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Forget Resolutions: If You Only Do One Thing to Get Ready for 2014, Do This!

Forget Resolutions: If You Only Do One Thing to Get Ready for 2014, Do This!
Many people, stuffed full of Christmas goose, spend the last week of the year mulling and ruminating over what worked and what didn’t and how they hope the next year will be better.

The problem is, without the right structure, there will be too many loose-ends, and too much unfinished business. Without new goals, and new ways of tackling them, 2014 will almost certainly be a Groundhog Day version of 2013.

Making resolutions without a good structure for reflecting on the previous year is like putting icing on a mud pie.  Sure, the resolutions look good, but the foundation is still muddy.

I’ve been using 12-day process with CEOs, celebs, and entrepreneurs for two decades called ‘Reboot Your Life.’  It takes just a 20-30 minutes each day and structures your reflections, ruminations and goal setting so that the past is in the past, and the goals, dreams, and vision for the coming year are do-able.   

“Reboot” is just twelve 30-minute sessions and adds up to less than a day.  Investing a day to make the next 364 outstanding seems to me a no-brainer.

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Nevertheless, people are people, holidays are holidays, and people want to chill.  I’m often asked if there’s a “light’ version?” (Why would you want a “light version” of something as important as this? Go figure.)

But here it is.  If you do no other “work” on 2014 this holiday period, do this:

Step 1: Create a list of areas of your life that you care about.

In one sense, you are “just” going to make a list, but there is a huge trap here: making this list is not a descriptive process, but rather a creative one. What do I mean?

You already have five or six things you care about: a job, friends, and maybe children, hobbies, and school. There is some value in listing those and setting goals, but the gold is to be found by looking more deeply. By creating a new category, you declare that you are going to pay attention to that category in a new way.

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Some examples are:

1)      You may not have a category called health or finance, but there are minimum levels of attention needed to live well (and long), and very high levels of excellence are possible in such categories.

2)      You may have other neglected areas. I sometimes find very successful people who neglect (not willfully) friendships or extended family due to their high-demand schedule.

3)      Adding an area can enrich your life. Perhaps ‘culture’ (maybe Bieber, maybe WWF, maybe Wagner,  or crafts fairs/ museums). Perhaps ‘being of service,’ or ‘learning something just for the sake of learning it’, or picking up a new hobby (or reconnecting with an old one).

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4)      There might be “stuff you just do” where you would be inspired by a new level of achievement or focus. Play golf? Take five shots off your game. Kids like sports or music? Find them the best instruction you can. Married? Make “Spouse” a category and make that category inspirational (to them). Enriching an area might be adding an absurdly distant goal (like me doing a 10k when my previous best distance was a 100m.)

5)      You should have at least two work categories: “Career” and “Job.” Career is the management of your long-term productive activities, which will include (at least) skills building, brand building, networking, and having a plan for either your next promotion or retirement. “Job,” meanwhile, is an uninspiring description, so choose another one that is more descriptive. If you are a “portfolio person” (as I am), you may have several. I have “Writer” and “Consultant” categories now.  When I ran a company, I had “Chairman” and “Rainmaker” categories, with different goals in each.

Some areas pretty much everybody has, some are areas people sometimes miss and are deeply enriching, and some can be quite specific to your life.  Here is a table of things to choose from, but make this specific to you!  You should come up with 8-12, some of which you already have.

‘Standard areas’ ‘Enriching areas’ ‘Specific areas’
Well-being, health Giving back Dream vacation
Finances Cultural enrichment (could be fine art, could be WWF) Habitat for Humanity service
Family Community service Second home
Education Politics International travel
Primary relationship Church Soccer coach
Friends Spirituality Golf league
Home (the house or apartment) Travel PTA role
Career Sports
Job Hobbies

Step 2: Rate 2013 in each area on a scale of 1 to 10 in the next column of your page

If “10” is deliriously happy and grateful for every second, and “1” is “I would not wish this on my worst enemy” where are you?   Go with your gut, but take off the rose-colored glasses if you wear those, and take of the mud-stained glasses if you wear those. (There are people for whom “okay” actually means “horrible,” and people for whom “horrible” actually means “okay.”)  Get honest with yourself.

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Step 3: In each area, jot down a few words or a sentence that answers the question, “What does a ‘10’ look like?” (This should also take about 15 minutes.)

By doing this, you create a vision for excellence in each area.  This creates a clarity of purpose and a new level of ambition that can make every area of your life extraordinary.

There is more to do.  The “whole enchilada” is eleven more days like this, but this gets you in touch with reality, and gives you a general sense of where you need to go.  Most people who do just this feel a renewed sense of aliveness and passion.

.Productivity tip:  Don’t let this be something you will ‘get to’.  Just reading this will do you no good.  Block off 30 minutes in your calendar to do it this week.

And have a great 2014!!!

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Last Updated on March 23, 2021

Manage Your Energy so You Can Manage Your Time

Manage Your Energy so You Can Manage Your Time

One of the greatest ironies of this age is that while various gadgets like smartphones and netbooks allow you to multitask, it seems that you never manage to get things done. You are caught in the busyness trap. There’s just too much work to do in one day that sometimes you end up exhausted with half-finished tasks.

The problem lies in how to keep our energy level high to ensure that you finish at least one of your most important tasks for the day. There’s just not enough hours in a day and it’s not possible to be productive the whole time.

You need more than time management. You need energy management

1. Dispel the idea that you need to be a “morning person” to be productive

How many times have you heard (or read) this advice – wake up early so that you can do all the tasks at hand. There’s nothing wrong with that advice. It’s actually reeks of good common sense – start early, finish early. The thing is that technique alone won’t work with everyone. Especially not with people who are not morning larks.

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I should know because I was once deluded with the idea that I will be more productive if I get out of bed by 6 a.m. Like most of you Lifehackers, I’m always on the lookout for productivity hacks because I have a lot of things in my plate. I’m working full time as an editor for a news agency, while at the same time tending to my side business as a content marketing strategist. I’m also a travel blogger and oh yeah, I forgot, I also have a life.

I read a lot of productivity books and blogs looking for ways to make the most of my 24 hours. Most stories on productivity stress waking up early. So I did – and I was a major failure in that department – both in waking up early and finishing early.

2. Determine your “peak hours”

Energy management begins with looking for your most productive hours in a day. Getting attuned to your body clock won’t happen instantly but there’s a way around it.

Monitor your working habits for one week and list down the time when you managed to do the most work. Take note also of what you feel during those hours – do you feel energized or lethargic? Monitor this and you will find a pattern later on.

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My experiment with being a morning lark proved that ignoring my body clock and just doing it by disciplining myself to wake up before 8 a.m. will push me to be more productive. I thought that by writing blog posts and other reports in the morning that I would be finished by noon and use my lunch break for a quick gym session. That never happened. I was sleepy, distracted and couldn’t write jack before 10 a.m.

In fact that was one experiment that I shouldn’t have tried because I should know better. After all, I’ve been writing for a living for the last 15 years, and I have observed time and again that I write more –and better – in the afternoon and in evenings after supper. I’m a night owl. I might as well, accept it and work around it.

Just recently, I was so fired up by a certain idea that – even if I’m back home tired from work – I took out my netbook, wrote and published a 600-word blog post by 11 p.m. This is a bit extreme and one of my rare outbursts of energy, but it works for me.

3. Block those high-energy hours

Once you have a sense of that high-energy time, you can then mold your schedule so that your other less important tasks will be scheduled either before or after this designated productive time.

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Block them out in your calendar and use the high-energy hours for your high priority tasks – especially those that require more of your mental energy and focus. You also need to use these hours to any task that will bring you closer to you life’s goal.

If you are a morning person, you might want to schedule most business meetings before lunch time as it’s important to keep your mind sharp and focused. But nothing is set in stone. Sometimes you have to sacrifice those productive hours to attend to other personal stuff – like if you or your family members are sick or if you have to attend your son’s graduation.

That said, just remember to keep those productive times on your calendar. You may allow for some exemptions but stick to that schedule as much as possible.

There’s no right or wrong way of using this energy management technique because everything depends on your own personal circumstances. What you need to remember is that you have to accept what works for you – and not what other productivity gurus say you should do.

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Understanding your own body clock is the key to time management. Without it, you end up exhausted chasing a never-ending cycle of tasks and frustrations.

Featured photo credit: Collin Hardy via unsplash.com

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