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Stay Focused At Work With These 10 Tips

Stay Focused At Work With These 10 Tips

Staying focused at work is a constant challenge. If it’s not a coworker wanting to chat, your phone beeping at you, or a hundred emails filling up your inbox, it’s your own mind’s tendency to wander. Here are ten tips to help you deal with distractions and stay focused on your work.

1. Be honest.

Revolutionary, I know.

But maybe you should try it, as long as you can remember that being honest doesn’t mean being rude. It means simply telling people the truth, in a courteous way. For example, try being honest when the chatty coworker stops by and says, “Got a minute?” Or when you get a text from your drama-loving friend. Or when your mom sends an email wanting your help “real quick!” with booking a hotel for her next visit. To all these requests, you need to speak the truth: “I can’t right now. I’m working.”

Feel free to follow up with an alternative:

  • Try asking so-and-so.
  • Check with me after work.
  • I’ll do this at my next break.
  • Remind me on the weekend.
  • Let’s talk about it next time I see you.

2. Put a mind map right in front of you.

Not any mind map. One that shows a visual progression of you staying focused at work and how that leads to your goals.

What are your goals at work?

To be the mediocre employee who does a half-hearted job? I think not.

Even if this job isn’t your dream job, doing your best at it will open up more opportunities for you, gain you more skills, and lead you to better places. So map it out and then put that map where you can see it and remind yourself that, yes, staying focused really does matter.

3. Make a bet.

Surely some of your co-workers or friends also struggle with staying focused and being productive.

It’s time to make it matter where it hurts: in the wallet.

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Make a friendly bet over who can accomplish more in the day or week. Of course, you don’t even have to bet money. You can bet on who has to clean out the office fridge or be the designated driver next weekend.

4. Wear headphones.

Even if you don’t listen to anything, putting headphones on signals to other people that you are not available.

So bring a pair of those giant headphones, put them on, and get to work. Take them off during breaks or when you’re free for a chat. If you can do your work while listening to music or podcasts, do it. It will help you ignore the ambient noise and background conversations which can so easily break your concentration.

5. Use a timer.

Go to the nearest dollar store and get a cheap kitchen timer. Sure, I know; you could use the one on your phone or computer. But the point is to stay focused, and opening up another app or tab is just going to give you an opportunity to check Facebook real quick, or answer that text, or look up that one thing…

You know where that goes.

Instead, buy a timer that does one thing and one thing only: times you as you work. Put it in front of you at your workspace, set it for 15 minutes, and ask yourself to focus on your work until the timer goes off.

When the timer goes off, you can either take a 2-minute breather, or you can keep plugging away.

Every day, increase your “focus time” by a couple of minutes until you work your way up to focusing for 45 or 50 minutes at a time. Be sure to take a 5-minute break after your longer focus time so your brain can recharge and be ready to go again.

6. Be stupid-simple about what you’re doing.

Here’s where most of us get hung up on focusing at work: we ask ourselves to do some big, hairy, enormous task. Our brains freak out and want to run away, which we do by playing Candy Crush or answering pointless emails.

Your brain needs specific tasks to accomplish, not big, huge, vague, intimidating mountains to climb.

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Start telling yourself what you’re doing in the simplest of terms. Dumb it down until you feel a little silly about it.

  • “I’m going choose one color for this design scheme.”
  • “I’m going to write two sentences of this blog post.”
  • “I’m going to file one paper.”

What this does is give your brain a specific, understandable, and easy starting point.

And once you get started, you can keep going.

7. Use the 5-10-40 rule.

Okay, this isn’t really a rule. It’s just a thing I made up that works.

Feel free to steal and use.

Here’s how it works.

You need that timer. Remember, the one you bought? Right. Set it for five minutes. Now spend five minutes figuring out what it is you need to focus on next.

Next, set the timer for 10 minutes, and spend 10 minutes figuring out exactly what needs to be done in that area you need to focus on. Make a list, brainstorm, create a mind map, check your research or project emails, do whatever you need to and create a guideline of the specific (stupid-simple) tasks that need to be accomplished and in what order.

Next, set your timer for 40 minutes and start working your way through those actions, one at a time. If you only get one accomplished in 40 minutes, that’s okay. Scratch it off, take a five-minute break, and then come back and tackle the next one.

8. Write a single sentence about your day.

For this to work, it’s best to do it at the beginning of the day.

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That’s right. You’re not writing a progress report or a log of your work day. You’re simply taking a couple of minutes, at the beginning of the day, to write a single sentence.

And that single sentence should say exactly what your day will have looked like if you stay focused.

  • “Today I wrote 3,000 words and researched two new articles.”
  • “Today I finished that report and turned it in.”
  • “Today I created a great design mock-up for my biggest client.”
  • “Today I landed two new customers.”

What does your day look like, how much do you accomplish, when you stay focused?

Remind yourself of that possibility at the beginning of the day, and you’re much more likely to do it.

9. Keep a progress meter.

You know those poster board signs with the badly drawn graphics people use when they’re fundraising for some worthy cause?

Make one of those.

It doesn’t have to be on poster board, of course. You can use a Post-It. An index card. The back of your hand. The sketchpad on your phone or tablet. A document in your computer.

Whatever.

Break down your current big project into steps. Then draw that representation of a ladder or gauge or arrow, mark different spots for each step, and fill it in as you accomplish those steps.

There’s something really powerful about seeing your progress toward a goal in a simple, visual way.

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10. Use the index card method.

Sometimes we have so much to do that we simply get too overwhelmed to start.

To help yourself focus on a few important tasks, get an index card. Look at your long, long list and your calendar, and choose three things. The most important three things, the highest priority out of all the stuff you really need to do.

Write them down on your index card.

Now flip the card over, and on that side, write down at least one of the following:

  • a reward of some kind (gourmet coffee, chat with a friend)
  • a work task you really like to do
  • a task which you really feel good about accomplishing, but which isn’t one of the top priorities

Your top three tasks are your focus for the day.

If you do them, you get to flip the card over and get/do whatever is on the other side. (So be sure it’s something you like.)

Here’s the final trick to making this method awesome: save your index cards. That’s right. Don’t throw them away.

Stick them in a drawer, and when you’re feeling distracted or discouraged, pull them out and look at all those scratched-off items. You did that. You. You focused on a few important things, accomplished them, and reaped the rewards.

And you can do it again.

Featured photo credit: hang_in_there via flickr.com

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Last Updated on November 12, 2020

Learn How to Be Productive and Happy With These 11 Tips

Learn How to Be Productive and Happy With These 11 Tips

A lack of productivity leads to a lack of happiness. When you can’t see yourself making progress or getting things done, you get anxious and become stressful. That’s why it’s so important to learn how to be productive.

There are also many things that contribute to unhappiness here: Facebook notifications, emails, texts, and chatty co-workers are just a small fraction of the disruptions we’re bombarded with. These “little things” can stack up fast and lead to hampering your happiness and productivity levels.

Learn how to be productive with the 11 tips below and reclaim your everyday productivity and your happiness, once and for all.

1. Be Happy Now

Life is too short. No matter what you’re doing or where you are, be happy now. Start by finding something to be grateful for; everyone has at least one good thing in their life, and most have many more.

Most of the world still has trouble getting access to clean drinking water…that means you can even be grateful for that bottle of Aquafina you’ve got on your desk right now.

2. Finish Your Day Before It Starts

Proper planning is the secret to peak productivity, and it’s also a good idea to set important goals daily. Get yourself a planning tool and prioritize your daily tasks with it in order to spend your time on important tasks.

If you know exactly what you have to do and the timeframe you want to complete it in, you’ll be well on your way to learning how to be productive.

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Here’s a smart technique on planning and prioritization: How to Prioritize Right in 10 Minutes and Work 10X Faster

3. Celebrate the Small Wins

Every time you check off a task from your to-do list, you release a “happy chemical” in your brain called dopamine. This gives you the motivation to move forward and do even more.

For example, after I finish writing this article, and I’ve crossed it off my list of things to do today, I’ll get a nice burst of “happy chemicals” releasing in my brain. The best part? Zero side effects!

4. Leverage Like There’s No Tomorrow

Look for ways to use the 80/20 rule by identifying tasks that you might be able to outsource or leverage out to a virtual assistant.

Stop wasting time doing things that don’t challenge you or ignite your passion. Hire out or automate anything and everything within your means.

Don’t be afraid to trust others with tasks you believe they can do. They’ll likely be happy for the opportunity, and you’ll feel better about lowering the amount of work you have to get done.

5. Recharge Your Batteries

Figure out how many hours of sleep your body needs and make sure you get it. Take time to stretch, walk, or relax in order to recharge throughout the day and after work.

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One study found that the best way to ensure consistent productivity throughout the day is to work for about 50 minutes, followed by a 15-20 minute break[1]. As you’re trying to learn how to be productive, follow this pattern to get started[2].

Take breaks to be more productive

    Here are some simple ways to relax completely and get rid of stress.

    6. Become an Early Riser

    This is one of the most underused productivity “hacks” on the planet. Ever since I decided to start waking up at 5am every day, my productivity levels and happiness have gone up dramatically.

    Most people aren’t up that early, so no one can bother you or disrupt you from what you want to do. A productive person will use this time to exercise, meditate, or get a head start on their day.

    7. Do Work You’re Passionate About

    Make it your goal to blur the line between work and play by doing more things you’re passionate about. This promotes happiness both inside and outside of the workplace.

    Find what you’re passionate about and do it, even if it’s just through a hobby. Make time for the things you love and learn how to be productive more easily.

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    8. Use Time Blocks

    When I wrote this article, I gave myself a one hour time block. This prevents unnecessary dilly-dallying, like updating your social media and checking email. Instead, start developing better work habits and manage your time for a more productive day.

    There are plenty of apps that can help you do this, or you can simply set an alarm on your phone so you know when you can take a break and enjoy some free time. During your set time block[3], do your best to eliminate distractions. Find a quiet space, declutter your desk, and create a short to-do list to keep you on track.

    Time Blocking for Productivity

      9. Avoid Interruptions

      Interruptions are among the biggest barriers to both productivity and happiness. Every time you’re interrupted in the middle of a task, your level of productivity takes a hit.

      We’ve all been there: you’re fully immersed in an important project until all of a sudden the workplace chatterbox appears out of nowhere and starts talking the crazy night they had last weekend. By the time s/he’s gone, you’ve already forgotten where you were, and it takes 30 minutes to get back on track.

      Avoid this by letting people know that you’ve got important work that’s got to be done.

      Learn more about how to stay focus in this guide: How to Focus and Maximize Your Productivity (the Definitive Guide)

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      10. Shut Down the Digital Disruptions

      iPhones, mailbox notifications, Twitter, Facebook, and everything that pops, slides, or fades in and out of your screen has got to go. Shut them down and focus when you want to learn how to be productive.

      It’s as easy as turning off the notifications or scheduling only a specific time to check all these notifications and texts.

      11. Measure Your Success

      Every now and then, it’s a good idea to measure your results and see how things are coming along.

      How’s your progress? Are you moving in the right direction? It’s always a good idea to track your progress regularly.

      Of course, in order to track you progress, you need to set specific milestones so you know that you’re on your way to achieving any big or small goal.

      The Bottom Line

      With these 11 effective tips, you’ll learn how to be productive and find more time to do the things that make you happy.

      Start small and take up each suggestion one-by-one. That way, you can boost your productivity, and create joy along the way.

      More to Boost Productivity

      Featured photo credit: Emma Dau via unsplash.com

      Reference

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