Advertising
Advertising

Science Has It: You Should Stop Doing These 10 Things To Be More Productive

Science Has It: You Should Stop Doing These 10 Things To Be More Productive

Want to master the 24 hours you have in each day? Use these scientifically-backed strategies to be more productive:

1. Stop ignoring your ultradium rhythm!

Every person experiences a natural lull in productivity after doing an activity for about 90-120 minutes. This period is called the ultradium rhythm, and you shouldn’t ignore its power. Instead of trying to “push through” mental fatigue, it’s better to take a break when your ultradium rhythm cycles. Get up, walk around and do something different for up to 20 minutes.

You may even want to take a nap, especially if you work for a company that has a napping room or policy as do NASA, AOL and – not surprisingly – Google. After your break or some power shut-eye, come back to your original activity with more energy, creativity and focus.

2. Stop checking your social media accounts every hour!

Are you one of the millions of people who keeps his or her social media account live and active on your smart phone, tablet, laptop or desktop? Doing so presents an attractive nuisance, and you’ll end up wasting tons of minutes per day watching cat videos and finding out your second-cousin once removed’s neighbor’s boss saw a penguin at the zoo. Make a pact with yourself to relegate checking your social media accounts once or twice per day instead of allowing them to suck your time.

Spending time with people as people – and not avatars on a screen – was very useful for one Citrix vice president.  He discovered that relationships made in the “real world” were not only more satisfying than those made in social media, but that they produced a stronger sense of supportiveness.

Advertising

3. Stop saying “yes” to everything and everyone.

be lazy

    Are you a “yes” man or woman? It’s time to rethink the way you’re responding when you’re asked to do something. While you can’t always say “no” to your boss, your spouse or your friends, you are allowed to pick and choose most decisions you make during the day. By saying “no,” you can avail yourself of the scientifically-based Pareto Principle. The Pareto Principle claims that 20 percent of efforts produce 80 percent of results. Conversely, 20 percent of results consume 80 percent of efforts. Spend your 80 percent doing what matters, not what doesn’t.

    If this is a difficult principle for you to adapt, don’t worry – you can always schedule one day a week to say “yes”.  That’s what TED Talks’ guest speaker Tania Luna does.

    4. Stop checking your email incessantly.

    Most of us habitually check our email on an unstructured basis. That is, we look whenever we feel like it. This turns into a problem because emails can sap time that is better spent elsewhere. Get off the email train by making it a point to only check emails at specific points during your day. For instance, you may want to check yours at lunchtime, and then again in the evening.

    Tim Ferris, author of The 4-Hour Work Week, recommends picking two specific times each day for maximum productivity.

    Advertising

    5. Stop doing everything yourself.

    Sure, it can be thrilling to tell everyone that you are “doing it all,” but there’s no reason to try and be superhuman. Eventually, you’ll fail – miserably – without help. If delegating is tough for you, just remind yourself that the old adage “many hands make lighter work” holds true in all aspects of life.

    Need a little help?  Buy or borrow the Harvard Business School Press book Hidden Value: How Great Companies Achieve Extraordinary Results with Ordinary People.  In it, author Charles O’Reilly gives tips on how to begin the process if you’re uncomfortable with or unaccustomed to delegation.

    Reach out and get the assistance you need; in fact, you may want to start looking at areas where others can do the tasks you’re doing now. Free up your time to work on other things, and start really being productive.

    6. Stop trying to be perfect.

    Let’s get this on the table right now: You’re not perfect and you shouldn’t try to be. A research study published by University Affairs illustrates this point. The study showed that professors who were perfectionists had lower productivity levels than those who accepted the fact that they were only human. The moral of the story is that, on most occasions, being good is good enough.

    Besides, Google has had incredible success fostering leaders who weren’t top students from universities.  That says something.

    Advertising

    7. Stop being busy all the time.

    A Harvard study and scientific evidence has shown that spending downtime by oneself is more important than we might have otherwise thought. Dubbed “The Power of Lonely” by a Boston Globe writer, the principle suggests that people have stronger memories of moments they spend by themselves. In other words, it’s time for a little introspection to get to the heart of who you honestly are, as well as what you want to do “when you grow up.”

    When Brigid Schulte slowed down, she found the time to pen Overwhelmed: Work, Love and Play When No One Has the Time.  Schulte shows how doing less can be freeing, and recommends this to anyone who truly wants to be a success.

    #8. Stop saying “I can’t.”

    be more productive

      Want to kick a habit or keep yourself from overeating? Don’t tell yourself “I can’t,” because it just sets you up for failure. Instead, replace “I can’t” with “I don’t.” For example, those who say they “don’t” do something actually do it in half the cases of those who say, “I can’t.” If you want to give up smoking, tell yourself you “don’t” smoke rather than you “can’t” smoke; you’ll find that you have a better chance of quitting.

      Exercise guru Joe English talks about the power of “I can” in this blog post on Running Advice. While Joe’s discussion of “I can” applies mainly to exercise and working out, he touches on some universal strategies all of us can use to be more productive. Rather than thinking, “I can’t do this” or “I don’t know if I can do this,” Joe says he thinks to himself, “You can and you will.” Changing the way you think about the obstacles in front of you can have a huge impact on your daily productivity.

      Advertising

      9. Stop multitasking.

      It seems like multitasking is embraced in our culture as a “given,” but it isn’t exactly efficient. Researchers examined the skills of multitaskers and were shocked to discover that they didn’t do well on any of the tasks to which they were assigned. Focus on single tasks, and leave the multitasking to those who haven’t read this article yet. You’ll be in good company – the CBS Evening News started discouraging multitasking in their offices and had fascinating results.

      10. Stop being so negative.

      Are you someone for whom the glass is always half-empty… or just empty? While a little negativity can be understandable, a lot of it will only cramp your style and keep you from achieving your goals. According to scientists from Japan, when we think negative thoughts, we color our world with pessimism and make it harder to attain success.

      So start looking at the glass a different way and enjoy your newfound outlook on life, business and everything under the sun.As sales guru Zig Ziglar said: “Winners evaluate themselves in a positive manner and look for their strengths as they work to overcome weaknesses.”

      As you can see, being productive means “stopping.” If that’s tough for you to do, just practice. Changing behaviors takes time. However, doing something for about 21 days usually makes it easier to continue with the routine. Make this day one, and in three weeks your productivity level should be much higher.

      Images by Wellington Sanipe and Tammy Strobel

      Featured photo credit: Lauren Hammond via flickr.com

      More by this author

      Kayla Matthews

      Productivity and self-improvement blogger

      41 Beautiful Pictures That Show What True Love Is All About 50 Best Documentaries Of All Time That Will Change Your Life Try One of These Nighttime Routines for a Better Morning 10 Self-Improvement Tips for Winter (None of Which Require Leaving the House) 9 Ways to Donate to Nepalese Earthquake Victims

      Trending in Productivity

      1 How To Break the Procrastination Cycle 2 Types of Procrastination (And How To Fix Procrastination And Start Doing) 3 5 Tips for Overcoming Procrastination and Feeling Overwhelmed 4 Why You Procrastinate: 7 Possible Reasons You Can’t Get Anything Done 5 Is Procrastination Bad? The Truth About Procrastination Revealed

      Read Next

      Advertising
      Advertising
      Advertising

      Last Updated on March 31, 2020

      How To Break the Procrastination Cycle

      How To Break the Procrastination Cycle

      How often do you find yourself procrastinating? Do you wish you could procrastinate less? We all know how debilitating procrastination can make us feel, and it seems to be a challenge we all share. Procrastination is one of the biggest hindrances to moving forward and doing the things that we want to in life.

      There are many reasons why you might be procrastinating, and sometimes, it is really difficult to pinpoint why. You might be procrastinating because of something related to the past, present, or future (they are all intertwined), or it could be as simple as biological factors. Whatever the reason, most of us follow a cycle when we procrastinate, from the moment we decide to do something to actually getting it done, or in this case, not getting it done.

      The Vicious Procrastination Cycle

      For some reason, it helps to understand that we all go through the same thing, even though we often feel like the only person in the world who struggles with this. Do you resonate with the cycle below?

      1. Feeling Eager and Energized

      This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it!

      2. Apprehension Starts to Come Up

      The beginning stages of optimism are starting to fade. There is still time, but you haven’t done anything yet, and you start to feel uneasy. You realize that you actually have to do something to get it done, and that good intentions are not enough.

      Advertising

      3. Still No Action

      More time has passed. You still haven’t taken any action and probably have a lot of excuses why. You start to panic a little and wish you had started sooner. Your panic starts to turn into frustration and perhaps even irritability.

      4. Flicker of Hope Left

      You can still make it; there is a little time left and you ponder how you are going to get it done. The rush you get from leaving your task until the last minute gives you a flicker of hope. There is still time; you can do this!

      5. Fading Quickly

      Your hope starts to quickly fade as you try desperately to understand why you just can’t do this. You may feel desperate and have thoughts like, “What is wrong with me?” and “Why do I ALWAYS do this?” You feel discouraged, or perhaps angry and resentful at yourself.

      6. Vow to Yourself

      Once the feeling of anger or disappointment disappears, you most likely swear to yourself that this will never happen again; that this was the last time and next time will be different.

      Does this sound like you? Is the next time different? I understand the devastating effect that procrastination has on many lives, and for some, it is a really serious problem. You also have, on the other hand, those who procrastinate but it doesn’t affect them in any way. You know whether it is affecting you or not and whether it undermines your results.

      Advertising

      How to Break the Procrastination Cycle

      Unless you break the cycle, you will keep reinforcing it!

      To break the cycle, you need to change the sequence of events. Here is my suggestion on how you can effectively break the vicious cycle you are in!

      1. Feeling Eager and Energized

      This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it! The first stage is always the same.

      2. Plan

      Thinking alone will not help; you need to plan your actions. I always put my deadlines one or two days in advance because you know Murphy’s Law! Take into consideration everything that you need to do, how long it will take you, and what you will need to get it done, then plan the individual steps.

      3. Resistance

      Just because you planned doesn’t mean that this time is guaranteed to be different. You will most likely still feel the resistance so expect this. This stage is key to identifying why you are procrastinating, so when you feel the resistance, try to identify it immediately.

      Advertising

      What is causing you to hesitate in this moment? What do you feel?  Write them down if it helps.

      4. Confront Those Feelings

      Once you have identified what could possibly be holding you back, for example, fear of failure, lack of motivation, etc. You need to work on lessening the resistance.

      Ask yourself, “What do I need to do to move forward? What would make it easier?” If you find that you fear something, overcoming that fear is not something that will happen overnight — keep this in mind.

      5. Put Results Before Comfort

      You need to keep moving forward and put results before comfort. Take action, even if it is only for 10 minutes. The key is to break the cycle and not reinforce it. You have more control that you think.

      6. Repeat

      Repeat steps 3-5 until you achieve what you first set out to do.

      Advertising

      Final Thoughts

      Change doesn’t happen overnight, and if you have some deeper underlying reasons why you procrastinate, it may take longer to finally break the cycle.

      If procrastination is holding you back in life, it is better to deal with it now than to deal with the negative consequences later on. It is not a question of comfort anymore; it is a question of results. What is more important to you?

      Learn more about how to stop procrastinating here: What Is Procrastination and How to Stop It (The Complete Guide)

      Featured photo credit: Luke Chesser via unsplash.com

      Read Next