Advertising
Advertising

Stop Wasting Time on the Details and Commit to the Fundamentals

Stop Wasting Time on the Details and Commit to the Fundamentals

I was in the gym one day, training like usual, when my coach made an important observation. It didn’t take me long to see how this discovery applied to other areas of my life as well.

Here’s what happened.

We looked across the gym and saw someone performing lateral raises with dumbbells while standing on a Bosu ball. (This is an exercise that focuses on smaller muscles in the shoulder and doesn’t do much for the rest of the body.)

My coach watched for a moment and then said, “Imagine how good you have to be for that exercise to be the thing that gets you to the next level.”

Advertising

His point was that this person was focusing on an exercise that improved a few, tiny muscles in their body while ignoring the more important foundational movements. Even an Olympic athlete who had mastered the basic movements (squats, bench press, etc.) could not honestly look in the mirror and say, “You know what’s holding me back? I’m not doing enough lateral raises.”

In other words, the problem is that too many people waste time on the details before mastering the fundamentals. And I’d say the same is true outside of the gym as well.

The Courage to Master the Fundamentals

Everybody has the same basic body and needs, and we have to have the courage to train the fundamentals, the basics, at least 80% of the time. Sure, add some spice in there now and again, but focus on the basics.
—Dan John

Committing to the basics and mastering the fundamentals can be hard. And I get it. I’ve struggled to fall in love with boredom and focus on the basics many times.

Advertising

For example, as an entrepreneur it is very easy for me to spend my days working on the details. Should I make a small tweak to my website design? Should I answer these 50 emails? Should I switch my payment processor so that I can save an extra 2 percent on fees?

All of these things have a place, but that place should not be at the top of my to-do list. Instead, my time would be better spent focusing on the fundamentals. For example, writing two really good articles each week.

Avoid the “Edge Cases”

In the words of my friend, Corbett Barr, people waste too much time debating edge cases. Edge cases are the what-ifs, the could-bes, the minor details — the things that might make a 2 percent difference, but mostly distract you from the real work that would make 80 percent of the difference.

  • If you’re considering a new diet, but you’re worried that you might not be able to stick with it when you go out with your friends on Thursday nights, then you’re worrying about an edge case. Thursday night isn’t going to make or break you. It’s the work you put in during the other 20 meals of the week that matters.
  • If you’re starting a business and you’re debating over business cards or shipping methods or a thousand other things that could delay you from finding your first paying customer, then you’re stuck on the edge cases. You can optimize later. Meanwhile, delaying this decision is bringing in exactly zero dollars.
  • If you’re trying to “get all of your ducks in a row” or figure out “the right way to do this” then you’re probably giving yourself an excuse to avoid the hard decisions. Research is only useful until it becomes a form of procrastination. In most cases, you’ll discover better answers by doing than by researching.

The greatest skill in any endeavor is doing the work. And for that reason, most people don’t need more time, more money, or better strategies. They just need to do the real work and master the basics.

Advertising

Don’t Fear the Fundamentals

Most people avoid the fundamentals because they don’t have the guts to become great at them. When you eliminate everything that is unnecessary, there are no details to hide behind. You’re left with just the basics and whether or not you have mastered them.

It’s easier to tell people that you’re “working on a new strategy” or you’re “doing more research.” It’s hard to say, “I’m focusing on the basics, but I haven’t made much progress yet.”

Do you have the courage to simplify and become the best at the basics? Stop wasting time on the details that make the last 10% of difference.

What good is a lateral raise if you can’t do a proper press? What good is a fancy business logo if you haven’t found your first paying customer? What good is a better guitar if you haven’t built the habit of practicing each day?

Advertising

Without the fundamentals, the details are useless.

Featured photo credit: Brenderous via flickr.com

More by this author

7 Reasons You Haven’t Found Your Passion Yet 7 Ways To Get Over Fear and Make Big Life Changes Fast Growth Is Overrated — Here’s Why Famous Biologist Louis Agassiz On The Usefulness Of Learning Through Observation How to Fall in Love With Boredom and Unlock Your Mental Toughness

Trending in Productivity

1 The Lifehack Show Episode 8: On Personal Success 2 15 Best Organizing Tips For Office Organization and Getting More Done 3 50 Motivational Quotes for Work to Inspire Success 4 How to Take Notes Effectively: Powerful Note-Taking Techniques 5 15 Inspiring Journal Ideas to Set You up for Success

Read Next

Advertising
Advertising
Advertising

Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

Advertising

Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

Advertising

What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

Advertising

Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

Advertising

13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

More Organizing Hacks

Featured photo credit: Alesia Kazantceva via unsplash.com

Read Next