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20 Ways to Become a Better Writer

20 Ways to Become a Better Writer

Two years ago, if you were to tell me I’d one day be writing for my favorite magazines and finishing my first screenplay… well, I wouldn’t believe you. That’s because even though I’ve wanted to be a writer since I was six, you couldn’t tell by looking at my former lifestyle.

At the time, it was filled with so many things not related to writing I barely had the focus to write a shopping list. A shopping list. I still don’t understand how it happened, or why the most important thing to me was always shuffled to the bottom of my priority list.

All I know is this: if you want to become a better writer, the longer it takes you to get started, the stronger your resistance will be to get started at all. You’re the only one who can shuffle your writing goals to the top of the pile where they belong. It won’t happen overnight – for me, it was a gradual progression, shifting from my old lifestyle to my new one – but it will happen.

Below are 20 lessons I’ve learned along the way that will help you become a better writer. All it takes is five minutes to get started. Soon, finding time to write will become an automatic way of thinking, and you’ll wonder what all the fuss was about.

1. Streamline Your Focus

The good news is, there’s never been a better time to be a writer. The bad news is, it can be hard to decide what your niche is going to be. If you find yourself working on blog posts and articles and novels and poetry and eBooks, your head’s going to spin and your words aren’t. You have to decide what area of the writing industry you’re going to start out in, build a solid foundation, and establish yourself.

When you spread yourself over several areas, you’re not going to be able to offer enough creative energy to make an impact in any of them. Step away from the flurry you’re creating and ask yourself: as a writer, what is your ultimate goal? Once I stepped back and asked myself this question, the answer was too clear to ignore. I literally dropped everything that didn’t relate to my ultimate goals, and haven’t looked back. You shouldn’t either.

2. Learn From The Best

The best way to become a better writer is to learn from the best. Once you’ve defined your ultimate goal, find out who the influencers are in your niche. Follow them on social media, study their writing, and get to know the inner workings of what makes them successful. Use this information as an ongoing guide for your own success: learn the ins and outs to craft your own plan.

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If you’re a big fan of a particular writer who teaches an online course that will strengthen your skills, sign up! It took me almost a year to save up the money, but I broke into women’s magazines by learning from a writer I’ve admired since high school. My first article sale more than paid for the initial investment, and better prepared me for the business side of building my clips.

3. Create a Space to Write

While mobile technology has made it possible to write anywhere, anytime, it’s important to have a primary location to write from. Creativity is spontaneous, but fleeting. You want to make sure you have a small slice of consistency in place to capture it for future use.

Fill the space with everything you can think of that inspires and motivates you to become a better writer.

4. Define Clear Writing Goals

Be as specific as possible about your writing goals and break them down into tiny, actionable steps. The smaller your steps, the less overwhelming your overall goals will feel. As you become more comfortable with the process you’ll take bigger strides toward success in your own time, and on your own terms.

5. Never Lose an Idea

One of your first steps to become a better writer should be creating a system to keep track of your ideas. The second an idea comes to you, you want to be able to conveniently write it down. Never assume you’ll remember it later (you rarely will, and you’ll look funny slapping yourself).

This was one of the first items on my agenda. I upgraded my desktop, laptop, and cell phone so I can access my writing files from anywhere. Now, if an idea strikes and I’m standing in line at the grocery store, I can type the idea into my cell and it’s waiting for me in my office when I get home. It’s made all the difference in both my productivity and the number of opportunities I’m able to create for myself.

6. Find Your Voice

How you express yourself on paper (or rather, screen) should be the same as how you express yourself in your everyday life. Unfortunately, when many of us start writing, our words come off sounding stiff and contrived (a.k.a. boooring!).

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To break this cycle, write how you naturally speak. The best way to do this? Write your article, blog post, or presentation in an e-mail. When you write e-mails to your family and friends, you’re as “you” as you can get. Your guard is down and you’re not focusing on how you sound – because of that, your words practically leap off the screen. Once you’re consistently writing in this voice, move back over to your word processing program.

7. Call a Truce With Your Inner Critic

If you’re not careful, your inner critic will become the brick wall that stands between you and your writing career. If you find your inner critic’s interrupting too much – perhaps causing your blog post to take as long as a novel – simply say to them, “Once I’m done my first draft, it’s all yours.” Believe it or not, after stating this arrangement, your inner critic will wait patiently for the words to pour out before picking them apart.

8. Define Your Speed

While it’s good to use the cracks and crevices of your day to accomplish as much writing as you can, this strategy becomes counterintuitive when you accomplish only a fraction of what you’d hoped. Emotionally, your automatic assumption is to feel like a failure, when in fact you just need to accurately define your parameters.

When your ambition overpowers your reason, you end up creating a to-do list fit for a robot, not a person. You don’t take into account potential delays, interruptions, or physical exhaustion. You also don’t take into account the speed at which you write. It’s the emotional equivalent of grocery shopping when you’re starved.

It takes practice to create a list of daily goals you can actually finish. Each day, write down what you hope to accomplish. Keep track of how long each task takes and any delays that happen along the way. On subsequent lists, you’ll start taking into account the speed at which you write, potential delays, and will trim it down to a realistic size you’ll feel confident about.

9. Know Your Worth

Just because you’re lacking experience doesn’t mean you should accept writing jobs that barely pay for your morning coffee. Content farms play on the rush instant gratification that gives us. After all, who wouldn’t want to become a writer “right now” and make money “instantly”? The only way you’ll become a better writer is by seeking out quality opportunities – otherwise, you’ll not only remain inexperienced, but also the inexperienced writer who works for a content farm. Not exactly a shining addition to your resume.

10. Write For Love

On the other side of the same coin, don’t take a writing job just for the money. Write exactly what you want to write about, become the best at doing so, and the money will follow.

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I was once offered a freelance copywriting job that would’ve allowed me to downsize my web design business and focus more on my writing… and I turned it down. While the pay was decent, I didn’t want to be a copywriter. I wanted to write what I love – otherwise, what would be the point of writing at all?

If it’s not a clip you’d be proud to have in your portfolio, don’t write it.

11. Study Your Market

If you want to freelance write for magazines and blogs, learn the entire pitching process from start to finish. If you want to sell eBooks, learn the entire publishing process from the beginning to the end. You don’t want your creativity stifled because you’re learning the business-side of writing as you go along.

On the flip side, you don’t want to spend so much time learning that you become intimidated and procrastinated on execution. Consider your first few ideas of your “testing period.” Learn the first step of the process, then execute it using one of your ideas. Learn the second step, and continue until your first pitch/project is complete. As you practice, you’ll tweak the process and make it your own.

12. Quality Over Quantity

Even though the business side of writing will constantly give you pressure, creativity cannot be rushed. As much as you want to have a new query letter submitted by the end of the week, or your latest eBook done by the end of the month, don’t sacrifice quality for the sake of your deadline. If you need more time, then take it. Never submit mediocrity now when excellence is just around the corner.

13. Have Tricks Up Your Sleeve

There will be days when you won’t feel like getting started, even when you’re working on a writing project you’re madly in love with. Make sure you have a few tricks up your sleeve to help motivate you. Whether it’s a morning routine that triggers you to get started, or bribing yourself with a gift once your goal is reached, do what you have to do to follow through.

14. Go Big

Many people will tell you to start by writing for smaller markets, then work your way up to larger ones. I say, go big or go home. When I broke into the women’s magazine market, I had no clips. Seriously, not one. But I worked really hard on my query letter, researched my article idea thoroughly beforehand, and pitched my first idea like it was my fiftieth. Don’t tell them you deserve a shot, show them you have the chops through your query letter. Even if they don’t accept your initial idea, you’ll end up on their radar, earn their respect, and in time will land an assignment.

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15. Know The Rules, But Make Your Own

All writers have their own strategy when it comes to their creativity. They have their own process for planning, outlining, and executing every piece they write. As you’re reading books and articles on how to become a better writer, it’s important not to use the advice literally, but as a starting point to create your personal process. Your creative process will end up being a fusion of the advice you’ve filtered through and tested, keeping what works and discarding what doesn’t.

16. Learn How to Say No

If you spend all your time being everything to everyone except yourself, you’ll never get your writing career off the ground. As you begin spending less time with your friends and more time on your writing, prepare for them to resist the idea. They’re not meaning to discourage you, they’re just fearful of how their dynamic with you is going to change. Once they realize they’re just as important to your life as they were before you became a writer, the resistance will subside. To get to this point, you have to stand your ground and make the word “no” to your new BFF.

17. Let Your Writing Leave The Nest

When you’ve finished your writing project, set it aside for a few days so you can emotionally detach yourself from it. Not only does this give you the opportunity to breathe before the marketing process begins, but also allows you to start looking at your piece as a product to sell. This shift in mind frame will help you take criticism and feedback from industry professionals more as business advice to improve your craft, and less like your soul is being attacked.

18. Write In Bursts

I don’t know about you, but when I’m sitting at the computer for too long, I become restless. I spend more time staring blankly at the screen than I do writing – it’s as if my mind has flatlined. The hardest thing for me to let go of when I moved from working for someone else to working for myself was how my workday was structured. Working for someone else, I would work for four hours, take a 30-minute break for lunch, then work for another four. When you build your writing credentials to the point where you can go off on your own, don’t take this habit with you.

Instead, work in short, concentrated bursts. Some writers write in 15-minute bursts right up to 90-minute bursts. End your bursts whenever you feel yourself getting restless, take a small break, then go back in for another. The increase in productivity thanks to this small change is impressive!

19. Plan WAY Ahead

Many writers plan their editorial calendars up to a year in advance! It might sound nutty, but it’s surprisingly efficient. Plan your word/page count goals as far in advance as you can, blocking off windows of time to write like you would for a meeting or appointment. Your schedule isn’t just a schedule: it becomes written proof that by a certain date you’ll reach your goal, making you more likely to stick to it.

20. Develop a Consistent Routine

Becoming a writer isn’t just a career choice – it’s a lifestyle choice. The best way to become a better writer is to respect your writing like you would respect another person: make time for it, keep your promises, and most importantly, follow through.

The best thing I ever did for my writing career was stop talking about it – instead of going on endlessly to friends and family about what I wanted my writing career to be, I wrote my way there.

Don’t get me wrong: creating a routine is hard and no two are the same. You’ll go through a gigantic testing period until you get it just right, but as long as you persevere you’ll find your groove. You’ll no longer worry about saying “I’m a writer” to prove your identity – you’ll be too busy writing.

How do you continue to become a better writer? Let us know your tips + tricks in the comments below!

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Krissy Brady

A women's health & wellness writer with a short-term goal to leave women feeling a little more empowered and a little less verklempt.

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Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

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“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

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And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

More About Boosting Productivity

Featured photo credit: Cathryn Lavery via unsplash.com

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