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Science Has It: You Should Stop Doing These 10 Things To Be More Productive

Science Has It: You Should Stop Doing These 10 Things To Be More Productive

Want to master the 24 hours you have in each day? Use these scientifically-backed strategies to be more productive:

1. Stop ignoring your ultradium rhythm!

Every person experiences a natural lull in productivity after doing an activity for about 90-120 minutes. This period is called the ultradium rhythm, and you shouldn’t ignore its power. Instead of trying to “push through” mental fatigue, it’s better to take a break when your ultradium rhythm cycles. Get up, walk around and do something different for up to 20 minutes.

You may even want to take a nap, especially if you work for a company that has a napping room or policy as do NASA, AOL and – not surprisingly – Google. After your break or some power shut-eye, come back to your original activity with more energy, creativity and focus.

2. Stop checking your social media accounts every hour!

Are you one of the millions of people who keeps his or her social media account live and active on your smart phone, tablet, laptop or desktop? Doing so presents an attractive nuisance, and you’ll end up wasting tons of minutes per day watching cat videos and finding out your second-cousin once removed’s neighbor’s boss saw a penguin at the zoo. Make a pact with yourself to relegate checking your social media accounts once or twice per day instead of allowing them to suck your time.

Spending time with people as people – and not avatars on a screen – was very useful for one Citrix vice president.  He discovered that relationships made in the “real world” were not only more satisfying than those made in social media, but that they produced a stronger sense of supportiveness.

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3. Stop saying “yes” to everything and everyone.

be lazy

    Are you a “yes” man or woman? It’s time to rethink the way you’re responding when you’re asked to do something. While you can’t always say “no” to your boss, your spouse or your friends, you are allowed to pick and choose most decisions you make during the day. By saying “no,” you can avail yourself of the scientifically-based Pareto Principle. The Pareto Principle claims that 20 percent of efforts produce 80 percent of results. Conversely, 20 percent of results consume 80 percent of efforts. Spend your 80 percent doing what matters, not what doesn’t.

    If this is a difficult principle for you to adapt, don’t worry – you can always schedule one day a week to say “yes”.  That’s what TED Talks’ guest speaker Tania Luna does.

    4. Stop checking your email incessantly.

    Most of us habitually check our email on an unstructured basis. That is, we look whenever we feel like it. This turns into a problem because emails can sap time that is better spent elsewhere. Get off the email train by making it a point to only check emails at specific points during your day. For instance, you may want to check yours at lunchtime, and then again in the evening.

    Tim Ferris, author of The 4-Hour Work Week, recommends picking two specific times each day for maximum productivity.

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    5. Stop doing everything yourself.

    Sure, it can be thrilling to tell everyone that you are “doing it all,” but there’s no reason to try and be superhuman. Eventually, you’ll fail – miserably – without help. If delegating is tough for you, just remind yourself that the old adage “many hands make lighter work” holds true in all aspects of life.

    Need a little help?  Buy or borrow the Harvard Business School Press book Hidden Value: How Great Companies Achieve Extraordinary Results with Ordinary People.  In it, author Charles O’Reilly gives tips on how to begin the process if you’re uncomfortable with or unaccustomed to delegation.

    Reach out and get the assistance you need; in fact, you may want to start looking at areas where others can do the tasks you’re doing now. Free up your time to work on other things, and start really being productive.

    6. Stop trying to be perfect.

    Let’s get this on the table right now: You’re not perfect and you shouldn’t try to be. A research study published by University Affairs illustrates this point. The study showed that professors who were perfectionists had lower productivity levels than those who accepted the fact that they were only human. The moral of the story is that, on most occasions, being good is good enough.

    Besides, Google has had incredible success fostering leaders who weren’t top students from universities.  That says something.

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    7. Stop being busy all the time.

    A Harvard study and scientific evidence has shown that spending downtime by oneself is more important than we might have otherwise thought. Dubbed “The Power of Lonely” by a Boston Globe writer, the principle suggests that people have stronger memories of moments they spend by themselves. In other words, it’s time for a little introspection to get to the heart of who you honestly are, as well as what you want to do “when you grow up.”

    When Brigid Schulte slowed down, she found the time to pen Overwhelmed: Work, Love and Play When No One Has the Time.  Schulte shows how doing less can be freeing, and recommends this to anyone who truly wants to be a success.

    #8. Stop saying “I can’t.”

    be more productive

      Want to kick a habit or keep yourself from overeating? Don’t tell yourself “I can’t,” because it just sets you up for failure. Instead, replace “I can’t” with “I don’t.” For example, those who say they “don’t” do something actually do it in half the cases of those who say, “I can’t.” If you want to give up smoking, tell yourself you “don’t” smoke rather than you “can’t” smoke; you’ll find that you have a better chance of quitting.

      Exercise guru Joe English talks about the power of “I can” in this blog post on Running Advice. While Joe’s discussion of “I can” applies mainly to exercise and working out, he touches on some universal strategies all of us can use to be more productive. Rather than thinking, “I can’t do this” or “I don’t know if I can do this,” Joe says he thinks to himself, “You can and you will.” Changing the way you think about the obstacles in front of you can have a huge impact on your daily productivity.

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      9. Stop multitasking.

      It seems like multitasking is embraced in our culture as a “given,” but it isn’t exactly efficient. Researchers examined the skills of multitaskers and were shocked to discover that they didn’t do well on any of the tasks to which they were assigned. Focus on single tasks, and leave the multitasking to those who haven’t read this article yet. You’ll be in good company – the CBS Evening News started discouraging multitasking in their offices and had fascinating results.

      10. Stop being so negative.

      Are you someone for whom the glass is always half-empty… or just empty? While a little negativity can be understandable, a lot of it will only cramp your style and keep you from achieving your goals. According to scientists from Japan, when we think negative thoughts, we color our world with pessimism and make it harder to attain success.

      So start looking at the glass a different way and enjoy your newfound outlook on life, business and everything under the sun.As sales guru Zig Ziglar said: “Winners evaluate themselves in a positive manner and look for their strengths as they work to overcome weaknesses.”

      As you can see, being productive means “stopping.” If that’s tough for you to do, just practice. Changing behaviors takes time. However, doing something for about 21 days usually makes it easier to continue with the routine. Make this day one, and in three weeks your productivity level should be much higher.

      Images by Wellington Sanipe and Tammy Strobel

      Featured photo credit: Lauren Hammond via flickr.com

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      Kayla Matthews

      Productivity and self-improvement blogger

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      Last Updated on January 25, 2021

      6 Reasons Why Perfectionism Kills Your Productivity

      6 Reasons Why Perfectionism Kills Your Productivity

      Perfectionism sounds like a first world problem, but it stifles creative minds. Having a great idea but doubting your ability to execute it can leave you afraid to just complete and publish it. Some of the most successful inventors failed, but they kept going in pursuit of perfection. On the other end of the spectrum, perfectionism can hinder people when they spend too much time seeking recognition, gathering awards and wasting time patting themselves on the back. Whatever your art, go make good art and don’t spend time worrying that your idea isn’t perfect enough and certainly don’t waste time coming up with a new idea because you’re still congratulating yourself for the last one.

      1. Remember, perfection is subjective.

      If you’re worried about achieving perfectionism with any single project so much that you find yourself afraid to just finish it, then you aren’t being productive. Take a hard look at your work, edit and revise, then send it our into the world. If the reviews aren’t the greatest, learn from the feedback so you can improve next time.

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      2. Procrastination masquerades itself as perfectionism.

      People who procrastinate aren’t always lazy or trying to get out of doing something. Many who procrastinate do so because perfectionism is killing their productivity, telling them that if they wait a better idea will come to them.

      3. Recognize actions that waste time.

      Artists and all creative people need time to incubate; those ideas will only grow when properly watered, but if you’re not engaging in an activity that will help foster creativity, you might just be wasting time. Remember to do everything with purpose, even relaxing.

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      4. Don’t discriminate against your worth.

      No one is actually perfect. We often have tremendous ideas or write things that move people emotionally, but no one attains that final state of being perfect. So, don’t get down if your second idea isn’t as good as your first—or vice versa. Perfectionists tend to be the toughest critics of their work, so don’t criticize yourself. You are not your work no matter how good or how bad.

      5. Stress races your heart and freezes your innovation.

      Stress is a cyclic killer that perfectionists know well because that same system that engages and causes your palms to sweat over a great idea is the same system that kicks in and worries you that you’re not good enough. Perfectionism means striving for that ultimate level, and stress can propel you forward excitedly or leave you shaking in fear of the next step.

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      6. Meeting deadlines beats waiting for perfect work.

      Don’t let your fear of failure prevent you from meeting your deadline. Perfection is subjective and if you’re wasting time or procrastinating, you should just finish the job and learn from any mistakes. Being productive means completing work. You shouldn’t try for months or even years to perfect one project when you can produce projects that improve over time.

      Featured photo credit: morguefile via mrg.bz

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