Advertising
Advertising

How To Write An Email That Will Not Be Ignored

How To Write An Email That Will Not Be Ignored

Today, email is one of the main forms of communication we have with one another. Unfortunately, there are some times when we send out an important email and then wait patiently for a response that never comes. It appears that it has traveled into the black hole of emails!

To make sure your emails don’t get swallowed by the black hole, there are some basic rules to follow regarding what to include and utilize in your email — and what to leave out! Here they are:

Keep the body short

Firstly, the body of the email…

The body is what is going to get read, or maybe skimmed over. You are hoping that every word gets read; however, if your emails look more like novels then that may not be the case. Keep the body short. Short is relative, and we must define this: three to five sentences is the maximum.

Advertising

Why do you need to keep the body short?

Anything more than this starts to seem needy, especially if you don’t know the recipient. Neediness is an immediate turnoff for people. Once your brain senses any sort of neediness it goes into survival mode. Oren Klaff, New York Times Best Selling Author, describes it best, “Exposing your need to someone else makes them fearful.”

Write in a natural voice

Write as yourself. Do not use language that people won’t understand. Show the recipient that you are a real person writing this email and not a robot who is programmed to write.

This also goes for the salutation of the email. Don’t fall into the trap of writing, “Dear Sir or Madam.” Take the time to find out the recipient’s name. Use “Hi” or “Hello” if you know the person; “Hey” may even be acceptable in very informal working relationships.

Advertising

Include one call to action

Note the one here. The more items that you ask for, the needier you sound. The call to action is essentially you asking the recipient for something that you want them to do. Ask for a meeting or a phone call. Or coffee on Wednesday. But do not ask for multiple items, such as, “Can we schedule a meeting for Tuesday morning on the phone and can you edit my latest book?” This asks for way too much from one email! The point is to get the email read and receive a reply back — not for someone to hit the delete button.

Closing your emails

Write words here like “Best,” “Cheers,” “Warm wishes,” or “Thank you.” The point here is to show that this is not automated. Writing “Sincerely,” “Best regards,” etc., screams to the recipient that the email is automated or that it is a general, impersonal email.

Email subject line

This is one of the most important things when it comes to either getting your email glanced over, or read. Personalized subject lines work wonders: for instance, “John Smith Suggested I Contact You.”

Create intrigue and utility within your subject lines. Chris Brogan, CEO of Human Business Works and another New York Times Best Selling Author, also has a few great subject lines including:

Advertising

  • YES OR NO: _______
  • 2 MINUTES TO READ: __ (and the subject, briefly)
  • NEED YOUR DECISION
  • DINNER PLAN PROPOSAL
  • PLEASE FORWARD HANSCOM’S LETTER

Putting all of the pieces together. Here is a sample email:

Subject: 2 MINUTES TO READ: CONGRATS ON THE BOOK

Hi Jessica,

Congrats on the newly published book. I am a first-time author and truly amazed at your success. I enjoyed the topic of your latest book diving into your travel adventures in Spain, as I have lived there, too, and could relate. What is one piece of advice that you would give to a starting writer?

Cheers,

Bobbi

Emails are used every day, but the number of emails read fully is dwindling. Make sure yours get to the top of the pile, and then actually read and replied to, by following these simple tips.

More by this author

10 Reasons Why You Should Get Naked More Often The 20 Most Creative Instagram Accounts That Will Inspire You Top 10 World’s Best Restaurants You Need To Eat In 13 Deliciously Sweet Elements of Happiness 22 Amazing Honeymoon Destinations Newly-Weds Should Consider

Trending in Work

1 50 Great People To Follow On LinkedIn, No Matter Your Industry 2 10 Most Successful Entrepreneurs and What We Can Learn from Them 3 How to Switch Careers and Get Closer to Your Dream Job 4 9 Tips for Starting a New Job and Succeeding in Your Career 5 How to Swiftly Make a Midlife Career Change

Read Next

Advertising
Advertising
Advertising

Last Updated on May 22, 2019

50 Great People To Follow On LinkedIn, No Matter Your Industry

50 Great People To Follow On LinkedIn, No Matter Your Industry

LinkedIn is an excellent platform to network with great people to help you in your career and businesses. However, with over 575 million people on the site, who should you follow? This list will steer you to the right people to follow, organized by categories of expertise.

Job Search Experts

You will likely have several jobs throughout the course of your career, and you will constantly need advice on new trends and strategies out there in the job market. Here are the LinkedIn experts who you should follow on these matters.

1. Liz Ryan is the CEO and founder of Human Workplace. Her articles on job searching are filled with creative and colorful cartoons.

2. Lou Adler is the author of The Essential Guide for Hiring and Getting Hired.

3. Dr. Marla Gottschalk will help you make an impact in a new job.

4. Hannah Morgan runs CareerSherpa.net, where she gives expert advice on job searching and how to be more visible online.

5. Alison Doyle is the CEO and Founder of CareerToolBelt.com.

Management Experts

They say that people leave managers, not jobs. These experts in LinkedIn will help you become your employees’ dream manager.

6. Jeff Weiner. How can we leave out the CEO of LinkedIn himself?

7. Nozomi Morgan is an executive coach. She can help you transition from a boss to a true leader.

8. Mickey Mikitani is the CEO of Rakuten. He constantly shares his expertise in managing a global player in e-commerce platforms.

9. Andreas von der Heydt was the head of Amazon’s Kindle Content and now the Director of Talent Acquisition. He has extensive experience in management, branding, and marketing.

Advertising

Productivity Experts

By maximizing your productivity, you can win in all aspects of life. The following LinkedIn experts will help you win big in your career.

10. Gretchen Rubin is a happiness coach and the bestselling author of the The Happiness Project.

11. Carson Tate is the founder of Working Simply. She advises us to include play in our schedules.

12. Greg Mckeown is an essentialist. Part of being an essentialist is saying no to many things so that we can focus on the things that matter.

13. Brian de Haaff, CEO of Aha! Labs Inc. provides strategies on how to be productive and happy at work at the same time.

Marketing Experts

14. Sujan Patel is VP of Marketing at When I Work, an employee scheduling software. He is an expert in content marketing and he even shares his ideas on content marketing in 2020.

15. Megan Berry is the Head of Product Development at Rebelmouse, a content marketing and AlwaysOn powerhouse.

16. Sean Gardner will help you navigate the social media landscape. This includes how to use different platforms to help accelerate your career. He is also the bestselling author of The Road to Social Media Success.

17. Christel Quek is an digital and marketing expert. She is the VP of South East Asia at Brandwatch. Their products help businesses utilize social media data to make better business decisions.

18. Jeff Bullas is a digital marketing expert. His blog has over 4 million readers annually.

19. Michael Stelzer is the CEO and Founder of social media powerhouse site, Social Media Examiner.

20. If you’re looking for inbound and content marketing expertise, follow Dharmesh Shah, Founder and CTO of Hubspot.

Advertising

21. David Edelman is a McKinsey partner and is at the helm of the Digital Marketing Strategy Practice Department.

22. Dave Kerpen leads the social media software company Likeable Local. He is the author of Likeable Social Media: How to delight your customers.

23. Clara Shih is the CEO of Hearsay Social and the author of The Facebook Era.

24. Aaron Lee is Grand Master of Customer Delight at Post Planner. He is an excellent resource for everything social media.

25. David Sable is the CEO of Y&R, one of the largest advertising firms in the world.

26. Content marketing trumps traditional marketing these days, and who else better to lead you in this area than Joe Pulizzi, Founder of Content Marketing Institute.

Personal Branding Experts

Part of what we market in our personal career is our brand. When people hear your name, what kind of brand comes into their mind? What traits and qualities do they associate with you?

Here are some personal branding experts from LinkedIn to improve your own brand.

27. Dorie Clark is the author of Stand Out and Reinventing You. He can help you craft the professional image you’ve always wanted.

28. Dan Schawbel is the managing partner of Millennial Branding. If you’re a millennial, Dan is the guy to help you craft your personal brand.

Other Notable Experts to Follow

29. Lisa Gates is the expert to follow if you’re negotiating for higher salaries and promotions.

30. If you’re a Baby Boomer, Marc Miller will help you navigate the continually changing landscape of the workplace.

Advertising

31. To avoid getting your resumé moved to the “No” pile, read Paul Freiberger’s excellent advice.

32. James Caan provides insightful ideas on careers in general. He is also a serial entrepreneur.

33. Jeff Haden writes on various topics, such as leadership and management. He is the owner of Blackbird Media.

34. If you’re looking for expert business advice on getting new customers and keeping them, follow Jay Baer.

35. Suzanne Lucas, aka Evil HR Lady, is a great human resources specialist.

36. If you need help in using Twitter to boost your career, Claire Diaz-Ortiz can guide you in the right direction.

37. Ryan Holmes is the CEO of Hootsuite, a social media management tool.

38. Customers are the lifeblood of a business and Colin Shaw focuses on revolutionizing this customer experience.

39. Brian Solis often reflects on the future of business and how technology can disrupt our world.

40. Nancy Lublin provides advice on more lighthearted topics, which are perfect after a long day’s work. She is the CEO behind Dosomething.org, a portal designed for social change; and the founder & CEO of Loris.ai and Crisis Text Line.

41. Katya Andresen provides advice on how to manage your career. She was the CEO of Cricket Media and now responsible for the SVP Card Customer Experience at Capital One.

42. Gallup has created a system to test what your strengths are and how to use them at work. Jim Clifton is the CEO of Gallup.

Advertising

43. Adam Grant is a Wharton Professor and the author of Give and Take, which provides advice on why being helpful at work can accelerate your career.

44. Hunter Walk is a partner at Homebrew Venture Capitalist Company and has specialty in product development and management.

45. If you’re running a nonprofit organization, follow Beth Kanter for expert advice on this area.

46. Emotional Intelligence is necessary to succeed in your career, and Daniel Goleman is your expert for that.

47. Rita J. King connects science, technology and business.

48. Tori Worthington Rose is a Creative Director at Mary Beth West Communications, LLC. She has extensive experience in sales and digital media.

49. If you’re looking for some advice on how to use writing and personal content marketing to boost your career, follow Ann Handley.

50. Tim Brown is the CEO at IDEO and shares his insights on Leadership and Creativity.

These are just some of the key thought leaders and movers in various industries. They will provide you with constant inspiration, as well as the willpower to pursue the career that you’ve always wanted. Their stream of expert ideas in their respective fields will help you become well-equipped in your professional pursuits.

More Articles About Successful People

Featured photo credit: LinkedIn Sales Navigator via unsplash.com

Read Next