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9 Small Changes You Never Realized To Supercharge Your Productivity

9 Small Changes You Never Realized To Supercharge Your Productivity

You know you need to get more done in your week, but tackling the ominous task of figuring out how to supercharge your productivity sounds like too much hard work – right? No, there are simple tricks and changes you can make throughout your week to make sure you are firing with all cylinders! Try implementing a few or all of these nine changes and you will notice a big difference.

Read emails after you go through your to-do list for the day

Make your to-do list document, or the app you keep your list in the first thing you open. Email is not to be looked at until the to-do list is reviewed and a plan is in place for what tasks you are tackling today! Tell yourself email can wait until you have a plan in place.

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Get tough things checked off first

Move difficult conversations or complex tasks to the top of your to-do list. The energy and time you will free up by getting the task you dread the most done will make a huge difference to your day. Instead of constantly thinking you must get to that task, it will be done and you can move on to more rewarding projects.

Plan to discard unnecessary mail before bringing it to your desk

Use the mailroom or your kitchen as the place to read through postal mail. Open it and immediately toss out items you don’t need to take action on or aren’t relevant. Only take back to your desk items that need to be reviewed. If in doubt – toss it!

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Put a post-it on your computer screen

Have a pad of post-it notes handy on your desk. Whenever you are interrupted or heading off to a meeting, write on the post-it note what you are working on. When you come back to your desk you will immediately see what you are working on and can get back to the task at hand.

Commit to end one-hour meetings early

Suggest to all attendees that the meeting finishes 10 minutes early. For the competitive meeting go-ers suggest setting a timer with a goal to complete all agenda items before the timer goes off. Having the focus of getting more done in less time will keep the meeting on track.

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Start with water not coffee in the morning

To be more productive you need to be alert. A sluggish mind will decrease your productivity. A simple fix is to get water into the body early in the morning. This will jolt the brain into action.

Check in with yourself

Set a timer to go off randomly throughout your day. When it goes off ask yourself, “Is this really a good use of my time?” Look at your to-do list and see if what you are working on is in alignment with what you need to get done today. Keep reminding yourself not to get distracted with busy work and come back to the task at hand.

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Shut down programs you don’t need

Look at the software programs or apps you have opened. Are they needed for the task you are working on? Seek out the “X” on those programs on the top right-hand corner of your screen and shut them down. Less clutter on your desktop will add to your productivity.

Wear headphones

Get into the habit of putting your headphones on when you are at your desk. You can listen to soft music to lessen the office noise or your over-active mind. You can just have them on in silence. The added bonus is colleagues who see you with headphones on are less likely to interrupt you!

There you have it: nine small changes to implement. They don’t have to be big sweeping modifications to get you achieving more. Small tweaks throughout your day can make a big difference at the end of the week with what you get done. Try it out and enjoy the feeling of ending the week knowing you were super productive!

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Last Updated on May 24, 2019

How to Be Productive at Home and Make Every Day a Productive Day

How to Be Productive at Home and Make Every Day a Productive Day

If you’ve ever wondered how to be productive at home or how you could possibly have a more productive day, look no further.

Below you’ll find six easy tips that will help you make the most out of your time:

1. Create a Good Morning Routine

One of the best ways to start your day is to get up early and eat a healthy breakfast.

CEOs and other successful people have similar morning routines, which include exercising and quickly scanning their inboxes to find the most urgent tasks.[1]

You can also try writing first thing in the morning to warm up your brain[2] (750 words will help with that). But no matter what you choose to do, remember to create good morning habits so that you can have a more productive day.

If you aren’t sure how to make morning routine work for you, this guide will help you:

The Ultimate Morning Routine to Make You Happy And Productive All Day

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2. Prioritize

Sometimes we can’t have a productive day because we just don’t know where to start. When that’s the case, the most simple solution is to list everything you need to get accomplished, then prioritize these tasks based on importance and urgency.

Week Plan is a simple web app that will help you prioritize your week using the Covey time management grid. Here’s an example of it:[3]

    If you get the most pressing and important items done first, you will be able to be more productive while keeping stress levels down.

    Lifehack’s CEO, Leon, also has great advice on how to prioritize. Take a look at this article to learn more about it:

    How to Prioritize Right in 10 Minutes and Work 10X Faster

    3. Focus on One Thing at a Time

    One of the biggest killers of productivity is distractions. Whether it be noise or thoughts or games, distractions are a barrier to any productive day. That’s why it’s important to know where and when you work best.

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    Need a little background noise to keep you on track? Try working in a coffee shop.

    Can’t stand to hear even the ticking of a clock while writing? Go to a library and put in your headphones.

    Don’t be afraid to utilize technology to make the best of your time. Sites like [email protected] and Simply Noise can help keep you focused and productive all day long.

    And here’s some great apps to help you focus: 10 Online Apps for Better Focus

    4. Take Breaks

    Focusing, however, can drain a lot of energy and too much of it at once can quickly turn your productive day unproductive.

    To reduce mental fatigue while staying on task, try using the Pomodoro Technique. It requires working on a task for 25 minutes, then taking a short break before another 25 minute session.

    After four “pomodoro sessions,” be sure to take a longer break to rest and reflect.

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    I like to work in 25 and 5 minute increments, but you should find out what works best for you.

    5. Manage Your Time Effectively

    A learning strategies consultant once told me that there is no such thing as free time, only unstructured time.

    How do you know when exactly you have free time?

    By using the RescueTime app, you can see when you have free time, when you are productive, and when you actually waste time.

    With this data, you can better plan out your day and keep yourself on track.

    Moreover, you can increase the quality of low-intensity time. For example, reading the news while exercising or listening to meeting notes while cooking. Many of the mundane tasks we routinely accomplish can be paired with other tasks that lead to an overall more productive day.

    A bonus tip, even your real free time can be used productively, find out how:

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    20 Productive Ways to Use Your Free Time

    6. Celebrate and Reflect

    No matter how you execute a productive day, make sure to take time and celebrate what you’ve accomplished. It’s important to reward yourself so that you can continue doing great work. Plus, a reward system is an incredible motivator.

    Additionally, you should reflect on your day in order to find out what worked and what didn’t. Reflection not only increases future productivity, but also gives your brain time to decompress and de-stress.

    Try these 10 questions for daily self reflection.

    More Articles About Daily Productivity

    Featured photo credit: Unsplash via unsplash.com

    Reference

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