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Five Apps That Will Increase Your Productivity

Five Apps That Will Increase Your Productivity

The success of smartphones and tablets over the last five years or so has been helped in no small part by the huge number of apps available to users. These handy little add-ons make life easier; there are apps for grocery shopping, banking, social networks and pretty much anything you can think of.

The thing is, how many of these apps are actually productive? Do they enable you to perform your job better? Does it give you the ability to work on the move in a way that hasn’t been possible since, well, ever?

Take advantage of modern technology to increase your effectiveness in, and outside, the office.  Here’s five apps which have been proven to increase the productiveness of people at all levels of business.

 

Wunderlist

Wunderlist

    Compatibility: Web, Apple and Android

    Cost: Free

    More info: www.wunderlist.com

    Wunderlist is a fantastic app for every area of your life.  As the name suggests, its main function is making lists which may sound simple but it’s incredibly useful.

    So what’s so great about Wunderlist? Well first, it’s free (although they do have paid options) and it’s extremely easy to use. You can create as many separate lists as you want, and file them accordingly to ensure your life remains organized. The iPhone app is nicely designed and easy to use, whilst they also have apps for iPad, Mac, Windows, Android and the web.  However, there are perhaps two fundamental reasons why Wunderlist stands out from the crowd.

    Wunderlist allows you access your lists from anywhere and on any device. Once you are signed up, any lists you make are saved in the cloud. So you can make a list on your computer at lunchtime and access it on your iPhone screen when you get to the supermarket in the evening.

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    This leads me to second main reason why Wunderlist impresses me so much – the ability to share with multiple users, which I frequently use at work.  For example, you can create a list of to-dos for a certain project, then if you’re out of the office you can assign tasks to other members of the team from your phone. You can then set a due date for that task and request a reminder to be sent if the task has yet not been ticked off.

    “Wunderlist is a fantastic tool, as well as being a useful, but standard, list making tool, it can also function as a piece of project planning and management software – not bad for something that costs nothing!” – Mark Hughes, Electric Dialogue

    Keeper

    keeper

      Compatibility: Web, Apple and Android

      Cost: Free

      More info: www.keepersecurity.com

      Ever had one of those days when you can’t remember your passwords? Have you had to wait until the IT department gets back to you with a replacement? Or do you just go straight for the reset button? Well this app takes that onus off your shoulders, so you can deal with the things that really matter.

      One of the great things about Keeper is its ability to synch across devices, which means you don’t have the frustration of repeatedly entering in the wrong password and locking your accounts or having to reset them. It keeps everything behind a single ‘master’ password that wipes your secrets if a hack is attempted.

      If your office has a number passwords for various tools, programs, accounts etc (as I’d expect) Keeper also has a group option. Group administrators manage the accounts and users to control what goes to whom. There’ll be no more asking around the office for the password or post it notes with passwords scrawled on stuck to computer screens.

      All in all this app enables you to work hard without having to take involuntary breaks you hunt down missing passwords.

      “When our office was broken into eighteen months ago and my desktop was stolen I panicked. Everything I owned was accessible from that note list on it. My mortgages, my shares, my savings accounts; someone could basically have accessed each and every part of my life and my business.

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      I decided something more secure was needed because I’d got too used to the simplicity of having everything in one place. Keeper was the answer to my prayers!” – Scott Seaman-Digby, Hawtrey Dene

      Speek

      Speek

        Compatibility: Web, Apple and Android

        Cost: Free (data roaming fees may apply as an internet connection is required)

        More info: www.speek.com

        Conference calling is an important part of how most businesses operate. It enables teams, and individuals, working in different offices around the world to brainstorm, plan and discuss. But it’s such a fiddly process isn’t it?

        Fortunately, there is an app for that! Speek is a specialist conference calling app that cuts out the fuss and lets you get on with the work.

        All you have to do is pick a personal link which takes the place of the traditional PIN or phone numbers. Then send it to the other callers, when when want to join the call all they have to do is click that link from their tablet, smartphone, desktop etc to join in – it’s that simple.

        There are no third parties involved, hold music or dodgy lines. So next time you’re turning your desk upside looking for the dial-in PIN or struggling to interpret the crackling voices on the other lines, remember it doesn’t have to be that way.

        It’s an app that every modern business needs; and to top it all off, did I mention it was free?

        “Being able to share information with our team, often when we are out on the road, is a crucial part of our business.  So Speek allows us to do that with minimum fuss” – Lorraine Barker, Workfish

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        Highrise

        tour-contact-redesign

          Compatibility: Web, Apple and Android

          Cost: Free

          More info: www.highrisehq.com

          Highrise is a CRM app that helps you to manage your tasks and objectives as well as those of your team. It integrates with all of your email accounts and calendars as well as tracking all of your leads and proposals. This means with you can pull in a whole wealth of information and updates wherever you are and on any device.

          A simple feature we like is the ability to link photos to our clients’ profiles as well as any LinkedIn or twitter accounts they may have – it builds up a personality of each person, rather than just a load of statistics.

          You can also custom tag companies and individuals within the system for quick and easy grouping of contacts. As we can work remotely from one another the app allows us a very quick and simple way of staying connected.

          Although the basic plan is free there are paid plans which enable you to add more users to your account, increased storage and thousands of extra contacts.

          “The Highrise app is indispensable for us as a business – it’s the first thing we look at in the morning and the last thing at night.  It allows us to get a near instant snapshot of our company activity and helps ensure that we do not fall behind with our client management.  

          It’s a vital finger-on-the-pulse of the organisation that we rely on in order to best serve our staff and customers alike.” – Michael Miller, Edison Red

          Shoeboxed

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          Organize-Receipts-Shoeboxed-Scan-Email-or-Mail-Receipts-1

            Compatibility: Web, Apple and Android

            Cost: Free

            More info: www.shoeboxed.com

            Claiming expenses can be a time consuming process, all those forms to fill out and keeping track of those receipts. Let’s just say it’s not a task for the faint-hearted.

            That’s where Shoeboxed proves its worth. This free app (a running theme I know) is great for people who frequently find themselves out and about in the name of business. It enables you to scan your receipts into your phone as you go, it then collates and organises these receipts for you.

            That’s pretty great in its self but when the time comes to generate an expenses report Shoeboxed comes into its own. It does all the work for you; all you have to do is send it – which you can, of course, do straight from the app.

            There’s also a handy feature on the app if you find yourself with countless business cards after that out of town conference. Much like the receipt function, you just scan the business card with your phone and voila, the information is pulled from the image and then stored in a personal contact list. Impressive, is probably the word you’re looking for.

            “Shoeboxed is an app that businesses of any size should be using. I don’t have to hold on to endless amounts of receipts when I’m away on business anymore or spend time putting an expenses report together when I’m back – Shoeboxed does it all for me.” Andrew Strain, No.1 Traveller

            Round-Up

            The apps on this list are generally fairly simple. Nothing extravagant or overwhelmingly complicated, they just make time consuming or inefficient tasks quicker.

            It is their usability as well as functionality that set these five apps apart from the rest of the market.

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            Last Updated on June 17, 2019

            40 Top Productivity Apps for iPhone (2019 Updated)

            40 Top Productivity Apps for iPhone (2019 Updated)

            Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

            There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

            Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

            It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 40 best productivity apps for iPhone (all categorized based on their functions) to provide you with an all-in-one resource for you.

            For Getting Things Done

            1. OmniFocus

            This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

            Download it here.

              2. Forest

              Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

              Download it here.

                3. Things

                Another robust choice, this app is a favorite amongst “productivityists”.[1]

                Download it here.

                  4. 30/30

                  Recently covered here at Lifehack

                  , 30/30 is a newcomer to the game that incorporates lists and timing of tasks into an elegant and easy-to-use interface.

                  Download it here.

                    5. Any.Do

                    A beautiful-looking app that is both easy on the eyes and your wallet.

                    Download it here.

                      6. PocketLife Calendar

                      This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

                      Download it here.

                        7. Asana

                        We’ve covered Asana here at Lifehack

                        , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

                        Download it here.

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                          8. ToDoist

                          This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                          Download it here.

                            9. FlowTasks

                            From the folks at MetaLab, Flow is a gorgeous collaborative task management app that is easy-to-use and incredibly functional.

                            Download it here.

                              10. Calendars 5

                              This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track and complete your to-dos.

                              Download it here.

                                11. Clear – Tasks, Reminders & To-Do Lists

                                A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                                Download it here.

                                  12. Due

                                  A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                                  Download it here.

                                    13. Checkmark 2

                                    I use this app

                                    for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and a valuable addition to my productivity arsenal.

                                    Download it here.

                                      14. TeuxDeux

                                      Created by Tina Roth Eisenberg and Fictive Kin — Teux Deux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then Teux Deux will be right up your alley.

                                      Download it here.

                                        15. Wunderlist 

                                        Another incredibly popular choice is Wunderlist. Part of 6Wunderkinder’s software family, it sports a gorgeous design and is incredibly functional. We’ve talked about the app a couple of times here at Lifehack, so check those posts out here.

                                        Download it here.

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                                          16. Nirvana

                                          For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                                          Download it here.

                                            17. Priorities

                                            An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                                            Download it here.

                                              For Building Habits

                                              18. Productive

                                              With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                              Download it here.

                                                19. Habitica: Gamified Taskmanager

                                                You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                                Download it here.

                                                  20. Streaks

                                                  This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                                  Download it here.

                                                    21. Remember The Milk

                                                    Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                                    Download it here.

                                                      22. Day One Journal

                                                      When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                                      Download it here.

                                                        For Files Organization

                                                        23. Evernote

                                                        Touted as the world’s most widely-used productivity app, Evernote an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                                        Download it here.

                                                          24. Pocket

                                                          You can save an article, video or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                                          Download it here.

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                                                            25. Sync.Me

                                                            This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter and Google+.

                                                            Download it here.

                                                              26. Droplr

                                                              One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                              Download it here.

                                                                27. Dropbox

                                                                Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive in your iPhone. A must-have.

                                                                Download it here.

                                                                  28. iDolly 

                                                                  In conjunction with Dolly Drive and DollySync, iDolly allows you to edit and share your documents from your iPhone.

                                                                  Since all your changes sync automatically to all your devices, the current version of a document will always be accessible because Dolly Sync keeps everything in sync. Very handy.

                                                                  Download it here.

                                                                    29. Soulver

                                                                    It may seem odd that a calculator app shows up on this list, but this is no ordinary calendar app. Ben Brooks over at The Brooks review describes Soulver as follows: “It is what calculators would have been if they were invented at the same time computers were, instead of what we have with most calculator apps.” [3]

                                                                    Download it here.

                                                                      For Working Smarter

                                                                      30. Captio

                                                                      A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                                      Download it here.

                                                                        31. Drafts

                                                                        A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things and more.

                                                                        Download it here.

                                                                          32. NoteShelf 2

                                                                          This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                                          Download it here.

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                                                                            33. Doodle

                                                                            This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

                                                                            Download it here.

                                                                              34. TextExpander (Legacy)

                                                                              I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                                              Download it here.

                                                                                35. Launch Center Pro

                                                                                A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                                                Download it here.

                                                                                  36. GoodReader

                                                                                  This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                                  Download it here.

                                                                                    37. LogMeIn

                                                                                    Want to be able to control your Mac from wherever you are? Then get this app.

                                                                                    Download it here.

                                                                                      For Improving Security

                                                                                      38. 1Password

                                                                                      There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                                      Download it here.

                                                                                        39. LastPass Password Manager

                                                                                        You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                                        All you have to do is remember your LastPass master password, and LastPass autofills web browser and app logins for you.

                                                                                        Download it here.

                                                                                          40. Truecallers

                                                                                          Identify and block spammers, search for unknown numbers and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                                          Download it here.

                                                                                            There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                                            More Great Apps Recommendations

                                                                                            Reference

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