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The Art of How to Make Progress

The Art of How to Make Progress

Have you noticed how knowing how to make progress is one of those things that only seems massively important when you’re not making progress?

The stinger is that being able to get that feeling of making progress is so essential to motivating ourselves to keep going. Without it, we feel stuck and get frustrated very easily. We lose hope. We give up. We don’t see the point in trying, if we’re not going anywhere.

In fact, being able to make progress is essential to feeling like you’re living a kick-ass, meaningful life.

Without it, you will certainly slip into negative thinking, questioning what it’s all for, and why should you bother. Feeling stuck is just a natural consequence of not triggering that feeling of progress.

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The good news is you don’t have to light up the world to turn it all around (even though this is precisely what most movers and shakers try to do!)

If you’re a go-getter, I KNOW you’ve been there before.

How do I know?

Because this is a common problem experienced by people who have big dreams, and a desire to go out and set the world alight. It’s not something experienced by people without vision or ambition.

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Unraveling the Go-Getters’ ‘Stuckness’

I’ve worked with hundreds of entrepreneurs, and the most common block that talented people come up against is trying to do everything, all at once. Even if they don’t intend to actually do everything in one go, they still try to see that track they’re going to run on.

The way to overcome this is both simple and sophisticated.

Let me explain.

It’s simple in that you have to take the first obvious step forward to be able to make progress. Don’t try and make it complicated or too involved. Imagine you’re hitting a golf ball… you don’t want to be whacking it all around the course. Just put it as close to the hole as you possibly can.

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It’s also simple in that you need to know where you’re going and keep in mind that bigger outcome you’re shooting for. Paint that picture of where you want to get to in your mind’s eye: even if it’s something like finishing the paperwork clogging up your desk, or getting the kitchen cleared up. Visualize the end result – the task finished.

Right, now here’s where it gets sophisticated.

You need to keep your eye on both of these things at the same time: the end goal, and the simple, direct baby steps.

Take your eye off the baby steps, and you get mentally absorbed into a candy-land dream that will never materialist. Take your eye off the big picture, and you get trapped in the long grass of minutia.

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Every Journey Begins With A First Step

With that in mind, here is the step-by-step process to making effective progress quickly:

  1. Get clear on where you want to end up. See the end goal – and sure, plan this end result in lots of detail.
  2. Now chunk back and decide what is the most obvious first thing you need to do.
  3. Take the first obvious step, holding in mind the big picture, i.e. where you want to end up.
  4. When you’ve done that, take the next step.
  5. Only ever plan the next two or three steps down the way.

Between Minutia and Candy Land

The road to real, tangible, jaw-dropping, tummy-turning progress lies slap-bang between those two worlds. You need to walk with one foot in each, and divide your attention between each on a daily basis, to really take the straightest path to where you need to go.

It works beautifully if you have an idea of what you want to create and where you want to end up. Sure, you can imagine and visualize all the detail in that end result… but trying to map in the same detail *how* you’re going to get there is flat out going to mess you up.

Name Your Candy Land

I’m curious to see what you’re shooting for. Leave me a comment, and describe your big vision – that ultimate goal you’re going to work towards.

Movers and shakers make things happen by getting clear on where they’re going, and then using the process described above.

That’s it! Go ahead and leave a comment sharing your ultimate vision for what you want to create.

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Last Updated on October 22, 2019

How to Focus and Concentrate Better to Boost Productivity

How to Focus and Concentrate Better to Boost Productivity

We live in a world of massive distraction. No matter where you are today, there is always going to be distractions. Your colleagues talking about their latest date, notification messages popping up on your screens, and not just your mobile phone screens. And even if you try to find a quiet place, there will always be someone with a mobile device that is beeping and chirping.

With all these distractions, it is incredibly difficult to concentrate on anything for very long. Something will distract you and that means you will find it very difficult to focus on anything.

So how to focus and concentrate better? How to focus better and produce work that lifts us and takes us closer towards achieving our outcomes?

1. Get Used to Turning off Your Devices

Yes, I know this one is hard for most people. We believe our devices are so vital to our lives that the thought of turning them off makes us feel insecure. The reality is they are not so vital and the world is not going to end within the next thirty minutes.

So turn them off. Your battery will thank you for it. More importantly though is when you are free from your mobile distraction addiction, you will begin to concentrate more on what needs to get done.

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You do not need to do this for very long. You could set a thirty-minute time frame for being completely mobile free. Let’s say you have an important piece of work to complete by lunchtime today. Turn off your mobile device between 10 am and 11 am and see what happens.

If you have never done this before, you will feel very uncomfortable at first. Your brain will be fighting you. It will be telling you all sorts of horror stories such as a meteorite is about to hit earth, or your boss is very angry and is trying to contact you. None of these things is true, but your brain is going to fight you. Prepare yourself for the fight.

Over time, as you do this more frequently, you will soon begin to find your brain fights you less and less. When you do turn on your device after your period of focused work and discover that the world did not end, you have not lost an important customer and all you have are a few email newsletters, a confirmation of an online order you made earlier and a text message from your mum asking you to call about dinner this weekend, you will start to feel more comfortable turning things off.

2. Create a Playlist in Your Favourite Music Streaming App

Many of us listen to music using some form of music streaming service, and it is very easy to create our own playlists of songs. This means we can create playlists for specific purposes.

Many years ago, when I was just starting to drive, there was a trend selling driving compilation tapes and CDs. The songs on these tapes and CDs were uplifting driving music songs. Songs such as C W McCall’s Convoy theme and the Allman Brothers Band’s, Jessica. They were great songs to drive to and helped to keep us awake and focused while we were driving.

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Today, we can create playlists to help us to focus on our work. Choose non-vocal music that has a low tempo. Music from artists such as Ben Böhmer, Ilan Bluestone or Andrew Bayer has the perfect tempo.

Whenever you want to go into deep, focused work, listen to that playlist. What happens is your brain soon associates when you listen to the playlist you created with focused work and it’s time to concentrate on what it is you want to do.

3. Have a Place to Go to When You Need to Concentrate

If you eat, surf online and read at your desk, you will find your desk a very distracting place to do your work. One way to get your brain to understand it is focused work time is, to use the same place each time for just focused work.

This could be a quiet place in your office, or it could be a special coffee shop you use specifically for focused work. Again, what you are doing is associating an environment with focus.

Just as with having a playlist to listen to when you want to concentrate, having a physical place that accomplishes the same thing will also put you in the right frame of mind to be more focused.

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When you do find the right place to do your focused work, then only do focused work there. Never surf, never do any online shopping. Just do your work and then leave. You want to be training your brain to associate focused work with that environment and nothing else.

If you need to make a phone call, respond to an email or message, then go outside and do it. From now on, this place is your special working place and that is all you use it for.

Every morning, I do fifteens minutes of meditation. Each time, I sit down to do my meditation, I use the same music playlist and the same place. As soon as I put my earphones in and sit down in this place, my mind immediately knows it is meditation time and I become relaxed and focused almost immediately. I have trained my brain over a few months to associate a sound and a place with relaxed, thoughtful meditation. It works.

4. Get up and Move

We humans have a limited attention span. How long you can stay focused for depends on your own personal makeup. It can range from between twenty minutes to around two hours. With practice, you can stay focused for longer, but it takes time and it takes a lot of practice.

When you do find yourself being unable to concentrate any longer, get up from where you are and move. Go for a walk, move around and get some air. Do something completely different from what you were doing when you were concentrating.

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If you were writing a report in front of a screen, get away from your screens and look out the window and appreciate the view. Take a walk in the local park, or just walk around your office. You need to give your brain completely different stimuli.

Your brain is like a muscle. There is only so much it can do before it fatigues. If you are doing some focused work in Photoshop and then switch to surfing the internet, you are not giving your brain any rest. You are still using many of the same parts of your brain.

It’s like doing fifty pushups and then immediately trying to do bench presses. Although you are doing a different exercise, you are still exercising your chest. What you need to be doing to build up superior levels of concentrated focus is, in a sense, do fifty pushups and then a session of squats. Now you are exercising your chest and then your legs. Two completely different exercises.

Do the same with your brain. Do focused visual work and then do some form of movement with a different type of work. Focused visual work followed by a discussion with a colleague about another unrelated piece of work, for example.

The Bottom Line

It is not difficult to train your brain to become better at concentrating and focusing, but you do need to exercise deliberate practice. You need to develop the intention to focus and be very strict with yourself.

Set time aside in your calendar and make sure you tell your colleagues that you will be ‘off the grid’ for a couple of hours. With practice and a little time, you will soon find yourself being able to resist temptations and focus better.

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Featured photo credit: Wenni Zhou via unsplash.com

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