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Why You Shouldn’t Quit Your Dream

Why You Shouldn’t Quit Your Dream

Sometimes you just want to give up. It’s not the most popular thing to admit. But it’s true.

In life, as you strive to make things better, they often get harder. There are obstacles, frustrations, and at times the journey to success feels never-ending.

But there’s hope. You’re not alone in experiencing adversity while working toward your dreams. Everyone goes through it. Stephen Pressfield explained why this happens in his book The War of Art:

“Rule of thumb: The more important a call or action is to our soul’s evolution, the more Resistance we will feel toward pursuing it.”

Resistance to doing something that matters is often a sign you’re on the right track. And if you’re not vigilant, it’ll make you quit your dream. And that’s no bueno.

For a little inspiration to keep you working toward making your dream a reality, check out the stories below. They’re from some fellow dreamers who hit more than a few bumps in the road on their way to tremendous success.

1. The 4-letter word to get you through major obstacles

Born into apartheid South Africa, Nelson Mandela became a freedom fighter in his early 20s. His quest to obtain freedom for all South Africans landed him in prison for more than 27 years. But even while in prison, his commitment to and pursuit of freedom for all never wavered or ceased.

What was it that kept Mandela going even when serving a life sentence? A simple four-letter word. Hope. He noted:

“During all my years in prison hope never left me.”

After his release at 71, Mandela continued his fight for freedom for all South Africans, and in 1994, his long walk to freedom achieved a major milestone when he was elected President of South Africa. It was the first election in the nation in which citizens of all races were allowed to vote.

Lesson:

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You must never give up hope that your vision will happen. Hope is even more important when what looks like insurmountable obstacles come. So hold on to your hope and use it to keep marching toward your goal, even if your strides feel a bit small at times.

How to make the lesson work for you:

Remember the overarching purpose behind why you are pursuing your dream. For Nelson Mandela, it was freedom for all. What is it to you? Write down your answer, and refer to it often (especially when obstacles appear).

2. The secret weapon that gives you additional strength

Famed writer Stephen King has written more than 50 books. Each one has been a worldwide bestseller, and several were made into feature films. But his epic career as a published author may have never happened had it not been for his wife Tabby.

Back when King was writing Carrie, his first published novel, he got so frustrated with it, he threw it in the trash. He describes the way things went down this way:

“I couldn’t see wasting two weeks, maybe even a month, creating a novella I didn’t like and wouldn’t be able to sell. So I threw it away.

The next night, when I came home from school, Tabby had the pages. She’d spied them while emptying my wastebasket, had shaken the cigarette ashes off the crumpled balls of paper, smoothed them out, and sat down to read them. She wanted me to go on with it, she said. She wanted to know the rest of the story. I told her I didn’t know jack-sh*t about high school girls. She said she’d help me with that part. She had her chin tilted down and was smiling in that severely cute way of hers. ‘You’ve got something here,’ she said. ‘I really think you do.’”

Lesson:

You need at least one person in your life who won’t let you quit. You need someone in your circle who believes in you, even when you don’t.

How to make the lesson work for you:

Make a list of at least three people who can be your confidants as you pursue your dream. Then share your goals with them, including the overarching purpose that’s driving you.

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As you work to make your dream your reality, include your support system in the journey. Tell them about your successes, frustrations, and progress. The more they get invested in your success, the easier it will be for them to push you forward, even when you don’t feel like moving.

3. The hammer to break through glass barriers

As a soloist in the American Ballet Theatre, Misty Copeland is only the third African-American female to have achieved this feat.

Her success as a ballerina earned her endorsement deals with Under Armour and Coach. She also gets lots of attention outside the traditional ballet world. Like when she starred in one of Prince’s music videos.

But her journey to life as a professional ballerina was unlike that of almost all others. Copeland explains:

“I think everything that I represent, simply by looking at me shows that I’m an unlikely ballerina. I didn’t start dancing until I was 13 years old which is far too late for most to make it as a professional. I’m African-American, which is very rare to see in the high levels of the ballet world. I’m muscular, and curvy, and I have a bust, so all of those things were things working against me. I think I have broken some ideas about the way people think about ballet.”

Lesson:

Sometimes the odds will be against you. Don’t let less than optimal circumstances stop you before you even get started. Instead, tear down those barriers and destroy the preconceived ideas that have held others back. As you do, you’ll demonstrate that there’s more than one way to spell success.

How to make the lesson work for you:

Make a list of every reason why you shouldn’t pursue your dream. Be sure to include your fears, what the naysayers have proclaimed, and all the statistics that support their arguments.

Next, write down all the reasons why you should pursue your dream. Include your overarching mission, who supports you, and why your differences are a good thing. Use that information to build a strategy to help you conquer the obstacles on your “shouldn’t” list.

By building a plan to overcome the less than favorable odds, you’ll be in a better frame of mind to not let them stop your forward progress.

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4. The reason to applaud each failure

Once James Dyson put his bagless Dyson G-Force vacuum cleaner on the market, it was an instant hit. Today, his company Dyson sells more than $2 billion in vacuums and other products.

The path to creating the hit vacuum cleaners was a long one. Dyson talks of why he didn’t give up during his 15 year pursuit of creating the perfect vacuum.

“There are countless times an inventor can give up on an idea. By the time I made my 15th prototype, my third child was born. By 2,627, my wife and I were really counting our pennies. By 3,727, my wife was giving art lessons for some extra cash. There were tough times, but each failure brought me closer to solving the problem. It wasn’t the final prototype that made the struggle worth it. The process bore the fruit. I just kept at it.”

Lesson:

Embrace failures as opportunities. Each failure brings a lesson that can get you closer to figuring out your optimal path to success.

How to make the lesson work for you:

With each failure, take the time to document what you did, what went wrong, and what you learned. Then use that information to guide your decision making to improve your next attempt.

5. The way to make disaster not the end of the story

As head of a multi-million dollar empire, Martha Stewart appeared unstoppable. Then she was convicted for obstruction of justice and making false statements about her ImClone stock. As a result, she spent five months in prison.

Such a public fall from grace would have ended the careers of many. But Martha was determined not to let disaster get the best of her. Since her release from prison, Stewart reclaimed leadership of her company, has had two new television shows, and is back in the good graces of the public.

Stewart reflected on what fueled her comeback:

“When you know inside that you’re good, that you’ve done well, and that you are an honest good person, then you know that you can live through disaster. I don’t want to be defined by a moment in time. That was a moment. It’s passed. I don’t think about it anymore.”

Lesson:

You can live through disaster. And you can come back better than ever. But to do so, you have to let your actions change the narrative of your legacy for the better. If you don’t want others to focus on your mistakes, you can’t either.

How to make the lesson work for you:

Identify the lessons you learned as a result of living through a disastrous experience. Then use those lessons to create a plan for how to change the conversation people have about you.

That could mean engaging in activities that prevent others from repeating your mistakes the way Mike Vick did. Or it could mean using your talents to do good in other ways that will overshadow disappointments from your past over time.

It’s time to relentlessly pursue your dream

Don’t let anything stop you. Not the resistance, the obstacles, your self-doubt, your circumstances, the length of the journey, your failures, or your past.

If your soul has resolved that it will not rest until your dream is your reality, then don’t quit. Keep going. Put in the necessary work, get the help you need, and keep going.

Eventually, you will get there.

But only if you don’t quit.

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Last Updated on September 30, 2019

How To Write Effective Meeting Minutes (with Examples)

How To Write Effective Meeting Minutes (with Examples)

Minutes are a written record of a board, company, or organizational meeting. Meeting minutes are considered a legal document, so when writing them, strive for clarity and consistency of tone.

Because minutes are a permanent record of the meeting, be sure to proofread them well before sending. It is a good idea to run them by a supervisor or seasoned attendee to make sure statements and information are accurately captured.

The best meeting minutes takers are careful listeners, quick typists, and are adequately familiar with the meeting topics and attendees. The note taker must have a firm enough grasp of the subject matter to be able to separate the important points from the noise in what can be long, drawn-out discussions. And, importantly, the note taker should not simultaneously lead and take notes. (If you’re ever asked to do so, decline.)

Following, are some step-by-step hints to effectively write meeting minutes:

1. Develop an Agenda

Work with the Chairperson or Board President to develop a detailed agenda.

Meetings occur for a reason, and the issues to be addressed and decided upon need to be listed to alert attendees. Work with the convener to draft an agenda that assigns times to each topic to keep the meeting moving and to make sure the group has enough time to consider all items.

The agenda will serve as your outline for the meeting minutes. Keep the minutes’ headings consistent with the agenda topics for continuity.

2. Follow a Template from Former Minutes Taken

If you are new to a Board or organization, and are writing minutes for the first time, ask to see the past meeting minutes so that you can maintain the same format.

Generally, the organization name or the name of the group that is meeting goes at the top: “Meeting of the Board of Directors of XYZ,” with the date on the next line. After the date, include both the time the meeting came to order and the time the meeting ended.

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Most groups who meet do so regularly, with set agenda items at each meeting. Some groups include a Next Steps heading at the end of the minutes that lists projects to follow up on and assigns responsibility.

A template from a former meeting will also help determine whether or not the group records if a quorum was met, and other items specific to the organization’s meeting minutes.

3. Record Attendance

On most boards, the Board Secretary is the person responsible for taking the meeting minutes. In organizational meetings, the minutes taker may be a project coordinator or assistant to a manager or CEO. She or he should arrive a few minutes before the meeting begins and pass around an attendance sheet with all members’ names and contact information.

Meeting attendees will need to check off their names and make edits to any changes in their information. This will help as both a back-up document of attendees and ensure that information goes out to the most up-to-date email addresses.

All attendees’ names should be listed directly below the meeting name and date, under a subheading that says “Present.” List first and last names of all attendees, along with title or affiliation, separated by a comma or semi-colon.

If a member of the Board could not attend the meeting, cite his or her name after the phrase: “Copied To:” There may be other designations in the participants’ list. For example, if several of the meeting attendees are members of the staff while everyone else is a volunteer, you may want to write (Staff) after each staff member.

As a general rule, attendees are listed alphabetically by their last names. However, in some organizations, it’s a best practice to list the leadership of the Board first. In that case, the President or Co-Presidents would be listed first, followed by the Vice President, followed by the Secretary, and then by the Treasurer. Then all other names of attendees would be alphabetized by last name.

It is also common practice to note if a participant joined the meeting via conference call. This can be indicated by writing: “By Phone” and listing the participants who called in.

4. Naming Convention

Generally, the first time someone speaks in the meeting will include his or her name and often the title.

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For example, “President of the XYZ Board, Roger McGowan, called the meeting to order.” The next time Roger McGowan speaks, though, you can simply refer to him as “Roger.” If there are two Rogers in the meeting, use an initial for their last names to separate the two. “Roger M. called for a vote. Roger T. abstained.”

5. What, and What Not, to Include

Depending on the nature of the meeting, it could last from one to several hours. The attendees will be asked to review and then approve the meeting minutes. Therefore, you don’t want the minutes to extend into a lengthy document.

Capturing everything that people say verbatim is not only unnecessary, but annoying to reviewers.

For each agenda item, you ultimately want to summarize only the relevant points of the discussion along with any decisions made. After the meeting, cull through your notes, making sure to edit out any circular or repetitive arguments and only leave in the relevant points made.

6. Maintain a Neutral Tone

Minutes are a legal document. They are used to establish an organization’s historical record of activity. It is essential to maintain an even, professional tone. Never put inflammatory language in the minutes, even if the language of the meeting becomes heated.

You want to record the gist of the discussion objectively, which means mentioning the key points covered without assigning blame. For example, “The staff addressed board members’ questions regarding the vendor’s professionalism.”

Picture a lawyer ten years down the road reading the minutes to find evidence of potential wrongdoing. You wouldn’t want an embellishment in the form of a colorful adverb or a quip to cloud any account of what took place. Here’s a list of neutral sounding words to get started with.

7. Record Votes

The primary purpose of minutes is to record any votes a board or organization takes. Solid record-keeping requires mentioning which participant makes a motion — and what the motion states verbatim — and which participant seconds the motion.

For example, “Vice President Cindy Jacobsen made a motion to dedicate 50 percent, or $50,000, of the proceeds from the ZZZ Foundation gift to the CCC scholarship fund. President Roger McGowan seconded the motion.”

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This vote tabulation should be expressed in neutral language as well. “The Board voted unanimously to amend the charter in the following way,” or “The decision to provide $1,000 to the tree-planting effort passed 4 to 1, with Board President McGowan opposing.”

Most Boards try to get a vote passed unanimously. Sometimes in order to help the Board attain a more cohesive outcome, a Board member may abstain from voting. “The motion passed 17 to 1 with one absension.”

8. Pare down Notes Post-Meeting

Following the meeting, read through your notes while all the discussions remain fresh in your mind, and make any needed revisions. Then, pare the meeting minutes down to their essentials, providing a brief account of the discussion that summarizes arguments made for and against a decision.

People often speak colloquially or in idioms, as in: “This isn’t even in the ballpark” or “You’re beginning to sound like a broken record.” While you may be tempted to keep the exact language in the minutes to add color, resist.

Additionally, if any presentations are part of the meeting, do not include information from the Powerpoint in the minutes. However, you will want to record the key points from the post-presentation discussion.

9. Proofread with Care

Make sure that you spelled all names correctly, inserted the correct date of the meeting, and that your minutes read clearly.

Spell out acronyms the first time they’re used. Remember that the notes may be reviewed by others for whom the acronyms are unfamiliar. Stay consistent in headings, punctuation, and formatting. The minutes should be polished and professional.

10. Distribute Broadly

Once approved, email minutes to the full board — not just the attendees — for review. Your minutes will help keep those who were absent apprised of important actions and decisions.

At the start of the next meeting, call for the approval of the minutes. Note any revisions. Try to work out the agreed-upon changes in the meeting, so that you don’t spend a huge amount of time on revisions.

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Ask for a motion to approve the minutes with the agreed-upon changes. Once an attendee offers a motion, ask for another person in the meeting to “second” the motion. They say, “All approved.” Always ask if there is anyone who does not approve. Assuming not, then say: “The minutes from our last meeting are approved once the agreed-upon changes have been made.”

11. File Meticulously

Since minutes are a legal document, take care when filing them. Make sure the file name of the document is consistent with the file names of previously filed minutes.

Occasionally, members of the organization may want to review past minutes. Know where the minutes are filed!

One Caveat

In this day and age of high technology, you may ask yourself: Wouldn’t it be simpler to record the meeting? This depends on the protocols of the organization, but probably not.

Be sure to ask what the rules are at the organization where you are taking minutes. Remember that the minutes are a record of what was done at the meeting, not what was said at the meeting.

The minutes reflect decisions not discussions. In spite of their name, “minutes,” the minutes are not a minute-by-minute transcript.

Bottom Line

Becoming an expert minutes-taker requires a keen ear, a willingness to learn, and some practice, but by following these tips you will soon become proficient.

Featured photo credit: Unsplash via unsplash.com

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