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Best Tips For Living A Simple, Productive Life

Best Tips For Living A Simple, Productive Life

Do you lack productivity despite finishing numerous tasks on a daily basis?

Maybe you’re doing the easy things first and are putting off hard work. Difficult tasks can weigh you down, making you feel like you didn’t accomplish anything at the end of the day.

Leo Babauta explains this predicament in his latest blog post about productivity.

He uses the example of high intensity exercises versus long, light workouts that are ineffective. From another perspective, one should invest in completing the hard stuff in his or her to-do list first due to the nature of such tasks.

Avoiding them can lead to anxiety and pressure.

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Prioritizing hard work does not mean you’ll finish it faster. However, it can give you peace of mind and relief for the rest of the day or week.

This advice is applicable in other aspects of life including business growth, relationships and finances.

The Hard Stuff Often Matters Most | Leo Babauta

The Hard Stuff Often Matters Most

I’ve tried a lot of types of exercise, but by far the most effective exercise in terms of results for time spent is heavy barbell lifts.

For 10-15 minutes of lifting a barbell laden with weights, I get a better physique, improved health, more strength and muscle, less bodyfat.

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I’ve spent hours running, doing bodyweight exercises, doing Crossfit, playing sports, biking, swimming, and generally doing the craziest kinds of exercises possible. They’re all very good, but for the time that I’ve invested in them, weights are the ones that matter most.

I’ve found the barbell method — lifting the heavy stuff but for short periods — works for lots of things in life. From productivity to relationships to finances to losing bodyfat to business growth.

The hard stuff really matters.

I’ll get to the productivity/finances/relationships stuff in a second, but first let me clarify: I’m talking about very simple, heavy barbell lifts for few reps and sets (3 sets of 4-7 reps). And do them with good form, or you might get injured. Start out light, get the form right, progressively add weight each week. The most important lifts are things like deadlifts and squats (best two), bench press, shoulder press, rows. Add some chinups and you’re done. With rest days in between. And yes, women should do these lifts too. Yes, runners should do them too. Yes, vegans can lift heavy too.

These lifts are hard, and so people avoid them. But they work better than anything else, for the time invested.

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I’ve learned that in lots of other areas, the hard stuff that people avoid is what matters most. It’s what’s most effective.

I’ll give you some examples:

  • Productivity: If you have a long list of tasks to do, you could waste time checking a bunch of sites, processing your emails, getting lots of easier tasks done, running around from one meeting to another … and most people do that. But on that list, there are probably about 3 really hard things that you’re avoiding. Those are possibly the most important things on the list, and if you put everything else off for a bit to focus on one of those, and then the next one, you’re going to see a world of difference. You’ll be doing fewer things but you’ll be much more effective. The hard tasks that you avoid are usually the ones that matter.
  • Fat loss: People do a lot of crap to lose weight. Tons of diets, the weirdest workouts, shakes and salads and and elliptical machines and kickboxing dance classes and calorie counting. And yes, if you can stick to some of these, they will probably work. But really, only a couple things matter, and by far the most important one is to eat a diet that’s lower in calories. And the best way to stick to that is to eat a bunch of mostly whole foods (calculate calories to make sure you’re in a deficit) like lean protein (I like tempeh, seitan, tofu), non-starchy veggies, a small amount of whole grains. Pile up the protein & veggies for three meals a day, don’t add other snacks and calorie-rich drinks (lattes) and you’ll probably see weight loss. I’d add some heavy strength training so you don’t lose muscle. So it’s pretty simple, but people don’t do it, because sticking to a healthy, calorie-deficit diet is hard. It means skipping the snacks and binge eating and work party food and all the other sweet and fried treats you’re used to indulging in. It means finding other ways to comfort yourself other than food and drinks. But it works.
  • Relationships: Building relationships isn’t always easy, because while it’s fun to hang out with people when things are going well, it’s much harder when there’s conflict. So while spending time with someone is important when it comes to relationships, having difficult conversations is often the most important thing you can do in that time. And that’s hard, because it’s uncomfortable, so people avoid it. This only makes things worse. Do the hard work, and have the difficult conversation. But try not to do it so that you’re right or so that you “win” … it should be finding a solution you’re both happy with. I recommend reading Difficult Conversations.
  • Business growth: There are lots of things you can do to grow a business (or your career), but usually there’s one or two things you can do that are hard but effective. For me, that’s writing useful articles that help change people’s lives. For my 14-year-old daughter’s cupcake business, that’s spending time perfecting her recipes until they’re to-die-for. Those things take hard work, and so we avoid them. We do all the smaller things and think we’re helping our businesses. But actually, we’d be better spending our time on the hard, effective, important things.
  • Finances: How do you improve your finances? Spend less, earn more, invest. Pay your bills on time to avoid paying fees and interest, but that can be automated. Those are the most important things, and they’re not always easy. So people put them off. But if you spend an hour finding ways to reduce your spending (stop shopping or spending on entertainment), you’d make a big difference. If you spent 20 minutes setting up automatic savings (or investment in an index fund), you’d make a big difference. If you spent 30 minutes paying your bills and automating them for the future, you’d save a lot of headaches.
  • Mindfulness: Lots of people want to live a more mindful life, and I encourage it, because developing mindfulness is one of the best things I do. But they don’t want to meditate. And yet, a few minutes a day (working up to 10 or 20 minutes) meditating makes such a huge difference.

Now imagine you took your day, which has limited time, and stopped doing all the little things.

Imagine you focused on the hard, effective things. You could spend 10 minutes meditating, an hour doing the hard important tasks that improved your career or business. Another 20 minutes having a difficult conversation, another 20 improving your finances. Another 30 doing two heavy barbell lifts. Another 30 minutes preparing whole foods for your day’s meals.

That’s less than 3 hours of your day, but you’d improve productivity, your business, your finances, your relationship, mindfulness, your health and appearance.

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You’d have plenty of time for the other stuff, but focus on this stuff first, and see huge rewards.

A Few Tips for Doing Hard Stuff

People avoid the hard things, even if it’s the most important, because it’s hard.

So what are we to do?

Here are some things that work for me:

  1. Take time to figure out what hard stuff you need to do. This takes a few minutes of sitting there and thinking, rather than procrastinating and checking stuff online to avoid this thinking. But it’s necessary. After awhile, you won’t need to think about it because you’ll know.
  2. Take a moment to commit yourself to doing one hard thing. It could be a bout of writing, a hard short workout, paying some bills. One thing, not all of them. Commit yourself for the next 10, 20 or 30 minutes.
  3. Clear away everything. Bookmark all your tabs for later, make notes on a task list for things you need to do later, and then close all tabs, all windows, all notifications. Just you and this one difficult tasks.
  4. Don’t let yourself run. Your mind will want to run from the hard thing, because you have an ideal in your head that life will be comfortable and easy and pleasant. This ideal obviously isn’t reality, because putting off the hard things by focusing on the easy and pleasant only makes your life harder and more uncomfortable over time. So focus on the hard thing, see your mind wanting to run, then don’t run.
  5. Enjoy it. Lifting a heavy barbell is super hard. I love it. It feels like I’m super strong, like I’m accomplishing something great, like I can conquer the world. You can get the same kinds of feelings from any hard task — instead of thinking about how it sucks, think about how amazing it is that you can move something so heavy. And be grateful when you can.

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Last Updated on September 11, 2019

Why To-Do Lists Don’t Work (And How to Change That)

Why To-Do Lists Don’t Work (And How to Change That)

How often do you feel overwhelmed and disorganized in life, whether at work or home? We all seem to struggle with time management in some area of our life; one of the most common phrases besides “I love you” is “I don’t have time”. Everyone suggests working from a to-do list to start getting your life more organized, but why do these lists also have a negative connotation to them?

Let’s say you have a strong desire to turn this situation around with all your good intentions—you may then take out a piece of paper and pen to start tackling this intangible mess with a to-do list. What usually happens, is that you either get so overwhelmed seeing everything on your list, which leaves you feeling worse than you did before, or you make the list but are completely stuck on how to execute it effectively.

To-do lists can work for you, but if you are not using them effectively, they can actually leave you feeling more disillusioned and stressed than you did before. Think of a filing system: the concept is good, but if you merely file papers away with no structure or system, the filing system will have an adverse effect. It’s the same with to-do lists—you can put one together, but if you don’t do it right, it is a fruitless exercise.

Why Some People Find That General To-Do Lists Don’t Work?

Most people find that general to-do lists don’t work because:

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  • They get so overwhelmed just by looking at all the things they need to do.
  • They don’t know how to prioritize the items on list.
  • They feel that they are continuously adding to their list but not reducing it.
  • There’s a sense of confusion seeing home tasks mixed with work tasks.

Benefits of Using a To-Do List

However, there are many advantages working from a to-do list:

  • You have clarity on what you need to get done.
  • You will feel less stressed because all your ‘to do’s are on paper and out of your mind.
  • It helps you to prioritize your actions.
  • You don’t overlook so many tasks and forget anything.
  • You feel more organized.
  • It helps you with planning.

4 Golden Rules to Make a To-Do List Work

Here are my golden rules for making a “to-do” list work:

1. Categorize

Studies have shown that your brain gets overwhelmed when it sees a list of 7 or 8 options; it wants to shut down.[1] For this reason, you need to work from different lists. Separate them into different categories and don’t have more than 7 or 8 tasks on each one.

It might work well for you to have a “project” list, a “follow-up” list, and a “don’t forget” list; you will know what will work best for you, as these titles will be different for everybody.

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2. Add Estimations

You don’t merely need to know what has to be done, but how long it will take as well in order to plan effectively.

Imagine on your list you have one task that will take 30 minutes, another that could take 1 hour, and another that could take 4 hours. You need to know the moment you look at the task, otherwise you undermine your planning, so add an extra column to your list and include your estimation of how long you think the task will take, and be realistic!

Tip: If you find it a challenge to estimate accurately, then start by building this skill on a daily basis. Estimate how long it will take to get ready, cook dinner, go for a walk, etc., and then compare this to the actual time it took you. You will start to get more accurate in your estimations.

3. Prioritize

To effectively select what you should work on, you need to take into consideration: priority, sequence and estimated time. Add another column to your list for priority. Divide your tasks into four categories:

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  • Important and urgent
  • Not urgent but important
  • Not important but urgent
  • Not important or urgent

You want to work on tasks that are urgent and important of course, but also, select some tasks that are important and not urgent. Why? Because these tasks are normally related to long-term goals, and when you only work on tasks that are urgent and important, you’ll feel like your day is spent putting out fires. You’ll end up neglecting other important areas which most often end up having negative consequences.

Most of your time should be spent on the first two categories.

4.  Review

To make this list work effectively for you, it needs to become a daily tool that you use to manage your time and you review it regularly. There is no point in only having the list to record everything that you need to do, but you don’t utilize it as part of your bigger time management plan.

For example: At the end of every week, review the list and use it to plan the week ahead. Select what you want to work on taking into consideration priority, time and sequence and then schedule these items into your calendar. Golden rule in planning: don’t schedule more than 75% of your time.

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Bottom Line

So grab a pen and paper and give yourself the gift of a calm and clear mind by unloading everything in there and onto a list as now, you have all the tools you need for it to work. Knowledge is useless unless it is applied—how badly do you want more time?

To your success!

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Featured photo credit: Emma Matthews via unsplash.com

Reference

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