Advertising
Advertising

The Real Problem with Email

The Real Problem with Email


    Over the past week there have been a slew of articles on email, especially considering we are coming up on the 30th anniversary of email. What is often being discussed is the problems that email has created (as well as the problems email has solved), but there has been more talk about how we must work to “tame” email in order to fix the problems that it creates.

    But the problem isn’t email. Email doesn’t need to be tamed. The problem, quite simply, is how we treat email.

    Advertising

    Individuals and companies treat email in ways that go against the grain of what email should be used for: to communicate in long form without using the phone. It’s not a replacement for the phone, it’s not a means to get in touch with someone immediately. Yet the expectation is that it is – or should be.

    People seem to think that since you receive the email almost instantly that you should reply in kind. But for most people (there are some jobs where the work is email management) managing email is an aspect of their job – and a small one at that. Yet it is almost one of the first things we mention that we do during our day.

    Think about this: do you wait for the postal worker for all hours, opening and closing the door to check the mail nonstop every day? Of course you don’t. That would be a waste of time and energy. You know when the postal worker arrives (approximately), so if you’re expecting something then you have a general idea of when it will arrive. Because of that, you don’t sit by the door all day waiting. You go about your day, doing the actual work you have on tap rather than let the possibility of an important delivery get in your way.

    Advertising

    Do you do the same thing with email? Likely not.

    Instead, you keep your email application open, waiting for that imminent notification alert to come so you cna check and see what new thing just got delivered to your inbox.

    Perhaps you don’t do this. Perhaps you check email 2–3 times per day, and that’s it. Perhaps you treat email in a way that it allows you to treat your other work better.

    Advertising

    Perhaps.

    Do you manage your tasks from your email application? Unless you’re using something like ActiveInbox or a similar add-on, then you are using a communication tool as a task management tool. And that doesn’t work.

    Do you put Post-It Notes directly (and exclusively) on your phone to remind you of to do items? You may do this for items that require using the phone, but beyond that I highly doubt it. Yet we do this with email applications without even thinking about it in the same way.

    Advertising

    The barrier to using a task management application is often because people “feel” or “think” they can use their email application to manage their tasks with folders and the like. You can try, but you won’t be nearly as effective or efficient. I challenge you to use a separate piece of software (or, if you’re using Outlook, use the To Do component) to manage your tasks rather than using your email application to manage your tasks. Stick with it through the initial adjustment, and I bet you’ll see your workflow improve.

    So what’s the bottom line?

    No matter what email app or service you use, unless you put the discipline and boundaries in place when it comes to using this valuable communication tool, you’re doing it wrong.

    So what’s the email problem? It’s not the technology; it’s the people using the technology. And until we fix that email will always appear…broken.

    (Photo credit: A Lot of At Signs via Shutterstock)

    More by this author

    4 Simple Steps to Brain Dump for a Smarter Brain Why Is Productivity Important? 10 Reasons to Become More Productive Get What Matters Done by Scheduling Time Blocks The Ultimate Way to get to Inbox Zero How to Use a Calendar to Create Time and Space

    Trending in Technology

    1 7 Clever Goal Tracker Apps to Help You Make the Most of Your Business 2 Evernote vs OneNote: Which Improves Your Productivity Better? 3 11 Meeting Scheduler Apps to Boost Your Productivity and Efficiency 4 25 Essential Windows Keyboard Shortcuts You Need to Know Now 5 11 Google Chrome Apps and Features to Help You Get More Done with Less Effort

    Read Next

    Advertising
    Advertising

    Published on October 16, 2018

    7 Clever Goal Tracker Apps to Help You Make the Most of Your Business

    7 Clever Goal Tracker Apps to Help You Make the Most of Your Business

    There’s nothing more fulfilling than the sense of accomplishment you get by achieving your business goals.

    Gone are the days when you used pen and paper to take notes and manage your work day. As millennials are relying heavily on technology to manage almost everything from finances to their personal fitness, goal tracking apps are also becoming increasingly popular.[1]

    In this piece, we will shed some light on 7 such goal tracking apps that you can use to streamline your operations.

    I have handpicked these apps from a software rating web services site Best Online Reviews. Industry experts review software on these websites and help businesses to find the right solutions to meet their various, unique business requirements.

    1. Aha!

      Aha! is a California-based roadmap software provider and offers excellent goal tracking app that lets you define goals and objectives for projects. The app also lets you list out primary tasks and allows you to focus on them.

      Hosted securely on the cloud, the app offers enhanced communication tools for sharing updates through emails with select colleagues or the entire organization.

      Aha! is available on multiple platforms such as the web, Android, iOS, Windows, etc. and starts from $59 per month per user.

      Available for Web

      Advertising

      2. Asana

        Asana is one of the more popular project management apps available for businesses. It lets you organize all your team’s work, such as setting up and tracking goals, creating tasks, sharing files and notes, etc.

        Asana also allows your team to organize all their tasks and focus on urgent priorities. Moreover, the app offers a delightful user experience that makes task management simple and easy.

        Asana is available on multiple platforms from PCs and Mac to iOS and Android. Multi-channel adaptability makes Asana the perfect choice to track your goals anytime, from anywhere.

        Available for iOS | Android | Web

        3. Basecamp

          Basecamp is an excellent tool to manage all your team’s projects and keep your activities organized. It opens a new thread for every task and that task is visible by the whole team.

          With Basecamp, you can schedule tasks, add to-dos, discuss tasks by adding comments, add files and attachments, and much more.

          The app is available on both mobile and desktop platforms and costs $99 per month. It is available on the web, Android, and iOS platforms and offers excellent multi-channel access.

          Advertising

          Available for iOS | Android | Web

          4. Forecast

            An efficient tool for successful task management, Forecast is also a popular goal tracking app. Apart from effective milestone tracking, the app also offers convenient status reporting.

            Forecast uses project history to let you know the status of your current work. Moreover, it uses the power of artificial intelligence (AI) to provide high-quality assistance. It is a robust app for small teams to track goals and time.

            Forecast is available for free and comes with Android and iOS app support. The premium version of the app starts from $19 per month per user.

            Available for Web

            5. Wrike

              Wrike is a cloud-based collaboration and project management app that successfully manages projects from start to finish. It lets you create tasks, track work progress and retrieve reports with ease.

              The app also gives real-time work updates and helps team members to understand their work priorities. A custom report builder helps you to generate in-depth reporting.

              Advertising

              Wrike’s premium version is available from $9.80 per month per user and is available on multiple platforms.

              Available for iOS | Android | Web

              6. Todo.vu

                Todo.vu is a unique platform that delivers enhanced customer relationship management (CRM), task management, time tracking, and billing functionality in a single app.

                According to Capterra, it’s an ideal app for freelancers and consultants, who are looking for tools to improve efficiency and transparency.

                Although the app is free to use with basic features, the premium plan starts from $5 per month per user. The app also comes with calendar sync and task reminder functionality to keep you on track, always.

                Available for Web

                7. Flock

                  Looking for a tool to simplify task management? Try out Flock.

                  Advertising

                  Flock comes with enhanced goal tracking and additional features like instant messaging.

                  Moreover, Flock offers tons of integrations with tools such as Google, MailChimp, Jira, Dropbox, etc. It is a powerful tool that’s packed with robust features such as reminders, notes, polls and to-dos.

                  Even though you can use the tool for free, the paid version of Flock is available from $4.50 per month per user.

                  Available for iOS | Android | Web

                  Conclusion

                  Businesses need high-quality project management tools to streamline collaboration and operations. Enhanced goal tracking apps make it easy for your team to improve productivity by keeping its tasks organized.

                  But it’s essential that you choose an app that meets your unique business requirements. You can choose from the above-mentioned apps to streamline operations and improve the productivity of your team.

                  Featured photo credit: Alvaro Reyes via unsplash.com

                  Reference

                  Read Next