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5 Lesser Known Gmail Tips and Hacks

5 Lesser Known Gmail Tips and Hacks

Gmail has been through a lot of changes lately, and you may be left wondering how you can get back in control of your inbox. Here are some little-known Gmail tips and hacks to help you master your email workflow!

1. Create your own alias-based filtering

Gmail doesn’t technically provide aliases unless you’re using Gmail to view and respond to emails sent to your own registered domain email (for example, me@sophielizard.com). But it does allow you to set up aliases using plus signs or dots in your email address.

So “sophielizard@gmail.com” and “sophie.lizard@gmail.com” will both go to the same inbox, as will “sophielizard+contests@gmail.com” and “sophielizard+money@gmail.com”.

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Once you’ve chosen a few aliases, set up filtering within Gmail by going to Settings > Filters.

You could create one that redirects all messages to “sophielizard+contests@gmail.com” to the spam folder but stars all messages to “sophielizard+money@gmail.com”, for example. Or automatically label messages by choosing Settings > Labels and creating a few useful labels for different things, then using filters to label messages to “sophie.lizard@gmail.com” as “Family” and messages to “sophielizard@gmail.com” as “Business”.

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Using filters in Gmail

    Then all you need to do is give the appropriate version of your email address to different people and your messages will be filtered and labelled for you when they arrive.

    2. Save time with keyboard shortcuts

    If you access your Gmail via a laptop or desktop computer with a keyboard (rather than a touchscreen device) you can use keyboard shortcuts to navigate and manage your messages so that you don’t waste time moving your hands from keyboard to mouse to keyboard again. There’s a full list of the many shortcuts here, some of which you have to enable in Gmail’s settings before they’ll work, but the most useful ones to start with are:

    • n for next and p for previous, which will move you through a multi-message conversation in chronological or reverse chronological order.
    • Ctrl + Enter to send the message you’re composing.

    3. Get extra tools from Google Labs

    Within your Gmail settings, there’s a tab marked “Labs”. Click on that tab and you can add a range of tools people have built to work with Gmail.

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    Using Labs in Gmail

      There’s a tool called Canned Responses that lets you save messages you send often and insert them into your Gmail composition with just a couple of clicks. Another, Undo Send, gives you the ability to recall a message up to a few seconds after you hit Send—handy if you spotted a mistake just after sending. There’s even a tool that lets you set your own custom keyboard shortcuts in case the ones Google provides aren’t right for you.

      4. Use Labels in full color

      To speed up your brain’s ability to recognize and select the emails you need, create Labels for your Gmail messages and then set a different color for each label. Once your business emails are labelled in red, your friends and family’s messages in green and your financial transaction receipts in blue, for example, it’ll be much easier to scan your inbox visually and find what you’re looking for.

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      5. Use Tasks to connect your emails and to-do lists

      When you get an email that requires an action from you, and you don’t intend to act on it right away, look up at the menu bar above your emails. If you’re in the reading view, you’ll see a button marked “More”. If you’re in your inbox list view, you’ll need to check the box to the left of the relevant item to make the More button appear.

      Using Google Tasks in Gmail

        When you click that More button, you’ll be offered a drop-down list of options. Select “Add to Tasks” and a Google Tasks to-do list will pop up at the bottom of your screen with the subject line of the email added as a to-do list item. Edit the to-do text and add a due date if you like. The great thing about this way of adding to your to-do list is that each item in your list that’s related to an email in your Gmail will automatically include a link back to the email so that you can easily remind yourself of the task’s details.

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        Sophie Lizard

        A writer who shares about lifestyle and productivity tips on Lifehack.

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        Published on September 17, 2020

        10 Best Monitors for Your PC Under $100

        10 Best Monitors for Your PC Under $100

        Are you looking for the best monitor under $100?

        Whether you want it for your home office, editing photography, or gaming, you don’t need to spend big bucks on a display screen because a low budget one will certainly do the trick.[1]

        We can almost hear you having second thoughts about the picture quality, but you don’t have to worry at all.[2]

        Our list of the best monitors under $100 will be more than enough to cover you. Just go through it now, and you’ll find yourself a bargain.

        Why You Should Trust Us

        Our list incorporates some of the best low-budget monitors available in the market. Their efficiency and distinctive traits enable them to stand out from others.[3] The hand-picked ones below are incredibly slick and have a high refresh rate, fast response time, high resolution, and built-in speakers.

        1. Acer Ultra Thin Frame Monitor

          Our first affordable computer screen is Acer’s 21.5-inch ultra-thin frame monitor. It has a refresh rate of 75Hz using an HDMI port and offers a full HD widescreen display.

          Its brightness can be maxed out at 250 nits. It has a slight tilt angle ranging from -5 to 15, as well as Radeon free sync technology.

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          Buy this computer monitor.

          2. Sceptre Ultra-Thin Display

            Sceptre is another company that provides excellent displays for your CPU. The screen size is a little smaller at 20 inches, but it’s made up for the slightly lower price than Acer. It also comes with two HDMI ports and built-in speakers and is wall mount ready.

            Buy this computer monitor.

            3. ViewSonic LED Monitor

            best monitor

              If you want the best monitor to set up in your office or around the house, ViewSonic’s LED screen is another good option to buy. The resolution is full HD and has a broader tilt ranging from -5 to 23 degrees.

              On top of that, the product comes with a 3-year warranty. Included in the bundle are a VGA cable, monitor, power cable, and audio cable.

              Buy this computer monitor.

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              4. ViewSonic Gaming Screen

                While we just covered a ViewSonic monitor, this one is specifically built for gaming in mind.

                Overall, this computer screen provides the same specs as the previously mentioned item. The key differences are that this one is slightly longer, comes with pre-set customizable visual modes, and offers a maxed out contrast, delivering a dynamic contrast ratio for sharp and crisp images. It also comes with a DVI cable.

                Buy this computer monitor.

                5. Asus Back Lit Monitor

                best monitor

                  If you don’t mind spending a little more money, you can get an Asus Back Lit Monitor for your PC. A lot of the focus is on image quality, particularly having a strong contrast ratio and smart video technology for straight viewing. That feature also helps in reducing blue light since you’ll have more flexibility with the colors and brightness.

                  Buy this computer monitor.

                  6. Asus Back Lit Display

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                    Another alternative to the previous Asus monitor is this one. It has a smaller contrast ratio, though it still delivers a smooth video display. You also have aspect controls, so you can adjust its display.

                    Buy this computer monitor.

                    7. Dell Ultrasharp Panel Monitor

                    best monitor

                      If you’re looking for the basic features, look no further than Dell. There’s nothing particularly fancy about this panel screen, but it does the job well for any computer.

                      Its response time is 8ms, which is typical for a monitor. It can come in either silver or black.

                      Buy this computer monitor.

                      8. ViewSonic Frameless Monitor

                        If you liked ViewSonic’s LED monitor but wanted a little more features, we suggest looking at their frameless display. While it boasts similar specs as the brand’s other monitors, it offers color correction and dual built-in speakers, making it ideal for office and home use. It’s also 22 inches long.

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                        Buy this computer monitor.

                        9. Dell Mountable LED-Lit Monitor

                          For a dependable display with a good frame rate, Dell has a mountable, LED-lit monitor in the market. It measures 18.5 inches, has an adjustable arm, and has been through rigorous testing for long-lasting reliability. You can’t go wrong with this best monitor either.

                          Buy this computer monitor.

                          10. Sceptre Monitor

                            The final screen to cover comes from Sceptre. Compared to the ultra-thin version mentioned above, this one is available in 22 inches. Beyond that, it’s your standard display that provides decent tilting at -5 to 15 degrees, wall-mounted capabilities, 5ms response time, and built-in speakers.

                            Buy this computer monitor.

                            Final Thoughts

                            Finding one of the best monitors around can be tricky. If you’re looking for an affordable one that can last for years, consider picking a computer screen from this list.

                            Featured photo credit: Sebastian Bednarek via unsplash.com

                            Reference

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