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25 Apps to Help You Hack Productivity & Willpower

25 Apps to Help You Hack Productivity & Willpower


    Here’s the scene:

    It’s the middle of a typical workday in busy technology startup. Everyone is busy working and scouring the web for important resources — everyone except me. Instead of busily writing emails or tending to administrative tasks, I’m completely off the Internet and focused 100% on brainstorming new projects.

    It’s freeing and absolutely joyful.

    Despite all the time I spend online, (it adds up to more than I want to admit) I’m constantly reminded of all the precious time a few online tools save me every day. They reduce the time I spend on things like convincing myself to work out, searching for important information, and drilling down my to-do list. Not only do I spend less time doing the menial and brain-numbing tasks we all hate, but I reapply that time to more enjoyable pursuits — like coming up with new ways to grow my business or brainstorming new book ideas.

    Both web and mobile apps have been incredibly useful in these three areas. Let me share my favorites in the hopes that you can free up some of your time and mind space, too.

    Hacking Willpower

    1. Freedom — The ultimate tool to disconnect (for Mac). There’s something about willpower that sometimes we just can’t beat. In times like these, apps like Freedom help you completely disconnect from the online, allowing you to double down on work. I use this app when I really need to get offline things done in peace.

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    2. SelfControl — This app is just like Freedom, except limited to a set list of websites you’d like to block (also for Mac). I use this to block social networking sites (and especially Quora!) when I truly need to get work down. This means I can still use the web to find important information, but I’m blocked from the sites that steal my time.

    3. Batch Reply for Gmail — Lots of tools will help you manage email, but this free tool is awesome for dealing with mass amounts of email at once. Just select which emails you want to reply to, and compose your reply to all of them at once. Many emails dealt with all at once — awesome. (This version is for Chrome.)

    4. FancyHands — The one tool that makes “virtual assistants” easy to grasp and problem-free. This US-based service makes reminders harder to ignore. For example, have a hard time calling your grandmother? Easy — have an assistant at FancyHands email you every Thursday with a reminder to give her a call, along with a picture of you two on Christmas. Try deleting that email.

    5. Gratitude Journal — This iPhone app (and many others that are just like it) focus on reminding you to jot down what you are grateful for. The best part? It will give you a pop-up reminder to jot down your daily list. I love not having to worry about remembering this. When the app asks, I input my list.

    6. Google Calendar — Getting to the gym is harder than you think. In my experience, it’s even harder when you have to figure out which day to go. We spend so much mental power bargaining with ourselves over “Today or tomorrow? Today is busy, I’ll just hit it tomorrow instead, right?” Instead of depleting batteries on those decisions and evaluations, skip it by putting exercise on your calendar at the beginning of each week. Try setting up repeating fitness appointments for an even easier set up. (I work out four times a week at 6:30AM. If the calendar says it, I do it. No mental power necessary.)

    7. GymPact If putting exercise in your calendar doesn’t work, try betting on it. This website allows you to bet your exercise habits against a friend’s. You’ll both put cash into an account, and you’ll be reimbursed a portion of the pool every time you work out. Using money to hack willpower has helped lots of gym-goers over the years. I dare you to try it.

    Downloading Your Memory

    8. Evernote — One of the best tools to store data, Evernote is also a great place to capture creativity on the go. Whether you are on the treadmill, at a meeting, or just in a hurry, use Evernote on your phone to make sure you jot down whatever idea or new thought crossed your mind. Take the stress off trying to remember it later!

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    9. Dropbox — By now, most everyone reading this article is using or has heard of Dropbox. There are a ton of ways to use Dropbox, but downloading your memory onto it is a great way to start. My favorite way to do this is by using the iPhone app or web app (when I’m on other computers) to find important information from my computer. Why store things in my mind when it’s on every tech device I have?

    10. Google Drive — The new Google Docs is useful for collaboration, but also to keep old projects archived away when you don’t want them in your face. Also, super ultra searchable. I recently found a free template for keeping a cash flow calendar — absolute gold and absolutely free.

    11. Brewster — This awesome iPhone app is one of the few that replaces a native iOS app for me. What it does is bring together all of your contacts into one place — albeit from your phone, from Facebook, Twitter, LinkedIn and more. The best part? It reminds you who you haven’t connected with in a while! Thanks, Brewster, for downloading my networking abilities.

    12. Pocket — Time is hard to come by, but awesome content is not. Everywhere I look, there is great content out on the web. Pocket lets me save it for reading or viewing later when I have some more time. One click and I no longer have to worry about remembering that link I saw on that blog that one time…

    13. Instapaper — What I love most about Instapaper isn’t just the fact that you can save links for saving later. What I love most is the fact that it lets you strip down each screen to an advertising-free reading experience. Nothing else to focus on but text — talk about a rest.

    14. Dropbox again — This time, for phone photos. Dropbox on your computer now allows you to create a folder for photos that automatically updates each time you plug your phone into the computer’s USB drive. No thinking, just saving memories — awesome.

    Automate Tasks

    15. TeuxDeux — A no-frills app that will help you keep track of your to-do list. My favorite thing about this app is that, if you don’t get something done today, it’ll automatically just slide over to tomorrow.

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    16. Things — A super simple but super strong to-do app. With Things, I set up plenty of recurring reminders and tasks — mostly so I never have to worry about keeping track of what to do when. Things reminds me to pay rent, pay staff, prune my client list, check up on Google Analytics, and much more.

    17. Manilla — Imagine being notified of when your bills are due. No more taking note of which days to pay electricity and which days to pay cable. Manilla will handle it for you, and let you know if you are about to be late.

    18. Meeteor — Networking takes a lot of effort, and I love Meeteor for automating the introduction process every single day. Each day that I log in, Meeteor matches me up with relevant contacts who are willing to connect. Networking without the hassle — awesome.

    19. FancyHands again — This time, to outsource important tasks. If you don’t have time to book a hotel or find a restaurant, let FancyHands take care of it for you. This also works for doing research, if that isn’t really your favorite activity.

    20. Asana — This awesome tool for managing team tasks will help you spend less time on managing and more time getting things done. Also, it’s free for smaller teams, and the interface is beautiful.

    21. Trello — For the more visual people out there, Trello allows you to move task cards around from list to list. It helps me view all of my projects and tasks on one dashboard according to their status. It also helps me visualize my cashflow! Highly recommend this free tool.

    20. IfThisThenThat — The best way to automate mundane and detailed tasks that don’t add much value. For example, why spend time saving or keep track of your photos on Facebook, Instagram or Foursquare? Let IFTTT take care of it for you, saving all your photos into a Dropbox folder automatically. How about checking the weather? It’s an annoying search each morning, so get notified if it’s going to rain in your area or if it will cold/hot, etc. Set your recipes and forget the rest.

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    21. Zapier — This is just like IFTTT but more oriented to business users. There are very powerful recipes like Paypal sale notifications, creating tasks in Trello, moving users around Aweber, and more. Check it out for automating your business life.

    22. Buffer — Managing social profiles can be a difficult thing to remember. Buffer is especially powerful if you sync it up with IFTTT, by the way. My favorite “recipe” is sending my Google Reader starred posts to Buffer for my Twitter followers to read. Sharing articles is awesome, and automating the actual sharing part is even better.

    23. Dragon Dictate — Sometimes, there’s no time to sit down and write. Speaking is just that much faster. With this app, you can talk into your phone and use it for writing long documents or even email. Imagine how quickly you can get things done if you don’t have to type it out!? Genius.

    24. UsingMiles — This awesome website lets you manage your entire database on awards and miles in one dashboard. You can also search for flights using those very miles! I don’t know about you, but, if there’s an app that can help me remember what I’ve earned and where, I’m down to use it — especially if it helps me travel for free!

    25. F.lux — Meddling with the computer’s brightness is annoying but necessary. We spend a lot of time staring at the screen, and this app focuses on making sure the brightness is at the best possible brightness for your eyes to feel awesome for longer. Don’t you love it when apps automate making your life better? (I do.)

    I hope this list helps you get your willpower, tasks, and memory all in order using the latest technology. These are the tools I use to keep my brainpower free of the mundane and more focused on what really matters to me and my business.

    With that taken care of…what will you spend your extra time on?

    (Photo credit: Robotic Arms Building “Done” via Shutterstock)

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    Last Updated on August 16, 2019

    10 Best Calendar Apps to Stay on Track in 2019

    10 Best Calendar Apps to Stay on Track in 2019

    The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

    Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

    Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

    In this article, we are going to check out the best calendars apps to help you stay organized.

    1. Cal Calendar

      Cal Calendar has recently appeared on the market of mobile applications (Android, iOS). It is the brainchild of the development team of Any.do that features impressive functionality and well-thought-out design.

      The application comes with many great features, including support for Exchange and Google Calendar, widgets, voice recording, and many more.

      Cal Calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

      Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

      What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

      Cal Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

      Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

      Available for iOS and Android

      2. Google Calendar

        Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

        Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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        Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

        The program is super easy and will not cost a dime for you. It is a good thing, right?

        Available for iOS and Android

        3. Jorte Calendar

          Jorte Calendar is one of the most popular calendar applications in the Google Play store.

          The program features a wide range of configuration options, with many design alternatives. You can adjust display mode to your needs and view calendar entries sorted by month, week, or day (by hours). It is convenient for quickly picking the desired date, using task bars, and setting reminders.

          Apart from its ordinary information storing function, this application can be a special cloud service, Jorte Cloud, allowing you to synchronize calendars, schedules, and task lists on multiple devices. The application also supports data importing from Google Calendar.

          For those paying attention to the program design, there is also Jorte Store, where you can buy styles and icons to personalize the calendar. This feature makes Jorte is one of the brightest calendar applications.

          A basic version of the app is free of charge, so if you do not want to spend money on a calendar application, it is a good option.

          Available for iOS and Android

          4. Business Calendar

            Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

            The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

            You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

            The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

            Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

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            Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

            Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

            A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

            Available for Android

            5. aCalendar

              aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

              Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

              Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

              When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

              Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

              The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

              The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

              Available for Android

              6. DigiCal Calendar

                DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                With this calendar application, you can synchronize all your calendars and view them in different ways.

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                Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                Available for Android

                7. SolCalendar

                  SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

                  The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                  Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                  Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                  Available for Android

                  8. Calendar

                    Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

                    A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

                    Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

                    Available for Desktop, iOS and Android

                    9. Today Calendar

                      Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

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                      The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                      If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                      Available for Android

                      10. Calendar Widget: Month

                        Sometimes people do not need a heap of calendar applications. They would prefer to have one efficient calendar widget.

                        Calendar Widget: Month perfectly fills this niche and meets all the needs of a modern user. It has some features of an ordinary calendar, but the real great thing about this software is that it has 80 or more themes in its library.

                        The design of the application is great; the themes are perfectly tuned. There are options for almost any theme of your smartphone. The only drawback is the fact that the widget memory is not too large, and you should be ready for it.

                        This simple calendar widget was created in the image and semblance of widgets from Yahoo. The widget window displays one calendar month with the ability to go to the previous and move to the next one.

                        If you need a simple and affordable calendar to plan your tasks and affairs for one month, this widget is ideal for you. Calendar Widget: Month is so simple that it does not even have Google Calendar support.

                        At the moment, it does not have the function of connecting any third-party calendars and services. Developers allow the possibility of introducing support for Google service as an addition to the widget, if users request to have this opportunity.

                        Available for Android

                        Our Verdict

                        Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                        Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                        Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                        The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

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                        Featured photo credit: Unsplash via unsplash.com

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