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9 Small Changes You Never Realized To Supercharge Your Productivity

9 Small Changes You Never Realized To Supercharge Your Productivity

You know you need to get more done in your week, but tackling the ominous task of figuring out how to supercharge your productivity sounds like too much hard work – right? No, there are simple tricks and changes you can make throughout your week to make sure you are firing with all cylinders! Try implementing a few or all of these nine changes and you will notice a big difference.

Read emails after you go through your to-do list for the day

Make your to-do list document, or the app you keep your list in the first thing you open. Email is not to be looked at until the to-do list is reviewed and a plan is in place for what tasks you are tackling today! Tell yourself email can wait until you have a plan in place.

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Get tough things checked off first

Move difficult conversations or complex tasks to the top of your to-do list. The energy and time you will free up by getting the task you dread the most done will make a huge difference to your day. Instead of constantly thinking you must get to that task, it will be done and you can move on to more rewarding projects.

Plan to discard unnecessary mail before bringing it to your desk

Use the mailroom or your kitchen as the place to read through postal mail. Open it and immediately toss out items you don’t need to take action on or aren’t relevant. Only take back to your desk items that need to be reviewed. If in doubt – toss it!

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Put a post-it on your computer screen

Have a pad of post-it notes handy on your desk. Whenever you are interrupted or heading off to a meeting, write on the post-it note what you are working on. When you come back to your desk you will immediately see what you are working on and can get back to the task at hand.

Commit to end one-hour meetings early

Suggest to all attendees that the meeting finishes 10 minutes early. For the competitive meeting go-ers suggest setting a timer with a goal to complete all agenda items before the timer goes off. Having the focus of getting more done in less time will keep the meeting on track.

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Start with water not coffee in the morning

To be more productive you need to be alert. A sluggish mind will decrease your productivity. A simple fix is to get water into the body early in the morning. This will jolt the brain into action.

Check in with yourself

Set a timer to go off randomly throughout your day. When it goes off ask yourself, “Is this really a good use of my time?” Look at your to-do list and see if what you are working on is in alignment with what you need to get done today. Keep reminding yourself not to get distracted with busy work and come back to the task at hand.

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Shut down programs you don’t need

Look at the software programs or apps you have opened. Are they needed for the task you are working on? Seek out the “X” on those programs on the top right-hand corner of your screen and shut them down. Less clutter on your desktop will add to your productivity.

Wear headphones

Get into the habit of putting your headphones on when you are at your desk. You can listen to soft music to lessen the office noise or your over-active mind. You can just have them on in silence. The added bonus is colleagues who see you with headphones on are less likely to interrupt you!

There you have it: nine small changes to implement. They don’t have to be big sweeping modifications to get you achieving more. Small tweaks throughout your day can make a big difference at the end of the week with what you get done. Try it out and enjoy the feeling of ending the week knowing you were super productive!

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Last Updated on September 17, 2018

How to Stop Multitasking and Become Way More Productive

How to Stop Multitasking and Become Way More Productive

Today we are expected to work in highly disruptive environments. We sit down at our desks, turn on our computer and immediately we are hit with hundreds of emails all vying for our attention.

Our phones are beeping and pinging with new alerts to messages, likes and comments and our colleagues are complaining about the latest company initiative is designed to get us to do more work and spend less time at home.

All these distractions result in us multitasking where our attention is switching between one crisis and the next.

Multitasking is a problem. But how to stop multitasking?

How bad really is multitasking?

It dilutes your focus and attention so even the easiest of tasks become much harder and take longer to complete.

Studies have shown that while you think you are multitasking, you are in fact task switching, which means your attention is switching between two or more pieces of work and that depletes the energy resources you have to do your work.

This is why, even though you may have done little to no physical activity, you arrive home at the end of the day feeling exhausted and not in the mood to do anything.

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We know it is not a good way to get quality work done, but the demands for out attention persist and rather than reduce, are likely to increase as the years go by.

So what to do about it?

Ways to stop multitasking and increase productivity

Now, forget about how to multitask!

Here are a few strategies on how to stop multitasking so you can get better quality and more work done in the time you have each working day:

1. Get enough rest

When you are tired, your brain has less strength to resist even the tiniest attention seeker. This is why when you find your mind wandering, it is a sign your brain is tired and time to take a break.

This does not just mean taking breaks throughout the day, it also means making sure you get enough sleep every day.

When you are well rested and take short regular breaks throughout the day your brain is fully refuelled and ready to focus in on the work that is important.

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2. Plan your day

When you don’t have a plan for the day, the day will create a plan for you. When you allow outside influences to take control of your day, it is very hard not to be dragged off in all directions.

When you have a plan for the day, when you arrive at work your brain knows exactly what it is you want to accomplish and will subconsciously have prepared itself for a sustained period of focused work.

Your resistance to distractions and other work will be high and you will focus much better on the work that needs doing.

3. Remove everything from your desk and screen except for the work you are doing

I learned this one a long time ago. In my previous work, I worked in a law office and I had case files to deal with. If I had more than one case file on my desk at any one time, I would find my eyes wandering over the other case files on my desk when I had something difficult to do.

I was looking for something easier. This meant often I was working on three or four cases at one time and that always led to mistakes and slower completion.

Now when I am working on something, I am in full-screen mode where all I can see is the work I am working on right now.

4. When at your desk, do work

We are creatures of habit. If we do our online shopping and news reading at our desks as well as our work, we will always have the temptation to be doing stuff that we should not be doing at that moment.

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Do your online shopping from another place—your home or from your phone when you are having a break—and only do your work when at your desk. This conditions your brain to focus in on your work and not other distractions.

5. Learn to say no

Whenever you hear the phrase “learn to say no,” it does not mean going about being rude to everyone. What it does mean is delay saying yes.

Most problems occur when we say “yes” immediately. We then have to spend an inordinate amount of energy thinking of ways to get ourselves out of the commitment we made.

By saying “let me think about it” or “can I let you know later” gives you time to evaluate the offer and allows you to get back to what you were doing quicker.

6. Turn off notifications on your computer

For most of us, we still use computers to do our work. When you have email alert pop-ups and other notifications turned on, they will distract you no matter how strong you feel.

Turn them off and schedule email reviewing for times between doing your focused work. Doing this will give you a lot of time back because you will be able to remain focused on the work in front of you.

7. Find a quiet place to do your most important work

Most workplaces have meeting rooms that are vacant. If you do have important work to get done, ask if you can use one of those rooms and do your work there.

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You can close the door, put on your headphones and just focus on what is important. This is a great way to remove all the other, non-important, tasks demanding your attention and just focus on one piece of work.

The bottom line

Focusing on one piece of work at a time can be hard but the benefits to the amount of work you get done are worth it. You will make fewer mistakes, you will get more done and will feel a lot less tired at the end of the day.

Make a list of the four or five things you want to get done the next day before you finish your work for the day and when you start the day, begin at the top of the list with the first item.

Don’t start anything else until you have finished the first one and then move on to the second one. This one trick will help you to become way more productive.

Featured photo credit: Unsplash via unsplash.com

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