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Ask the Entrepreneurs: 10 Tasks That Aren’t Automated but Should Be

Ask the Entrepreneurs: 10 Tasks That Aren’t Automated but Should Be

Ask The Entrepreneurs is a regular series where members of the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

Here’s the question posed in this edition of Ask The Entrepreneurs:

What task isn’t automated (yet!) that you wish would be in your business?

1. Industry Research

Andrew Schrage

    A significant portion of my day involves researching what is going on in my industry, as well as what the competition is writing about. I wish there was a way to automate this process. I know of a few apps that help with this, but I’ve yet to incorporate them into my workday.

    Andrew Schrage, Money Crashers Personal Finance

    2. Meetings

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    Sharam Fouladgar-Mercer

      I want a universally accepted ability to automatically schedule meetings and then send confirmation reminders the day before. Ideally, this smart piece of software would intelligently categorize your existing meetings so that you can look at the data to see what you are focusing on versus what you should be focusing on. In fact, if you do this, I’ll happily introduce you to VCs!

      Sharam Fouladgar-Mercer, AirPR

      3. Partnerships

      Liam Martin

        Right now we run partnerships in a completely manual way, and it takes up quite a lot of our time to investigate them, explore possible avenues and run pilots with possibly companies. I would love to automate this process, but since it’s so dependent upon people, I don’t see how we could figure this out while still respecting the fantastic companies that contact us to work together.

        Liam Martin, Staff.com

        4. Searchable Libraries of Content

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        Alexandra Levit 2

          I’d love to have all of the content I’ve ever published housed in one place with easy search capabilities. I’ve probably written over a million words in the last several years, and to be able to automatically pull ideas for use in current projects would be invaluable.

          Alexandra Levit, Inspiration at Work

          5. Hiring

          Brett Farmiloe

            Hiring good people takes a significant amount of time. I’m not sure if you could ever automate the process of finding the perfect person for a role, but I’d love it if the right candidate magically appeared in an automated fashion.

            Brett Farmiloe, Digital Marketing Agency

            6. Inventory Management

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            Aaron Schwartz

              We have a ton of inventory — at least 100 units across 150 unique styles! On a monthly basis, we need to count this inventory, which is a major pain. A bigger issue, however, is that the lack of insight into our inventory means that we sometimes miscalculate when we need to reorder products, which creates rush fees from our factory.

              Aaron Schwartz, Modify Watches

              7. Reports and Proposals

              Phil-Laboon

                One of the most tedious tasks for our business is creating unique, enticing proposals with valuable insights. It would be extremely advantageous to have an all-inclusive reporting solution — an all-in-one tool that provides all the insights we need instead of having to use multiple tracking tools, chart generators, image editors, document layout tools, etc. to generate reports.

                Phil Laboon, Eyeflow Internet Marketing

                8. Client Background Research

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                Patrick Conley

                  We like to have a solid background report of clients so that we can speak intelligently on discovery calls. The Internet delivers tons of data, but sifting through and finding the pieces that are relevant and accurate can be a tedious process. It would be great to have a more automated solution, but there’s some serious automated intelligence that needs to be developed first!

                  Patrick Conley, Automation Heroes

                  9. Follow-up Reminders

                  doreen-bloch

                    I wish there would be a reliable tool for automated reminders to follow up with clients and partners. Right now, I use Boomerang and other email plugins to set reminders, but it’s not fully automated, so it takes time to set up. An automated system would free up time for setting up reminders and enable us to focus on just doing the follow-ups that drive business value.

                    Doreen Bloch, Poshly Inc.

                    10. Task Management

                    Manpreet Singh

                      If my team and I weren’t so busy recording what we’ve accomplished, we’d definitely accomplish more. Basecamp currently gives summaries of on-platform updates, which is nice. But it’s not organized. So, team members manually go to one of several Excel sheets and update it with details of their tasks. That could be automated with a “record” button syncing computer or mobile activities to Excel.

                      Manpreet Singh, Seva Call

                      More by this author

                      9 No-Brainer Ways to Track Employee Time Ask the Entrepreneurs: 12 Things Entrepreneurs Should Stop Doing Ask the Entrepreneurs: 9 Best Note Taking Tools Ask the Entrepreneurs: 12 Tips for Mastering Public Speaking Ask the Entrepreneurs: 9 Tasks You Should be Outsourcing

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                      Last Updated on March 29, 2021

                      5 Types of Horrible Bosses and How to Beat Them All

                      5 Types of Horrible Bosses and How to Beat Them All

                      When I left university I took a job immediately, I had been lucky as I had spent a year earning almost nothing as an intern so I was offered a role. On my first day I found that I had not been allocated a desk, there was no one to greet me so I was left for some hours ignored. I happened to snipe about this to another employee at the coffee machine two things happened. The first was that the person I had complained to was my new manager’s wife, and the second was, in his own words, ‘that he would come down on me like a ton of bricks if I crossed him…’

                      What a great start to a job! I had moved to a new city, and had been at work for less than a morning when I had my first run in with the first style of bad manager. I didn’t stay long enough to find out what Mr Agressive would do next. Bad managers are a major issue. Research from Approved Index shows that more than four in ten employees (42%) state that they have previously quit a job because of a bad manager.

                      The Dream Type Of Manager

                      My best manager was a total opposite. A man who had been the head of the UK tax system and was working his retirement running a company I was a very junior and green employee for. I made a stupid mistake, one which cost a lot of time and money and I felt I was going to be sacked without doubt.

                      I was nervous, beating myself up about what I had done, what would happen. At the end of the day I was called to his office, he had made me wait and I had spent that day talking to other employees, trying to understand where I had gone wrong. It had been a simple mistyped line of code which sent a massive print job out totally wrong. I learn how I should have done it and I fretted.

                      My boss asked me to step into his office, he asked me to sit down. “Do you know what you did?” I babbled, yes, I had been stupid, I had not double-checked or asked for advice when I was doing something I had not really understood. It was totally my fault. He paused. “Will you do that again?” Of course I told him I would not, I would always double check, ask for help and not try to be so clever when I was not!

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                      “Okay…”

                      That was it. I paused and asked, should I clear my desk. He smiled. “You have learnt a valuable lesson, I can be sure that you will never make a mistake like that again. Why would I want to get rid of an employee who knows that?”

                      I stayed with that company for many years, the way I was treated was a real object lesson in good management. Sadly, far too many poor managers exist out there.

                      The Complete Catalogue of Bad Managers

                      The Bully

                      My first boss fitted into the classic bully class. This is so often the ‘old school’ management by power style. I encountered this style again in the retail sector where one manager felt the only way to get the best from staff was to bawl and yell.

                      However, like so many bullies you will often find that this can be someone who either knows no better or is under stress and they are themselves running scared of the situation they have found themselves in.

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                      The Invisible Boss

                      This can either present itself as management from afar (usually the golf course or ‘important meetings) or just a boss who is too busy being important to deal with their staff.

                      It can feel refreshing as you will often have almost total freedom with your manager taking little or no interest in your activities, however you will soon find that you also lack the support that a good manager will provide. Without direction you may feel you are doing well just to find that you are not delivering against expectations you were not told about and suddenly it is all your fault.

                      The Micro Manager

                      The frustration of having a manager who feels the need to be involved in everything you do. The polar opposite to the Invisible Boss you will feel that there is no trust in your work as they will want to meddle in everything you do.

                      Dealing with the micro-manager can be difficult. Often their management style comes from their own insecurity. You can try confronting them, tell them that you can do your job however in many cases this will not succeed and can in fact make things worse.

                      The Over Promoted Boss

                      The Over promoted boss categorises someone who has no idea. They have found themselves in a management position through service, family or some corporate mystery. They are people who are not only highly unqualified to be managers they will generally be unable to do even your job.

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                      You can find yourself persistently frustrated by the situation you are in, however it can seem impossible to get out without handing over your resignation.

                      The Credit Stealer

                      The credit stealer is the boss who will never publically acknowledge the work you do. You will put in the extra hours working on a project and you know that, in the ‘big meeting’ it will be your credit stealing boss who will take all of the credit!

                      Again it is demoralising, you see all of the credit for your labour being stolen and this can often lead to good employees looking for new careers.

                      3 Essential Ways to Work (Cope) with Bad Managers

                      Whatever type of bad boss you have there are certain things that you can do to ensure that you get the recognition and protection you require to not only remain sane but to also build your career.

                      1. Keep evidence

                      Whether it is incidents with the bully or examples of projects you have completed with the credit stealer you will always be well served to keep notes and supporting evidence for projects you are working on.

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                      Buy your own notebook and ensure that you are always making notes, it becomes a habit and a very useful one as you have a constant reminder as well as somewhere to explore ideas.

                      Importantly, if you do have to go to HR or stand-up for yourself you will have clear records! Also, don’t always trust that corporate servers or emails will always be available or not tampered with. Keep your own content.

                      2. Hold regular meetings

                      Ensure that you make time for regular meetings with your boss. This is especially useful for the over-promoted or the invisible boss to allow you to ‘manage upwards’. Take charge where you can to set your objectives and use these meetings to set clear objectives and document the status of your work.

                      3. Stand your ground, but be ready to jump…

                      Remember that you don’t have to put up with poor management. If you have issues you should face them with your boss, maybe they do not know that they are coming across in a bad way.

                      However, be ready to recognise if the situation is not going to change. If that is the case, keep your head down and get working on polishing your CV! If it isn’t working, there will be something better out there for you!

                      Good luck!

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