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Last Updated on February 11, 2020

13 Work Life Balance Tips for a Happy and Productive Life

13 Work Life Balance Tips for a Happy and Productive Life

Achieving work-life balance can be really tough. More and more people are reporting that managing their personal and professional lives has become more difficult.

Longer working hours, more pressure to get things done quickly, more pressure to succeed and less personal time. Added together this combination of things creates more stress and plenty of daily struggles.

But working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most.

“I believe that being successful means having a balance of success stories across the many areas of your life. You can’t truly be considered successful in your business life if your home life is in shambles” — Zig Ziglar

The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

Here are 13 work life balance tips you can implement right now to start living a more stress free life:

1. Take More Rejuvenation Days

When was the last time you took some time out from work to completely rejuvenate?

One of the best ways to create an environment for future high productivity and creativity is to take yourself outside of the day to day and remove yourself completely from work-related activities.

By taking time out for yourself, you will gain clarity on what’s most important, both now and in the future, and you will come back refreshed, energized and motivated. By taking more rejuvenation days, you are investing in yourself which naturally means you are creating more balance.

If you can take this day to yourself every month or two you will start seeing immediate results on all levels of your business and life.

Now get your calendar out and mark down your rejuvenation days!

2. Let Go of Fear

Many people, be they entrepreneurs, business owners, leaders or managers worry that if they’re not working, or seen to be working every day, they may miss out on something important. The business may fail or they may not get that promotion or something. There’s always something. There is a sense that something bad could happen if not enough time was invested or “I could always be working on something else”.

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But, what if you believed you were good enough, you were achieving and doing something meaningful, and that you mattered?

Once you have that belief and confidence, you can let go of the fear that there is ‘always more’. You will feel more joyful, productive, abundant and know that what you accomplished was good enough.

This guide will help you get over your most irrational fears: How to Overcome Your Irrational Fears (That Stop You from Succeeding)

3. Prioritize Your Day

If you took a step back and looked at what’s on your to-do list, how many things are critical? How many things MUST be done that day?

It all starts with a clear understanding of what your bigger and better future looks like. Are you planning a year ahead? Three years? Ten years? What are you working to achieve?

Once you understand that, you can work back and create plans and goals that help you achieve your bigger objectives.

You may build 90 day outcome goals, the things you really want to achieve in the next quarter and then lay out the process for getting there. From this plan you will understand your priorities and where your focused time should be.

Don’t have 10 things on your list to complete that day. Focus on achieving just 3 or 5 important things every day. Achieve them and your motivation will go through the roof. Have too many and don’t complete them and your energy levels will drop.

Lifehack’s CEO Leon has his unique way on how to prioritize: How to Prioritize Right in 10 Minutes and Work 10X Faster

4. Express Gratitude for What You Have

Sometimes we are so busy working through and dealing with the day to day and having our mind in the future that we forget about the here and now, this present moment. I believe it’s essential to include proactive gratitude as part of everyday life, to actually look at everything in our lives and appreciate what we have.

Many of us think of gratitude as reacting. Something happens or someone does something and you feel grateful. You say thank you, maybe send an email.

But a far more proactive strategy for creating and living an abundant life is to actively find things you appreciate. This affects your own personal state of mind but also impacts others. You could send a handwritten card to the people you love or someone that means a lot to you.

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Try giving thanks for three things at the end of every day and see how this shifts your mood and mind-set.

5. Learn to Say No

It’s important to decide what you want to do, who you want to build relationships with and where you want to spend your time. We have so many requests made of us and so many opportunities to do different things that we end up saying yes to things that we really don’t want to do but feel we should do.

Have the self-respect, confidence and courage to live life on your own terms and say yes only to the things that really matter. For everything else, start saying no.

When you are clear on who matters most and what matters most, you gain clarity on what and who is essential and who isn’t.

Your time is scarce. When you start saying no to most things, you will become more focused and be completely present in everything you’ve said yes to.

Leo Babauta has this guide on how to say no: The Gentle Art of Saying No

6. Have More Fun

If you looked back at the last week, how much time did you spend just having fun? If it wasn’t much, then it’s time to change things up.

Think about what gets you excited, think about the people you love spending time with. Jump into new things and new relationships. Take some risks, try something new, learn a new skill and start laying the groundwork for a big project you’ve always been putting off.

If you need to get out of your comfort zone to have more fun, just do it. However, you want to change your life, having more fun keeps you energized and motivated.

7. Start to Journal

One of the biggest things that has helped me in my own personal growth and goal achievement is using my journal every day.

This is the place to house my dreams. It is home to my creative thoughts and my thinking tools. It’s a place to escape to. It’s also a place to write down thoughts and notes on where I am right now — my thinking, my mind-set and my belief system.

The habit of writing in my journal felt like a small step but has been transformative. It has become a routine that has affected other parts of my life.

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So, start keeping a journal. Commit to writing every day, even if it’s just for five minutes and see where your imagination takes you.

Here’re some tips to kickstart journaling: Writing Journal for a Better and More Productive Self (The How-To Guide)

8. Create One Hour a Day to Think and Relax

It’s amazing what we actually have time for, especially when we decide to really make time. I hear the phrase “I don’t have time” constantly. How about you change that mind-set and start dedicating one hour a day to yourself?

One hour to work on yourself. One hour for reading. One hour to learn a new skill.

The truth is we can all find time if it’s important to us. This one hour a day could help us become more creative and increase your energy and focus. Plus, you’ll increase your capabilities.

9. Do One Thing You Love to Do Every Day

As we get sucked into the whirlwind of the everyday, it’s all we can do just to get by. We often forget to do or enjoy the things that actually bring us the biggest amount of joy.

One of the best ways to bring more balance back into your life is to recommit to do the things that give you the most pleasure. If you don’t have anything, I suggest you find something you’re passionate about. This could be reading, walking, meditating, learning an instrument or a language, or becoming a better cook or gardener.

It doesn’t matter what it is as long as you get joy from the experience. Try carving out time every day to do this one thing. Do it for 30 days and it will become a habit. Plus, it will help you reconnect with what you really care about.

10. Create More Family Time

This is an area that means a lot to me and was one of the reasons I set up my coaching business in the first place.

I have two young children and I wanted to see more of them and to spend more time with my family. I get to take them to school sometimes and am often home for ‘family dinner’ and bedtime stories. Having the freedom to do this is essential in how I run my business and how I help other entrepreneurs run their business.

If you can create a bit of space to spend more time with the people that matter you will see a massive difference. Here’s a guide on How to Maximize Family Time with plenty of ways you can try immediately.

11. Set Clear Goals

Successful people are always guided by a vision of their future. To keep them on course and motivated setting clear goals, both long-term and short-term, allows them to achieve their biggest dreams.

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Setting specific and measurable goals gives you the best chance to transform how you work and live. They help you move forward and build momentum every single day. As Dan Sullivan says,

“Your future is your property. If you don’t take ownership of it, others will be happy to do it for you.”

Learn how to set clear goals with this step-by-step guide: How to Use SMART Goal to Become Highly Successful in Life

12. Focus on Results, Not Time Spent

Rather than thinking about working harder, focus your time and energy on achieving bigger results. By simplifying your areas of focus, you free up more time to live a more joyful and balanced life.

It’s really easy to fall into the trap of doing countless activities that drain your energy and take you away from building momentum in moving your business forward. You are being pulled in multiple directions and don’t have enough time and often take on too many projects. This can often leave you drained, worried and uncommunicative at the end of the day.

Remember, getting more things done means nothing when nothing great is done.

By focusing on a smaller number of projects and delivering maximum impact, you have a bigger sense of achievement, confidence and motivation. Plus, you may have more time to stop work early and spend time with the people that matter.

13. Commit to a Bigger Future

You have the power and control to decide what bigger and better future you want for yourself right now, in this present moment. How far into the future you want to ‘vision’ is up to you. It could be 3 years, 5 years, 10 years or 25 years. This future is yours to create but, it only comes from investing time now to think about where you are and where you want to go.

Try this: Look into your ‘future you’ and be clear where you want to go, who you want to be and how you want to live your life. Then, bring yourself back to the present day and create an action plan on how you’re going to create and ‘walk to’ this bigger future.

You will feel a higher sense of energy, engagement, motivation, creativity and productivity because you have a clear vision and clarity on exactly where you want to go and the steps you need to take to get there.

This article can help you do that: The Best Way to Create a Vision For the Life You Want

The Bottom Line

Some of these strategies and tips will allow you to think differently and work differently immediately, whilst others will take a little longer to implement but will be key to your long-term success.

Creating a balance between how you think, how you work and how you spend your time is essential to your long-term health and mental wellbeing. The desire to create that change only comes from within. Hopefully these strategies and tips will set you on the right path!

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Featured photo credit: Stocksnap via stocksnap.io

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Mark Pettit

Mark Pettit is a Business Coach for ambitious entrepreneurs and business owners who want to achieve more by working less.

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Last Updated on February 25, 2020

How to Create a To-Do List that Super Boosts Your Productivity

How to Create a To-Do List that Super Boosts Your Productivity

It’s 6:00 am. You have just woken up and are ready to take a shower. After the showering, it’s time to eat breakfast, catch the news by reading the morning paper, and then start your work.

You are feeling wonderful, relaxed, and happy. You have very high expectations for the day and you want to be as productive as possible.

Fast forward to 2 pm the same day. You are working in a rush and you barely had a chance to take a lunch break.

You start to feel a bit stressed and tired because of the busy schedule. Besides, it seems that you have to go back to certain tasks and fix them, because you didn’t have time to focus on them properly.

The day which started so fine has turned into a stressful one. You just jump from one task to another – as quickly as possible – without doing anything properly.

You wish you’d find a reset button, so that you could start your day from all over – with a different strategy.

What you probably experienced was this: you planned your day the night before and you felt you were on top of your tasks.

However, things started to go wrong when you kept adding tasks after each other to your list and finally your task list was many miles long. Your to do list also contained tasks which were pretty much impossible to get done in one day.

The other point which contributed to your hectic and stressful day was not understanding how much time completing a particular task would take and when to execute the task. If you had this information, it would have been easier to figure out the right timing for executing the task.

Finally, there really wasn’t any flexibility in your plans. You forgot to add a buffer between tasks and understand that certain tasks are much larger than what they seem outside.

But you know what – these reasons alone weren’t the main reason for your stress and busyness …

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What People Are Wrong About a To-Do List

Do you really know what you are supposed to do?

How much time did you actually spent on planning your day – was it just 5 minutes while the television set was distracting you?

If so, then this was probably the biggest reason why your day became so stressful.

When you plan your days, you should truly understand the tasks you are about to do – and what it takes to accomplish them. This is necessary especially with important tasks, because you are able to make progress with the tasks that matter the most.

The lack of time spent on planning will also be shown as too many big tasks stuffed to your daily list. If you haven’t broken down the task into smaller pieces, it’s probable that you are not going to get them done during the day. This in turn makes you to beat yourself for not completing your task list.

Finally, don’t treat creating a task list just like some secondary thing that you try to do as quickly as possible. In fact, when you pay more attention to your next day’s task list, the more likely is the list going to be realistic and less stressful for you.

Components of a Good To-Do List

When I talk about a good task list, I consider these characteristics to be part of it:

Balanced

The task list contains both important and less important tasks. Let’s face it: although we all would like to work on just important tasks ( e.g. goal related ones), we have to take care of the less important tasks as well (like running errands, taking care of your household or other everyday stuff).

Enough Flexibility

What happens when you have planned a task, but you are unable to take care of it? Do you have a plan B in place? If not, try to figure out the alternative action you can take in these scenarios.

Time for Transitions

Understand that transition times also eat your time. Make sure that when you plan your task list, this time is also included in your plans. Adding some extra buffer between tasks will make your list more flexible and realistic.

Not Too Many Tasks for One Day

Giving you an exact figure on how many tasks you should have on your daily list is difficult. It depends on your situation. But I’m willing to say that anything between 5-10 tasks should be enough for a day.

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Understand that certain tasks are very quick to take care of, so it’s easier to include more tasks on certain days. Just make sure that there are also important tasks on the list so that you are able to move on with your bigger projects.

Shield of Protection

Build a shield of protection around your task list, so that as few tasks as possible can land to your list and that the number of items on your list won’t increase during the day.

In the first case, try to eliminate the sources for your tasks. This is done by reducing your commitments and limiting the projects you have. The fact is that the more commitments (or projects) you have, the more likely they are going to end up as tasks for your daily list.

In the second case, make your list a closed one. I learned this concept by reading Do It Tomorrow and Other Secrets of Time Management by Mark Forster. In order to create a closed task list, all you have to do is to draw a line under the last task on the list. When you have done this, you are not allowed to add any new tasks to your list during the day. This ensures that the number of tasks is actually decreasing as the day goes on.

How to Create a To-Do List That Boosts Your Productivity

To make a list that you can actually accomplish the next day, do the following:

1. Eliminate the Tasks

Go through your commitments and decide if you really need each one.

For instance, I was an active member of our local computer club in my hometown, but then I realized that I don’t have enough time for that activity anymore. Although I’m still a member of the club, I don’t participate in its activities anymore. This has eliminated the tasks related to that commitment.

2. Take Your Time to Plan the List

Don’t rush creating your task list – spend some time on the planning phase. If required, “isolate yourself” for the planning part by going to a separate room in your home (or even going outside your home). This way, you can actually think the tasks thorough before you enter them onto your list.

Try to spend at least 15 minutes with your list when you plan it.

3. Move Important Tasks to the Beginning

When planning your day, make sure that the important tasks are at the beginning of your list. This ensures that you get those tasks done as quickly as possible.

For instance, as a blogger, I make sure I have the content creation tasks at the beginning of my list. As soon as I wake up, I attack those tasks immediately and they get done before I go to work.

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4. Track the Recurring Tasks

You might have recurring tasks on your list, but do you know how much time they take to accomplish?

If you don’t, make sure you do some time tracking to figure it out. This helps you to plan your day better, as you know how much time a task takes and if there is a certain time slot in your daily schedule, when the task could be executed.

5. Batch Similar Tasks

Look at your list and find out if there are similar tasks that you can batch-process. This way, you can get certain tasks off your list faster and easier.

6. Define the Tasks in More Detail

Don’t just include a task like “build a website” on your list; make sure you have broken the task to smaller pieces. The smaller the tasks are, the easier it is to take accomplish them.

7. Do Some Prep Work in Advance

Make sure that you prepare for certain tasks in advance.

For instance, I write the outlines for my guests post on Sundays, so that it’s easier (and faster) for me to start writing the actual posts when I wake up. With a little bit of prep work, I speed things up and make sure tasks get done when the right day comes.

8. Automate the Maintenance

Naturally, you could use a pen and paper approach to your task list, but try to take advantage of technology too. In fact, try to find a tool that takes care of the maintenance of your task list for you. My preferred tool is Nozbe, but there are other task management applications that you can try too.

9. Know Your Task Types and Your Schedule

Finally, when you plan your day, ask yourself these questions:

What else do I have on the schedule?

This question refers to your personal schedule. For instance, if you are traveling, make sure that your list reflects to this fact. Don’t try to “overstuff” your list with too many tasks, since it’s more likely you get only a fraction of them done.

Is the task a gatekeeper?

This question asks if the task is blocking other tasks to be executed.

Every once in a while, we might have a task, which has to be taken care of first. After you have done that, only then you can take care of the sequential tasks.

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When you focus on creating your task list in a focused manner, you’ll be able to spot the gatekeepers easily.

Do I have icebergs on my list?

This question asks if your task is actually much bigger than what it seems. Sometimes when you start working on a task, you’ll soon realize that it’s much bigger than what you initially thought (compare them to icebergs, where only the tip of the iceberg is above the sea level, but the majority of the ice is below the water).

Once again, when you focus enough on your task list during the creation phase, it’s easier to spot these “icebergs” and split the tasks into smaller, much more manageable chunks.

Is the task distraction-proof?

This final question asks if the task is distraction-proof. Not all the tasks are created equal: some tolerate more distraction, while others require your full attention.

For instance, I can check my Twitter stream or do simple blog maintenance even when I’m around my family. These tasks are distraction-proof and I can take care of them – even if I don’t have my full attention on them.

The Bottom Line

If you still have a hard time of achieving your daily tasks, make sure that you analyze the reasons why this happened. If anything, do not beat yourself up for not finishing your task list.

No one is perfect and we can learn from our mistakes.

It takes a bit practice to create a “smiling” task list. However, once you learn to put all the pieces together, things are going to look much better!

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Featured photo credit: Jacqueline Kelly via unsplash.com

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