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How To Inspire And Motivate Your Employees

How To Inspire And Motivate Your Employees

These days it has become more important than ever to know about motivating, inspiring, and building a network of productive employees. Everyone likes to feel valued and appreciated. Employers benefit from lower turnover rates and a more pleasant work environment, as do employers and supervisors. These “incentives” don’t have to be costly, but a shift in company values or how employees are viewed is very valuable. If not for a company’s employees, there is no opportunity for success; motivated employees can drive a business to broader heights of success.

1. Offer flexible hours

Life is hectic and lives outside of work can quickly become difficult and unmanageable when work becomes all-consuming to an employee. Flexible hours in a very real sense are an acknowledgement by the employer that employees need time to conduct personal business outside of the workplace. This option also saves employees money and time through lower fuel and commute costs. For parents, additional savings are gained through reduced child care costs. One option is to provide an extra day off by having employees work ten hour shifts over four days. Another is to incorporate telecommute options into an employee schedule when possible.

Employers benefit in having happier, more productive employees. Employees return to work ready to work and tackle the tasks of the workplace. Surprisingly, employees with flexible schedules are less likely to be late or miss work hours, benefiting the employer in increased and more steady productivity.

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2. Make Paid Time Off Banks Available

A paid time off bank allows an employee to combine paid sick, vacation, or personal days and to take a day without specifying a reason. Some employers allow employees to “donate” paid time off to other employees. Days build up throughout the year and are rolled over or disappear at the end of the year. The benefit here is that employees can take time as they need it, without needing to explain the reason behind taking the leave. For example, a sick day may be taken as a personal day for employees who rarely get sick; otherwise the day would be lost to the employee. This option is gaining popularity among employers, who benefit from not having to track different types of leave. The option relates to higher job satisfaction and retention.

Employers gain through having more motivated employees who are better able to use their paid time off as they see fit. Another advantage is that rather than a sudden sick day, paid time off may be scheduled.

3. Keep Work Meaningful and Interesting

No one enjoys a repetitive and boring workplace. Keep work interesting through clarifying work purpose and vision. Employees who share in the vision of the workplace are more likely to be involved, alert, and productive. Work in and of itself should, and does, have a purpose beyond the simple fear of not eating, lack of funds, or becoming homeless. In fact, this may be one of the leading factors among dissatisfaction for employees engaged in low level work. Simply working for a paycheck, in many cases, is very unsatisfying. Even the lowest-level employee should know that there contribution is important to company success. Employees stay committed and are driven toward meeting company goals.

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Employers benefit through greater productivity, as employees grow in their sense of satisfaction in the workplace. Rather than being treated as only “cogs in a wheel,” employees gain a sense of personal satisfaction from being a part of something outside and beyond themselves.

4. Create a Sense of Belonging

Belonging drives the sense of purpose in meaningful work for employees. Often this sense of belonging begins in a company’s core value and mission statement. If a business or company does not have these, it is time to start putting these ideas to paper and incorporating them into the workplace. Avoid cliquish behaviors. Some ways to build cooperation are through team exercises or building a buddy or mentoring system. Get to know the person behind the work; no one is exclusively the work that they do. Learn to appreciate people for who they are, rather than what they do. Sharing the goals and objectives of the organization enhances everyone’s sense of belonging and purpose to the organization. Listen to the ideas and contributions of all employees to add to this sense of workplace belonging.

Employers benefit through a continuous cycle of listening to employees’ ideas and contributions to the workplace. In doing so, redundant processes may be eliminated or innovative methods of doing business may be explored and implemented.

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5. Implement Safety in the Workplace

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    Besides implementing federal guidelines for preventing death, accidents, and the like, safety rules add to a sense of worker belonging and purpose. When the employer sincerely enforces safety, the employee feels there is a real sense of caring that goes beyond simple policy. Sincere efforts to care about the health and welfare of employees, as well as their safety, have a tremendous impact. In come cases, local governments have had to implement regulations or force businesses to regard the safety and health of their workers. Businesses that are proactive in these areas increase workers’ belief that they are more than a means to an end. Implementation of health and safety policies increases workers’ job satisfaction, which in turn improves productivity.

    Building an image of a safe and healthy environment benefits the company through increased sales and a more active role in the community, as a trustworthy organization. Staff morale is improved, while the company saves money on costly accidents that may shut down production.

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    6. Provide Company Perks

    How great would it be to work for a company that regularly provides exclusive perks? Pretty darn, I’d say. Employees could be rewarded through receiving a company product or service or gift cards to local business. Hot Topic, for example, reimburses employees for concert tickets. In return, employees report on the fashions the band and fans were wearing along with merchandising ideas. Include family with a company picnics held annually, and give away business samples or low-cost merchandising items such as pens or notepads. Give tickets to local sports events, the movies, or other local events. Not only are these fun ways to share in the business, but such perks add to an employee sense of belonging.

    Employers benefit from the workplace projecting a fun, caring, and involved image. This image will help attract better employees while encouraging company retention. A sense of teamwork and camaraderie leads to a greater sense of employee job satisfaction.

    7. Open The Door to Greater Opportunities

    One of the more common reasons for employee flight and turnover is reduced opportunities to learn and advance. When career stagnation sets in, employees get bored and look for better employment options. Teach new skills or enhance old ones through ongoing training opportunities. Training is also a kind of “day off” from the workaday grind. Both employees and employers benefit as employees grow in their potential. Make a point to promote from within first, rather than seeking talent from outside the company. Employees who have been with the company for some time have the opportunity to move upward, while new employees have more of a reason to remain with the company. Employees will come to appreciate and understand their intrinsic value to the company.

    Employers benefit from hiring within by having an employee already familiar with company procedures and culture. Companies can also benefit from offering cash incentive to employees who bring in new business.

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    5 Powerful Ideas on How to Be Productive at Work

    5 Powerful Ideas on How to Be Productive at Work

    Not being able to stay productive at work is a problem that everyone runs into at some point; no matter how much you like your job, there are certain factors that prevent you from staying at maximum proficiency throughout the whole day.

    A lack of productive focus at work can lead to extra stress on yourself, missed deadlines, passed opportunities, raise denial, demotion and even termination.

    So, if you are someone who has trouble with your productivity, here are five effective tips on how to be productive at work:

    1. Take breaks

    First and foremost, it’s important for you to take regular breaks. Trying to work throughout the whole day will tire your brain, which will then cause you to doze off and think about something else.

    If you keep working your brain, it will fill up and get jumbled with information—sort of like a computer hard drive. Taking a break would be like resetting your computer so that it can start afresh, or de-fragmenting the data so that all the information is in order.

    This is a great thing because it allows you to solve problems you were unable to solve previously, by seeing it differently; if you are able to organize your thoughts properly, you will be able to take in new information more easily.

    There have even been studies about methods of saving time and staying proficient, and taking breaks is one of the leading factors.

    According to Christine Hohlbaum, the author of The Power of Slow: 101 Ways to Save Time in Our 24/7 World, eating lunch away from your work area every day will greatly increase your productivity. Eating in your work area will give you the illusion that you are working, but whether you like it or not, your brain will begin to wander and think of something else and then you will be working tirelessly with no progress.

    It’s important to take breaks before and during work too: if you come to work in a rush because you woke up late, your mind will not be mentally prepared for the day ahead, and you will spend the first 10 to 15 minutes trying to get organized and composed before you can actually start working.

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    Instead, you should try to wake up 20 minutes earlier than the time it would take you to “just get” to work. Take that time to stare off into space and not worry about anything.

    If you do this, your brain will be empty and ready for all the challenges it has coming for the next few hours.

    If your employer only allows a set amount of breaks during the workday, that doesn’t mean you can’t just get up and walk around for a quick break every now and then.

    Even if it’s only 5 minutes, it will refresh your brain and you will gain renewed energy to do your job.

    Learn more about The Importance of Scheduling Downtime.

    2. Pace yourself and balance your workload

    One problem that most people run into is that they underestimate the amount of work they have to do, and end up doing 50% of the work in the last 20% of the time they have to do it. This is due to an issue of balancing one’s workload.

    When you receive a project, or are doing a job you normally do, take some time to really plan out your work schedule.

    Consider how much time it took you to do this last time; determine how you can break the project into smaller parts and which can only be accomplished on certain days, and whether anything might come up that could interfere with your plan.

    All of these questions are important for starting on a project, and when answered, they will help you stay productive throughout each day.

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    For example, if you needed to design a project to map out the amount of aid offered in various regions after Hurricane Sandy, you can break it up as follows:

    You will need to know what organizations are offering help to begin with, how much aid those organizations gave or plan to give, which regions were hit by Sandy, and which regions suffered the greatest losses.

    You start this project on a Thursday and know you have until Tuesday to gather this information.

    In order to stay productive, you need to plan out your work week—now you know you can find out which organizations are involved in helping the Hurricane Sandy Victims any day since that information is online, but gathering information on the organizations may require you to call them.

    Since phone calls can only be done during week days, you have to plan on gathering all of that information before the weekend comes.

    That is just one example of a situation in which pre-planning your project will help you stay productive; had you researched the affected regions first, you would not have received the info on the organizations until the weekend, and may have missed your chance to call them.

    That, in turn, would have wasted time you could have spent working on this project to finish it.

    Knowing what you need to do, when you can do it, and how long it will take you, is important in balancing your workload and being more productive and efficient.

    3. Put your work first

    This is an issue that usually occurs with young people who are new to the workforce: they’re often tempted with offers to go out at midday, and then come back lost in thought and unfocused on their work-related tasks.

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    While it is important to take breaks, your breaks should consist of you clearing your mind, not loading it up with other less important information—like sports.

    However, that is not the only situation where you need to worry about putting your work first before all else.

    In a work environment, the senior employees will oftentimes push some of their menial tasks onto the newer employees. If you fall into that category, you need to know that their work is not your work, so if you have tasks that need to be done, you need to do it first.

    If you are a new employee, you must learn to say no to other people even when it means you may not be in their good graces anymore. You can help others out once your work is done, but you are paid to do your own work, not anyone else’s.

    4. Don’t open your browser unless you need them

    In this day and age, everyone is constantly monitoring their social network. This is a major pain point for companies, which is why many don’t allow employees to access their social networks on company workstations.

    When you are at work, disconnect the internet from your phone and keep your browsers closed so you’re not tempted to log onto your social media accounts or browse any sites that are not work-related.

    If you keep your browsers closed and phone tucked away, only to be used in an emergency, you will find yourself being a more productive employee right away. 

    5. Try to be happy and optimistic

    If you always have a negative outlook on life, you will be more distracted and less motivated to get work done, so it’s important for you to start your day off right.

    This can be done by having a good breakfast or by taking time in the morning to watch one of your favorite TV shows before work.

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    If you are happy, you will find yourself able to work much more productively as your mind won’t wander into worrying about something else.

    Also, if you stay optimistic and keep telling yourself that you can do whatever you set your mind to, the tasks will seem much less daunting and will go by much more quickly.

    Take a look at more effective ways to stay positive at work:

    15 Ways To Stay Positive At Work

    Happiness and optimism are the keys to being a productive and happy employee.

    All in all, heed the five tips above and you will find yourself being one of the most productive people at your company.

    While you do not need to master them all, each and every one of them will help you become a better and more efficient employee.

    Featured photo credit: Pexels via pexels.com

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