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One Big Advantage Your Parents Had When Learning (and How to Use it Yourself)

One Big Advantage Your Parents Had When Learning (and How to Use it Yourself)

Back when I was in college, the typical laptop weighed about 9,000 pounds. So most students actually took a notebook and pen to class.

(Millennials: By “notebook,” I mean a binder of actual paper, made from trees. By “pen,” I mean a handheld device that looks like a stylus but actually records information by transferring ink to paper.)

What an advantage that gave us!

At least, that’s one takeaway from an important new book called Make It Stick: The Science of Successful Learning, whose coauthor professor Henry Roediger I recently heard interviewed on a radio show. His findings give us more good reasons — as if we needed them — to singletask our learning and to use more focus, less tech.

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As Roediger explains, the typical university student today takes notes in class using a laptop — furiously typing as much as she can of what the professor says (in between posting Facebook updates like, “So borrred!”).

Here’s the counterintuitive finding from Roediger and his coauthors: When we take notes on a computer, we learn and retain far less than when we hand-write our notes.

That’s because we can type far faster than we can write by hand, so note-taking on a laptop is essentially dictation. We don’t have to stop to process what the lecturer is saying, because we can type almost every word of it.

When we write by hand, though, we can write only so much. That forces us to listen more intently and process what the professor is saying, so we can jot only the essential words and still keep up.

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A second and more intuitive reason it’s difficult to learn by laptop in the classroom is that the laptop also offers a zillion ways to distract the student — email, Twitter, eBay, CNN, Farmville.

I often listen to mp3s of college lectures on iTunes U. (I know: Nerd alert!) I remember listening to a course on public relations taught by a professor named Sam Dyer. What struck me was that professor Dyer actually made a point of telling his class to keep at least one browser window open during class, so they could easily navigate to whatever site he wanted them to view as he lectured. What Dyer was acknowledging, of course, was that he knew his students were at best splitting their attention between his class and whatever other personal business they had going on their computers. He was teaching the best he could to a room of tech-savvy multitaskers.

Dyer’s courses on media relations and business writing are terrific. But I wonder how much his students actually get from them, and how much they’re missing because they don’t have the advantage of attending his lectures in the pre-laptop era.

Now, am I suggesting that all of the previous generation’s students learned more in class and got better educations than those in school today? Of course not. We often let ourselves be undermined by the technology available to us, too — the tape recorder, for example.

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In fact, one hilarious story that made the rounds at UCLA, where I studied, illustrates the ridiculous lengths students and teachers would go to avoid attending class altogether. According to legend, a professor at our school recorded all of his lectures on audiotape. For each class session, he’d walk in, say hello to the students — and then press play on his tape player, set it down on the front table and leave. After a while, of course, the students got wise. They would wait for a minute after the professor left the room, pull out their own recording devices, set them on the front table and leave too.

So if you happened by this class and peeked in the window, you’d see a completely empty room with 100 tape recorders on the front table — 1 on play, and 99 on record.

The More Focus, Less Tech Approach Applies to Lifelong Learning

Students in my day had little choice in class but to listen to the professor (or cover our ears). We had far fewer distractions than students do today. So we had a natural advantage.

Today, anyone attending a class has to make a conscious decision not to be undermined by all of the electronic distractions easily available on the very devices that students are expected to use in class.

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But you can do it. Close everything not essential to your learning. No Skype, no iMessage, no iTunes. Just whatever site your professor wants you viewing and your note-taking app — Word, most likely.

This advice also applies to us in our professional lives or in any learning environment. If you’re attending a meeting or conference or industry panel, stay on task. If you’re using your laptop, close all apps you won’t need for that event. Better still — leave the laptop in your bag and take out your notebook (the paper kind) and pen (the non-stylus kind).

Learning in any setting requires us to be rested, alert and fully attentive to the material. Those of us who attended school in the High Middle Ages had the advantage of learning in a pre-Internet environment.

For learners today, getting the most from class or any learning setting is going to take some effort and self-control. But as professor Roediger and his Make It Stick coauthors discovered, the benefits of old-school, no-laptop learning are significant — including far greater understanding and retention of the material. Yes, it’ll be be hard not to check email for an entire meeting/class/conference/whatever. Hard, but worth it.

Featured photo credit: Busy children studying with digital laptop and tablet inside the school via shutterstock.com

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robbie hyman

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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