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5 Ways To Avoid Burnout At Work (And Find Inner Peace)

5 Ways To Avoid Burnout At Work (And Find Inner Peace)
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Though much advise has been published on balancing work life and personal life, it doesn’t always match up with your own reality. This is especially the case when it comes to the “life” part of “work-life balance”. It’s true that overworking yourself and allowing for little time to focus on other parts of your life is poor for your well-being and performance at work. It’s also always a bit scary to change a long-standing routine, even if it’s a bad one. And if you’re getting advice that’s detracting too much from work in an attempt to promote leisure, you’re likely to end up more stressed and unsure than you were before.

This last point is what author Matias Dalsgaard noticed during his quest to help people achieve practical work-life balance plans. Rather than advising people on how to escape stressful times completely, his tips take a subtly different approach that focuses on making the most stressful parts of our lives work within the whole system. And, hopefully, you can find some inner peace in the whole thing.

Most people seek some degree of inner peace at work, and it can be difficult to obtain. Work is stressful, and most of us tend to either overwork ourselves or we are, for other reasons, negatively affected by things happening at work.

The struggle to maintain one’s inner peace and avoid burnout has become a standard ingredient of modern working life. Many of us attend seminars on work-life-balance, we see therapists, we meditate, or we seek advice on how to handle stressful careers. The balancing of one’s personal life and work life is a challenge to all of us who aspire to be successful – by whatever relevant metric. It is not surprising that so much is being said and written on the topic.

Unfortunately, I have noticed a tendency to talk about the dangers of burnout at work in terms that provoke fear and panic in the stressed individual rather than lead him or her to slow down. Our methods of discussing the dangers of stress and burnout are too defensive and too reactive. We tend to think that the busyness of work is somehow dangerous, and that we need to balance out the busyness with the emptiness of non-work.

Our emphasis on practices such as meditation, yoga, mindfulness – or simply just periods of nothingness – as means of balancing out the stress of work illustrates this point. All of these things can be good and helpful in their own right, but they all stand for a “letting go” of things. They are defined by inactivity. This logic leads to a kind of life where the “active” is considered to be dangerous and something that should always be balanced out by the “inactive”. We oscillate between the two extremes – fearful of staying too long in any of the camps. This oscillation is stressful in itself.

It would be much better if we had a way of living that could embrace, enjoy, and handle the tough, everyday work life rather than constantly looking for ways to escape it.

I have five suggestions for how this can be accomplished.

1. Work hard

Working hard and achieving results individually or as a team is a source of satisfaction and fulfillment. Do not get trapped in the fear of working too hard and embrace the rush that hard work can give you. If your life becomes nothing but work, you will of course need to take a step back and reconsider your lifestyle. Periods of hard work and excitement should not be avoided – but rather enjoyed. Hard work is part of life, and you should embrace it rather than be afraid of working too hard.

2. Make bold decisions

Burnout centres on the loss of control. People burn out when they start feeling that they are just another brick in the wall, just another cog in the machine. Making bold decisions at work puts you back on track – suddenly it matters how you handle the situation, because the success or failure of a project is wholly down to you. This might sound stressful, and it can be. On the other hand, making bold decisions is invigorating and can inject new purpose into your work, turning you from someone whose life is run by others to someone running their own life.

3. Stimulate your imagination

Rather than seeking ways of emptying out your mind, you can use your spare time to “fill” it with ideas and inspiration instead. Read books. Watch movies. Enjoy art. Perhaps study religion or history. Nothing is a stronger remedy for burnout than being so rich on knowledge and imagination that you are able to mentally rise above the situation. Most burnouts occur when someone is stuck in a simple perspective on life. The burned out individual no longer sees the bigger picture or the meaning in what they do, and his or her life is narrowed down to being about work and merely surviving the job. Rich interests and a rich imagination keep one going when situations get tough.

4. Take time off

Even if I suggest means other than “emptying out” your mind in order to combat burnouts, you do need time off, time to think about things other than work. As does everybody. However, time off might not necessarily mean a weekend or a holiday in the traditional sense. What is important is that you find regular time to let your thoughts, your imagination, and your emotions run freely. Let your mind wander. This can and should happen every day, not only on weekends or during vacations. It is a sign of health if you are able just to let go of things – and enjoy free thinking and feeling. This can happen over a cup of coffee, in the shower, or wherever.

5. Have a sense of humour

The humorous person is larger than life. If you are able to find humour amidst hard work, the work will never control you. There is a pleasure in working hard, but it is important that you are able to rise above the simple problem-solving level of your job. Humour is a perfect example of how to do this. The humorous person sees things from another angle; he takes himself and his work less seriously. This is not intended to produce mediocre results, but rather to not be overrun by work. The humorous individual is playful and innovative in problem solving, and can do so because they are on top of things and not ruled by work.

Matias Dalsgaard is an author, Ph.D. in Philosophy and CEO of the successful Danish startup, GoMore. Read more in his recently published book, Don’t Despair – Letters to a Modern Man, which describes ways of preserving oneself in an environment of pressure and ambitions.

Five ways to avoid burnout at work and find inner peace | Matias Dalsgaard

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Featured photo credit: Home office from the Brilliance range/Betta Living via flic.kr

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Published on July 27, 2021

15 Smart Video Conferencing Etiquette Tips to Follow

15 Smart Video Conferencing Etiquette Tips to Follow
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During the pandemic, video conferencing replaced in-person meetings and has now become the standard option for business meetings. Over the past 17 months, most workers have gotten past the video conferencing learning curve with Zoom or Microsoft Teams (or their platform of choice).

But just as with in-person meetings, attention can wax and wane. Some say we’re just not used to staring at ourselves so much on the screen. Instead of fixating on that, try employing smart video conferencing etiquette, or you may risk indiscretions that will flag you as a slacker.

Put the Pro in Professional

After more than a year of fine-tuning, here are the new rules of video conferencing etiquette.

1. Mute Your Mobile and Other Devices

The first video conference etiquette you need to know is muting your other devices. Just as in the pre-COVID days, someone’s obnoxious ring tone blaring Taylor Swift’s newest single in the middle of a meeting is also an annoyance if it happens during a Zoom meeting and so is the inevitable fumbling to turn off the sound. Even the apologies to the group get tiresome.

Also, when notifications are activated on the computer that you’re using for the meeting, the incoming message takes over the audio and you’ll miss out on snippets of the conversation. Be sure to eliminate this possible faux pas.

2. Dress the Part

While working from home, you may have fallen into the habit of slipping on your comfiest T-shirt each day. Hey, no judgments! But before you log on to your video conference, try to make an effort with your appearance.

Depending on your company culture and the importance of your meeting, consider dressing the part of the professional whom you wish to project. It will help you feel more self-assured, and others will likely take you more seriously.

For women, wear light make-up, put on earrings, and make sure your blouse is crisply pressed. For men, show up freshly shaved. Wearing a crisp collared shirt in a solid color will usually suffice.

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Pro Tip: Stay away from wearing white or black, unless those colors look great on you. Consider wearing light blue or brown instead.

3. Stage Your Workspace

Have you noticed the backdrops of experts interviewed on news shows? Bookshelves and photographs are carefully curated, and no busy-patterned furniture or artwork is in sight.

Take note of what appears behind you when you choose the location of your video conferences. Piles of junk mail on the table or stacks of folded laundry on the couch will convey more about your personal life than you care to share. Make sure you remove clutter from the camera’s eye, and present a tidy, orderly workspace to your colleagues, coworkers, and bosses.

4. Put Some Thought Into Lighting and Perspective

Be aware that in a video conference, your computer camera can actually make you look up to ten pounds heavier depending on where you sit. But you can easily drop those added pounds by moving back from the screen to diminish the wide-angle distortion.

Frame your head on the screen by tilting the screen up or down. Also, it’s best to not place yourself in front of a window or bright light, which makes you appear in shadow. Instead, face the light source, moving it (or yourself) until you have a flattering amount of illumination. You can also purchase some small spotlights that allow you to add light as needed.

Pro Tip: If your lights add too much redness to your skin, consider counter-balancing with a green filter.

Remember That Half of Life Is Showing Up

5. Arrive on Time

In the old days of in-person meetings, it was nearly impossible to slip in late into a meeting unnoticed. In today’s video conferences, logging in late still shows poor form. Instead, strive to arrive five minutes early and get yourself settled.

Once the meeting is underway, the host may be less attentive about late arrivals waiting to be let in. Diverting the host’s attention away from the meeting with a tardy entry request is the ultimate giveaway that you didn’t honor the schedule. If you don’t want a black mark against you, log in on time.

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6. Turn on Your Video

Few people like to see their face on the screen, but buck up and turn on your camera in video conferences. In most cases, it’s better to be a face on a screen than a name in a blank square. Your statements will be more memorable when other meeting attendees can see you.

If you need to turn off the video, either because of a poor connection, some commotion in the room, or a need for a quick break, give a short explanation via the chat feature. Then, go back on video as soon as you’re able.

Pro Tip: Keep your explanation for your departure pithy. “Sorry! Doorbell rang. Back in five” says it all. Be sure to honor what you say in chat and really do return in five minutes.

7. Plan Ahead Before Sharing Your Screen

Don’t be one of those people who makes everyone else wait as you click through folders in search of a document. That’s just poor video conferencing etiquette. If you know you’ll need to share a document or video on your screen, prepare by pulling it out of its folder and onto your desktop. Also, clean up the files and folders on your desktop to reduce clutter and facilitate easy access. Close other programs like chat, calendar notifications, and email. Disable pop-up notifications to ensure there’ll be no unforeseen distractions.

Be sure to remind the host before the meeting that you’ll need them to activate the screen-sharing function. Show courtesy once you’re finished by hitting “stop share” to return to the screen with participants.

Attend to the Pesky Details

8. Make Sure That Meetings Remain Right-Sized

With the easy accessibility of video conferencing, it can be tempting to extend the meeting invitation beyond the core group and include everyone peripherally involved in a project. But just as with in-person meetings, the more people involved, the more unwieldy the meeting becomes.

Use good judgment when asking others to sit through a video conference so that you don’t needlessly take up others’ time and so that participants can be fully engaged.

9. Remember to “Unmute” Before You Speak

Most of us are likely able to count on one hand the number of video conferences when someone didn’t have to be reminded, “You’re on mute!” Forgetting to unmute before speaking has become one of the most common missteps in video conferencing.[1]

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Show everyone your impeccable video-conferencing poise by managing your mute feature with flawless control.

10. Stay on Point to Keep the Meeting Length in Check

As with in-person meetings, an agenda with assigned time limits for discussions remains necessary to keep a meeting focused. Data shows, however, that video conferencing can actually reduce meeting time.[2] Reasons include the elimination of commuting time and the ability to screen share and annotate to keep everyone on task.

Additionally, side conversations are virtually impossible with video conferencing now that you can no longer have back-and-forth exchanges with the person beside you.

Pro Tip: If you’re running the meeting, let attendees know in advance the protocol for the chat feature. Is it okay for them to “chat among themselves” or not? (See point 11, as well.)

Talking Has a Time and a Place

11. Chat Appropriately

Just like side conversations or texting in an in-person meeting, the use of the chat feature during a video conference can be disrespectful unless it’s directed to all participants. Hence, it’s good video conferencing etiquette to mind your use of the chat.

At the start of the meeting, you may want to ask the host if it’s alright for participants to use the chat feature. This allows them to disable it if they choose. Used appropriately, it can be a helpful tool to clarify or amplify an earlier point once the conversation has moved on or to let the group know that you need to sign off early (and why).

12. Use the “Raise Hand” Feature to Avoid Interruptions

The slight lag in many video conferences can result in speaking over another person if you attempt to jump into a conversation. To avoid this awkward interruption, indicate when you have something to add to the discussion with the raise-your-hand feature that signals the host you would like to speak. This effective meeting management device makes video conferencing run more smoothly, especially with a large group, but it must be activated and monitored by the host.

Pro Tip: For meetings of six to ten people, sometimes the old-fashioned raising of your physical hand may be the best option. But it’s up to the meeting host. Ask them what they would prefer, and follow that.

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13. Don’t Record the Session or Take Photos Without Prior Permission

In this case, not sharing is caring. The “sharing culture” made popular through social media has little place in video conferencing. Before recording a meeting or capturing a screenshot of the participants, always ask for consent in advance from the full roster of attendees. Knowing that a video conference will be photographed or recorded could have a bearing on what others are willing to discuss.

Manage Yourself

14. Minimize Distractions

While de-activating audio and video features can keep distractions from affecting the other participants, you will need to manage noise and disruptions on your end to give your full attention to the meeting.

Move out of high-traffic zones in your home, keep your door closed, and ask family members to be considerate.

15. Save Snacking for Later

Save snacking for later—or earlier. Eating while on video conference is a no-no. Munching in front of the group while close to the camera—as you are when video conferencing—subjects the participants to an up-close and (too) personal view of your food consumption process.

However, it’s perfectly fine to sip quietly from a glass of water or cup of coffee or tea. If the meeting threatens to last for more than two hours, you may want to ask the host in advance to schedule a five-minute break at the halfway point.

Final Thoughts

Even though bosses are now beginning to ask workers to spend some of their workdays on-site, up to 80 percent will permit employees to work remotely at least part of the time, which means more video conferencing in your future.[3] Mastering these video conferencing etiquette tips will help you dial in—as well as dial back—your participation and demonstrate your unwavering level of engagement to the team.

Featured photo credit: Chris Montgomery via unsplash.com

Reference

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