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9 Small Changes You Never Realized To Supercharge Your Productivity

9 Small Changes You Never Realized To Supercharge Your Productivity

You know you need to get more done in your week, but tackling the ominous task of figuring out how to supercharge your productivity sounds like too much hard work – right? No, there are simple tricks and changes you can make throughout your week to make sure you are firing with all cylinders! Try implementing a few or all of these nine changes and you will notice a big difference.

Read emails after you go through your to-do list for the day

Make your to-do list document, or the app you keep your list in the first thing you open. Email is not to be looked at until the to-do list is reviewed and a plan is in place for what tasks you are tackling today! Tell yourself email can wait until you have a plan in place.

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Get tough things checked off first

Move difficult conversations or complex tasks to the top of your to-do list. The energy and time you will free up by getting the task you dread the most done will make a huge difference to your day. Instead of constantly thinking you must get to that task, it will be done and you can move on to more rewarding projects.

Plan to discard unnecessary mail before bringing it to your desk

Use the mailroom or your kitchen as the place to read through postal mail. Open it and immediately toss out items you don’t need to take action on or aren’t relevant. Only take back to your desk items that need to be reviewed. If in doubt – toss it!

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Put a post-it on your computer screen

Have a pad of post-it notes handy on your desk. Whenever you are interrupted or heading off to a meeting, write on the post-it note what you are working on. When you come back to your desk you will immediately see what you are working on and can get back to the task at hand.

Commit to end one-hour meetings early

Suggest to all attendees that the meeting finishes 10 minutes early. For the competitive meeting go-ers suggest setting a timer with a goal to complete all agenda items before the timer goes off. Having the focus of getting more done in less time will keep the meeting on track.

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Start with water not coffee in the morning

To be more productive you need to be alert. A sluggish mind will decrease your productivity. A simple fix is to get water into the body early in the morning. This will jolt the brain into action.

Check in with yourself

Set a timer to go off randomly throughout your day. When it goes off ask yourself, “Is this really a good use of my time?” Look at your to-do list and see if what you are working on is in alignment with what you need to get done today. Keep reminding yourself not to get distracted with busy work and come back to the task at hand.

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Shut down programs you don’t need

Look at the software programs or apps you have opened. Are they needed for the task you are working on? Seek out the “X” on those programs on the top right-hand corner of your screen and shut them down. Less clutter on your desktop will add to your productivity.

Wear headphones

Get into the habit of putting your headphones on when you are at your desk. You can listen to soft music to lessen the office noise or your over-active mind. You can just have them on in silence. The added bonus is colleagues who see you with headphones on are less likely to interrupt you!

There you have it: nine small changes to implement. They don’t have to be big sweeping modifications to get you achieving more. Small tweaks throughout your day can make a big difference at the end of the week with what you get done. Try it out and enjoy the feeling of ending the week knowing you were super productive!

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Last Updated on July 23, 2019

5 Steps To Move Out Of Stagnancy In Life

5 Steps To Move Out Of Stagnancy In Life

In the journey of growth, there are times when we grow and excel. We are endlessly driven and hyped up, motivated to get our goals.

Then there are times when we stagnate. We feel uninspired and unmotivated. We keep procrastinating on our plans. More often than not, we get out of a rut, only to get back into another one.

How do you know if you are stagnating? Here are some tell-tale signs:

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  • If you have been experiencing chronic procrastination on your goals
  • If you don’t ever feel like doing anything
  • If you keep turning to sleep, eating, games, mindless activities and entertainment for comfort
  • If you know you should be doing something, but yet you keep avoiding it
  • If you have not achieved anything new or significant now relative to 1 month, 2 months or 3 months ago
  • If you have a deep sense of feeling that you are living under your potential

When we face stagnation in life, it’s a sign of deeper issues. Stagnation, just like procrastination, is a symptom of a problem. It’s easy to beat ourselves over it, but this approach is not going to help. Here, I will share 5 steps to help you move out of this stagnation. They won’t magically transform your life in 1 night (such changes are never permanent because the foundations are not built), but they will help you get the momentum going and help you get back on track.

1. Realize You’re Not Alone

Everyone stagnates at some point or another. You are not alone in this and more importantly, it’s normal. In fact, it’s amazing how many of my clients actually face the same predicament, even though all of them come from different walks of life, are of different ages, and have never crossed paths. Realizing you are not alone in this will make it much easier to deal with this period. By trying to “fight it”, you’re only fighting yourself. Accept this situation, acknowledge it, and tell yourself it’s okay. That way, you can then focus on the constructive steps that will really help you.

2. Find What Inspires You

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Stagnation comes because there isn’t anything that excites you enough to take action. If you don’t have a habit of setting goals, and instead just leave yourself to daily mundanes, it’s not surprising you are experiencing stagnation. What do you want to do if there are no limitations? If you can have whatever you want, what will it be? The answers to these questions will provide the fuel that will drive you forward.

On the other hand, even if you are an experienced goal setter, there are times when the goals you set in the past lose their appeal now. It’s normal and it happens to me too. Sometimes we lose touch with our goals, since we are in a different emotional state compared to when we first set them. Sometimes our priorities change and we no longer want to work on those goals anymore. However, we don’t consciously realize this, and what happens is we procrastinate on our goals until it compounds into a serious problem. If that’s the case for you, it’s time to relook into your goals. There’s no point in pursuing goals that no longer inspire you. Trash away your old goals (or just put them aside) and ask yourself what you really want now. Then go for them.

3. Give Yourself a Break

When’s the last time you took a real break for yourself? 3 months? 6 months? 1 year? Never? Perhaps it’s time to take a time-out. Prolonged working can cause someone to become disillusioned as they lose sight of who they are and what they want.

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Go take some extended leave from work. A few days at bare minimum; a few weeks or months will be great. Some of my ex-colleagues have quit their jobs and took months out to do some self-reflection. Of course, some of us might not have that luxury, so we can stick to a few weeks of leave. Go on a trip elsewhere and get away from your work and your life. Use this chance to get a renewed perspective of life. Think about your life purpose, what you want and what you want to create for your life in the future. These are big questions that require deep thinking over them. It’s not about finding the answers at one go, but about taking the first step to finding the answers.

4. Shake up Your Routines

Being in the same environment, doing the same things over and over again and meeting the same people can make us stagnant. This is especially if the people you spend the most time with are stagnant themselves.

Change things around. Start with simple things, like taking a different route to work and eating something different for breakfast. Have your lunch with different colleagues, colleagues you never talked much with. Work in a different cubicle if your work has free and easy seating. Do something different than your usual for weekday evenings and weekends. Cultivate different habits, like exercising every day, listening to a new series of podcasts every morning to work, reading a book, etc (here’s 6 Proven Ways To Make New Habits Stick). The different contexts will give you different stimulus, which will trigger off different thoughts and actions in you.

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When I’m in a state of stagnancy, I’ll get a sense of what’s making me stagnate. Sometimes it’s the environment I’m in, sometimes it’s the people I’ve been hanging out with, sometimes it’s my lifestyle. Most of the times it’s a combination of all these. Changing them up helps to stir myself out of the stagnant mode.

5. Start with a Small Step

Stagnation also comes from being frozen in fear. Maybe you do want this certain goal, but you aren’t taking action. Are you overwhelmed by the amount of work needed? Are you afraid you will make mistakes? Is the perfectionist in you taking over and paralyzing you?

Let go of the belief that it has to be perfect. Such a belief is a bane, not a boon. It’s precisely from being open to mistakes and errors that you move forward. Break down what’s before you into very very small steps, then take those small steps, a little step at a time. I had a client who had been stagnating for a long period because he was afraid of failing. He didn’t want to make another move where he would make a mistake. However, not wanting to make a mistake has led him to do absolutely nothing for 2-3 years. On the other hand, by doing just something, you would already be making progress, whether it’s a mistake or not. Even if you make a supposed “mistake”,  you get feedback to do things differently in the next step. That’s something you would never have known if you never made a move.

More to Help You Stay Motivated

Here are some resources that will help you break out of your current phase:

Featured photo credit: Anubhav Saxena via unsplash.com

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