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Science Has It: You Should Stop Doing These 10 Things To Be More Productive

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Science Has It: You Should Stop Doing These 10 Things To Be More Productive

Want to master the 24 hours you have in each day? Use these scientifically-backed strategies to be more productive:

1. Stop ignoring your ultradium rhythm!

Every person experiences a natural lull in productivity after doing an activity for about 90-120 minutes. This period is called the ultradium rhythm, and you shouldn’t ignore its power. Instead of trying to “push through” mental fatigue, it’s better to take a break when your ultradium rhythm cycles. Get up, walk around and do something different for up to 20 minutes.

You may even want to take a nap, especially if you work for a company that has a napping room or policy as do NASA, AOL and – not surprisingly – Google. After your break or some power shut-eye, come back to your original activity with more energy, creativity and focus.

2. Stop checking your social media accounts every hour!

Are you one of the millions of people who keeps his or her social media account live and active on your smart phone, tablet, laptop or desktop? Doing so presents an attractive nuisance, and you’ll end up wasting tons of minutes per day watching cat videos and finding out your second-cousin once removed’s neighbor’s boss saw a penguin at the zoo. Make a pact with yourself to relegate checking your social media accounts once or twice per day instead of allowing them to suck your time.

Spending time with people as people – and not avatars on a screen – was very useful for one Citrix vice president.  He discovered that relationships made in the “real world” were not only more satisfying than those made in social media, but that they produced a stronger sense of supportiveness.

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3. Stop saying “yes” to everything and everyone.

be lazy

    Are you a “yes” man or woman? It’s time to rethink the way you’re responding when you’re asked to do something. While you can’t always say “no” to your boss, your spouse or your friends, you are allowed to pick and choose most decisions you make during the day. By saying “no,” you can avail yourself of the scientifically-based Pareto Principle. The Pareto Principle claims that 20 percent of efforts produce 80 percent of results. Conversely, 20 percent of results consume 80 percent of efforts. Spend your 80 percent doing what matters, not what doesn’t.

    If this is a difficult principle for you to adapt, don’t worry – you can always schedule one day a week to say “yes”.  That’s what TED Talks’ guest speaker Tania Luna does.

    4. Stop checking your email incessantly.

    Most of us habitually check our email on an unstructured basis. That is, we look whenever we feel like it. This turns into a problem because emails can sap time that is better spent elsewhere. Get off the email train by making it a point to only check emails at specific points during your day. For instance, you may want to check yours at lunchtime, and then again in the evening.

    Tim Ferris, author of The 4-Hour Work Week, recommends picking two specific times each day for maximum productivity.

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    5. Stop doing everything yourself.

    Sure, it can be thrilling to tell everyone that you are “doing it all,” but there’s no reason to try and be superhuman. Eventually, you’ll fail – miserably – without help. If delegating is tough for you, just remind yourself that the old adage “many hands make lighter work” holds true in all aspects of life.

    Need a little help?  Buy or borrow the Harvard Business School Press book Hidden Value: How Great Companies Achieve Extraordinary Results with Ordinary People.  In it, author Charles O’Reilly gives tips on how to begin the process if you’re uncomfortable with or unaccustomed to delegation.

    Reach out and get the assistance you need; in fact, you may want to start looking at areas where others can do the tasks you’re doing now. Free up your time to work on other things, and start really being productive.

    6. Stop trying to be perfect.

    Let’s get this on the table right now: You’re not perfect and you shouldn’t try to be. A research study published by University Affairs illustrates this point. The study showed that professors who were perfectionists had lower productivity levels than those who accepted the fact that they were only human. The moral of the story is that, on most occasions, being good is good enough.

    Besides, Google has had incredible success fostering leaders who weren’t top students from universities.  That says something.

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    7. Stop being busy all the time.

    A Harvard study and scientific evidence has shown that spending downtime by oneself is more important than we might have otherwise thought. Dubbed “The Power of Lonely” by a Boston Globe writer, the principle suggests that people have stronger memories of moments they spend by themselves. In other words, it’s time for a little introspection to get to the heart of who you honestly are, as well as what you want to do “when you grow up.”

    When Brigid Schulte slowed down, she found the time to pen Overwhelmed: Work, Love and Play When No One Has the Time.  Schulte shows how doing less can be freeing, and recommends this to anyone who truly wants to be a success.

    #8. Stop saying “I can’t.”

    be more productive

      Want to kick a habit or keep yourself from overeating? Don’t tell yourself “I can’t,” because it just sets you up for failure. Instead, replace “I can’t” with “I don’t.” For example, those who say they “don’t” do something actually do it in half the cases of those who say, “I can’t.” If you want to give up smoking, tell yourself you “don’t” smoke rather than you “can’t” smoke; you’ll find that you have a better chance of quitting.

      Exercise guru Joe English talks about the power of “I can” in this blog post on Running Advice. While Joe’s discussion of “I can” applies mainly to exercise and working out, he touches on some universal strategies all of us can use to be more productive. Rather than thinking, “I can’t do this” or “I don’t know if I can do this,” Joe says he thinks to himself, “You can and you will.” Changing the way you think about the obstacles in front of you can have a huge impact on your daily productivity.

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      9. Stop multitasking.

      It seems like multitasking is embraced in our culture as a “given,” but it isn’t exactly efficient. Researchers examined the skills of multitaskers and were shocked to discover that they didn’t do well on any of the tasks to which they were assigned. Focus on single tasks, and leave the multitasking to those who haven’t read this article yet. You’ll be in good company – the CBS Evening News started discouraging multitasking in their offices and had fascinating results.

      10. Stop being so negative.

      Are you someone for whom the glass is always half-empty… or just empty? While a little negativity can be understandable, a lot of it will only cramp your style and keep you from achieving your goals. According to scientists from Japan, when we think negative thoughts, we color our world with pessimism and make it harder to attain success.

      So start looking at the glass a different way and enjoy your newfound outlook on life, business and everything under the sun.As sales guru Zig Ziglar said: “Winners evaluate themselves in a positive manner and look for their strengths as they work to overcome weaknesses.”

      As you can see, being productive means “stopping.” If that’s tough for you to do, just practice. Changing behaviors takes time. However, doing something for about 21 days usually makes it easier to continue with the routine. Make this day one, and in three weeks your productivity level should be much higher.

      Images by Wellington Sanipe and Tammy Strobel

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      Featured photo credit: Lauren Hammond via flickr.com

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      Kayla Matthews

      Productivity and self-improvement blogger

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      Last Updated on September 9, 2021

      10 Best Productivity Planners To Get More Done in 2021

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      10 Best Productivity Planners To Get More Done in 2021

      Productivity planners and journals are tools of a trade. There’s an art to productivity. Just like art is very personal to the artist, productivity is very personal to the person. What works for you may not work for me. This is an important distinction if you really want get more done in less time.

      Too many of us dabble in productivity hacks only to move on to the next tool or trend when it didn’t workout for us, missing the lesson of what worked and didn’t work about that tool or trend.

      We put the tool on a pedestal and miss the art. It’s worshipping the paint brush rather than the process and act of painting. We miss the art of our own productivity when the tool overshadows the treasure.

      As an artist, you have many brushes to choose from. You’re looking for a brush that feels best in your hand. You want a brush that doesn’t distract you from your art but partners with you to create the many things you see in your mind to create. Finding a brush like this may take some experimenting, but when you understand that the role of the brush is to bring life to your vision, it’s easier to find the right brush.

      Planners are the same way. You want a productivity journal that supports you in the creation of your vision, not one that bogs you down or steals your energy.

      Let’s dive into the 10 best productivity planners and journals to help you get more done in less time.

      1. The One Thing Planner

      The NY Times best selling book, The One Thing, just released their new planner. If you loved this book, you’ll love this planner.

      As the founder of the world’s largest real estate company Keller Williams Realty, Gary Keller, has mastered the art of focus. The One Thing planner has its roots in industry changing productivity. If you’re out to put a dent in the universe, this may be the planner for you.

      Get the planner here!

      2. The Full Life Planner

      The Full Life Planner is Lifehacks’ ultimate planning system to get results across all your core life aspects including work, health and relationships. This smart planner is 15 years of Lifehack’s best practices and proven success formulas by top performers.

      With the Full Life Planner, you can align your actions to long term milestones every day, week, and month consistently. This will help you to get more done and achieve your goals.

      Get the planner here!

      3. The Freedom Journal

      Creator of one of the most prolific podcasts ever, Entrepreneur on Fire, John Lee Dumas released his productivity journal in 2016. This hard-cover journal focuses on accomplishing SMART goals in 100 days.

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      From their site:

      “The Freedom Journal is an accountability partner that won’t let you fail. John Lee Dumas has interviewed over 2000 successful Entrepreneurs and has created a unique step-by-step process that will guide you in SETTING and ACCOMPLISHING your #1 goal in 100 days.”

      Get the planner here!

      4. Full Focus Planner

      Michael Hyatt, author of Platform and host of the podcast “This is Your Life”, also has his own planner called the Full Focus Planner.

      From the site:

      “Built for a 90-day achievement cycle, the Full Focus Planner® gives you a quarter of a year’s content so you aren’t overwhelmed by planning (and tracking) 12 months at a time.”

      This productivity planner includes a place for annual goals, a monthly calendar, quarterly planning, the ideal week, daily pages, a place for rituals, weekly preview and quarterly previews. It also comes with a Quickstart lessons to help you master the use of the planner.

      Get the planner here!

      5. Passion Planner

      They call themselves the #pashfam and think of their planner as a “paper life coach”. Their formats include dated, academic and undated in hardbound journals with assorted colors. With over 600,000 users they have a track record for effective planners.

      From the site:

      “An appointment calendar, goal setting guide, journal, sketchbook, gratitude log & personal and work to-do lists all in one notebook.”

      They have a get-one give-one program. For every Passion Planner that is bought they will donate one to a student or someone in need.

      They also provide free PDF downloads of their planners. This is a great way to test drive if their planner is right for you.

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      Get the planner here!

      6. Desire Map Planners

      If you’re looking for a more spiritually oriented planner, Danielle LaPorte, author of The Desire Map, created the Desire Map Planners. With Daily planners, Weekly planners and Undated planners you can find the right fit for you.

      Behind this planner is the Desire Map Planner Program including 3 workbooks that not only support you in using the planners but guide you in your thought process about your life and intentions you’re using the planner to help you fulfill.

      Get the planner here!

      7. Franklin Covey Planners

      The grandfather of all planners, Franklin Covey, has the most options when it comes to layouts, binders, and accessories. With over 30 years in the productivity planner business, they not only provide a ton of planner layouts, they also have been teaching productivity and planning from the beginning.

      From the site:

      “Achieve what matters most with innovative, high quality planners and binders tailored to your personal style. Our paper planning system guides you to identify values, create successful habits, and track and achieve your goals.”

      Get the planner here!

      8. Productivity Planner

      From the makers of the best selling journal backed by Tim Ferriss, “The Five Minute Journal”, comes the Productivity Planner.

      Combining the Ivy Lee method which made Charles Schwab millions with the Pomodoro Technique to stay focused in the moment, the Productivity Planner is both intelligent and effective.

      It allows for six months of planning, 5-day daily pages, weekly planning and weekly review, a prioritized task list, Pomodoro time tracking, and extra space for notes.

      From the site:

      “Do you often find yourself busy, while more important tasks get procrastinated on? The Productivity Planner helps you prioritize and accomplish the vital few tasks that make your day satisfying. Quality over quantity. Combined with the Pomodoro Technique to help you avoid distractions, the Productivity Planner assists you to get better work done in less time.”

      Get the planner here!

      9. Self Journal

      Endorsed by Daymond John of Shark Tank, the Self Journal takes a 13 week approach and combines Monthly, Weekly and Daily planning to help you stay focused on the things that really matter.

      Self Journal includes additional tools to help you produce with their Weekly Action Pad, Project Action Pad, the Sidekick pocket journal to capture your ideas on the go and their SmartMarks bookmarks that act as a notepad while you’re reading.

      Get the planner here!

      10. Google Calendar

      You may already use Google Calendar for appointments, but with a couple tweaks you can use it as a productivity planner.

      Productivity assumes we have time to do the work we intend to do. So blocking time on your Google Calendar and designating it as “busy” will prevent others from filling up those spaces on your calendar. Actually using those blocks of time as you intended is up to you.

      If you use a booking tool like Schedule Once or Calendly, you can integrate it with your Google Calendar. For maximum productivity and rhythm, I recommend creating a consistent “available” block of time each day for these kinds of appointments.

      Google Calendar is free, web based and to the point. If you’re a bottom line person and easily hold your priorities in your head, this may be a good solution for you.

      Get the planner here!

      Bonus Advice: Integrate the 4 Building Blocks of Productivity

      Just as important to productivity planners as the tool are the principles that we create inside of. There are 4 building blocks of productivity, that when embraced, accelerate your energy and results.

      The four building blocks of productivity are desire, strategy, focus and rhythm. When you get these right, having a productivity planner or journal provides the structure to keep you on track.

      Block #1: Desire

      Somehow in the pursuit of all our goals, we accumulate ideas and To-Do’s we’re not actually passionate about and don’t really want to pursue. They sneak their way in and steal our focus from the things that really matter.

      Underneath powerful productivity is desire. Not many little desires, but the overarching mother of desires. The desire you feel in your gut, the desire that comes from your soul, not your logic, is what you need to tap into if you want to level up your productivity.

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      A productivity planner is just a distraction if you’re not clear on what it’s all for. With desire, however, your productivity planner provides the guide rails to accomplish your intentions.

      Block #2: Strategy

      Once you’re clear on your overarching desire, you need to organize your steps to get there. Let’s call this “strategy”. Strategy is like assembling a jigsaw puzzle. You must first turn over all the pieces to see patterns, colors, connections and find borders.

      In business and life, we often start trying to put our “puzzle” together without turning over all the pieces. We put many items on our To-Do lists and clog our planners with things that aren’t important to the bigger picture of our puzzle.

      Strategy is about taking the time to brain dump all the things in your head related to your goal and then looking for patterns and priorities. As you turn over these puzzle pieces, you’ll begin to see the more important tasks that take care of the less important tasks or make the less important tasks irrelevant.

      In the best selling book, The One Thing, the focusing question they teach is:

      “What’s the One thing I can do, such that by doing it, everything else is easier or unnecessary?”

      This is the heart of strategy and organizing what hits your planner and what doesn’t.

      Block #3: Focus

      With your priorities identified, now you can focus on the One Thing that makes everything else easier or unnecessary. This is where your productivity planners and journals help you hold the line.

      Because you’ve already turned over the puzzle pieces, you aren’t distracted by new shiny objects. If new ideas come along, and they will, you will better see how and where they fit in the big picture of your desire and strategy, allowing you to go back and focus on your One Thing.

      Block #4: Rhythm

      The final building block of productivity is rhythm. There is a rhythm in life and work that works best for you. When you find this rhythm, time stands still, productivity is easy and your experience of work is joyful.

      Some call this flow. As you hone your self-awareness about your ideal rhythm you will find yourself riding flow more often and owning your productivity.

      Without these four building blocks of productivity, you’re like a painter with a paintbrush and no idea how to use it to create what’s in your heart to create. But harness these four building blocks and find yourself getting more done in less time.

      The Bottom Line

      Your life is your art. Everyday you have a chance to create something amazing. By understanding and using the four building blocks of productivity, you will set yourself up for success no matter which planner, or “paintbrush”, you choose to use.

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      As you experiment with different planners you will narrow which one is best for you and accelerate your path to putting a dent in the universe.

      More Tools to Boost Your Productivity

      Featured photo credit: Anete Lūsiņa via unsplash.com

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