Advertising
Advertising

Stay Focused At Work With These 10 Tips

Stay Focused At Work With These 10 Tips

Staying focused at work is a constant challenge. If it’s not a coworker wanting to chat, your phone beeping at you, or a hundred emails filling up your inbox, it’s your own mind’s tendency to wander. Here are ten tips to help you deal with distractions and stay focused on your work.

1. Be honest.

Revolutionary, I know.

But maybe you should try it, as long as you can remember that being honest doesn’t mean being rude. It means simply telling people the truth, in a courteous way. For example, try being honest when the chatty coworker stops by and says, “Got a minute?” Or when you get a text from your drama-loving friend. Or when your mom sends an email wanting your help “real quick!” with booking a hotel for her next visit. To all these requests, you need to speak the truth: “I can’t right now. I’m working.”

Feel free to follow up with an alternative:

  • Try asking so-and-so.
  • Check with me after work.
  • I’ll do this at my next break.
  • Remind me on the weekend.
  • Let’s talk about it next time I see you.

2. Put a mind map right in front of you.

Not any mind map. One that shows a visual progression of you staying focused at work and how that leads to your goals.

What are your goals at work?

To be the mediocre employee who does a half-hearted job? I think not.

Even if this job isn’t your dream job, doing your best at it will open up more opportunities for you, gain you more skills, and lead you to better places. So map it out and then put that map where you can see it and remind yourself that, yes, staying focused really does matter.

3. Make a bet.

Surely some of your co-workers or friends also struggle with staying focused and being productive.

It’s time to make it matter where it hurts: in the wallet.

Advertising

Make a friendly bet over who can accomplish more in the day or week. Of course, you don’t even have to bet money. You can bet on who has to clean out the office fridge or be the designated driver next weekend.

4. Wear headphones.

Even if you don’t listen to anything, putting headphones on signals to other people that you are not available.

So bring a pair of those giant headphones, put them on, and get to work. Take them off during breaks or when you’re free for a chat. If you can do your work while listening to music or podcasts, do it. It will help you ignore the ambient noise and background conversations which can so easily break your concentration.

5. Use a timer.

Go to the nearest dollar store and get a cheap kitchen timer. Sure, I know; you could use the one on your phone or computer. But the point is to stay focused, and opening up another app or tab is just going to give you an opportunity to check Facebook real quick, or answer that text, or look up that one thing…

You know where that goes.

Instead, buy a timer that does one thing and one thing only: times you as you work. Put it in front of you at your workspace, set it for 15 minutes, and ask yourself to focus on your work until the timer goes off.

When the timer goes off, you can either take a 2-minute breather, or you can keep plugging away.

Every day, increase your “focus time” by a couple of minutes until you work your way up to focusing for 45 or 50 minutes at a time. Be sure to take a 5-minute break after your longer focus time so your brain can recharge and be ready to go again.

6. Be stupid-simple about what you’re doing.

Here’s where most of us get hung up on focusing at work: we ask ourselves to do some big, hairy, enormous task. Our brains freak out and want to run away, which we do by playing Candy Crush or answering pointless emails.

Your brain needs specific tasks to accomplish, not big, huge, vague, intimidating mountains to climb.

Advertising

Start telling yourself what you’re doing in the simplest of terms. Dumb it down until you feel a little silly about it.

  • “I’m going choose one color for this design scheme.”
  • “I’m going to write two sentences of this blog post.”
  • “I’m going to file one paper.”

What this does is give your brain a specific, understandable, and easy starting point.

And once you get started, you can keep going.

7. Use the 5-10-40 rule.

Okay, this isn’t really a rule. It’s just a thing I made up that works.

Feel free to steal and use.

Here’s how it works.

You need that timer. Remember, the one you bought? Right. Set it for five minutes. Now spend five minutes figuring out what it is you need to focus on next.

Next, set the timer for 10 minutes, and spend 10 minutes figuring out exactly what needs to be done in that area you need to focus on. Make a list, brainstorm, create a mind map, check your research or project emails, do whatever you need to and create a guideline of the specific (stupid-simple) tasks that need to be accomplished and in what order.

Next, set your timer for 40 minutes and start working your way through those actions, one at a time. If you only get one accomplished in 40 minutes, that’s okay. Scratch it off, take a five-minute break, and then come back and tackle the next one.

8. Write a single sentence about your day.

For this to work, it’s best to do it at the beginning of the day.

Advertising

That’s right. You’re not writing a progress report or a log of your work day. You’re simply taking a couple of minutes, at the beginning of the day, to write a single sentence.

And that single sentence should say exactly what your day will have looked like if you stay focused.

  • “Today I wrote 3,000 words and researched two new articles.”
  • “Today I finished that report and turned it in.”
  • “Today I created a great design mock-up for my biggest client.”
  • “Today I landed two new customers.”

What does your day look like, how much do you accomplish, when you stay focused?

Remind yourself of that possibility at the beginning of the day, and you’re much more likely to do it.

9. Keep a progress meter.

You know those poster board signs with the badly drawn graphics people use when they’re fundraising for some worthy cause?

Make one of those.

It doesn’t have to be on poster board, of course. You can use a Post-It. An index card. The back of your hand. The sketchpad on your phone or tablet. A document in your computer.

Whatever.

Break down your current big project into steps. Then draw that representation of a ladder or gauge or arrow, mark different spots for each step, and fill it in as you accomplish those steps.

There’s something really powerful about seeing your progress toward a goal in a simple, visual way.

Advertising

10. Use the index card method.

Sometimes we have so much to do that we simply get too overwhelmed to start.

To help yourself focus on a few important tasks, get an index card. Look at your long, long list and your calendar, and choose three things. The most important three things, the highest priority out of all the stuff you really need to do.

Write them down on your index card.

Now flip the card over, and on that side, write down at least one of the following:

  • a reward of some kind (gourmet coffee, chat with a friend)
  • a work task you really like to do
  • a task which you really feel good about accomplishing, but which isn’t one of the top priorities

Your top three tasks are your focus for the day.

If you do them, you get to flip the card over and get/do whatever is on the other side. (So be sure it’s something you like.)

Here’s the final trick to making this method awesome: save your index cards. That’s right. Don’t throw them away.

Stick them in a drawer, and when you’re feeling distracted or discouraged, pull them out and look at all those scratched-off items. You did that. You. You focused on a few important things, accomplished them, and reaped the rewards.

And you can do it again.

Featured photo credit: hang_in_there via flickr.com

More by this author

25 Tiny Habits That Could Totally Change Your Life 7 Reasons Why You Shouldn’t Give Up So Easily 10 Underrated Things Productive People Do Differently 8 Things That Separate Outstanding Performers From Average People 10 Things A Smart Leader Does To Deal With Non-Performing Employees

Trending in Productivity

1 How Your Attitude Determines Your Success 2 How to Ask for Help When You Need It Most 3 How Much Do You Need to Give Up to Start Over? 4 Is It Really Better to Step Out of Your Comfort Zone? 5 Do You Want to Know the Secret to Living a Fulfilling Life?

Read Next

Advertising
Advertising
Advertising

Published on March 19, 2019

How Your Attitude Determines Your Success

How Your Attitude Determines Your Success


Do you remember the last time you faced a major setback–when you felt so low, that nothing seemed to make you happy? No matter how hard you tried, you just felt like the world was against you. Perhaps it was a bad relationship, or the loss of a loved one… maybe something bad happened at work? Whatever it may be, could you recall how your attitude was towards that situation?

Often when we’re caught in an unhappy situation, we feel limited and sometimes trapped. We want to get out of it as quickly as we can, but it’s never quite that simple.

Unfortunately, some people can remain in that terrible situation for weeks, months or even years; while others may come out strong and ready to start over–or continue from where they left off–fairly quickly.

So what sets these two groups apart?

The answer is their attitude.

Attitude is everything when it comes to achieving a goal, and tackling a setback or problem. 

When you’re able to have a positive mindset, you’ll be able to break free of your limitations that are holding you back.

A positive attitude also goes a long way in ensuring you come out victorious from whatever limitations that were holding you back before. It transforms not just your mental state, but your physical and emotional well being. It is the key to lasting total transformation.

Positive Attitude Brings About Positive Health 

When you’re stuck in a rut, often the first thoughts that run through your head are negative, thus your outlook likely becomes pessimistic. But, if you can transform those thoughts into more positive ones, then you’re on your way to talking yourself out of that rut, which allows you to move forward.

Of course, positive thinking doesn’t mean ignoring all the bad or unpleasant feelings altogether. It just means that you approach unpleasantness in a more positive and productive way–instead of taking everything as a victim to negative circumstances, you see it as an opportunity to learn and grow.

Be aware of self talk!

These automatic thoughts can be positive or negative. Some of your self talk comes from logic and reason, while other self talk may arise from misconceptions that you create. Others could come from external sources such as negative people around you, or messages from the media.

The key is to surround yourself with positive influences that can help turn those negative thoughts into positive, more productive actions.You’ll not only feel better about the situation, but in the long run, positive thinking can lower your levels of distress and depression and give you better coping skills during hardships.

Researchers studying the effects of positive thinking and optimism on health have also found that positive thinking may provide increased life span, better cardiovascular health and reduced risk of death from cardiovascular disease, and even greater resistance to the common cold!

It’s unclear why people who engage in positive thinking experience these health benefits, but one theory is that having a positive outlook enables you to cope better with stressful situations, which reduces the harmful health effects of stress on your body.

It’s also thought that positive and optimistic people tend to live healthier lifestyles — they get more physical activity, follow a healthier diet, and don’t smoke or drink alcohol in excess.

Advertising

Suffering is Inevitable, So It’s Best to Accept It 

Now, one thing that everyone goes through at some point, is suffering. It’s a harsh reality, yet you can’t actually avoid it. We experience suffering as the result of unhappiness, fear, anger, loss or frustration. In fact, it would be hard to even imagine the feeling of happiness if we never experienced suffering! How would we ever compare it?

So instead of wallowing in sorrow about the suffering you have endured, take the suffering as an opportunity for change. Did you get laid off from your job? Perhaps this would be a good time to re-assess your career goals.

Rather than feeling negative and stuck, use your time and energy to find opportunities which will put you ahead. With the right attitude, anything can seem possible.

This may sound crazy, but suffering is the secret to being successful! 

Here’s what I mean. It’s impossible to think of new ideas or understand new experiences without stepping outside of your comfort zone. Anyone who has met great successes has also faced many failures, as nobody wins on every try.

To propel you toward success, find a way to track your progress and to set and celebrate small benchmarks. It may be helpful to conduct a weekly review to assess where you are and acknowledge all of the small wins of the week. Every accomplishment, no matter how small, is an achievement; so, be sure to take note of them.

Tracking your progress is also a great way to find and mitigate triggers and hindrances that impede your progress. The point is, you’re making progress; even if it feels like suffering, you can see that it’s leading you to joy.

Remember, don’t compare yourself to others. Only compare yourself to who you were yesterday. Each step you make towards progress is making you a better version of you.

Advertising

Gratitude Goes a Long Way in Shaping Attitude 

Now, this may seem difficult to do when you’re already feeling down, but having gratitude is a very useful when you’re trying to navigate your way out of a setback. Being grateful for existing accomplishments and the supports in your life will help you see them more clearly, build your own confidence, and give you a better overall outlook on what your limitations really are and what you have to do to overcome them.

With a grateful attitude, you limit the damage of negative influences, and strengthen the impact of positive ones.

Being grateful, even during the toughest of times, steers your attitude towards a more positive one, allowing you to get back on your feet much more quickly. Many studies done on gratitude have shown positive results for people who practice regularly, such as improvement in relationships and in mental health. There’s even studies that show higher motivation in work settings due to a simple ‘thank you’ from managers to their subordinates.

Believe in Yourself and Your Truth

This is often easier said than done, but is also the most empowering truth to overcoming your setbacks and limitations in life.

Many people find it hard to keep a positive attitude during tough times because they lack inner confidence. They doubt their abilities because of the ‘failure’ that they’re experiencing, and don’t think that they can rise above again.

But, confidence doesn’t just come from talent, luck or easy opportunity. Confidence comes from overcoming difficulties and facing your fears head on. 

Confidence is a result of getting out of your comfort zone. The more you do this, the more confident you’ll be, and the more positive your attitude will be. Confidence will help you see your goals more clearly, find your strengths within, reach your goals and overcome your limitations much more quickly.

Here’s a quick story about my own struggles helping me get ahead:

When I first started Lifehack, it took a long time to gain a solid readership. Just getting 100 visitors was a challenge and took a good bit of time. I had great ambitions for this site, yet it seemed like I was doomed to fail. I received plenty of criticism, too. Some people thought that the world didn’t need yet another self help site, others offered the opinion that there was something wrong with the idea itself and I was making a mistake.

It was hard for me not to listen to them and, at some times, agree. But, persistence is key, and in the end I chose to believe in my truth.

I worked tirelessly changing the site layout, restructuring articles, and making the site more user friendly. Slowly, I expanded to a team with the hiring of some extremely dynamic and talented people. With each determined effort, the site grew in popularity, and a few years later, we had influenced millions–and continue to do so.

Pushing myself out of my comfort zone and facing every challenge head on were the greatest contributing factors to increasing my confidence. So welcome the challenges that come; don’t avoid them, as they’re all opportunities in disguise to feed your growth.

Your Attitude Sets the Tone for Success 

Do you see the importance of having a positive attitude? It is so much more than a mindset or state of mind. Your attitude sets the tone for every action and behavior that follows after, and that will determine how long it takes for you to break free from your current circumstance.

So if you’re currently in an unhappy situation, why not give it a try and look at things from a more positive outlook? As mentioned, not only does having a positive attitude bring about favorable outcomes, it also brings about positive health in the long run.

Embracing hardship as it is, and using it as a learning experience to grow, will also make you stronger. And, whether you’re going through good or bad times, practicing gratitude will no doubt help to limit the damage of negative influences, and strengthen the impact of positive ones.

Lastly, in any circumstance, you are your greatest barrier to success, which is why it’s important to always believe in yourself!

You will always have the power to be in control of your situation because your attitude is determined by you. So start harnessing all that positive thinking to turn those limitations into strengths!

Advertising

Featured photo credit: Photo by Jonathan Francisca on Unsplash via unsplash.com

Read Next