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Take Control Back Over Your Smartphone

Take Control Back Over Your Smartphone

People give lots of control to the devices around them, have you noticed that as well? Of course, there is the computer, your TV, perhaps a car. All of these have a lot of control over you and they can definitely change your mood. Still, there is one device that has probably more control over you than all of these things together. Yes, you guessed it correctly: your mobile or smartphone.

Is your smartphone in control?

Can you remember the time when you didn’t have a smartphone or even a mobile phone? How was that? Did you feel less stressed? Were you able to live a normal life? Could people reach you?

Studies show that many people go to bed and the bathroom with their mobile phone. My personal opinion is that when your house burns down, you’ll probably save your mobile phone over your cat. And you don’t even have a backup of your cat!

Have you seen the people who are walking with their children? Or the people who are on a family trip? How about those groups having a nice dinner together?

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What do many of them do?

That’s right, they check their email, social media status, the news, play games and all kinds of other stuff that is (of course) very important at the time. But when they look back, they’ll realize it is not really that important. Let’s be honest with each other. Most of the emails you receive are not really so valuable that they need your immediate attention. The news is kind of the same as weeks or months ago. Social media is nice, but who really has 2,000 close friends who tweet quotes and share pictures?

I am not against all of that. Still, a little bit of self control and valuing your time is in order.

How to take back control.

My point is, many people (you as well?) give a whole lot of power to a smart device. Perhaps the device makers and app makers are the really smart people. They get you hooked on using that little machine all day long and taking it everywhere you go. While you’re doing that, you miss out on so many beautiful things that are actually happening in the real world.

Have you ever thought about going for a day without using or longing for your mobile phone? I think many people can feel like they are going cold turkey when their smartphone crashes.

The moment you take control back, you will become much more productive. I am not saying you shouldn’t use your phone anymore (by the way, based on what we are really using it for, should we still call it a phone?) What I suggest is that you create a ‘relationship’ with your device in which you are the one in control. Create a situation where you use the tools, instead of you getting used by these tools.

Here are a couple of things you could — or perhaps should — do, starting right now.

Email:

Please, don’t do this on the device unless it is really important. If it isn’t, respond later on your computer. This will make your productivity go up as well because you will type faster on a computer than on a phone.

Also, make sure you don’t check email all the time or keep the online connection open all the time! I mean it, start right now by going offline! Check your email only twice a day when you really have to. This goes for both mobile and normal laptop email reading. You will be able to respond to more messages in less time by batching the email tasks.

Social Stuff:

Spend a lot less time on Twitter and Facebook. Let’s face it you don’t need to know what all the people on your list are doing, all the time. And become much more selective about what you share. Stop sending quotes of famous people — share your own experience and knowledge. Stop telling people you are having dinner or you are in the bathroom. Really? You need to share that stuff with thousands of people? I believe you are worth far more than that.

Voice (E)mails:

Don’t write anymore. Start dictating and send out voice messages, they take a lot less time to record. Then send them to people who really need to know the information, and keep them brief (less than 15 seconds would be great!).

Timers:

Use apps for timers on your phone. This is something that will help you become more productive. Also, it will help you use the device that may have cost you hundreds of euros or dollars for something useful.

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News Feeds:

Stop reading news sites and getting distracted by things you don’t need. Create your own news channels and read them. There are services you can use for this and they create a news stream that is just for you with the news you need or want. Focus on what is important, not on what is published.

Camera:

Use the phone camera to record settings or situations that give you a good feeling or motivate you. Capture notes or white board overviews and be done with it. And no, you don’t need to share that then with your Twitter friends!

When you do this, your phone becomes a productivity tool again. I believe my phone is made for that. I don’t want you to suffer from having a tool that drains your energy and robs you of being creative and productive.

Make your phone a real smartphone — except this time you are smarter because you know how to take control back.

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Enjoy!

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Last Updated on November 18, 2019

How to Prioritize Right in 10 Minutes and Work 10X Faster

How to Prioritize Right in 10 Minutes and Work 10X Faster

Everyone of my team members has a bucketload of tasks that they need to deal with every working day. On top of that, most of their tasks are either creativity tasks or problem solving tasks.

Despite having loads of tasks to handle, our team is able to stay creative and work towards our goals consistently.

How do we manage that?

I’m going to reveal to you how I helped my team get more things done in less time through the power of correct prioritization. A few minutes spent reading this article could literally save you thousands of hours over the long term. So, let’s get started with my method on how to prioritize:

The Scales Method – a productivity method I created several years ago.

How to Prioritize with the Scales Method

    One of our new editors came to me the other day and told me how she was struggling to keep up with the many tasks she needed to handle and the deadlines she constantly needed to stick to.

    At the end of each day, she felt like she had done a lot of things but often failed to come up with creative ideas and to get articles successfully published. From what she told me, it was obvious that she felt overwhelmed and was growing increasingly frustrated about failing to achieve her targets despite putting in extra hours most days.

    After she listened to my advice – and I introduced her to the Scales Method – she immediately experienced a dramatic rise in productivity, which looked like this:

    • She could produce three times more creative ideas for blog articles
    • She could publish all her articles on time
    • And she could finish all her work on time every day (no more overtime!)

    Curious to find out how she did it? Read on for the step-by-step guide:

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    1. Set Aside 10 Minutes for Planning

    When it comes to tackling productivity issues, it makes sense to plan before taking action. However, don’t become so involved in planning that you become trapped in it and never move beyond first base.

    My recommendation is to give yourself a specific time period for planning – but keep it short. Ideally, 10 or 15 minutes. This should be adequate to think about your plan.

    Use this time to:

    • Look at the big picture.
    • Think about the current goal and target that you need/want to achieve.
    • Lay out all the tasks you need to do.

    2. Align Your Tasks with Your Goal

    This is the core component that makes the Scales Method effective.

    It works like this:

    Take a look at all the tasks you’re doing, and review the importance of each of them. Specifically, measure a task’s importance by its cost and benefit.

    By cost, I am referring to the effort needed per task (including time, money and other resources). The benefit is how closely the task can contribute to your goal.

      To make this easier for you, I’ve listed below four combinations that will enable you to quickly and easily determine the priority of each of your tasks:

      Low Cost + High Benefit

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      Do these tasks first because they’re the simple ones to complete, yet help you get closer to your goal.

      Approving artwork created for a sales brochure would likely fit this category. You could easily decide on whether you liked the artwork/layout, but your decision to approve would trigger the production of the leaflet and the subsequent sales benefits of sending it out to potential customers.

      High Cost + High Benefit

      Break the high cost task down into smaller ones. In other words, break the big task into mini ones that take less than an hour to complete. And then re-evaluate these small tasks and set their correct priority level.

      Imagine if you were asked to write a product launch plan for a new diary-free protein powder supplement. Instead of trying to write the plan in one sitting – aim to write the different sections at different times (e.g., spend 30 minutes writing the introduction, one hour writing the body text, and 30 minutes writing the conclusion).

      Low Cost + Low Benefit

      This combination should be your lowest priority. Either give yourself 10-15 minutes to handle this task, or put these kind of tasks in between valuable tasks as a useful break.

      These are probably necessary tasks (e.g., routine tasks like checking emails) but they don’t contribute much towards reaching your desired goal. Keep them way down your priority list.

      High Cost + Low Benefit

      Review if these tasks are really necessary. Think of ways to reduce the cost if you decide that the completion of the task is required.

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      For instance, can any tools or systems help to speed up doing the task? In this category, you’re likely to find things like checking and updating sales contacts spreadsheets. This can be a fiddly and time-consuming thing to do without making mistakes. However, there are plenty of apps out there they can make this process instant and seamless.

      Now, coming back to the editor who I referred to earlier, let’s take a look at her typical daily task list:

        After listening to my advice, she broke down the High cost+ High benefit task into smaller ones. Her tasks then looked like this (in order of priority):

          And for the task about promoting articles to different platforms, after reviewing its benefits, we decided to focus on the most effective platform only – thereby significantly lowering the associated time cost.

          Bonus Tip: Tackling Tasks with Deadlines

          Once you’ve evaluated your tasks, you’ll know the importance of each of them. This will immediately give you a crystal-clear picture on which tasks would help you to achieve more (in terms of achieving your goals). Sometimes, however, you won’t be able to decide every task’s priority because there’ll be deadlines set by external parties such as managers and agencies.

          What to do in these cases?

          Well, I suggest that after considering the importance and values of your current tasks, align the list with the deadlines and adjust the priorities accordingly.

          For example, let’s dip into the editor’s world again.

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          Some of the articles she edited needed to be published by specific dates. The Scales Method allows for this, and in this case, her amended task list would look something like this:

            Hopefully, you can now see how easy it is to evaluate the importance of tasks and how to order them in lists of priority.

            The Scales Method Is Different from Anything Else You’ve Tried

            By adopting the Scales Method, you’ll begin to correctly prioritize your work, and most importantly – boost your productivity by up to 10 times!

            And unlike other methods that don’t really explain how to decide the importance of a task, my method will help you break down each of your tasks into two parts: cost and benefits. My method will also help you to take follow-up action based on different cost and benefits combinations.

            Start right now by spending 10 minutes to evaluate your common daily tasks and how they align with your goal(s). Once you have this information, it’ll be super-easy to put your tasks into a priority list. All that remains, is that you kick off your next working day by following your new list.

            Trust me, once you begin using the Scales Method – you’ll never want to go back to your old ways of working.

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            Featured photo credit: Vector Stock via vectorstock.com

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