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Science Has It: You Should Stop Doing These 10 Things To Be More Productive

Science Has It: You Should Stop Doing These 10 Things To Be More Productive

Want to master the 24 hours you have in each day? Use these scientifically-backed strategies to be more productive:

1. Stop ignoring your ultradium rhythm!

Every person experiences a natural lull in productivity after doing an activity for about 90-120 minutes. This period is called the ultradium rhythm, and you shouldn’t ignore its power. Instead of trying to “push through” mental fatigue, it’s better to take a break when your ultradium rhythm cycles. Get up, walk around and do something different for up to 20 minutes.

You may even want to take a nap, especially if you work for a company that has a napping room or policy as do NASA, AOL and – not surprisingly – Google. After your break or some power shut-eye, come back to your original activity with more energy, creativity and focus.

2. Stop checking your social media accounts every hour!

Are you one of the millions of people who keeps his or her social media account live and active on your smart phone, tablet, laptop or desktop? Doing so presents an attractive nuisance, and you’ll end up wasting tons of minutes per day watching cat videos and finding out your second-cousin once removed’s neighbor’s boss saw a penguin at the zoo. Make a pact with yourself to relegate checking your social media accounts once or twice per day instead of allowing them to suck your time.

Spending time with people as people – and not avatars on a screen – was very useful for one Citrix vice president.  He discovered that relationships made in the “real world” were not only more satisfying than those made in social media, but that they produced a stronger sense of supportiveness.

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3. Stop saying “yes” to everything and everyone.

be lazy

    Are you a “yes” man or woman? It’s time to rethink the way you’re responding when you’re asked to do something. While you can’t always say “no” to your boss, your spouse or your friends, you are allowed to pick and choose most decisions you make during the day. By saying “no,” you can avail yourself of the scientifically-based Pareto Principle. The Pareto Principle claims that 20 percent of efforts produce 80 percent of results. Conversely, 20 percent of results consume 80 percent of efforts. Spend your 80 percent doing what matters, not what doesn’t.

    If this is a difficult principle for you to adapt, don’t worry – you can always schedule one day a week to say “yes”.  That’s what TED Talks’ guest speaker Tania Luna does.

    4. Stop checking your email incessantly.

    Most of us habitually check our email on an unstructured basis. That is, we look whenever we feel like it. This turns into a problem because emails can sap time that is better spent elsewhere. Get off the email train by making it a point to only check emails at specific points during your day. For instance, you may want to check yours at lunchtime, and then again in the evening.

    Tim Ferris, author of The 4-Hour Work Week, recommends picking two specific times each day for maximum productivity.

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    5. Stop doing everything yourself.

    Sure, it can be thrilling to tell everyone that you are “doing it all,” but there’s no reason to try and be superhuman. Eventually, you’ll fail – miserably – without help. If delegating is tough for you, just remind yourself that the old adage “many hands make lighter work” holds true in all aspects of life.

    Need a little help?  Buy or borrow the Harvard Business School Press book Hidden Value: How Great Companies Achieve Extraordinary Results with Ordinary People.  In it, author Charles O’Reilly gives tips on how to begin the process if you’re uncomfortable with or unaccustomed to delegation.

    Reach out and get the assistance you need; in fact, you may want to start looking at areas where others can do the tasks you’re doing now. Free up your time to work on other things, and start really being productive.

    6. Stop trying to be perfect.

    Let’s get this on the table right now: You’re not perfect and you shouldn’t try to be. A research study published by University Affairs illustrates this point. The study showed that professors who were perfectionists had lower productivity levels than those who accepted the fact that they were only human. The moral of the story is that, on most occasions, being good is good enough.

    Besides, Google has had incredible success fostering leaders who weren’t top students from universities.  That says something.

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    7. Stop being busy all the time.

    A Harvard study and scientific evidence has shown that spending downtime by oneself is more important than we might have otherwise thought. Dubbed “The Power of Lonely” by a Boston Globe writer, the principle suggests that people have stronger memories of moments they spend by themselves. In other words, it’s time for a little introspection to get to the heart of who you honestly are, as well as what you want to do “when you grow up.”

    When Brigid Schulte slowed down, she found the time to pen Overwhelmed: Work, Love and Play When No One Has the Time.  Schulte shows how doing less can be freeing, and recommends this to anyone who truly wants to be a success.

    #8. Stop saying “I can’t.”

    be more productive

      Want to kick a habit or keep yourself from overeating? Don’t tell yourself “I can’t,” because it just sets you up for failure. Instead, replace “I can’t” with “I don’t.” For example, those who say they “don’t” do something actually do it in half the cases of those who say, “I can’t.” If you want to give up smoking, tell yourself you “don’t” smoke rather than you “can’t” smoke; you’ll find that you have a better chance of quitting.

      Exercise guru Joe English talks about the power of “I can” in this blog post on Running Advice. While Joe’s discussion of “I can” applies mainly to exercise and working out, he touches on some universal strategies all of us can use to be more productive. Rather than thinking, “I can’t do this” or “I don’t know if I can do this,” Joe says he thinks to himself, “You can and you will.” Changing the way you think about the obstacles in front of you can have a huge impact on your daily productivity.

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      9. Stop multitasking.

      It seems like multitasking is embraced in our culture as a “given,” but it isn’t exactly efficient. Researchers examined the skills of multitaskers and were shocked to discover that they didn’t do well on any of the tasks to which they were assigned. Focus on single tasks, and leave the multitasking to those who haven’t read this article yet. You’ll be in good company – the CBS Evening News started discouraging multitasking in their offices and had fascinating results.

      10. Stop being so negative.

      Are you someone for whom the glass is always half-empty… or just empty? While a little negativity can be understandable, a lot of it will only cramp your style and keep you from achieving your goals. According to scientists from Japan, when we think negative thoughts, we color our world with pessimism and make it harder to attain success.

      So start looking at the glass a different way and enjoy your newfound outlook on life, business and everything under the sun.As sales guru Zig Ziglar said: “Winners evaluate themselves in a positive manner and look for their strengths as they work to overcome weaknesses.”

      As you can see, being productive means “stopping.” If that’s tough for you to do, just practice. Changing behaviors takes time. However, doing something for about 21 days usually makes it easier to continue with the routine. Make this day one, and in three weeks your productivity level should be much higher.

      Images by Wellington Sanipe and Tammy Strobel

      Featured photo credit: Lauren Hammond via flickr.com

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      Kayla Matthews

      Productivity and self-improvement blogger

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      Last Updated on August 13, 2020

      12 Essential Apps for Entrepreneurs To Be Highly Productive

      12 Essential Apps for Entrepreneurs To Be Highly Productive

      If you are an entrepreneur, then you are aware of the importance of time management. There are only 24 hours in a day, which means you must manage your hours properly to be able to get a lot of work done.

      With so much on your shoulders, you need to get organized. How do you achieve that? You do it by becoming tech-savvy and incorporating productivity apps to help you remain on the right track. Below are 12 essential productivity apps for entrepreneurs.

      1. Evernote

        Evernote makes it on the list because of one simple reason, besides being your little note book for scribbling your thoughts: Its freeware version is available for Web, iOS and Android. Stay organized across all your devices. Sync files, save Web pages, capture photos, create to-do lists and record voice reminders. What more do you need? Apart from all this, you can also search your tasks on the go.

        2. DropBox

          DropBox delivers instant connectivity and enables the sharing of photos, documents and videos with any laptop or mobile device through the free cloud-based file-storing service. This app is extremely handy for sharing files with your team, which prevents back-and-forth emailing. With the version control feature, you have a convenient way of sharing the latest version with your team.

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          3. Audible

            Ever wondered where entrepreneurs get their ideas from? Surely, they aren’t born with them! Any established entrepreneur you come across is probably very well-read. Hint: Take a chance at reading books and gaining knowledge to spruce up your mind. To help you do just that on the go, try Audible. It lets you listen to books without having to actually focus on reading while you are out travelling or just doing chores.

            4. TripIt: Travel Planner

              Being an entrepreneur means a lot of travelling. It gets hard to keep track of travelling schedules and bookings. With TripIt you no longer have to worry, because it organizes your travels by forwarding your booking confirmations to an email address.

              5. Lastpass

                “Errr…so what was the password?” With so many things on your mind, it can be cumbersome to remember passwords that are usually a combination of various letters and numbers. With a freeware version available for PCs and Macs, Lastpass is your personal-password manager, and form filler, that frees you from remembering your passwords. It costs $12 for the premium version that is available to download on your mobile device.

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                6. Any.Do

                  Want to enter tasks on your iPhone? Use Any.Do. With its simple interface, you can add tasks either by speech or typing. If you’re logged on to your Facebook account, you can even share tasks with your contacts. Want to be alerted about a task? Add an alarm, and highlight it so that it takes precedence over other tasks. You can also add further notes and put them in a personal or work folder. The app also allows syncing with other devices to make sure you are always at the top of your game.

                  7. CamCard

                    Entrepreneurs attend several conferences during the year where they meet useful contacts. Exchanging business cards is the norm in conferences, but it is also very easy to lose a business card and, ultimately, a  business prospect! Don’t let this happen to you. With CamCard, you can take a picture of your business card and have all the details automatically uploaded into your phone contacts and other email accounts. Because of its accuracy, you can be assured of flawless scanning. The best part is that you can sync data across other devices too. The app is usually free for iPhone, but its cost on other mobile phones is $3.26.

                    8. Flowdock

                      A mix of chat and inbox tools, Flowdock is a convenient way of collaborating with team members on various projects. The best part is that the app works on most browsers and mobile platforms, and it gives you features such as drag and drop, file uploads and activity streams. Your team members can get instant updates about any change on the project to which they can respond through chat messages.

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                      9. Instapaper

                        The Internet is filled with blogs and articles. Amp up your creativity by reading new posts at a time that suits you. Through Instapaper, you can save an interesting article to read at a more convenient time and in a reader-friendly format.

                        10. Expensify

                          While travelling, you probably want to keep your receipts to claim office expenses once you get home. But why go through the hassle of keeping all these receipts when a smartphone can do the same for you? By using your phone’s camera, you can take pictures of your receipts as a digital record in chronological order. Expensify also lets you log mileage, meal expenses and other business-related travel costs.

                          11. Upwork

                            Screening through resumes and tracking applicants can be cumbersome. You want to hire the best possible people for your company without wasting too much time scanning resumes. So use Upwork to help you perform these tasks; the app helps you manage the entire hiring process. This allows you to spend more time hiring instead of doing manual paper-work sorting out resumes.

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                            The app is also online so it receives all resumes in one place and tracks each candidate’s progress through application stages.

                            12. Zoom

                              Probably the most effective method for remaining in touch with all your employees, Zoom has become an office norm for instant communication and connectivity. With its app version available for mobile phones, connectivity has taken a new form by allowing entrepreneurs to schedule and attend important business conference calls on the go.

                              Bottom Line

                              By using these productivity apps, you have a better chance of organizing a systematic approach for performing tasks. There are many entrepreneurs who are striving for success. However, only a few stand apart on the basis of their work ethic and capacity to grow by incorporating smart apps in their routine.

                              Allow yourself a competitive edge by incorporating these handy productivity apps to enhance your company’s growth.

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