, and they’ll never accomplish anything truly worthwhile.

      Self-Saboteur

      A self-saboteur has bought into the line that ‘by doing nothing, bad things won’t happen.’

      In reality, self-saboteurs have developed a fear of making mistakes or doing anything wrong. Their way to avoid these mishaps, is to do nothing at all. In the end, they may make few mistakes – but they also see few accomplishments.

      Daredevil

      Daredevils are those who believe that deadlines can push them to do better. Instead of having a schedule to complete their work – they prefer to enjoy time doing their own thing before the deadline comes around.

      It’s most likely an unconscious thing, but daredevils evidently believe that starting early will sacrifice their time for pleasure. This is reinforced in their minds and feelings, by the many times they manage to get away with burning the midnight oil. Often they sacrifice the quality of their work because of rushing it.

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      Chicken

      Chickens lack the ability to prioritize their work. They do what they feel like they should do, rather than thinking through what they really need to do.

      Prioritizing tasks is a step that takes extra time, so chicken will feel it’s not worth it. Because of this, they usually end up doing a lot of effortless tasks that don’t contribute much to a project. They’re incessantly busy on low-impact tasks, but seem oblivious to urgent, high-impact tasks.

      2. Face Your Triggers and Get Rid of Them

      Whether it’s fear of failure, overwhelming feelings, avoidance or convincing yourself you’re just too busy to get something done, you can improve your ability to be productive by eliminating your procrastination triggers.

      For Perfectionists, Re-Clarify Your Goals

      Much of the time procrastination tendencies form simply because we’ve outgrown our goals. We’re ever-changing and so are our wants in life. Try looking over your goals and ask yourself if they’re still what you want.

      Take time out to regroup and ask yourself what you really want to achieve:

      • What steps do you need to take?
      • Is what you’re currently doing reflecting what you want?
      • What do you need to change?

      Write things down, scribble them out and rewrite.

      For Ostriches, Do the Difficult Tasks First

      Even if you feel you’re not a morning person, the beginning of the day is when your brain is most productive. Use this window of time to get the more difficult stuff done.

      If you leave your difficult tasks to later, you’re much more likely to put it off because you’re tired and lack motivation.

      Finishing lots of simple tasks at the beginning of the day such as reading all the new emails only gives you a false sense of being productive.

      For Self-Saboteurs, Write out a To-Do (And a Not–To-Do) List Each Day

      Writing things down is powerful and psychologically increases your need to get things done.

      Each day, make a habit of creating a list of the tasks you know you’ll try and avoid. By doing this, it brings these ‘difficult’ tasks to your mind’s attention instead of keeping them locked away somewhere in your avoidance mode.

      Remember, think how satisfying and productive it feels to cross of a completed task.

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      For Daredevils, Create a Timeline with Deadlines

      It’s common to have a deadline for a goal which seems like a good idea. But this is basically an open invitation for procrastination.

      If it’s a self-created deadline with no pressure, we tend to justify pushing it back each time it comes into sight and feel we haven’t yet done ‘enough’ to get there.

      Create a bigger timeline then within that, establish deadlines along the way. The beauty of this comes when each deadline completion is dependent on the next. It keeps you on track and keeps you accountable for being in alignment with the overall timeline.

      For Chickens, Break Tasks into Bite-Sized Pieces

      A lot of the time procrastination comes from overwhelming thoughts.

      If something feels too big to tackle and we don’t know where to start, it feels like a struggle. This is also true if our goal is too vague and lacking direction.

      Break down larger tasks into smaller ones and turn them into daily or weekly goals. Smaller steps may seem like the slower approach to achieving a goal, but it often leads you much more quickly to where you want to be due to the powerful momentum you get going.

      3. Take Planned Breaks

      The human brain isn’t designed to work continuously on the same task and this could be a reason for procrastination.

      Make sure you take regular, structured breaks away from your task so that you can come back refreshed and ready to be more productive.

      A break as short as 5 minutes is enough to keep your mind sharp and wards off fatigue. I recommend you to use the Pomodoro Time Tracker. It is a great tool to help you take breaks at set intervals. Simply start the 25-minute timer, and follow the prompts.

        4.  Reward Yourself

        It’s important to acknowledge and reward yourself for achieving even the small tasks. It creates a sense of motivation and releases those feel-good, productive emotions that spur you on to achieve even more.

        Make your reward proportional to the task you completed so getting a bite-sized task done gets you a cup of your favourite coffee or snack. Then plan a weekend away or fun activity for the bigger stuff.

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        Personally I try to make staying focus more fun by using the app Forest. It turns productivity into a game. In the game, you can plant a virtual tree at the beginning of your work time. If you maintain focus for the duration of the timer, you’ll grow a tree to add to your forest. It’s rewarding when you can eventually grow a forest.

          5. Keep Track of Your Time in a Smart Way

          If you want to prevent the bad habit of procrastination from coming back, keep track of the time you spend every day.

          By having a clear idea of where you spend your time, you can always review your productivity and know which areas to improve.

          It’s not easy to keep track of every minute you spend throughout the day so I recommend you to use the app Rescue Time.

          It gets you a categorized breakdown of how you spend your time and helps you to find out how much time you’re really on-task. You can even label activities as productive and non-productive so as to block your biggest distractions.

            The Bottom Line

            Procrastination exists for many reasons and only you know for yourself what these triggers are.

            Understanding what procrastination really is and the source of your avoidance tendencies is important in moving them out of the way and help you start the productivity momentum.

            Make procrastination under your control!

            More About Procrastination

            Reference

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