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12 Ways to Stay Focused and Productive When You Work From Home

12 Ways to Stay Focused and Productive When You Work From Home

The work from home lifestyle is an attractive option for entrepreneurs and traditional employees alike. You can set your own hours, dress how you want and work in a way that maximizes your time and skillset. However, working in the comforts of home carries risks that many don’t consider before embarking on it. Working at home is filled with distractions – chores, errands, pets, family members, television and even the couch. A mid-day nap is pretty darn awesome! But when those distractions begin to dominate your time, energy and productivity, you’re in for real trouble on the work front.

Here are 12 ways to stay focused and productive when you work from home – and still enjoy the perks that come with it!

1. Be Honest

Is working at home REALLY the right choice for you? Are you prone to laziness, easily distracted or need other humans to keep you motivated and engaged? For some people, a home office is not a wise career move because their personal and professional habits, needs and wants aren’t in line with solo working.

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2. Designate a Space

Toting a laptop around and working on the couch, in bed or at the kitchen is part of the freedom of working at home. But sometimes when you scatter your work around, your thoughts, papers, ideas and productivity get scattered too. You can still move around, but choose a space in your home that will house your technology, files, tools and other work stuff that you can access quickly and easily.

3. Make It Pretty

Once you designate your space, bring it to life with your favorite photos, artwork, toys or organizational tools that will make you WANT to hang out here. This workspace is an extension of your life where you will spend many hours a day. Make it a pleasant place to spend your time.

4. Stick to a Schedule

The beauty of working at home is that you have the freedom to control when you work. However, we all have times when we are most productive and creative during the day and times we suck wind to type even one more word or make one more call. Identify YOUR best hours and work them consistently.

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5. Dress for Success

Sure it’s awesome to roll out of bed and over to the computer in your pajamas – another perk of working at home. But when you elevate your appearance even when it’s just you and your laptop, you will be more inspired and energized to do meaningful work. Wash your face, brush your teeth and get dressed as if you were going into an office.

6. Take Breaks

Grinding out work at all hours of the day and night isn’t healthy. We need to step away from our screens and refresh our minds to get re-energized in our work. Every hour step away from your desk or work area for a quick walk, some sit-ups or a coffee break.

7. Go Public

You must leave your home to stay engaged with other human beings. People buy from people so whether you’re an entrepreneur, author or employed by someone else, your customers aren’t living in your home with you. Get out into public and hang out where your customers hang out.

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8. Multi-Communicate

There are hundreds of ways to communicate these days – phone calls, texts, Facetime, email, Skype, G+, social media, mail and the list goes on. Learn how to use multiple modes of communication so that you can connect with others in a way that fits your and their preferred style of communication.

9. Be Human

Step away from your screens! Yes – I said it – step away from the screens. You must show up in person to create a stronger connection and engagement with customers, friends, family, co-workers, partners and fans. Hit up networking events, charitable events, co-working spaces, conferences and happy hours to keep your in-person presence memorable.

10. Create a Calendar

When you wake up in the morning, do you know what to focus on each day? If not, it’s time to create a calendar to keep you on task. If you’re an author it might be an editorial calendar. If you’re an online marketer, it might be a content creation or social media calendar. If you work for someone else, it could be your to-do list with more structure and priorities around it. Really hone in on what business tasks bring in more customers, money and fans so you aren’t wasting time on useless tactics.

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11. Find Your Tribe

Hang out with other people who do what you do – and this means leaving your home again! Entrepreneur groups, meet-ups, conferences and workshops are the perfect place to meet and brainstorm with like-minded folks who GET what you do and can help you grow.

12. Prioritize Right

Want to work less and play more whether you work at home or in an office? Create a system of prioritization that identifies the tasks that will make the most impact on your business,customers, co-workers and tribe. Ditch all that stuff that just fills time but doesn’t bring in any value. Write down every task you do daily, weekly, monthly, annually. For each one, note how these lead to financial growth for you or the company. If it doesn’t, then ditch it!

The key to successfully working from home is to create an environment and process that works for YOUR individual needs and preferences. Be open to experimentation to find your perfect work-at-home groove.

SHARE YOUR THOUGHTS: What makes working from home easier and more fun? What strategies do you use to stay productive and engaged when you work from home?

Featured photo credit: ClipArt via clipart.com

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Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

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“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

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And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

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Featured photo credit: Cathryn Lavery via unsplash.com

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