Advertising
Advertising

How to Get Out of a Work Backlog

How to Get Out of a Work Backlog

    You have goals and since you are reading Lifehack you may probably have a lot of them you want to accomplish. Goals lead to projects and projects lead to a sea of tasks. The problem with this is that those sea of tasks may never dry up and you could find yourself drowning in them.

    Here is how you can get your head above a backlog of work.

    Create Your Focus

    The worst part about taking on work is that you say ‘yes’ to a lot more than you are actually capable of doing.

    Advertising

    The best way to get out of a backlog of work is to not do the work. I’m not trying to be cynical (yes I am), but if you have committed to doing something that you shouldn’t have committed to, today is the day to stop doing it and find your focus. Don’t wait and think that having a million “look into” type of projects is okay.

    Find the things that don’t fit and cut them.

    Turn off life as much as possible

    After you have found some focus it’s time to get down to the nitty gritty of identifying and starting to process the piles of work in front of you. When you do this, it’s much better to unplug from everything that you can to keep your attention.

    Turn the cell phone off, silence notifications, and try to find a few hours of time that you can devote to merely identifying what you need to do. Most people don’t realize it, but sometimes the only reason they are bogged down by work is because they don’t know what the work is that they have to do. This is the time to recognize it.

    Advertising

    Stick to the two minute rule

    While you are going through your email and other piled up, potential work, if you see something that you think will only take two minutes to do then do it immediately. This is probably one of my favorite GTD rules to forget, but it definitely works.

    It’s sometimes hard to know how long something will take, so use a digital timer or stopwatch to time yourself. You can blow through a lot of work in these short little two minute bursts plus you will be moving projects along that you thought were dead in the water.

    Know when to say no

    As you are identifying your work make sure that you are still focusing on what you ought to be doing. If an email crosses your inbox that is some potential, crazy, new project, make sure that you have the time and bandwidth to accept it. If not, say no for the time being and possibly throw it on a someday/maybe list Better yet, get rid of it completely if it doesn’t match your focus.

    It’s not a good idea to create more work for yourself when you are trying to get out of a backlog.

    Advertising

    Do

    The next part is just doing your work. Once you have identified what needs done and what doesn’t need done, it’s time to find the right time and context to get those things done. This may take much longer than the whole identifying process above, but at least you have a workable set of tasks that can slowly and surely get you out of your backlog.

    Some people like making time blocks to get things done while other prefer a more relaxed approach. If you have a serious amount of work to get through, you may want to consider doing the former and scheduling yourself some time blocks to get through the work, if only it is until you are caught up.

    Re-Focus

    As you get closer and closer to the end of your work backlog and you start to see the light of day again, make sure that you stop for a moment and refocus. The only way that you got yourself in a backlog in the first place was that you were unfocused when accepting unwanted or unneeded work or that you were ignoring things altogether. Make sure that you are mindful of the work that you have accomplished and the work that you want to move towards next.

    This will help to keep yourself away from backlogs in the first place.

    Advertising

    Conclusion

    Having a backlog of work doesn’t mean you are unproductive, necessarily. What it means is that you lack a sense of focus and possibly haven’t take the time to identify what you need to do to get things back on track.

    Taking the time to identify your work and then making a conscious effort to move forward with what you should be focused on is the best way to make it out of the dreaded work backlog. And hey, since you are going into Saturday (at least here in the States), now is as good time as ever to out of your rut.

    (Photo credit: Yellow coffee mug atop pile via Shutterstock)

    More by this author

    6 Unexpected Ways Journaling Every Day Will Make Your Life Better Why Getting Things Done is the Best Productivity System For You How to Beat Procrastination: 29 Ways to Beat It Once and for All To Automate or not to Automate Your Personal Productivity System Top 10 Productivity Tools to Help You Achieve 10x More in Less Time

    Trending in Productivity

    1 10 Steps For Success: Applying The Power Of Your Subconscious Mind 2 How to Lead a Team More Effectively and Be a True Leader at Work 3 How to Live up to Your Full Potential and Succeed in Life 4 How to Find Your Blind Spots in Life and Turn Them Into Strengths 5 9 Best Productivity Journal and Planners To Get More Done In Less Time

    Read Next

    Advertising
    Advertising

    Last Updated on December 7, 2018

    10 Steps For Success: Applying The Power Of Your Subconscious Mind

    10 Steps For Success: Applying The Power Of Your Subconscious Mind

    How big is the gap between you and your success?

    What is the difference between successful people and unsuccessful people?

    It is as simple as this: successful people think and talk about what they are creating, and unsuccessful people focus on and talk about what they’re lacking.

    So how do you bridge that gap between wanting success and having your success? Let’s make an important distinction. You see, there is a big difference between “Wanting” and “Having” something.

    Wanting: means lacking or absent. Deficient in some part, thing or aspect.

    Advertising

    Having: means to possess, to hold, to get, to receive, to experience.

    You can have one OR the other, but not both at the same time with any particular object of your desire. You either have it or you don’t.

    When it comes to your subconscious, if you’re focusing on the “wanting”, i.e. the not having, guess what, you will build stronger neural networks in your brain around the “wanting.” However, through the power of your subconscious mind, you can focus on the “having” as if it has already happened. Research has shown that your brain doesn’t know the difference between what you’re visualizing inside your mind versus what is happening out there in your reality.

    This is a regular practice of elite athletes. They spend as much timing creating the internal mental imagery of their success playing out as they do actually physically practicing. This helps create both the neural pathways in their brain and the muscle memory to consistently deliver on that success.

    Here are 10 “brain hack” steps for success that you can take to create your version of a happy life. Make these steps a regular habit, and you will be astonished at the results.

    Advertising

    Step 1: Decide exactly what you want to create and have

    This is usually the biggest problem that people have. They don’t know what they want and then they’re surprised when they don’t get it.

    Step 2: Write down your goal clearly in every technicolor detail

    A goal that is not written down is merely a wish. When you write it down in full detail, you signal to your subconscious mind that you really want to accomplish this particular goal.

    Step 3: Write your goal in simple, present tense words

    …that a three year old can understand on a three-by-five index card and carry it with you. Read it each morning after you awake and just before you go to sleep.

    Step 4: Backwards planning

    See your goal achieved and identify all the steps required that it took to bring it to life. Making a list of all these steps intensifies your desire and deepens your belief that the attainment of the goal is already happening.

    Step 5: Resolve to take at least one step every day from one of the items on your list

    Do something every day, even if it is just one baby step, that moves you toward your goal so you can maintain your momentum.

    Advertising

    Step 6: Visualize your goal repeatedly

    See it in your mind’s eye as though it were already a reality. The more clear and vivid your mental picture of your goal, the faster it will come into your life.

    Step 7: Feel the feeling of success as if your goal were realized at this very moment

    Feel the emotion of happiness, satisfaction, and pleasure that you would have once you have achieved your goal. Visualize and feel this success for at least 20 seconds at a time.

    Step 8: “Fake it till you make it!”

    Confidently behave as if your subconscious mind was already bringing your goal into reality. Accept that you are moving toward your goal and it is moving toward you.

    Step 9: Relax your mind

    Take time to breathe, pray or mediate each day. Disengage the stress response and engage the relaxation response. A quiet state of mind allows your brain to access newly formed neural pathways.

    Step 10: Release your goal to your subconscious mind

    When you turn your goal over to the power of the universe and just get out of the way, you will always know the right actions to take at the right time.

    Advertising

    Starting today, try tapping into the incredible power of your subconscious mind.Start with just one goal or idea, and practice it continually until you succeed in achieving that goal. Make it a game and have fun with it! The more lightly you hold it, the easier it will be to achieve. By doing so, you will move from the “positive thinking” of the hopeful person to the “positive knowing” of the totally successful person.

    Hit reply and let me know what you’re creating!

    To your success!

    Featured photo credit: use-your-brain-markgraf via mrg.bz

    Read Next