Advertising
Advertising

The Real Problem with Email

The Real Problem with Email


    Over the past week there have been a slew of articles on email, especially considering we are coming up on the 30th anniversary of email. What is often being discussed is the problems that email has created (as well as the problems email has solved), but there has been more talk about how we must work to “tame” email in order to fix the problems that it creates.

    But the problem isn’t email. Email doesn’t need to be tamed. The problem, quite simply, is how we treat email.

    Advertising

    Individuals and companies treat email in ways that go against the grain of what email should be used for: to communicate in long form without using the phone. It’s not a replacement for the phone, it’s not a means to get in touch with someone immediately. Yet the expectation is that it is – or should be.

    People seem to think that since you receive the email almost instantly that you should reply in kind. But for most people (there are some jobs where the work is email management) managing email is an aspect of their job – and a small one at that. Yet it is almost one of the first things we mention that we do during our day.

    Think about this: do you wait for the postal worker for all hours, opening and closing the door to check the mail nonstop every day? Of course you don’t. That would be a waste of time and energy. You know when the postal worker arrives (approximately), so if you’re expecting something then you have a general idea of when it will arrive. Because of that, you don’t sit by the door all day waiting. You go about your day, doing the actual work you have on tap rather than let the possibility of an important delivery get in your way.

    Advertising

    Do you do the same thing with email? Likely not.

    Instead, you keep your email application open, waiting for that imminent notification alert to come so you cna check and see what new thing just got delivered to your inbox.

    Perhaps you don’t do this. Perhaps you check email 2–3 times per day, and that’s it. Perhaps you treat email in a way that it allows you to treat your other work better.

    Advertising

    Perhaps.

    Do you manage your tasks from your email application? Unless you’re using something like ActiveInbox or a similar add-on, then you are using a communication tool as a task management tool. And that doesn’t work.

    Do you put Post-It Notes directly (and exclusively) on your phone to remind you of to do items? You may do this for items that require using the phone, but beyond that I highly doubt it. Yet we do this with email applications without even thinking about it in the same way.

    Advertising

    The barrier to using a task management application is often because people “feel” or “think” they can use their email application to manage their tasks with folders and the like. You can try, but you won’t be nearly as effective or efficient. I challenge you to use a separate piece of software (or, if you’re using Outlook, use the To Do component) to manage your tasks rather than using your email application to manage your tasks. Stick with it through the initial adjustment, and I bet you’ll see your workflow improve.

    So what’s the bottom line?

    No matter what email app or service you use, unless you put the discipline and boundaries in place when it comes to using this valuable communication tool, you’re doing it wrong.

    So what’s the email problem? It’s not the technology; it’s the people using the technology. And until we fix that email will always appear…broken.

    (Photo credit: A Lot of At Signs via Shutterstock)

    More by this author

    Mike Vardy

    A productivity specialist who shows you how to define your day, funnel your focus, and make every moment matter.

    What Everyone Is Wrong About Achieving Inbox Zero 35 Quick and Simple Tips for Better Productivity 4 Simple Steps to Brain Dump for a Smarter Brain Get What Matters Done by Scheduling Time Blocks Why Is Productivity Important? 10 Reasons to Become More Productive

    Trending in Technology

    1 10 Best Monitors for Your PC Under $100 2 10 Best Spy Apps for iPhone in 2020 3 How To Choose The Best iPad Screen Protector (With 10 Recommendations) 4 10 Best Headsets for Video Chats and Conference Calls 5 10 Best Mechanical Keyboards to Type Faster

    Read Next

    Advertising
    Advertising
    Advertising

    Published on September 17, 2020

    10 Best Monitors for Your PC Under $100

    10 Best Monitors for Your PC Under $100

    Are you looking for the best monitor under $100?

    Whether you want it for your home office, editing photography, or gaming, you don’t need to spend big bucks on a display screen because a low budget one will certainly do the trick.[1]

    We can almost hear you having second thoughts about the picture quality, but you don’t have to worry at all.[2]

    Our list of the best monitors under $100 will be more than enough to cover you. Just go through it now, and you’ll find yourself a bargain.

    Why You Should Trust Us

    Our list incorporates some of the best low-budget monitors available in the market. Their efficiency and distinctive traits enable them to stand out from others.[3] The hand-picked ones below are incredibly slick and have a high refresh rate, fast response time, high resolution, and built-in speakers.

    1. Acer Ultra Thin Frame Monitor

      Our first affordable computer screen is Acer’s 21.5-inch ultra-thin frame monitor. It has a refresh rate of 75Hz using an HDMI port and offers a full HD widescreen display.

      Its brightness can be maxed out at 250 nits. It has a slight tilt angle ranging from -5 to 15, as well as Radeon free sync technology.

      Advertising

      Buy this computer monitor.

      2. Sceptre Ultra-Thin Display

        Sceptre is another company that provides excellent displays for your CPU. The screen size is a little smaller at 20 inches, but it’s made up for the slightly lower price than Acer. It also comes with two HDMI ports and built-in speakers and is wall mount ready.

        Buy this computer monitor.

        3. ViewSonic LED Monitor

        best monitor

          If you want the best monitor to set up in your office or around the house, ViewSonic’s LED screen is another good option to buy. The resolution is full HD and has a broader tilt ranging from -5 to 23 degrees.

          On top of that, the product comes with a 3-year warranty. Included in the bundle are a VGA cable, monitor, power cable, and audio cable.

          Buy this computer monitor.

          Advertising

          4. ViewSonic Gaming Screen

            While we just covered a ViewSonic monitor, this one is specifically built for gaming in mind.

            Overall, this computer screen provides the same specs as the previously mentioned item. The key differences are that this one is slightly longer, comes with pre-set customizable visual modes, and offers a maxed out contrast, delivering a dynamic contrast ratio for sharp and crisp images. It also comes with a DVI cable.

            Buy this computer monitor.

            5. Asus Back Lit Monitor

            best monitor

              If you don’t mind spending a little more money, you can get an Asus Back Lit Monitor for your PC. A lot of the focus is on image quality, particularly having a strong contrast ratio and smart video technology for straight viewing. That feature also helps in reducing blue light since you’ll have more flexibility with the colors and brightness.

              Buy this computer monitor.

              6. Asus Back Lit Display

              Advertising

                Another alternative to the previous Asus monitor is this one. It has a smaller contrast ratio, though it still delivers a smooth video display. You also have aspect controls, so you can adjust its display.

                Buy this computer monitor.

                7. Dell Ultrasharp Panel Monitor

                best monitor

                  If you’re looking for the basic features, look no further than Dell. There’s nothing particularly fancy about this panel screen, but it does the job well for any computer.

                  Its response time is 8ms, which is typical for a monitor. It can come in either silver or black.

                  Buy this computer monitor.

                  8. ViewSonic Frameless Monitor

                    If you liked ViewSonic’s LED monitor but wanted a little more features, we suggest looking at their frameless display. While it boasts similar specs as the brand’s other monitors, it offers color correction and dual built-in speakers, making it ideal for office and home use. It’s also 22 inches long.

                    Advertising

                    Buy this computer monitor.

                    9. Dell Mountable LED-Lit Monitor

                      For a dependable display with a good frame rate, Dell has a mountable, LED-lit monitor in the market. It measures 18.5 inches, has an adjustable arm, and has been through rigorous testing for long-lasting reliability. You can’t go wrong with this best monitor either.

                      Buy this computer monitor.

                      10. Sceptre Monitor

                        The final screen to cover comes from Sceptre. Compared to the ultra-thin version mentioned above, this one is available in 22 inches. Beyond that, it’s your standard display that provides decent tilting at -5 to 15 degrees, wall-mounted capabilities, 5ms response time, and built-in speakers.

                        Buy this computer monitor.

                        Final Thoughts

                        Finding one of the best monitors around can be tricky. If you’re looking for an affordable one that can last for years, consider picking a computer screen from this list.

                        Featured photo credit: Sebastian Bednarek via unsplash.com

                        Reference

                        Read Next