Advertising
Advertising

Transition Painlessly From Paper To Evernote

Transition Painlessly From Paper To Evernote

For many people, the transition from paper-based notes, be they personal or professional, to an electronic note-taking application (such as Evernote) is a painful one. The discomfort is sometimes borne of the not-easily-dismissed stress of adopting a new approach to taking notes when an existing system has worked somewhere between sufficiently and superbly for many years and is familiar, comfortable, and reliable. And, with few exceptions, paper notes in a reliable workflow don’t end up lost or corrupted by data errors. In other cases, the discomfiture may be a result of too many available choices among solutions, and little desire to spend the money or time to investigate the options, weigh the advantages and disadvantages of each, and finally settle on an app to replace a paper system.

I’m going to suggest two solutions for avoiding this stress during the transition, and these solutions will allow you to return to a strictly paper-based note taking system any time you like without having lost anything along the way!

Advertising

Keep your paper notes

First, don’t eliminate your paper notes. They’ve served you well for years, presumably, or you wouldn’t still be using them. Continue to use them. Take notes, jot ideas, sketch designs, draw little connecting arrows to relate ideas to each other. Do whatever currently works for you, and do it on paper.

If you aren’t currently tagging notes when you take them on paper, consider starting now. They aren’t searchable, of course, using an electronic system (yet), but you can quickly skim the bottom line of pages in a notepad and look for tags far quicker than you can read the titles of multiple notes.  For example, if I had been drafting ideas for this note in my Moleskine pad, I might have tagged the bottom of the page with #lifehack #evernote #paper-transition or something similar. The use of the hash mark (#) to indicate a topical tag may be unfamiiar to you if you’ve never seen Twitter posts or content streaming from Twitter to a news site. Fear not; all the # sign does is indicate a topic tag follows it. You don’t need to use the mark as long as you always write the tags in the same section of the page and only use that section for topic tags.

Advertising

However, it would make me really happy if Evernote would figure out that converting such handwriting to actual tags for existing tags within Evernote is a really good idea. More on that in a bit…

Start using Evernote

Really. Just start using it. Download it to your smartphone or tablet, or browse to evernote.com from your computer. You can save pretty much anything you want in Evernote as a note:  an actual note, a list, a checklist, a photo, a web clipping, a set of URLs as bookmarks, etc. Steve Dotto has a great video demonstrating several awesome uses of Evernote in an easy-to-follow format. Play around with Evernote after watching the video. The app is free (unless you want to upgrade to premium for the astoundingly low price of $5 a month). You don’t need to stress at all about using the app instead of your paper notes. Just play with the app’s features. And, if you like Moleskine notebooks, Evernote and Moleskine have a great deal where you buy a Moleskine notebook for basically what you’d pay for it anyway, and it comes with three months of free Evernote premium. A bonus is the size of these notebooks is configured to be readily compatible with the Evernote photo-taking feature. Regardless, it is fully capable of taking whatever photos you want to upload.

Advertising

The following recommendations worked for me, and they’ve worked for quite a number of other people to whom I’ve made these recommendations. They don’t work for everyone, but with some modifications to suit your personal work style, they ought to work for you.

  1. Take your notes on paper, the way you’re accustomed to doing. Jot a quick topical tag or two at the bottom of the first page of a set of notes about a given subject or meeting.
  2. Take a photo of each note page with your iPhone or Android phone camera. You can leave it as a photo or convert it to a PDF using something like Scanner Pro for the iPhone, which is what I use. If I’m in a hurry, I leave it as a photo.
  3. Do whatever you would normally do with those paper notes to save them—file them, add them to a topical folder, or leave them in your notebook. Don’t do anything to change how you currently treat your paper notes.
  4. When you have time, preferably soon, use Evernote to add a new note about your note-taking subject (say, a meeting), and add the photos of your paper notes or the PDF of your paper notes to this new note. You can also add additional text. Take the time to tag the note with a few significant keywords. You can use them for search later. Evernote will also convert handwriting or text in your photos to searchable text. Title the note something meaningful for the way you take notes and refer back to them. You can always change this later, even by creating additional notebooks for major subjects, or personal vs. work, or however you segregate your major note groupings. Remember to include the page number (if your notebook has page numbers) for where you can find the paper note.
  5. If you need to find notes quickly, or even if you have some time, use Evernote first to search for them. You will locate them more quickly, and often Evernote will find other notes you may have forgotten about but to which you want to refer.

The result

Even if you never eliminate your paper-based note-taking system, you will have added one of the most reliable cloud-based backup methods available to your note-taking method, gained the ability to search your notes, and enabled the ability to find your notes from any internet-connected computing platform you may be using.

Advertising

I’m going to suggest two solutions for avoiding this stress during the transition, and these solutions will allow you to return to a strictly paper-based note taking system any time you like.

Take care, and enjoy life,

Andrew

More by this author

Transition Painlessly From Paper To Evernote Increase the Benefits from Meetings You Can’t Get Out Of 8 Ways Your Assistant Can Make You More Effective 9 Critical Common Sense Success Factors for New Employees How to Use Siri with a Third Party iPhone Calendar

Trending in Technology

1 5 Best Language Learning Apps to Master a New Language 2 11 Meeting Scheduler Apps to Boost Your Productivity 3 To Automate or not to Automate Your Personal Productivity System 4 7 Best Project Management Apps to Boost Productivity 5 10 Smartest Productivity Software to Improve Your Work Performance

Read Next

Advertising
Advertising
Advertising

Last Updated on November 5, 2019

5 Best Language Learning Apps to Master a New Language

5 Best Language Learning Apps to Master a New Language

Learning a new language is no easy feat. While a language instructor is irreplaceable, language learning apps have come to revolutionize a lot of things and it has made language learning much easier. Compared to language learning websites, apps offer a more interactive experience to learn a new language.

The following language learning apps are the top recommended apps for your language learning needs:

1. Duolingo

    Duolingo is a very successful app that merged gamification and language learning. According to Expanded Ramblings, the app now counts with 300 million users.

    Duolingo offers a unique concept, an easy-to-use app and is a great app to accompany your language acquisition journey. The courses are created by native speakers, so this is not data or algorithm-based.

    The app is free and has the upgrade options with Duolingo Plus for $9.99, which are add free lessons. The mobile app offers 25 languages and is popular for English-speaking learners learning other languages.

    Advertising

    Download the app

    2. HelloTalk

      HelloTalk aims to facilitate speaking practice and eliminate the stresses of a real-time and life conversation. The app allows users to connect to native speakers and has a WhatsApp like chat that imitates its interface.

      There is a perk to this app. The same native speakers available also want to make an even exchange and learn your target language, so engagement is the name of the game.

      What’s more, the app has integrated translation function that bypasses the difficulties of sending a message with a missing word and instead fills in the gap.

      Download the app

      Advertising

      3. Mindsnacks

        Remember that Duolingo has integrated gamification in language learning? Well, Mindsnacks takes the concept to another level. There is an extensive list of languages available within the app comes with eight to nine games designed to learn grammar, vocabulary listening.

        You will also be able to visualize your progress since the app integrates monitoring capabilities. The layout and interface is nothing short of enjoyable, cheerful and charming.

        Download the app

        4. Busuu

          Bussu is a social language learning app. It is available on the web, Android, and iOS. It currently supports 12 languages and is free.

          Advertising

          The functionality allows users to learn words, simple dialogues and questions related to the conversations. In addition, the dialogues are recorded by native speakers, which brings you close to the language learning experience.

          When you upgrade, you unlock important features including course materials. The subscription is $17 a month.

          Download the app

          5. Babbel

            Babbel is a subscription-based service founded in 2008. According to LinguaLift, it is a paid cousing of Duolingo. The free version comes with 40 classes, and does not require you to invest any money.

            Each of the classes starts with with a sequential teaching of vocabulary with the help of pictures. The courses are tailor made and adapted to the students’ level, allowing the learning to be adjusted accordingly.

            Advertising

            If you started learning a language and stopped, Babbel will help you pick up where you started.

            Download the app

            Takeaways

            All the apps recommended are tailored for different needs, whether you’re beginning to learn a language or trying to pick back up one. All of them are designed by real-life native speakers and so provide you with a more concrete learning experience.

            Since these apps are designed to adapt to different kinds of learning styles, do check out which one is the most suitable for you.

            More About Language Learning

            Featured photo credit: Yura Fresh via unsplash.com

            Read Next