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5 Lesser Known Gmail Tips and Hacks

5 Lesser Known Gmail Tips and Hacks

Gmail has been through a lot of changes lately, and you may be left wondering how you can get back in control of your inbox. Here are some little-known Gmail tips and hacks to help you master your email workflow!

1. Create your own alias-based filtering

Gmail doesn’t technically provide aliases unless you’re using Gmail to view and respond to emails sent to your own registered domain email (for example, me@sophielizard.com). But it does allow you to set up aliases using plus signs or dots in your email address.

So “sophielizard@gmail.com” and “sophie.lizard@gmail.com” will both go to the same inbox, as will “sophielizard+contests@gmail.com” and “sophielizard+money@gmail.com”.

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Once you’ve chosen a few aliases, set up filtering within Gmail by going to Settings > Filters.

You could create one that redirects all messages to “sophielizard+contests@gmail.com” to the spam folder but stars all messages to “sophielizard+money@gmail.com”, for example. Or automatically label messages by choosing Settings > Labels and creating a few useful labels for different things, then using filters to label messages to “sophie.lizard@gmail.com” as “Family” and messages to “sophielizard@gmail.com” as “Business”.

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Using filters in Gmail

    Then all you need to do is give the appropriate version of your email address to different people and your messages will be filtered and labelled for you when they arrive.

    2. Save time with keyboard shortcuts

    If you access your Gmail via a laptop or desktop computer with a keyboard (rather than a touchscreen device) you can use keyboard shortcuts to navigate and manage your messages so that you don’t waste time moving your hands from keyboard to mouse to keyboard again. There’s a full list of the many shortcuts here, some of which you have to enable in Gmail’s settings before they’ll work, but the most useful ones to start with are:

    • n for next and p for previous, which will move you through a multi-message conversation in chronological or reverse chronological order.
    • Ctrl + Enter to send the message you’re composing.

    3. Get extra tools from Google Labs

    Within your Gmail settings, there’s a tab marked “Labs”. Click on that tab and you can add a range of tools people have built to work with Gmail.

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    Using Labs in Gmail

      There’s a tool called Canned Responses that lets you save messages you send often and insert them into your Gmail composition with just a couple of clicks. Another, Undo Send, gives you the ability to recall a message up to a few seconds after you hit Send—handy if you spotted a mistake just after sending. There’s even a tool that lets you set your own custom keyboard shortcuts in case the ones Google provides aren’t right for you.

      4. Use Labels in full color

      To speed up your brain’s ability to recognize and select the emails you need, create Labels for your Gmail messages and then set a different color for each label. Once your business emails are labelled in red, your friends and family’s messages in green and your financial transaction receipts in blue, for example, it’ll be much easier to scan your inbox visually and find what you’re looking for.

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      5. Use Tasks to connect your emails and to-do lists

      When you get an email that requires an action from you, and you don’t intend to act on it right away, look up at the menu bar above your emails. If you’re in the reading view, you’ll see a button marked “More”. If you’re in your inbox list view, you’ll need to check the box to the left of the relevant item to make the More button appear.

      Using Google Tasks in Gmail

        When you click that More button, you’ll be offered a drop-down list of options. Select “Add to Tasks” and a Google Tasks to-do list will pop up at the bottom of your screen with the subject line of the email added as a to-do list item. Edit the to-do text and add a due date if you like. The great thing about this way of adding to your to-do list is that each item in your list that’s related to an email in your Gmail will automatically include a link back to the email so that you can easily remind yourself of the task’s details.

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        Sophie Lizard

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        Last Updated on July 10, 2019

        11 Brain Training Apps to Train Your Mind and Improve Memory

        11 Brain Training Apps to Train Your Mind and Improve Memory

        Whether at work or at school, people these days are under tremendous pressure to perform, perform and perform! Stress and pressure can have adverse affects on the well-being of a person, and need to be controlled.

        Now, this doesn’t mean you make a dash to your nearest therapist. There are a number of wonderful and smart apps that you can use on your phone. These brain training apps have been scientifically designed to target specific areas of the human mind and control harmful emotions such as anxiety, as well as to improve memory and sharpness of the brain.

        Here are 11 iPhone apps that you will not only enjoy but also find useful in keeping your mental health balanced at all times.

        1. Lumosity

        This app consists of games that focus on improving the user’s memory, problem-solving capability, attention span, and thinking. There are three games in each session, and they challenge the brain by changing every time. The user has to complete the games while playing against a clock.

        Free of trial. $15 per month for the full version.

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        Luminosity Mind training apps-Lifehack

          2. Fit Brains Trainer

          This brain training app has 10 sets of games that work on different areas of the brain and improve memory as well as concentration. A user is required to finish a particular task from each category on a daily basis and the app tracks the progress by a color coded graph.

          Free.

          Fit Brains Trainer Mind training apps-Lifehack

            3. CogniFit Brain Fitness

            Developed with the help of neuroscientists, this fun app improves a person’s cognitive abilities, which includes memory and concentration. The progress made by the user over a period of time can be tracked. Users can also play challenge rounds with their friends. The app also modifies the difficulty level to suit the profile of the user and provide recommendations based on the results. Spending 20–30 minutes a few times every week can give measurable improvement in the performance of a user.

            First four games free, then $13 a month.

            cognifit-Mind Training Apps-Lifehack

              4. Brain Fitness Pro

              The makers of this app claim that it can improve the IQ of a user, and improve intelligence and memory. The app is fun and is user friendly, and 30 minutes a day can fetch you results in less than three weeks.

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              Buy for $3.99.

              5. Happify

              If nothing else makes you happy in life, this app will. Well, this is what the developers claim at least. This app comes loaded with lots of quizzes, polls and gratitude journals, which work on the fundamentals of positive psychology. The app also helps to control stress and emotions to make you feel better.

              Free to use.

              Happify-Mind Training Apps-Lifehack

                6. Clockwork Brain

                You will like the little gold robot that comes in every time to explain the next game you are going to play. While the games are not much different to those offered in apps such as Luminosity, the look and feel reminds me of a workshop from old times.

                Free.

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                Clockwork Trsin-Mind Training Apps-Lifehack

                  7. ReliefLink

                  Initially created as an app for suicide prevention, it has found its use as a great app for tracking the mood of the user by taking measure of all things relevant to the user’s mental health. In case the user experiences high emotional stress, the app has a coping mechanism that includes voice-recorded mindfulness, exercises and music for relaxation. There is also a map that informs the user of the nearest therapist and medical facilities for mental health treatment.

                  Relief Link - Mind Training Apps - Lifehack

                    8. Eidetic

                    Eidetic is a memory enhancement app and uses a ‘spaced repetition’ technique to help users memorize information such as important phone numbers, words, credit card details or passwords. It also notifies you when it’s time to take a test to see what you remember, so that you retain information in your long-term memory.

                    Eidetic - Mind Training Apps - Lifehack

                      9. Braingle

                      Braingle helps to maintain the sharpness of the brain and improve the reasoning ability of a person through riddles and optical illusions. It is different from other brain training apps that employ memory and reaction based tests. You can also compete with your friends and family members in figuring out the fun riddles.

                      Free.

                      Briangle- Mind Training Apps-LIfehack

                        10. Not The Hole Story

                        If you have a penchant for solving hard riddles, then this app is a must-have for you. Filled with exclusive riddles along with a simple-to-use interface, the app gives you riddles that you have to solve through a book. You will be given hints along the way, and when you give up, the answers will be revealed. This app will encourage you to broaden your thinking and put your mind to a challenging test.

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                        Free.

                        Not the hole story - Mind Training Apps - Lifehack

                          11. Personal Zen

                          This fun brain training app follows the journey of two animated characters who travel through a field of grass. Personal Zen is a nice app meant for reducing anxiety and trains the brain to focus on the positive aspects. The developer’s advice is to use the app for 10 minutes a day to see the best results.

                          Free.

                          personal zen- mind training apps - lifehack

                            Featured photo credit: NeONBRAND via unsplash.com

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