Advertising
Advertising

Why Are You Getting Things Done?

Why Are You Getting Things Done?

    Why are you collecting potential actions day-in and day-out in your collection tool of choice? Why are you processing the things you have collected and identifying potential outcomes of the stuff that has just come into your life? Why are you reviewing these things as much as you need to keep them active in your life? Why are you getting things done?

    Sounds like a funny question, especially for a topic on Lifehack, whose sole purpose is to show you how to get things done faster and better. But, the question remains.

    What is the point of these systems and getting all this stuff done?

    Advertising

    The End Game

    GTD prides itself with using a bottom up approach to productivity rather than the “traditional” top down approach like Covey and other life-coach type of gurus have tried to teach us. The idea is that by using this bottom-up approach, that is, capturing all of the potentially meaningful stuff in your life, identifying what it is, and either doing it or not, you will be using the best way to clear the decks and eventually find your life purpose. Your end game.

    Being productive isn’t the end game. Being productive is the way to reach the end game. David Allen talks about the various Areas of Focus in our lives; the things that drive us as a human being. These can be:

    • Family
    • Spirituality
    • Career
    • Mental health
    • Vitality
    • Hobbies

    These areas are the “why” behind getting things done and the reason that you need to be productive. We shouldn’t be getting things done for getting things done sake.

    The paradox

    So, how do you find your why? How do you get up close and personal with your end game. By getting things done.

    Advertising

    OK, now we are drifting down to “na-na-nu-nu” land. You may be thinking, “you just told me that we need some sort of purpose to get things done. Thanks for nothing.”

    The only way to find your purpose in life (your end game) is to clear your deck. There is no way (at least not one I have found) that you can experience the awakening of your goals and dreams when you are stressing about over 500 unprocessed emails in 3 different accounts (sounds familiar), have overdue tax bills, and have family members that need your attention because of your lack of attention. We must be able to give ourselves some breathing room.

    We do this by collecting and processing these not done stuffs and put them into a trusted system. Once there, we can either commit or “uncommmit” to these tasks and outcomes. That alone is a totally freeing process: taking all of the junk in our lives, answering the question “what is this junk?”, and then purging or doing it now or a little later.

    With this process under our belts, we slowly clear our mind and our workload allowing us to finally find our “why”.

    Advertising

    Why you can’t find “why” right now

    If you have an insane life of too much to do, and not enough time to do it in, then you will have a very hard time finding your end game and what’s important to you. You have to unbury yourself from crap work and tasks to get some breathing room to find your purpose.

    The process is the thing

    So, why are you getting things done?

    Maybe you have identified that you have a family that needs taken care of. That family needs money to buy stuff. The job that you have (maybe even one you don’t necessarily like) is the way that you make money so they can buy that stuff. So, when you are doing the mundane “readying the TPS reports”, you can link this small task or project on your list to the “why” of being an awesome family man/woman.

    Your end game is easier to reach when you get the mundane in a system and the mundane is easier to do when you link it to your end game. You only got here because of the process of collecting and processing into a trusted system.

    Advertising

    Elevating the process of GTD

    It’s time to get away from too many process and tools and tweaks. The process of GTD was made to be done with paper or digital tools. It’s tool agnostic for good reason.

    There isn’t too much wrong with tweaking and fiddling with your tools as long as that tweaking and fiddling is to help you accomplish your end game with less resistance, not for the sake of fiddling.

    So, when agreeing to a project or taking time out of your day to do one of those little tasks on your lists, remember and be conscious of why you are getting things done. This is the only way to make sure that you are getting the right things done and that the you have the right things to do to reach your end game.

    More by this author

    CM Smith

    A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

    To Automate or not to Automate Your Personal Productivity System How to Beat Procrastination: 29 Simple Tweaks to Make Design Is Important: How To Fail At Blogging 7 Tools to Help Keep Track of Goals and Habits Effectively 6 Unexpected Ways Journaling Every Day Will Make Your Life Better Why Getting Things Done is the Best Productivity System For You

    Trending in Productivity

    1 5 Key Traits of a Charismatic Leadership 2 How to Overcome Your Resistance to Change for a Better Self 3 How to Develop Mental Toughness And Stay Strong 4 13 Work Life Balance Tips for a Happy and Productive Life 5 How to Delegate Tasks Effectively (Step-By-Step Guide)

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on December 2, 2019

    How to Develop Mental Toughness And Stay Strong

    How to Develop Mental Toughness And Stay Strong

    Are you the kind of person who wants to achieve massive success in your life? Do you have the mental toughness to make that happen?

    I think we can all agree that no matter your ambitions, achieving success can be difficult; and over time, the daily grind can take a toll on your physical, mental, and emotional energy.

    Achievers and high performers from all walks of life face ups and downs along the path to success—they face failure, burnout, discouragement, fatigue, self-limiting beliefs, stress, and so much more.

    How do some people continually strive towards their personal goals year after year while others give up on them? How do those people stay strong and persevere when there is so much stacked against them?

    Studies now show that mental strength is a critical key to success. If you haven’t read Angela Duckworth’s book Grit, you should. In it, she shows that “the secret to outstanding achievement is not talent but a special blend of passion and persistence she calls ‘grit.’” In other words, mental toughness plays a significant role when it comes to achieving goals.

    Sometimes, our goals wear us down and leave us feeling exhausted. Other times, our goals get difficult, and success seems impossible, so we lose hope, become discouraged, and want to quit.

    At its core, mental toughness is simply the ability to stick to something when the going gets tough. People with high levels of mental toughness can push beyond these obstacles and forge a path towards success while those with lower levels of mental toughness may abandon their dreams.

    Want to know the good news?

    No matter who you are, what you’ve been told, or what you currently believe, you can develop the mental toughness you need to be successful.

    All you need to do is learn to develop a positive mindset, focus on your why, and utilize the people around you for support.

    1. Develop a Positive Mindset

    If you’re going to increase your mental toughness, the first thing you have to do is focus on building a strong, positive mindset.

    According to the Cleveland Clinic, the average person has 60,000 thoughts per day. Of those, 95% of those thoughts repeat each day and, on average, 80% of repeated ideas are negative.[1]

    That’s roughly 45,600 negative thoughts per day!

    Carrying around these negative thoughts is like going on a hike in the mountains with a backpack full of rocks. The hike is hard enough on its own, but having extra junk weighing you down is a recipe for failure.

    Sometimes, building mental toughness isn’t as much about building new strength as it is about saving your strength for the right tasks. Wouldn’t it be easier to dump the rocks out of the backpack instead of trying to get strong enough to carry the extra weight?

    Absolutely!

    But how can we learn to spot those 45,600 negative thoughts and get rid of them? How can we empty our metaphorical backpack?

    Advertising

    Well, it gets a whole lot easier if you know what you’re looking for. Some of the most prominent types of negative thoughts are self-limiting beliefs, all-or-nothing thinking, and dwelling.

    Let Go of Self-Limiting Beliefs

    It’s pretty hard to be mentally tough when you’re constantly beating yourself up. Self-limiting beliefs are any beliefs that hold you back in some way. Here are some examples:

    “I’m not smart enough to…”

    “I don’t have enough experience to…”

    “I’ve tried that before, and it didn’t go well, so I must just be bad at…”

    When we allow these self-limiting beliefs to flood our minds, negative self-talk runs rampant, and we crowd out our ability to think positively. We’re effectively working against ourselves.

    If you want to keep your mind strong on your path to success, you have to overcome the self-limiting beliefs that are holding you back by realizing one key truth: self-limiting beliefs are thoughts, not facts.

    When you recognize a self-limiting belief cropping up in your mind, quickly silence it by telling yourself that it’s not true and then back that up with some positive affirmations:

    • “I am smart enough; I may just need to do some more research first.”
    • “I may not have as much experience as someone else, but that’s not going to stop me from trying. I have enough experience to get started. I’ll figure the rest out on the way.”
    • “Just because I failed at this last time doesn’t mean I’m going to fail this time. My past does not dictate my future.”

    Get Rid of the All-or-Nothing Thinking

    Another form of negative thinking that could be preventing you from building mental toughness is all-or-nothing thinking.

    All-or-nothing thinking is the concept of thinking in extremes. You are either a success or a failure. Your performance was totally good or totally awful. If you’re not perfect, then you’re a failure.

    But this isn’t true!

    If you’re trying to lose 30 pounds and only lost 28, isn’t that still better than not losing any weight at all? I’d say so!

    If you allow all-or-nothing thinking to rule your mind, you’ll be on cloud nine when you succeed, but you’ll beat yourself up when you “fail.” Acknowledging the shades of gray in between will allow you to see success more often and it will help you celebrate your smaller wins.

    When you recognize an all-or-nothing thought, remember to look for the positive in the situation. What did you gain by trying? What would you have missed out on had you not tried? Could you do better if you were to try again?

    Ditch the Dwelling

    Self-Limiting Beliefs and All-or-Nothing Thinking can lead to a bad case of dwelling on the negative. If you want to build some mental toughness and keep your mind strong, you have to ditch the dwelling.

    Every day, bad things happen to each of us, and while there’s nothing we can do to prevent that, we can control how we react to these situations.

    When we dwell on our misfortunes, we waste massive amounts of energy that we could be using to achieve our goals. When this happens, we’re more likely to quit altogether.

    Advertising

    But that doesn’t mean you’re not mentally tough; it just means you’re misusing your energy.

    The next time something bad happens, it’s important to allow yourself to feel the disappointment and frustration, but work on reducing the amount of time you dwell on the situation.

    Easier said than done, right? Try these:

    1. Call a friend or mentor and talk it through with them. Get some outside perspective on your situation.
    2. Time block your dwelling by allowing yourself to dwell for no more than one hour.
    3. Then, tell yourself to move on, that you’re human, and you’re allowed to make mistakes or experience setbacks.
    4. If all else fails, find a good way to distract yourself until you can calm down and reexamine things with a clear mind.

    The faster you can focus on the positives and move past the problem, the quicker you can get back to achieving success in your life.

    Be Patient about the Process

    No matter which negative thoughts tend to run around your mind, working to replace them with positive thoughts can take time.

    Learning to spot self-limiting beliefs, all-or-nothing thinking, or dwelling is one thing, but learning to quiet those thoughts is another thing entirely.

    If at first you don’t succeed, don’t fret. Instead, take a deep breath and try again. As you work towards improving your mindfulness and your mental toughness, remember that you’re going to get better with time.

    To make things a little easier, it helps to connect with your purpose.

    2. Connect with Your Purpose

    One of the most critical elements to building mental toughness and keeping a strong and focused mind is having a strong ‘why’ for everything you want to do.

    If you set out to achieve a huge goal that you don’t have a ‘why’ for, you’re going to find yourself distracted, discouraged, or disengaged as soon as you experience your first setback.

    Think about the last time you were working on a goal or resolution and things weren’t going well, maybe you even wanted to quit. Perhaps you thought you didn’t have enough willpower. Maybe you told yourself that you didn’t have enough discipline.

    Here’s the truth: you just didn’t have a strong enough why.

    Simon Sinek has been spreading his message “Start with Why” across the globe.[2] In short, he says that:

    “Your ‘why’ is the purpose, cause or belief that inspires you.”

    One of the biggest drains on your mental energy is pursuing a goal or a task that you don’t have a ‘why’ for. This is when we tend to look for external motivation or question our willpower, but those aren’t the issues.

    Often, we set goals because we like the idea of the goal, not the reality of the goal. Without connecting to our why, we can’t intrinsically motivate ourselves to achieve our most challenging goals.

    Find Intrinsic Motivation

    Intrinsic motivation is our innate desire to do something and it comes when we work towards something that satisfies ourselves above all else—not our parents or our bosses or our teachers.

    Advertising

    Let’s say you think you want to quit smoking because you know it’s bad for you, but you really enjoy smoking. If you don’t truly want to quit smoking, it’s going to be nearly impossible, regardless of your willpower or mental toughness.

    But if you want to quit smoking because you just had a baby, and you don’t want your baby growing up around smoke, then that ‘why’ is going to give you intrinsic motivation. Intrinsic motivation is far more powerful than sheer stubborn willpower, and it’s far easier to maintain over the long haul.

    If you’re trying to develop mental toughness, connecting a why to everything you want to achieve will reduce the effort and energy it will take to achieve those things. Once you’ve found a strong why for all of your goals, you’ll find that you’ll have significantly more energy to pursue your more difficult challenges.

    3. Find Strength in Unity

    The final aspect of developing mental toughness is embracing the idea that you’re not in this alone. It’s a fact, anyone who’s ever achieved success in anything didn’t do so alone.

    Bill Gates didn’t build Microsoft alone. Oprah didn’t build her network by herself. Steve Jobs didn’t invent the iPhone without a team. Michelle Obama didn’t implement the “Let’s Move” campaign on her own.

    Behind all of these successful people were countless other people who were there offering support, mentorship, guidance, and encouragement.

    If you want to develop unmatched mental toughness, you need to understand that you don’t have to go it alone. Even the toughest Navy Seals have a team backing them up.

    If you want to stay strong in your endeavors, you need to build a team of supporters who will step in and back you up when it counts.

    Find a Mentor or Committee of Mentors

    The benefits of having a great mentor are far too many to list, but to boil it down to the basics, a mentor is someone who will help show you the path to success.

    A good mentor will help you discover your greatest strengths, spot and overcome your blind spots, and work through your weaknesses.

    If you’re struggling to deal with your internal negativity or with finding your purpose, talk it through with a mentor. Sometimes we lose the forest for the trees, and a mentor can help us take a step back and see the bigger picture.

    Here’s how to find the right mentor for yourself: How to Find a Mentor That Will Help You Succeed

    Recruit Some Cheerleaders

    If you want to stay strong, it never hurts to have a group of personal cheerleaders. Unlike mentors who are going to jump in and help you address your problems, a group of cheerleaders will help keep your spirits up.

    Even if you have a strong ‘why’ and a positive mindset, it’s nearly impossible to maintain a positive attitude 100% of the time. It doesn’t make you weak to need some help from time to time. Having a group of people cheering you on will make all the difference in the world.

    As you work towards your goals, tell a few close friends about what you’re doing, and when things get tough, tell them about it. And when they give you the pep talk you need, don’t resist their positivity or counter it with your self-limiting beliefs or your all-or-nothing attitude.

    Allow their optimism to refill your energy and use that energy to press on.

    Form an Accountability Group

    Cheerleaders are great, but sometimes we need someone to give us the kick we need to keep going. You might have a strong ‘why’ for running a marathon or losing 30 pounds, but that doesn’t mean it’s going to be easy; and trying to force yourself to follow through is a sure way to tax your mental energy.

    Advertising

    Why not save some of your mental energy by forming an accountability group?

    Find a person or a few people who have similar goals, or at the very least, the need for an accountability partner. Then, form an agreement within the group to push each other every day.

    Even if your goals aren’t the same, accountability partners are great for giving us the push we need when we need it most.

    Regardless of which relationships you choose, sometimes we have to be able to work through things on our own. Mentors, cheerleaders, and accountability partners are a great way for us to combat our naturally negative mindsets, but occasionally we have to be able to pick ourselves back up.

    4. Learn to Pick Yourself Back Up After Setbacks

    Building a strong mindset and developing mental toughness isn’t easy! Anyone who’s ever achieved massive success knows that obstacles, setbacks, and failure are inevitable, and you’re no different.

    As you work on your goals, you’re going to face many ups and downs, but this doesn’t mean that you don’t have mental toughness, willpower, or discipline.

    We all struggle. We all fail. It’s what we decide to do after we fail that truly counts.

    When you find yourself in a low spot, ask yourself these questions:

    • “Am I being too hard on myself?”
    • “Are negative thoughts such as Self-Limiting Beliefs or All-or-Nothing Thinking distorting my view?”
    • “What’s the positive side of this setback/obstacle/failure?”
    • “Why was this goal important to me? What was my purpose?”
    • “Is this goal still important to me? Do I still have a ‘why’?”
    • “Who can I ask for help? Who can mentor me or cheer me on? Who can help hold me accountable?”

    Asking yourself these questions is a great way to check in on your mindset. When we get lost in negative thinking or lose connection to our purpose, it’s far too easy to become discouraged. When we feel discouraged, we start feeling weak, maybe even a little hopeless.

    Also, this article provides some useful tips to help you get back on track: How to Deal with Failure and Pick Yourself Back Up

    Tying it All Together

    Are you still with me? I know I’ve thrown a lot at you, from developing a positive mindset and combatting your internal voice to connecting with purpose and building a committee of mentors. It’s a lot to take it!

    But here’s the bottom line:

    A crucial part of developing mental toughness is learning to recognize these tendencies and taking action to correct them early on. Developing mental toughness is not about eliminating weakness, but learning how to deal with it and overcome it.

    No one is perfect, but when we focus on the right things, we can develop a mental toughness worthy of life’s biggest challenges.

    More About Mental Strength

    Featured photo credit: Zulmaury Saavedra via unsplash.com

    Reference

    Read Next