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The Secret To Completing An Overwhelming Project Effectively

The Secret To Completing An Overwhelming Project Effectively

You’ve just been assigned a monster project at work or school.

You’re feeling a bit intimidated and rightly so…there’s a lot of work that needs to be done.

Where do you begin? How can you ensure your work moves along at an even pace and doesn’t fall through the cracks?

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Here are seven tips that will help you take on that huge project like a productivity pro!

Plan slowly to move quickly.

Making plans before starting work on a project is always a good idea. An even better idea is to take the time to develop well-thought out and solid plans. Don’t just slap down a brief three-sentence plan and get to work! Get to the heart of your project by thinking about all the different components involved, including goals, targets, deliverables and tasks. Write down the general stages or sections for your project, and then work your way down to specific tasks. Create a first, second or third draft of your plans as necessary. The more thorough you are in your planning, the easier and quicker it will be to execute each specific task or item in future.

Build-in time for testing and reviewing.

Working on any project is difficult enough and you certainly don’t need the added stress of trying to find time for your project when you’re in the thick of things. As you develop your project’s plans, be sure to include time for you to test, review, proof and finalize your work or materials. Depending on the length and scope of your project, you may need to add in a couple of extra days, weeks or months. Even if you don’t use your time buffer for testing and reviewing purposes, you’ll still have the luxury of using this time to take care of any other loose ends related to your project.

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Define and accept when something is good enough.

While you should be proud of the work you produce, being overly nitpicky and obsessive about the quality of your work when it’s perfectly fine as is won’t be much help to you if it makes you miss a deadline! There really is such as thing as work being just “good enough.” Set specific guidelines as to the features or aspects your project must have as a finished project and quantify information where necessary. When your project has reached your guidelines, it’s time to stop working on it, no ifs, ands or buts.

Make a clear division of labor.

Projects can become unnecessarily complex and confusing when roles and responsibilities aren’t properly spelled out. Take into account the people who will actually be working on the project. Who are the project managers, supervisors and staff? What are their roles? What specific tasks are people responsible for? Who should people report to if there is an issue or concern? Be sure to review your notes a couple of times to make sure items are not duplicated, repeated, or improperly assigned. It might also be helpful to have someone else take a look your notes to make sure you didn’t forget or overlook something.

Ask for help when you need it.

Even the best worker needs a bit of help now and then. If you are in need of help during a project, don’t be afraid to be vocal about it! Be specific in your request including what type of help you need, when you’ll need the help, where you’ll need the help and so on. You should also be sure to keep in touch with your helpers to make sure they are completing the assigned tasks as directed and address any questions they may have.

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Keep communications clear.

Communication is key in any project. Lots of time can be wasted when information is misinterpreted, misread or misconstrued. Give instructions and directions in clear and simple terms so there’s no confusion. You should also strongly consider specifying communication methods people should use for a project, be it via in-person meetings, phone, text or email. This way, information can be communicated quickly and efficiently.

Document your progress.

You don’t have to create a full-blown status report each and every day as you are working on your project, but it is helpful to take general notes to track your progress. Write down what items have been completed, what issues came up as well as other concerns or snippets of information you’ve learned along the way. You’ll have a helpful reference tool to show you where you are in your project and how far you have to go until you complete it.

What concerns you the most when it comes to completing a large project? Leave a comment below.

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Featured photo credit: VFS Digital Design via flickr.com

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Rashelle Isip

Blogger, Consultant, and Author

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How to Increase Brain Power: 10 Simple Ways to Train Your Brain

How to Increase Brain Power: 10 Simple Ways to Train Your Brain

How often do you think about your brain? Do you ever stop to marvel at its incredible power and supreme cleverness? Or at least check in and give it a little spring clean and a recharge it from time to time?

If you’re like the majority, then your answer will likely be “no”.

Astoundingly, we only use around 10% of our brains yet we seldom think to invest in a little training every now and then.

For a long time, scientists believed that we were stuck with the brain we were born with! Luckily for us, that hypothesis has gone out the window!

Enter neuroplasticity – a new theory that has proven one very incredible fact: Our brains can change.

This means, if you’re not very intelligent in one area – that’s OK! You have the option to literally ‘change that area of your brain’ through some little trainings.

Your brain is a muscle. You need to exercise it regularly.

The exciting thing is that you don’t have to be a millionaire to increase your brain capacity. All you need to do is invest some time to regularly train your brain.

So how to increase brain power?

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Here are 10 simple ways to increase your brain power and improve your intelligence!

1. Do something new

When you experience something ‘new’, that actually ‘stimulate’ your brain!

Don’t get stuck in a rut doing the same old things – the only way to change the structure of your brain is to do something new. This creates new neural pathways, increasing your intelligence level.

You could take a new route to work, try a new recipe for dinner, or even a new form of exercise – mix them up!

2. Ditch the GPS

Gone are the days of map reading! Sat Nav may have made our lives easier, it has also made our brains lazier and less efficient at the same time!

Go back to the old school and use a map to navigate every now and then. This exercises the part of your brain responsible for understanding spatial relationships.

3. Ban the calculator

Remember back at school when we were taught to use our brains to do simple sums like times tables? It’s incredible how we now rely on devices like smart-phones and laptops to calculate really simple equations.

Resist the urge to work things out using an external device and use the device you were born with – your brain!

4. Be curious

Instead of taking everything at face value, get into the habit of questioning everyday things/products, services that you come into contact with.

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By being ‘curious’ and questioning everything, you force your brain to innovate and create new ideas.

Curiosity may have killed that cat but it created super important things like electricity and computers!

5. Think positive

Stress and anxiety kill existing brain neurons and also stop new neurons from being created.

Research has shown that positive thinking, especially in the future tense, speeds up the creation of cells and dramatically reduces stress and anxiety.

Try and get a handle on negative thoughts and make an effort to replace them with positive ones.

Not sure how to do it? Take a look at this article:

How to Turn Off Negative Thoughts in Your Mind

6. Exercise regularly

It’s been proven that regular exercise helps to increase brain function and enhances neurogenesis. This means that every time you exercise, you are creating new brain cells!

Here’re 5 Ways to Find Time for Exercise, get off the couch and get moving!

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Your brain will thank you for it.

7. Train your memory

How often do you hear people say “I wish I had a better memory!’ Yet no-one does anything about this!

If you discipline yourself to memorize phone numbers and other important numbers (passport, credit card, insurance, driving license) you will start to see a marked improvement in your memory.

8. Eat healthy

Our diets have a HUGE impact on brain function. Our brains consume over 20% of all nutrients & oxygen that we consumed – so remember to feed your brain with the good stuff! (i.e. fresh fruit and veg & plenty of OMEGA 3 oils found in oily fish)

Here’re more healthy foods that will boost your brain power:

10 Healthy Foods That Make You Smarter

9. Read a book

Reading relieves tension and stress, which is brain-cell killers because it’s a form of escapism.

Research has also shown that using your imagination is a great way to train your brain because you force your mind to ‘picture’ what you are imagining. Reading is a great way to trigger your imagination!

Reading every day helps your thinking and imagination, learn more about it here:

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10 Benefits of Reading: Why You Should Read Every Day

10. Get enough sleep

Sleep is like a mini detox for the brain. This is when your body regenerates cells and removes all the toxins that have built up during the day.

Get to bed between the hours of 9pm and midnight to benefit from the most effective hours of sleep!

If you have difficulty sleeping, you should read this guide:

The Ultimate Night Routine Guide: Sleep Better and Wake Up Productive

An intelligent brain comes from hard work

If you do take my suggestion and do these things consistently, you’ll soon realize your brain is sharper and you can remember more stuff.

You don’t need to do everything all at once, pick one to two and start making them your daily habit.

Intelligence comes from hard work. Make effort to train your brain and you’ll become smarter.

Featured photo credit: Pexels via pexels.com

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