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7 Developer Lessons That Help to Improve Productivity

7 Developer Lessons That Help to Improve Productivity

I’m a software developer by profession and I have realized that there are quite a few productivity practices that can be applied to any office setting—be it a shared workspace or a home office—so I decided to write this post and introduce at least some of the practices to you.

Don’t worry: I try to keep things simple so that you can grasp these concepts easily even if you are not a developer yourself. Just go through the post and start implementing these lessons one by one, and eventually you’ll realize that your office productivity has improved and you feel good about yourself, and your progress as well.

1. Get multiple things done at the same time

I know what you are thinking: “You’re talking about multitasking, right?” Nope, I’m not. You see, developers can create code that is asynchronous and that’s a great way to avoid application’s performance bottlenecks. If this asynchronous processing wasn’t possible, the end users would in some cases just have to wait for the application to respond before they could continue with their tasks.

For instance, if you visit a web page, the asynchronous way provides the ability to read the text on the page, while the rest of the elements are loading on the background. On the other hand, if this wasn’t possible, each user would have to wait until all the elements of the page have been loaded first, and that would be very frustrating indeed!

How to apply this in your own office:

Take this same concept into a project that you are working on.

Let’s say you’re building a website for your business. Instead of doing everything by yourself, you would delegate the responsibilities to various professionals, like to a graphic designer, a copywriter or a web developer. This would speed up the process and you would be doing your tasks while other people would be working on theirs.

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Essentially, this is all about outsourcing where every member of the project has their role which ensures that the project gets done faster than if it was done the synchronous way. In other words, the project members can do their part without having to wait for each other before they can start working.

2. Don’t reinvent the wheel

Advanced developers are capable of building solutions which are reusable: each piece of code they develop can be used in future projects, and that improves their productivity. The reusable code also makes maintenance of the application easier. This saves their time and effort—for instance, in the case of defect-fixing.

How to apply this in your own office:

The idea of reusability can be applied in two common situations in your home office:

1. You (or an outsourced designer) could create templates that you use in your presentations or in other company materials. Once the template is created, it can be used as many times as needed in the future, instead of creating it from scratch again and again.

2. You could document your business processes, and that documentation can be used by you or your virtual assistant many times in the future.

Obviously the biggest effort is in the creation of the documents in the first place. However, once the initial work is done, the only thing that’s needed is to keep the documents up to date.

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3. Automate

In order to free themselves from doing recurring work, developers try to find ways to automate those tasks. When the automation is in place, things roll along smoothly and the chance for human error is radically decreased.

How to apply this in your own office:

Try to take advantage of automation in your office wherever it’s possible. For instance, I don’t like paying bills, so I try to automate the process as much as possible. If needed, I can still be part of the routine by approving the bills before they get paid.

Another great example of automation is running backups from your computer: as the process of running the backups manually is error-prone, you should buy a dedicated service for this activity instead. You could also ask if your Internet Service Provider is offering this kind of service for your computer(s).

4. Batch process whatever is possible

Batch processing means doing many tasks at once, which is obviously faster than doing one thing at a time, like when databases do mass-updates on a lot of information at once.

How to apply this in your own office:

One of the natural places to do batch processing in your home office is with your e-mail. Choose daily time windows to process all your mail at once. The number of windows could be 3 times a day, for example, and within those time blocks (15-30 minutes) you process as many of your messages as possible.

Other ways to use batching could be by recording multiple video clips for your web site or approving/paying multiple bills at once.

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5. Workflows

Workflows are integral parts of any developer’s life. For instance, there may be a certain way to handle the bug fixes in an application.

As soon as the defect is found, it’s put to a developer’s task queue with the assigned status. When a developer starts working on the defect, he/she changes the status to in progress. Finally, when the developer has finished fixing the defect, the work labeled with fixed state. After this, the defect goes for testers, who then approve or reject the bug fix and set the status as closed or back to assigned.

Having a defined workflow ensures that things move on as smoothly as possible and that a task gets done according to specified rules and standards.

How to apply this in your own office:

You should find ways to standardize your repetitive work processes so that no time is lost and that the chance for human error is as small as possible.

You can do this by documenting your work processes and clearly defining how a task gets done from start to finish, and which kinds of roles different people have in this process. For instance, I have defined my blogging workflow, and although it has changed a bit since I initially documented it, it’s still valid. Once you have everything written down, it’s also much easier to see the parts which could be automated, outsourced or even removed.

6. Events

Developers write code which reacts to events. For instance, if a user tries to submit a form on a web page, it initiates a validation process, which in turn prompts an error message if required fields are not filled.

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How to apply this in your own office:

Although events are part of natural workflow in an application, you should take a different approach when it come to your own work productivity. Instead of checking your e-mail as soon as new one arrives in your inbox, you could define policies how you react to emails, and even how you react to certain types of emails.

You could also define how you want to handle other distractions when you are working: instead of giving others access to your by phone or by instant messaging, mute the phone while working or turn off the instant messaging client. You could also isolate yourself by changing the location when you work—if you work from home, consider going to a coffee shop, library or any other locale where family members cannot interrupt you.

7. If-then-else

Computer programs are based on logic and “if-then-else” is the most common piece of logic that developers can use. In essence, if a certain condition is met (if), something is done (then). Otherwise (else), something else is done.

How to apply this in your own office:

Use this same logic with your daily task list and create a plan B for your tasks.

Let’s say that you have a task of updating some blog posts to your website, but before you can update the content, it has to be proofread. If the proofreader has returned the material, you can update the content right away—otherwise you have to find something else to do while you are waiting documents back from him/her.

In general, having a plan B is always beneficial since you can keep yourself productive if you are unable to proceed with your main task.

Conclusion

Software developers can teach us a great deal about productivity. Just take these lessons and implement them in your own office environment, and you’ll notice that your productivity will increase. Hopefully this will eventually show on your bottom line as well.

More by this author

Timo Kiander

Productivity Author and Founder of Productive Superdad

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Last Updated on November 12, 2020

Learn How to Be Productive and Happy With These 11 Tips

Learn How to Be Productive and Happy With These 11 Tips

A lack of productivity leads to a lack of happiness. When you can’t see yourself making progress or getting things done, you get anxious and become stressful. That’s why it’s so important to learn how to be productive.

There are also many things that contribute to unhappiness here: Facebook notifications, emails, texts, and chatty co-workers are just a small fraction of the disruptions we’re bombarded with. These “little things” can stack up fast and lead to hampering your happiness and productivity levels.

Learn how to be productive with the 11 tips below and reclaim your everyday productivity and your happiness, once and for all.

1. Be Happy Now

Life is too short. No matter what you’re doing or where you are, be happy now. Start by finding something to be grateful for; everyone has at least one good thing in their life, and most have many more.

Most of the world still has trouble getting access to clean drinking water…that means you can even be grateful for that bottle of Aquafina you’ve got on your desk right now.

2. Finish Your Day Before It Starts

Proper planning is the secret to peak productivity, and it’s also a good idea to set important goals daily. Get yourself a planning tool and prioritize your daily tasks with it in order to spend your time on important tasks.

If you know exactly what you have to do and the timeframe you want to complete it in, you’ll be well on your way to learning how to be productive.

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Here’s a smart technique on planning and prioritization: How to Prioritize Right in 10 Minutes and Work 10X Faster

3. Celebrate the Small Wins

Every time you check off a task from your to-do list, you release a “happy chemical” in your brain called dopamine. This gives you the motivation to move forward and do even more.

For example, after I finish writing this article, and I’ve crossed it off my list of things to do today, I’ll get a nice burst of “happy chemicals” releasing in my brain. The best part? Zero side effects!

4. Leverage Like There’s No Tomorrow

Look for ways to use the 80/20 rule by identifying tasks that you might be able to outsource or leverage out to a virtual assistant.

Stop wasting time doing things that don’t challenge you or ignite your passion. Hire out or automate anything and everything within your means.

Don’t be afraid to trust others with tasks you believe they can do. They’ll likely be happy for the opportunity, and you’ll feel better about lowering the amount of work you have to get done.

5. Recharge Your Batteries

Figure out how many hours of sleep your body needs and make sure you get it. Take time to stretch, walk, or relax in order to recharge throughout the day and after work.

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One study found that the best way to ensure consistent productivity throughout the day is to work for about 50 minutes, followed by a 15-20 minute break[1]. As you’re trying to learn how to be productive, follow this pattern to get started[2].

Take breaks to be more productive

    Here are some simple ways to relax completely and get rid of stress.

    6. Become an Early Riser

    This is one of the most underused productivity “hacks” on the planet. Ever since I decided to start waking up at 5am every day, my productivity levels and happiness have gone up dramatically.

    Most people aren’t up that early, so no one can bother you or disrupt you from what you want to do. A productive person will use this time to exercise, meditate, or get a head start on their day.

    7. Do Work You’re Passionate About

    Make it your goal to blur the line between work and play by doing more things you’re passionate about. This promotes happiness both inside and outside of the workplace.

    Find what you’re passionate about and do it, even if it’s just through a hobby. Make time for the things you love and learn how to be productive more easily.

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    8. Use Time Blocks

    When I wrote this article, I gave myself a one hour time block. This prevents unnecessary dilly-dallying, like updating your social media and checking email. Instead, start developing better work habits and manage your time for a more productive day.

    There are plenty of apps that can help you do this, or you can simply set an alarm on your phone so you know when you can take a break and enjoy some free time. During your set time block[3], do your best to eliminate distractions. Find a quiet space, declutter your desk, and create a short to-do list to keep you on track.

    Time Blocking for Productivity

      9. Avoid Interruptions

      Interruptions are among the biggest barriers to both productivity and happiness. Every time you’re interrupted in the middle of a task, your level of productivity takes a hit.

      We’ve all been there: you’re fully immersed in an important project until all of a sudden the workplace chatterbox appears out of nowhere and starts talking the crazy night they had last weekend. By the time s/he’s gone, you’ve already forgotten where you were, and it takes 30 minutes to get back on track.

      Avoid this by letting people know that you’ve got important work that’s got to be done.

      Learn more about how to stay focus in this guide: How to Focus and Maximize Your Productivity (the Definitive Guide)

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      10. Shut Down the Digital Disruptions

      iPhones, mailbox notifications, Twitter, Facebook, and everything that pops, slides, or fades in and out of your screen has got to go. Shut them down and focus when you want to learn how to be productive.

      It’s as easy as turning off the notifications or scheduling only a specific time to check all these notifications and texts.

      11. Measure Your Success

      Every now and then, it’s a good idea to measure your results and see how things are coming along.

      How’s your progress? Are you moving in the right direction? It’s always a good idea to track your progress regularly.

      Of course, in order to track you progress, you need to set specific milestones so you know that you’re on your way to achieving any big or small goal.

      The Bottom Line

      With these 11 effective tips, you’ll learn how to be productive and find more time to do the things that make you happy.

      Start small and take up each suggestion one-by-one. That way, you can boost your productivity, and create joy along the way.

      More to Boost Productivity

      Featured photo credit: Emma Dau via unsplash.com

      Reference

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