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How I Achieved Inbox Zero in 4 Steps

How I Achieved Inbox Zero in 4 Steps

I love email. I can be hooked to my inbox all day on my trusty smartphone — and therefore, I love my smartphone too!

But I was not always an email-lover. Three and a half years ago, when I was working at a day job, I barely felt the need to check my email. Only after I started on my entrepreneurial journey, did I begin holding my emails dear. I am a blogger, a freelance writer, an editor, a behavioral coach and an online marketer. I am also religious about responding to every message I possibly can.

If you’re an entrepreneur too, and wondering what is it with us and email, you’re not alone. To me, email is the gateway to opportunities, an exchange of stellar ideas, or a chance to help a budding job-quitter blaze the right trail. That said, at times, email has become my worst enemy. For one, my partner has “caught” me checking and responding to messages on my phone in bed. At other times, my inbox has been the sole reason I’ve had near-zero productivity for hours.

There was an urgent need to manage my inbox (it counted 41,377 at the time!) and keep it clean.

So, I subscribed to the Inbox Zero practice, where every day each item in your inbox must be moved to the archives, trash or some other folder.

Here are the four simple hacks I used to do it, and you can too:

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1. Be Generous With Deleting Email

I was talking to Aymeric, founder of Weekplan.net, and asked him how he maintained his sanity and kept his inbox clean all the time. Aymeric was kind enough to give me his top tip, but also honest to reveal that he only recently hit Inbox Zero (which is pretty hard).

His number one tip? Be generous with email deletion.

I have a confession to make: I used to save each and every email, thinking I may need it sometime in future. May be it is a Cancerian trait or something, but I certainly was not deleting generously.

Then Einstein spoke to me: Psst…”the definition of insanity is doing the same thing over and over again and expecting a different result.”

Of course! Here I was expecting to achieve Inbox Zero and yet doing the same ol’, same ol’. Once I took Einstein’s advice, changed my ways and hit DELETE, things became more manageable.

A word of caution: You can go and delete everything in your inbox, followed by a momentary sigh of relief, only to be attacked by panic shortly thereafter. So don’t be a blind deleting machine — delete smartly. The best way I’ve found for smart deletion is to have folders or labels (or whatever you prefer). You can also choose a label and delete it entirely without touching other messages.

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For example, in 2009, when I started my freelance writing business, I subscribed to loads of newsletters that helped freelancers. I labeled them as “Blogging stuff”, “Freelance writing”, “Follow up blog emails” etc.

In hindsight, I admit my labeling skills were below par, but they served the purpose. Today I’ve come a long way and don’t need beginner tips anymore. So I hit DELETE and killed these labels in a heartbeat.

2. Unsubscribe Ruthlessly

And I mean ruthlessly. In the last few weeks, I have unsubscribed from 60% of the newsletters I don’t need any more. That was a relief because I didn’t have to keep working at cleaning up the mess.

Not only that, having put the effort into unsubscribing so much in the past few days, I kept the habit of subscribing in check.

I can sometimes suffer from the shiny-object syndrome. I think we all do. When I saw a new website, a cool app, or found a nice blog, I wanted to subscribe to them. And let’s not forget, I loved collecting and filing away the freebies people give away on their websites!

So, I became mindful of subscribing. Just before hitting “submit”, I asked myself: Do I really need this service/e-book/subscription? The keyword here is “need” versus “want”.

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It’s amazing how most of the time the answer was a resounding, “No”.

3. Ask Smart Questions First

One of my first blogs was in the area of freelance writing where I shared writing tips and tricks with other freelancers. I received a lot of email from fellow and budding writers sharing their thoughts, and at times, asking for help. Of course, being who I was, I took time and religiously replied to every email. Then it started getting a little too much because I was spending a lot of time writing long replies to a dozen questions that a newbie had packed into just one email. At times, the answer would be already available on my blog or the Net. The sender had not done their research.

So I came up with a few ninja questions:

  • Can this wait? If yes, move to “Follow up” label. If no, ask the next question.
  • Does this really require my attention? If no, move to Archives/Trash. If yes, ask the next question.
  •  Can I direct them to a resource instead? If yes, send the resource link and move to Archives/Trash. If no, ask the next question.
  • Am I ever going to respond/refer to this? If no, then move to Trash. If yes, respond in less than 5-sentences, move to Archives/Trash and get it done.

4. Be OK If You Don’t Achieve Inbox Zero Literally

I must admit, the first time I saw my inbox size go down from 41,377 to 0, I felt a little lonely. It was as if I was left in the Australian bush all on my own. I wasn’t sure if I wanted to really do Inbox Zero.

Yikes!

When I received a new email, I tried wiping its existence off the surface of my inbox. But it hurt me a little more. If Inbox Zero was the bush, a thriving, overflowing inbox was the city. And I’ve always been a city gal.

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I continued to keep my inbox empty for the next few days, but the sombre feeling wouldn’t go away. Then I looked online to see if other people were feeling the same uneasiness inside and bumped into Jeff Bercovici’s Inbox 50.

What a relief! Jeff probably describes the feeling much better than I do. He writes, “To do Inbox Zero, you have to like Inbox Zero.”

How true. To do the bush, I must like it first. Which I don’t right now.

So my point? It’s OK if you cannot survive the zilch. I’ve found the mid-way in Inbox 50-100. You can find it in Inbox 80, or Inbox 20. Take your pick. So long it doesn’t get back to Inbox 41,377!

Your Thoughts?

Would you ever try to achieve Inbox Zero? Or have you already? Love to hear your thoughts!

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Last Updated on January 24, 2020

10 Good Habits To Have in Life To Be More Successful

10 Good Habits To Have in Life To Be More Successful

Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

  • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
  • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
  • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

That’s why I would share 10 good habits to have to be more successful in life.

1. Begin Your Day with Meditation

I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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2. Be Grateful for What You Have

Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

“I say one thing I’m grateful for each day when I sit down to eat dinner.”

3. Smile

Can you pause and smile before you continue reading this?

Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

Can you smile again?

4. Start Your Day with a Healthy Breakfast

Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

5. Exercise Daily

One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

6. Manage Your Time as You Manage Your Finance

Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

So how do you manage your time effectively?

Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

“I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

And this is Dorsey’s weekly theme:[5]

  • Monday – Management
  • Tuesdays – Product
  • Wednesday – Marketing and growth
  • Thursdays – Developers and partnerships
  • Fridays – Culture and recruiting
  • Saturdays – Taking off
  • Sundays – Reflection, feedback, strategy, and preparing for Monday

No wonder he was able to run two companies when others were struggling with one job.

7. Set Daily Goals with Intentions

Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

“What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

Be intentional about your daily goals!

8. Seek Inspiration

It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

“The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

9. Save Steadily, Invest with All Prudence

I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

10. Budget and Track Your Spendings

Benjamin Franklin warned of taking the precaution of little expenses. He said,

“A small leak sinks a great ship.”

It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

The Bottom Line

Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

More About Habits

Featured photo credit: Andrijana Bozic via unsplash.com

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Reference

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