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Last Updated on July 13, 2020

13 Work Life Balance Tips for a Happy and Productive Life

13 Work Life Balance Tips for a Happy and Productive Life

Achieving work-life balance can be really tough. More and more people are reporting that managing their personal and professional lives has become more difficult.

Longer working hours, more pressure to get things done quickly, more pressure to succeed and less personal time. Added together this combination of things creates more stress and plenty of daily struggles.

But working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most.

“I believe that being successful means having a balance of success stories across the many areas of your life. You can’t truly be considered successful in your business life if your home life is in shambles” — Zig Ziglar

The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

Here are 13 work-life balance tips you can implement right now to start living a more stress free life:

1. Take More Rejuvenation Days

When was the last time you took some time out from work to completely rejuvenate?

One of the best ways to create an environment for future high productivity and creativity is to take yourself outside of the day to day and remove yourself completely from work-related activities.

By taking time out for yourself, you will gain clarity on what’s most important, both now and in the future, and you will come back refreshed, energized and motivated. By taking more rejuvenation days, you are investing in yourself which naturally means you are creating more balance.

If you can take this day to yourself every month or two you will start seeing immediate results on all levels of your business and life.

Now get your calendar out and mark down your rejuvenation days!

2. Let Go of Fear

Many people, be they entrepreneurs, business owners, leaders or managers worry that if they’re not working, or seen to be working every day, they may miss out on something important. The business may fail or they may not get that promotion or something. There’s always something. There is a sense that something bad could happen if not enough time was invested or “I could always be working on something else”.

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But, what if you believed you were good enough, you were achieving and doing something meaningful, and that you mattered?

Once you have that belief and confidence, you can let go of the fear that there is ‘always more’. You will feel more joyful, productive, abundant and know that what you accomplished was good enough.

This guide will help you get over your most irrational fears: How to Overcome Your Irrational Fears (That Stop You from Succeeding)

3. Prioritize Your Day

If you took a step back and looked at what’s on your to-do list, how many things are critical? How many things MUST be done that day?

It all starts with a clear understanding of what your bigger and better future looks like. Are you planning a year ahead? Three years? Ten years? What are you working to achieve?

Once you understand that, you can work back and create plans and goals that help you achieve your bigger objectives.

You may build 90 day outcome goals, the things you really want to achieve in the next quarter and then lay out the process for getting there. From this plan you will understand your priorities and where your focused time should be.

Don’t have 10 things on your list to complete that day. Focus on achieving just 3 or 5 important things every day. Achieve them and your motivation will go through the roof. Have too many and don’t complete them and your energy levels will drop.

Lifehack’s CEO Leon has his unique way on how to prioritize: How to Prioritize Right in 10 Minutes and Work 10X Faster

4. Express Gratitude for What You Have

Sometimes we are so busy working through and dealing with the day to day and having our mind in the future that we forget about the here and now, this present moment. I believe it’s essential to include proactive gratitude as part of everyday life, to actually look at everything in our lives and appreciate what we have.

Many of us think of gratitude as reacting. Something happens or someone does something and you feel grateful. You say thank you, maybe send an email.

But a far more proactive strategy for creating and living an abundant life is to actively find things you appreciate. This affects your own personal state of mind but also impacts others. You could send a handwritten card to the people you love or someone that means a lot to you.

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Try giving thanks for three things at the end of every day and see how this shifts your mood and mind-set.

5. Learn to Say No

It’s important to decide what you want to do, who you want to build relationships with and where you want to spend your time. We have so many requests made of us and so many opportunities to do different things that we end up saying yes to things that we really don’t want to do but feel we should do.

Have the self-respect, confidence and courage to live life on your own terms and say yes only to the things that really matter. For everything else, start saying no.

When you are clear on who matters most and what matters most, you gain clarity on what and who is essential and who isn’t.

Your time is scarce. When you start saying no to most things, you will become more focused and be completely present in everything you’ve said yes to.

Leo Babauta has this guide on how to say no: The Gentle Art of Saying No

6. Have More Fun

If you looked back at the last week, how much time did you spend just having fun? If it wasn’t much, then it’s time to change things up.

Think about what gets you excited, think about the people you love spending time with. Jump into new things and new relationships. Take some risks, try something new, learn a new skill and start laying the groundwork for a big project you’ve always been putting off.

If you need to get out of your comfort zone to have more fun, just do it. However, you want to change your life, having more fun keeps you energized and motivated.

7. Start to Journal

One of the biggest things that has helped me in my own personal growth and goal achievement is using my journal every day.

This is the place to house my dreams. It is home to my creative thoughts and my thinking tools. It’s a place to escape to. It’s also a place to write down thoughts and notes on where I am right now — my thinking, my mind-set and my belief system.

The habit of writing in my journal felt like a small step but has been transformative. It has become a routine that has affected other parts of my life.

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So, start keeping a journal. Commit to writing every day, even if it’s just for five minutes and see where your imagination takes you.

Here’re some tips to kickstart journaling: Writing Journal for a Better and More Productive Self (The How-To Guide)

8. Create One Hour a Day to Think and Relax

It’s amazing what we actually have time for, especially when we decide to really make time. I hear the phrase “I don’t have time” constantly. How about you change that mind-set and start dedicating one hour a day to yourself?

One hour to work on yourself. One hour for reading. One hour to learn a new skill.

The truth is we can all find time if it’s important to us. This one hour a day could help us become more creative and increase your energy and focus. Plus, you’ll increase your capabilities.

9. Do One Thing You Love to Do Every Day

As we get sucked into the whirlwind of the everyday, it’s all we can do just to get by. We often forget to do or enjoy the things that actually bring us the biggest amount of joy.

One of the best ways to bring more balance back into your life is to recommit to do the things that give you the most pleasure. If you don’t have anything, I suggest you find something you’re passionate about. This could be reading, walking, meditating, learning an instrument or a language, or becoming a better cook or gardener.

It doesn’t matter what it is as long as you get joy from the experience. Try carving out time every day to do this one thing. Do it for 30 days and it will become a habit. Plus, it will help you reconnect with what you really care about.

10. Create More Family Time

This is an area that means a lot to me and was one of the reasons I set up my coaching business in the first place.

I have two young children and I wanted to see more of them and to spend more time with my family. I get to take them to school sometimes and am often home for ‘family dinner’ and bedtime stories. Having the freedom to do this is essential in how I run my business and how I help other entrepreneurs run their business.

If you can create a bit of space to spend more time with the people that matter you will see a massive difference. Here’s a guide on How to Maximize Family Time with plenty of ways you can try immediately.

11. Set Clear Goals

Successful people are always guided by a vision of their future. To keep them on course and motivated setting clear goals, both long-term and short-term, allows them to achieve their biggest dreams.

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Setting specific and measurable goals gives you the best chance to transform how you work and live. They help you move forward and build momentum every single day. As Dan Sullivan says,

“Your future is your property. If you don’t take ownership of it, others will be happy to do it for you.”

Learn how to set clear goals with this step-by-step guide: How to Use SMART Goal to Become Highly Successful in Life

12. Focus on Results, Not Time Spent

Rather than thinking about working harder, focus your time and energy on achieving bigger results. By simplifying your areas of focus, you free up more time to live a more joyful and balanced life.

It’s really easy to fall into the trap of doing countless activities that drain your energy and take you away from building momentum in moving your business forward. You are being pulled in multiple directions and don’t have enough time and often take on too many projects. This can often leave you drained, worried and uncommunicative at the end of the day.

Remember, getting more things done means nothing when nothing great is done.

By focusing on a smaller number of projects and delivering maximum impact, you have a bigger sense of achievement, confidence and motivation. Plus, you may have more time to stop work early and spend time with the people that matter.

13. Commit to a Bigger Future

You have the power and control to decide what bigger and better future you want for yourself right now, in this present moment. How far into the future you want to ‘vision’ is up to you. It could be 3 years, 5 years, 10 years or 25 years. This future is yours to create but, it only comes from investing time now to think about where you are and where you want to go.

Try this: Look into your ‘future you’ and be clear where you want to go, who you want to be and how you want to live your life. Then, bring yourself back to the present day and create an action plan on how you’re going to create and ‘walk to’ this bigger future.

You will feel a higher sense of energy, engagement, motivation, creativity and productivity because you have a clear vision and clarity on exactly where you want to go and the steps you need to take to get there.

This article can help you do that: The Best Way to Create a Vision For the Life You Want

The Bottom Line

Some of these strategies and tips will allow you to think differently and work differently immediately, whilst others will take a little longer to implement but will be key to your long-term success.

Creating a balance between how you think, how you work and how you spend your time is essential to your long-term health and mental wellbeing. The desire to create that change only comes from within. Hopefully these strategies and tips will set you on the right path!

More Tips About Living a Balanced Life

Featured photo credit: Stocksnap via stocksnap.io

More by this author

Mark Pettit

Mark Pettit is a Business Coach for ambitious entrepreneurs and business owners who want to achieve more by working less.

How to Be More Self-Assured and Get More Done During the Week How to Bullet Journal to Skyrocket Your Productivity 13 Work Life Balance Tips for a Happy and Productive Life The 5 Most Important Things in Life You’ll Regret Not Pursuing 8 Time Management Strategies for Busy People

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Last Updated on September 30, 2020

Effective vs Efficient: What’s the Difference Regarding Productivity?

Effective vs Efficient: What’s the Difference Regarding Productivity?

When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

Effective vs Efficient

Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

Effectiveness in Success and Productivity

Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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  • Has a target solution to the problem been identified?
  • What is the ideal response time for achieving the goal?
  • Does the cost balance out with the benefit?

Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

Efficiency in Success and Productivity

Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

Combining Efficiency and Effectiveness to Maximize Productivity

Being effective vs efficient works best if both are pulled together for the best results.

If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

Bottom Line

Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

  • Take the steps that result in meeting the solution.
  • Review the process and figure out how to do it better.
  • Repeat the process with what has been learned in a more efficient manner.

And just like that, effective and efficient productivity is maximized.

More on How to Improve Productivity

Featured photo credit: Tim van der Kuip via unsplash.com

Reference

[1] Merriam-Webster: effective and efficient
[2] Mind Tools: Being Effective at Work
[3] Inc.: 8 Things Really Efficient People Do

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