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25 Apps to Help You Hack Productivity & Willpower

25 Apps to Help You Hack Productivity & Willpower


    Here’s the scene:

    It’s the middle of a typical workday in busy technology startup. Everyone is busy working and scouring the web for important resources — everyone except me. Instead of busily writing emails or tending to administrative tasks, I’m completely off the Internet and focused 100% on brainstorming new projects.

    It’s freeing and absolutely joyful.

    Despite all the time I spend online, (it adds up to more than I want to admit) I’m constantly reminded of all the precious time a few online tools save me every day. They reduce the time I spend on things like convincing myself to work out, searching for important information, and drilling down my to-do list. Not only do I spend less time doing the menial and brain-numbing tasks we all hate, but I reapply that time to more enjoyable pursuits — like coming up with new ways to grow my business or brainstorming new book ideas.

    Both web and mobile apps have been incredibly useful in these three areas. Let me share my favorites in the hopes that you can free up some of your time and mind space, too.

    Hacking Willpower

    1. Freedom — The ultimate tool to disconnect (for Mac). There’s something about willpower that sometimes we just can’t beat. In times like these, apps like Freedom help you completely disconnect from the online, allowing you to double down on work. I use this app when I really need to get offline things done in peace.

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    2. SelfControl — This app is just like Freedom, except limited to a set list of websites you’d like to block (also for Mac). I use this to block social networking sites (and especially Quora!) when I truly need to get work down. This means I can still use the web to find important information, but I’m blocked from the sites that steal my time.

    3. Batch Reply for Gmail — Lots of tools will help you manage email, but this free tool is awesome for dealing with mass amounts of email at once. Just select which emails you want to reply to, and compose your reply to all of them at once. Many emails dealt with all at once — awesome. (This version is for Chrome.)

    4. FancyHands — The one tool that makes “virtual assistants” easy to grasp and problem-free. This US-based service makes reminders harder to ignore. For example, have a hard time calling your grandmother? Easy — have an assistant at FancyHands email you every Thursday with a reminder to give her a call, along with a picture of you two on Christmas. Try deleting that email.

    5. Gratitude Journal — This iPhone app (and many others that are just like it) focus on reminding you to jot down what you are grateful for. The best part? It will give you a pop-up reminder to jot down your daily list. I love not having to worry about remembering this. When the app asks, I input my list.

    6. Google Calendar — Getting to the gym is harder than you think. In my experience, it’s even harder when you have to figure out which day to go. We spend so much mental power bargaining with ourselves over “Today or tomorrow? Today is busy, I’ll just hit it tomorrow instead, right?” Instead of depleting batteries on those decisions and evaluations, skip it by putting exercise on your calendar at the beginning of each week. Try setting up repeating fitness appointments for an even easier set up. (I work out four times a week at 6:30AM. If the calendar says it, I do it. No mental power necessary.)

    7. GymPact If putting exercise in your calendar doesn’t work, try betting on it. This website allows you to bet your exercise habits against a friend’s. You’ll both put cash into an account, and you’ll be reimbursed a portion of the pool every time you work out. Using money to hack willpower has helped lots of gym-goers over the years. I dare you to try it.

    Downloading Your Memory

    8. Evernote — One of the best tools to store data, Evernote is also a great place to capture creativity on the go. Whether you are on the treadmill, at a meeting, or just in a hurry, use Evernote on your phone to make sure you jot down whatever idea or new thought crossed your mind. Take the stress off trying to remember it later!

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    9. Dropbox — By now, most everyone reading this article is using or has heard of Dropbox. There are a ton of ways to use Dropbox, but downloading your memory onto it is a great way to start. My favorite way to do this is by using the iPhone app or web app (when I’m on other computers) to find important information from my computer. Why store things in my mind when it’s on every tech device I have?

    10. Google Drive — The new Google Docs is useful for collaboration, but also to keep old projects archived away when you don’t want them in your face. Also, super ultra searchable. I recently found a free template for keeping a cash flow calendar — absolute gold and absolutely free.

    11. Brewster — This awesome iPhone app is one of the few that replaces a native iOS app for me. What it does is bring together all of your contacts into one place — albeit from your phone, from Facebook, Twitter, LinkedIn and more. The best part? It reminds you who you haven’t connected with in a while! Thanks, Brewster, for downloading my networking abilities.

    12. Pocket — Time is hard to come by, but awesome content is not. Everywhere I look, there is great content out on the web. Pocket lets me save it for reading or viewing later when I have some more time. One click and I no longer have to worry about remembering that link I saw on that blog that one time…

    13. Instapaper — What I love most about Instapaper isn’t just the fact that you can save links for saving later. What I love most is the fact that it lets you strip down each screen to an advertising-free reading experience. Nothing else to focus on but text — talk about a rest.

    14. Dropbox again — This time, for phone photos. Dropbox on your computer now allows you to create a folder for photos that automatically updates each time you plug your phone into the computer’s USB drive. No thinking, just saving memories — awesome.

    Automate Tasks

    15. TeuxDeux — A no-frills app that will help you keep track of your to-do list. My favorite thing about this app is that, if you don’t get something done today, it’ll automatically just slide over to tomorrow.

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    16. Things — A super simple but super strong to-do app. With Things, I set up plenty of recurring reminders and tasks — mostly so I never have to worry about keeping track of what to do when. Things reminds me to pay rent, pay staff, prune my client list, check up on Google Analytics, and much more.

    17. Manilla — Imagine being notified of when your bills are due. No more taking note of which days to pay electricity and which days to pay cable. Manilla will handle it for you, and let you know if you are about to be late.

    18. Meeteor — Networking takes a lot of effort, and I love Meeteor for automating the introduction process every single day. Each day that I log in, Meeteor matches me up with relevant contacts who are willing to connect. Networking without the hassle — awesome.

    19. FancyHands again — This time, to outsource important tasks. If you don’t have time to book a hotel or find a restaurant, let FancyHands take care of it for you. This also works for doing research, if that isn’t really your favorite activity.

    20. Asana — This awesome tool for managing team tasks will help you spend less time on managing and more time getting things done. Also, it’s free for smaller teams, and the interface is beautiful.

    21. Trello — For the more visual people out there, Trello allows you to move task cards around from list to list. It helps me view all of my projects and tasks on one dashboard according to their status. It also helps me visualize my cashflow! Highly recommend this free tool.

    20. IfThisThenThat — The best way to automate mundane and detailed tasks that don’t add much value. For example, why spend time saving or keep track of your photos on Facebook, Instagram or Foursquare? Let IFTTT take care of it for you, saving all your photos into a Dropbox folder automatically. How about checking the weather? It’s an annoying search each morning, so get notified if it’s going to rain in your area or if it will cold/hot, etc. Set your recipes and forget the rest.

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    21. Zapier — This is just like IFTTT but more oriented to business users. There are very powerful recipes like Paypal sale notifications, creating tasks in Trello, moving users around Aweber, and more. Check it out for automating your business life.

    22. Buffer — Managing social profiles can be a difficult thing to remember. Buffer is especially powerful if you sync it up with IFTTT, by the way. My favorite “recipe” is sending my Google Reader starred posts to Buffer for my Twitter followers to read. Sharing articles is awesome, and automating the actual sharing part is even better.

    23. Dragon Dictate — Sometimes, there’s no time to sit down and write. Speaking is just that much faster. With this app, you can talk into your phone and use it for writing long documents or even email. Imagine how quickly you can get things done if you don’t have to type it out!? Genius.

    24. UsingMiles — This awesome website lets you manage your entire database on awards and miles in one dashboard. You can also search for flights using those very miles! I don’t know about you, but, if there’s an app that can help me remember what I’ve earned and where, I’m down to use it — especially if it helps me travel for free!

    25. F.lux — Meddling with the computer’s brightness is annoying but necessary. We spend a lot of time staring at the screen, and this app focuses on making sure the brightness is at the best possible brightness for your eyes to feel awesome for longer. Don’t you love it when apps automate making your life better? (I do.)

    I hope this list helps you get your willpower, tasks, and memory all in order using the latest technology. These are the tools I use to keep my brainpower free of the mundane and more focused on what really matters to me and my business.

    With that taken care of…what will you spend your extra time on?

    (Photo credit: Robotic Arms Building “Done” via Shutterstock)

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    Last Updated on August 15, 2018

    25 Most Useful Excel Shortcuts That Very Few People Know

    25 Most Useful Excel Shortcuts That Very Few People Know

    Imagine if you could use 5 simple shortcuts while working in Excel, and increase your productivity without wasting time for searching information in huge tables, writing long formulas, and sorting the data.

    Or even better:

    What if you would get 25 useful shortcuts… and each of them could simplify your work, so you could do much more every day?

    You’d definitely feel excited to read about them.

    Today is your lucky day because we are going to share with you in this article 25 great Excel shortcuts you can use in your work every day! This is your lucky chance, so go ahead and become a real professional in Excel without wasting your time.

    How important are Excel shortcuts for you?

    The most effective thing to check out if people really need something is to release a survey and look at the results. So, according to the anonymous survey, 99% of people said Excel shortcuts are critical or important for them.

    In general, there are more than 200 shortcuts in Excel. But when we have analyzed the data about how many shortcuts people know, we got the next results:

    • 26% of people know 10 or fewer shortcuts;
    • 61% of people know 10-50 shortcuts;
    • 10% of people know 50-100 shortcuts.

    As you can see, not so many people know a lot of shortcuts. Probably, some of them never think about increasing their productivity in such a simple way.

    Of course, it depends on how deep you use Excel. Some people use this powerful application just for making simple tables or graphs, others use it for everyday work to count something.

    Most of the accountants and businessmen use much more Excel functions for more complex tasks such as creating VBA macros, managing PivotTables, recalculating huge workbooks, outlining data, etc.

    But even those people who work with Excel every day very close may know a few shortcuts. Needless to say, they can do their job without shortcuts, but it usually takes for them much more time. T

    his sounds not funny, especially if you must finish a huge amount of work urgently. There is a great opportunity for you to increase your productivity in Excel and do your job faster with our useful shortcuts.

    5 Main reasons to learn excel shortcuts

    Many people don’t understand why they should use shortcuts if they can work without them. Of course, if you use Excel twice per year to make a simple table or a graph, it is probably not so important for you to know many shortcuts.

    But if you work in Excel every day, sorting huge tables and managing with tons of data, then shortcuts will help you to reach the next five goals:

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    1. Work efficiently and faster in Excel
    2. Manage big amounts of data easily and fast
    3. Stay calm and concentrated even while doing a tedious job
    4. Make your work accurately and properly without errors
    5. Get a better understanding of Microsoft Excel

    Who can use Excel shortcuts?

    There are a lot of people who can simplify their life with Excel shortcuts, and here are the groups that will definitely love using them:

    • People who work in banks, finance organizations, etc.
    • Businessmen who make tons of various reports and presentations in Excel for meetings and briefings.
    • Students who usually are lazy and impatient to make their homework because they don’t want to waste a lot of time working in Excel.
    • Private entrepreneurs who keep various data in Excel tables.

    Whether you are a student who hates Excel because it seems a time-wasting and boring application, or you are an accountant who must recalculate huge worksheets every day without making errors, we recommend reading and learning these Excel shortcuts to make your work simpler and save some time.

    With these simple but useful tricks, it is so easy to finish your job and get more time for yourself.

    25 Excel shortcuts to increase your productivity

    Here are 25 great Excel shortcuts you should learn and use for work or studying to make your job faster and simpler. Try to use them all and you will realize you were totally blind before while working in Excel:

    1. Format whatever object fast with Ctrl+1

    If you select any object in Excel – a cell, a chart, a chart axis, a drawing object – then press Ctrl+1, and you will get the Properties dialog for the certain object. This shortcut offers a very quick and easy way to format whatever object you’re working with.

    2. Use range names with Ctrol+G or F5 key

    If you use range names (which we strongly recommend to do) and you want to choose the range with a specific name references, press either Ctrl+G or the F5 key, which launches the GoTo dialog.

    If the name is simple, you can click on it in a list in that dialog. But if it’s at all unusual, Excel won’t list it; so you will need to type in the name. Then press OK.

    3. Use a range name in a formula with =sum( and F3

    Suppose you want to use a range name in a formula. For example, you want to sum the Sales range. Enter…

    =sum(

    …and then press F3.

    When you do so, Excel launches the Paste Name dialog. Just choose “Sales” from the list, press the OK button in the dialog, then enter the SUM function’s closing “)” to complete the formula.

    4. Launch Function Arguments dialog easily with Ctrl+A

    Suppose you want to check the help topic for a worksheet function. For example, you want to read about the MATCH function. In a cell, type…

    =match(

    …and then press Ctrl+A, or click the Insert Function (“fx“) button to the left of the formula bar.

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    When you do so, Excel displays the Function Arguments dialog, which might offer all the help you need.

    But if you still want to see the complete help topic, click the blue “Help on this function” hyperlink in the lower-left corner of the dialog. This technique works with all documented Excel functions.

    5. Copy stuff down the column without scrolling with Ctrl+D

    If you added a formula in a new column on the right of a huge dataset, and you want to copy that formula down without scrolling, do these steps:

    • go to the right to the column that has data (the column to the left of the new column with the formula);
    • press Ctrl+Down – to get to bottom;
    • move one cell to the right (with arrow key naturally);
    • press Ctrl+Shift+Up to select the new column, at the top of which is the formula you just created;
    • press Ctrl+D to fill down the formula.

    6. Quick access to any function with Alt+

    By customizing the quick access toolbar, you can create simple shortcuts to commands that you would otherwise have to find in the Ribbon tabs, or macros you have created yourself.

    The keyboard shortcut is simply selecting Alt+ (the number of the command you wish to select).

    For example, if you have customized your quick access toolbar to have Calc Sheet, Save, Open. To calculate sheet you would hit Alt+1, for save Alt+2, and for open Alt+3.

    A lot of people are unaware of this useful function, and it’s a great time saver.

    7. Format cells with Ctrl+1

    When you need to format cells, use Ctrl+1. Most people know this as the shortcut for the Format Cells dialog, but you can also use it to format almost anything in Excel, without a care about the state of the ribbon. Try this amazing and simple shortcut!

    8. Choose visible cells with Alt+

    When you need to choose visible cells only – use Alt+. This is the trick to copy only what you see. It is a priceless shortcut when you’re manually hiding rows and columns in the table.

    9. Use filtering

    Filtering – it is a powerful way to slice, dice, and sort through a huge table of information.

    It’s amazingly effective when you’re participating in a meeting to discuss something like a sales forecast, and everyone is looking in real-time at your spreadsheet projected on a screen (or on their monitors).

    To some people, you will be seen as the God of Spreadsheets, and this is not a joke!

    10. Insert or delete column/row easily with the Ctrl key

    Some people waste a lot of time even for simple operations, for example, when they need to insert/delete columns and rows in Excel.

    Use this shortcut to insert: with an entire row or column selected, use Ctrl+Shift ++.

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    To delete: with an entire row or column selected, use Ctrl + –.

    11. See formula results with F9

    If you want to check formula results within multiple formulas, highlight the formula and select F9 to see formula result.

    Don’t forget to undo before exiting the formula.

    12. Use ALT+Enter for more text within a cell

    If you want to add a second line of text within a cell, use ALT+Enter.

    13. Use EDATE to move a date on by a full calendar month:

    Here’s how to use EDATE:

    =EDATE(15/01/16,+1) = 15/02/2016 (15th Feb 2016)

    =EDATE (15/01/2016,-2) = 15/11/2015 (15th Nov 2016)

    14. Use EOMONTH to move a date onto the end of the month:

    Here’s how to use EMONTH:

    =EOMONTH(15/01/2016,0) = 31/01/2016 (31st Jan 2106)

    =EOMONTH (15/01/2016,-2) = 30/11/2015 (30th Nov 2015)

    15. Remove spaces with TRIM

    TRIM is a useful function known by few people. It removes any spaces at the beginning of a value. This is useful if you are pulling in values from somewhere else.

    16. Repeat commands with F4 or Ctrl+Y

    In many cases, you may need to repeat your last action. Use F4 or Ctrl+Y; you can repeat many commands like applying the same borders, format, or insert a worksheet again.

    17. Quick access to cells with the Ctrl key and Shift key

    When you need to go to the first or last cell of a worksheet, no matter where you are, use Ctrl+Home, Ctrl+End combinations.

    And here is a pleasant bonus for you: add the Shift key to select everything on the way!

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    18. Use Ctrl+ to create a timestamp

    If you need a date stamp and/or a timestamp in your document, there is no need to type a date and time! Use shortcuts Ctrl+ ; (date) Ctrl+Shift+ : (time). It works like a magic and helps to save your time and nerves.

    19. Use autosum shortcut for sum function anywhere

    Autosum shortcut – use Alt =. It is a “magic” shortcut of Excel to automatically insert a sum function.

    You can use this shortcut to sum rows, columns, or even an entire table in one step without wasting your time.

    20. Use data validation

    This is an amazing but underutilized tool in Excel, which can be used for a variety of things:

    • Create dependent drop-down lists;
    • Create drop-down lists;
    • Protect/restrict data input of specific cells (without the need for VBA macros).

    21. Use conditional formatting

    It can be used for various purposes such as color format or cell format of cells, rows or columns based on dependent cell values or formats.

    22. Use formula auditing

    This is a great tool to analyze and trace precedent or dependent cells, check errors and evaluate formulas.

    The “Watch Window” is a feature to keep a snapshot of an area of the spreadsheet, and then move to another area of the workbook – particularly valuable if you’re managing large spreadsheets or don’t have a second screen.

    23. Use Scenario Manager to generate summary outputs of a spreadsheet

    Scenario Manager (under “What-if Analysis”) enables users to generate high-level, summary outputs of a spreadsheet – without the need to replicate the entire workbook.

    It will present multiple scenarios of a spreadsheet in a succinct, high-level summary worksheet.

    24. Use INDIRECT to set up large tables

    INDIRECT makes it easy to set up tables which reference larger tables without a lot of referencing work or cutting and pasting; especially for dynamic spreadsheets.

    25. Use OFFSET for complicated calculations or formulas

    OFFSET can be useful for things like calculating YTD numbers or creating formulas that take data in rows and using in columns.

    The bottom line

    As you can see, when you have a boring or tedious job to do, the best way to do it fast is not looking for a way how to avoid it, but searching for the shortest variant to do it!

    That is why we suggest keeping in mind these Excel shortcuts that will help you to save a lot of time and nerves.

    If it seems hard for you to remember all them, you can print out the list of shortcuts and keep it on your worktable. Use it to search for some help when you need it, and over time, you’ll remember all shortcuts easily.

    Featured photo credit: Unsplash via unsplash.com

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