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9 Lists To Keep Updated, and Keep Handy

9 Lists To Keep Updated, and Keep Handy

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    I bought a Moleskine notebook a long time ago, and for a while it got zero use. My productivity system is totally digital and Web-based, as is my personal journal. I bought the Moleskine because it looked awesome, and because so many other people found it useful.

    The Moleskine, though, made its way into my pocket or backpack all the time, because of one simple use I found for it: a list manager. Not a list of things to do, or people to call – different lists. The Moleskine is my perfect list-manager, and that’s all I use it for.

    That said, I’ve also discovered how useful it is to keep a small number of lists both updated and handy at all times, for a whole variety of uses. Here are nine lists that can be enormously helpful to all of us, if kept both current and accessible. Keep them wherever you like (for me, a Moleskine), but make sure you keep them.

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    “Things I Want”

    Every year, people I know ask me what I want for my birthday, or for Christmas, or just because they love giving me gifts (that last would would be nice, huh?). Usually, I have no idea what to tell them. That’s why I’ve started keeping a list of things I want – every time I hear about or come across something I’d like to have, no matter how big or small, it goes on my list.

    If I get it, or don’t want it anymore, it goes away. It’s simple, but having this list gives me a running tally of stuff I actually want, so I’m not just telling my family and friends “anything’s great, seriously…” and then pretending to like what I get.

    “Gift Ideas”

    This one’s on the opposite side of gift-giving. If I think of something that would be a great gift for a person I might some day buy a gift, I write down something like “Mom – Rollerblades.” That way, when my Mom’s birthday comes up and I realize I haven’t been paying attention for a whole year, I’ve got some backup ideas. This one, more than all the other lists here, has come in handy over and over in my life.

    “Got a Minute?”

    We all have things that we’d like to do, but that aren’t required of us and that have no consequences whether we do them or not. I keep those things in my “Got a Minute?” list. If I have some free time with absolutely nothing to do, I’ll take a stab at something on my list. If they don’t get done, it’s not a big deal – it’s full of things I’d like to do when there’s nothing better or more important to do.

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    “Watch, Read, Listen”

    Another critical one for me, as a music and movie junkie. If a movie gets suggested to me, or I’m told I absolutely have to hear a particular band, they go on the list. If I have some time, I’ll go through the bands and see if there’s anything good. If I’m in need of another book, I try to pull one from my list rather than just reading whatever’s nearby. These lists are populated by friends, blogs, and any other source you can think of, and they’ve provided me with a ton of great movies, music, and books.

    BHAGs

    BHAGs, or Big Hairy Audacious Goals, are an important thing for anyone to keep updated. These are goals that are way beyond what you think is possible, and are things you’re constantly keeping in mind with every decision or choice you make. For most, these goals are career-based, but they don’t have to be. What do you want to do, or be, or accomplish? Keeping this list handy will help keep you centered and focused in all things you do.

    Bucket List

    We’ve all heard of bucket lists before – lists of things to do before you die. These might overlap with the BHAGs list, but not necessarily. For instance, “spend a night in jail” is proudly on my bucket list, but I wouldn’t exactly call that a goal. Keep a list of things you want to do – need to do before you die, both to help you get them done and to help you figure out what’s important. If “go to New Zealand” is on your bucket list, it’s worth saving for rather than taking a less-awesome trip somewhere else.

    “Don’t Forget”

    This is a list for random, momentary stuff that you need to remember – but not remember forever. Things like “new guy at work is Jim” or “mail taxes” go on this list – review it periodically (I check mine every morning) and get rid of whatever is done or that you actually know. Hopefully, after a week, you’ll remember Jim’s name, and not need it on the list anymore.

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    Great Ideas

    Have a great idea for a business? Thought of a brilliant invention? Write it down. Maybe you won’t do anything with it, maybe you will – either way, having a list of your best ideas is a great way to both stimulate more great ideas, and to give you something to impress the boss with the next time he needs someone with great ideas.

    Grocery List

    Obvious though it may sound, too many people still don’t keep a grocery list. Or, like me, they keep one and then leave it at home. The usefulness of an always-available and always-updated grocery list is twofold: one, it gives you a place to put “Orange Juice” when you run out of Orange Juice, thus keeping you from either not having it, or buying altogether too much because you couldn’t remember how much you have at home.

    Two, it prevents you from buying things on impulse, or because you’re hungry – grocery shopping while hungry is dangerous. Keep a list, buy only the things on the list, and odds are you’ll eat both healthier and cheaper.

    I’m a listing fanatic, keeping lists that far outnumber just the ones above. But those nine are the ones that have proven critical to saving me money, keeping me fresh with good ideas, and always knowing what to do or spend my money on in relation to what I want to be and do.

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    What are your indispensable lists?

    Photo: retro traveler

    Featured photo credit: elias filis via flickr.com

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    Last Updated on April 6, 2020

    15 Best Productivity Hacks for Procrastinators

    15 Best Productivity Hacks for Procrastinators

    Let me guess.

    You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

    Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

    First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

    Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

    Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

    1. Give (10+2)*5 a Try

    Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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    The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

    2. Use Red and Blue More Often

    Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

    3. Create a Break Agenda

    List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

    Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

    4. Set a Timetable for Your Tasks

    Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

    9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
    9:10 – 10:00 am – Internet research
    10:00 – 10:45 am – Look through existing files
    10:45 – 11:00 am – Break time!
    11:00 – 12:00 pm – Outline the research report

    Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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    5. Take It Outside!

    Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

    6. Become Productively Lazy

    Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

    7. Assign a ‘Task Deputy’

    It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

    8. Consider a Gadget-Free Desk

    According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

    Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

    9. Prepping the Night

    Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

    Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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    10. Do a 7-Minute Workout in the Morning

    Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

    Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

    11. Set-up Mini Tasks

    If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

    Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

    12. Create an Inspirational Board or Reminder

    I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

    Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

    13. Redecorate Your Room

    Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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    14. Ready Your Nibbles

    You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

    Bonus productivity hacks you can do at home:

    15. Schedule Your Chores

    Write down your chores in a weekly basis with matching day and time when you should be doing these.

    For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

    More Tips to Overcome Procrastination

    Featured photo credit: Glenn Carstens-Peters via unsplash.com

    Reference

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