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8 Ways to Stop Working Long Hours

8 Ways to Stop Working Long Hours

Working long hours can be inevitable when you work in a corporate set-up, especially for people in operations and professionals, such as accountants, lawyers, engineers and those in finance. There are constant deadlines and an endless workload to get through.

As a practicing professional accountant, I often find myself working long hours just to finish financial reports and tax returns so my clients can submit them before the deadline. There will be certain days when I’m the first to come in to the office and last to come out. This was especially so during the first few months of setting up my accounting firm.

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    In the beginning, I didn’t have staff, so I did everything on my own: from answering inquiries, meeting with clients, closing engagements, picking up and sorting documents, bookkeeping and tax preparation, to filing and paying the tax return at the bank and the government offices. As the number of clients increased, the workload also increased commensurately, which lead me to work longer hours.

    Working for long hours eventually had me exhausted and stressed. The thought of quitting entered my mind. The business started to feel like a burden instead of a blessing. Such negative emotion was triggered by stress and exhaustion.

    To help me cope with the situation I talked to my husband to ask his advice, and I also started reading books on management: both time and business. From both these sources I learned ways to stop (or at least minimize) working long hours, without sacrificing productivity, quality of work, and, of course, income.

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    In this article, I’ll share with you 8 ways to help you reduce or stop working long hours.

    1. Begin with the end in mind

    My husband reminded me of an important principle I learned from the book, 7 Habits of Highly Effective People. That is: begin with the end in mind. This principle simply means before you start anything, you should already be thinking of the end, such as the future result or output. Allocate your time and align your actions to this end.

    2. Identify the value-adding vs. the non-value adding

    Now that you have the end in mind, the next step is to identify value-adding activities – tasks of great value to the end result – and non-value adding activities – tasks of less value to the end result. To help you do this, list down all the tasks you do, and then classify each task as value-adding and non-value adding. Your goal is to do more of those that are value-adding activities while eliminating non-value adding activities.

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    3. Prioritize

    After identifying value-adding activities, you need to set priorities to determine which task should be done first, and which is going to be last. When you set priorities, your criteria can be based on value, importance, time and urgency.

    4. Plan

    Now that you already know the output you want to accomplish, have identified tasks that are value-adding, and have set priorities, the next step is to make a schedule of when to execute tasks within a given time. It’s best if you can create a weekly and monthly plan, and then stick to it.

    5. Delegate

    Oftentimes, the reason why we work for long hours is because we want to do everything on our own. This is mostly because we don’t trust other people to do the work the way we want it. But in order for you to stop working long hours, and to grow, you need to start trusting other people and delegate tasks to them. Remember the saying: “two heads are better than one.” When you delegate tasks to other people, you have more time to focus on value-adding activities so you can accomplish more results.

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    6. Focus

    Another important way to be more efficient at work is to keep your focus. I used to believe in multitasking, that is, doing many things all at the same time. But it only lead me to exhaustion. It was my husband who pointed out to me the importance of focus – just doing one thing at a time. He explained that when you focus on a single activity at a time, you are more efficient and effective in accomplishing the task. It eliminates the confusion and exhaustion brought on by multitasking.

    7. Avoid distractions like social media, web surfing and emails

    One of the possible reasons that people spend more hours at work is because of unproductive distractions like reading personal emails, texting, web surfing and constantly logging in to social media such as Facebook, LinkedIn, Twitter, and the like. Avoid these distracting activities during working hours. It’s best if you restrict them to only a few minutes during break time.

    8. Set a deadline on your tasks

    The last but not least way to stop working long hours is to set a deadline for each task. This is helpful for both work and non-work related activities. Setting a deadline gives you appropriate signals and pressure on when to begin and to end each task. This will eliminate the idle time spent trying to figure out what to do next or when to stop.

    On a final note, let me share with you an important quote on time management:

    Besides the noble art of getting things done, there is the noble art of leaving things undone. The wisdom of life consists in the elimination of nonessentials. – Lin Yutang

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    Last Updated on November 15, 2018

    Success In Reaching Goals Is Determined By Mindset

    Success In Reaching Goals Is Determined By Mindset

    What do you think it takes to achieve your goals? Hard work? Lots of actions? While these are paramount to becoming successful in reaching our goals, neither of these are possible without a positive mindset.

    As humans, we naturally tend to lean towards a negative outlook when it comes to our hopes and dreams. We are prone to believing that we have limitations either from within ourselves or from external forces keeping us from truly getting to where we want to be in life. Our tendency to think that we’ll “believe it when we see it” suggests that our mindsets are focused on our goals not really being attainable until they’ve been achieved. The problem with this is that this common mindset fuels our limiting beliefs and shows a lack of faith in ourselves.

    The Success Mindset

    Success in achieving our goals comes down to a ‘success mindset’. Successful mindsets are those focused on victory, based on positive mental attitudes, empowering inclinations and good habits. Acquiring a success mindset is the sure-fire way to dramatically increase your chance to achieve your goals.

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    The idea that achieving our goals comes down to our habits and actions is actually a typical type of mindset that misses a crucial point; that our mindset is, in fact, the determiner of our energy and what actions we take. A negative mindset will tend to create negative actions and similarly if we have a mindset that will only set into action once we see ‘proof’ that our goals are achievable, then the road will be much longer and arduous. This is why, instead of thinking “I’ll believe it when I see it”, a success mindset will think “I’ll see it when I believe it.”

    The Placebo Effect and What It Shows Us About The Power of Mindset

    The placebo effect is a perfect example of how mindset really can be powerful. In scientific trials, a group of participants were told they received medication that will heal an ailment but were actually given a sugar pill that does nothing (the placebo). Yet after the trial the participants believed it’s had a positive effect – sometimes even cured their ailment even though nothing has changed. This is the power of mindset.

    How do we apply this to our goals? Well, when we set goals and dreams how often do we really believe they’ll come to fruition? Have absolute faith that they can be achieved? Have a complete unwavering expectation? Most of us don’t because we hold on to negative mindsets and limiting beliefs about ourselves that stop us from fully believing we are capable or that it’s at all possible. We tend to listen to the opinions of others despite them misaligning with our own or bow to societal pressures that make us believe we should think and act a certain way. There are many reasons why we possess these types of mindsets but a success mindset can be achieved.

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    How To Create a Success Mindset

    People with success mindsets have a particular way of perceiving things. They have positive outlooks and are able to put faith fully in their ability to succeed. With that in mind, here are a few ways that can turn a negative mindset into a successful one.

    1. A Success Mindset Comes From a Growth Mindset

    How does a mindset even manifest itself? It comes from the way you talk to yourself in the privacy of your own head. Realising this will go a long way towards noticing how you speak to yourself and others around you. If it’s mainly negative language you use when you talk about your goals and aspirations then this is an example of a fixed mindset.

    A negative mindset brings with it a huge number of limiting beliefs. It creates a fixed mindset – one that can’t see beyond it’s own limitations. A growth mindset sees these limitations and looks beyond them – it finds ways to overcome obstacles and believes that this will result in success. When you think of your goal, a fixed mindset may think “what if I fail?” A growth mindset would look at the same goal and think “failures happen but that doesn’t mean I won’t be successful.”

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    There’s a lot of power in changing your perspective.

    2. Look For The Successes

    It’s really important to get your mind focused on positive aspects of your goal. Finding inspiration through others can be really uplifting and keep you on track with developing your success mindset; reinforcing your belief that your dreams can be achieved. Find people that you can talk with about how they achieved their goals and seek out and surround yourself with positive people. This is crucial if you’re learning to develop a positive mindset.

    3. Eliminate Negativity

    You can come up against a lot of negativity sometimes either through other people or within yourself. Understanding that other people’s negative opinions are created through their own fears and limiting beliefs will go a long way in sustaining your success mindset. But for a lot of us, negative chatter can come from within and these usually manifest as negative words such as can’t, won’t, shouldn’t. Sometimes, when we think of how we’re going to achieve our goals, statements in our minds come out as negative absolutes: ‘It never works out for me’ or ‘I always fail.’

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    When you notice these coming up you need to turn them around with ‘It always works out for me!’ and ‘I never fail!’ The trick is to believe it no matter what’s happened in the past. Remember that every new day is a clean slate and for you to adjust your mindset.

    4. Create a Vision

    Envisioning your end goal and seeing it in your mind is an important trait of a success mindset. Allowing ourselves to imagine our success creates a powerful excitement that shouldn’t be underestimated. When our brain becomes excited at the thought of achieving our goals, we become more committed, work harder towards achieving it and more likely to do whatever it takes to make it happen.

    If this involves creating a vision board that you can look at to remind yourself every day then go for it. Small techniques like this go a long way in sustaining your success mindset and shouldn’t be dismissed.

    An Inspirational Story…

    For centuries experts said that running a mile in under 4 minutes was humanly impossible. On the 6th May 1954, Rodger Bannister did just that. As part of his training, Bannister relentlessly visualised the achievement, believing he could accomplish what everyone said wasn’t possible…and he did it.

    What’s more amazing is that, as soon as Bannister achieved the 4-minute mile, more and more people also achieved it. How was this possible after so many years of no one achieving it? Because in people’s minds it was suddenly possible – once people knew that it was achievable it created a mindset of success and now, after over fifty years since Bannister did the ‘impossible’, his record has been lowered by 17 seconds – the power of the success mindset!

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