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8 Deadly Traps that Cause Our Failures to Accomplish Everyday Work

8 Deadly Traps that Cause Our Failures to Accomplish Everyday Work

Failing to accomplish work is a huge problem in the workplace today, just ask any project manager. The incomplete work often has consequences piling one task on top of another until what was once achievable now feels either impossible or difficult to do. To avoid this problem one must make a schedule and diligently complete what you have to do, before what you want to do. Here are some suggestions for those who want to get rid of the habit of procrastinating, and be productive. Setting priorities can be effective way to avoid procrastination. Here are 8 deadly traps that keep us from being productive.

1. Unclear Expectations

Creating clear expectations is the foundation of being successful. We have all heard of SMART goals (Specific, Measurable, Assignable, Realistic, and Time Bound). As you define, communicate and carry out the clear expectations you will want to add one practice that will distinguish you from the rest. Include the three elements of quantity, quality, and pace. Rather than saying, “finish the work as soon as possible” say, “finish these “x” items, as measured or approved by “y”, at a pace of “z” elements each hour/day/week” This approach coupled with SMART goals sets up you and your organization for success. Let’s face it, we feel a bit lazy at one time or another, it is part of whom we are as humans. This lazy characteristic can show up either when we want to get something trivial, or when we want something important done. Don’t let the lazy characteristic take control in the expectation phase of the activity, this will surely come back to bite you later!

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2. Failing to Schedule

Make yourself two lists, first of what to do and second of what not to do. This is the first step in planning and doing. This helps to get your priorities straight as well as to get the tasks done on time. Making a schedule also constantly reminds you of all the things you need to do and lists them for you to finish one-by-one. This approach lets you see the tasks in perspective and it even makes what you might have thought was hard to do seem trivial at times. This method works especially well if you get the harder tasks completed first, quickly cross them off your schedule after finishing them and continue to complete the easier tasks with some relaxation.

3. Allowing Distractions

This involves first identifying what is keeping you from doing your job productively and what it is that is making you slip into feeling lazy. Is it the television? Your phone? Your video games? Or perhaps even your comfy couch which is making the idea of slouching on it more tempting than getting your job done? Identify what is distracting you and give it a break. Perhaps even stay faraway from it. Accountability is important. If you can’t trust yourself to get it done, find someone to hold you accountable.

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4. Delayed Starts

Getting started is usually the hardest part. Sometimes the work is not hard, it is just thinking about it that makes it seem that way. Start with a few easy tasks, you will be surprised at where your laziness went by the time you get to the harder ones. This is because once you decide to get started, the decision is over and it goes only forward from there. To increase productivity, starting with identifying where and what to start is a must.

5. Not Prioritizing

Effective planning is the best way to avoid failing to complete your work. You must prepare a list of “to do” items when you are assigned a job. We have to complete the everyday tasks to avoid the pressure of completing the requirements at the end of the project or work. We must start by creating longer-term plans, say for the month, then for the week and finally for each day. This practice will keep our focus on the bigger picture and we will know that we are accomplishing something bigger than 30 days of individual tasks. You must know the value of your job. Your goal should always to be on time or before, make sure you have been sensible about your goals. Ensure that you plan to your capacity with the resources your have access to (time, money, people, knowledge, etc.). You must know the amount of work you can do each day. Most of us overcommit and under deliver, if you can master overcoming the 8 deadly traps in this article you will reverse this trend. As mentioned before, accountability is an important principle to demonstrate what you can do.

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6. Procrastinating

Procrastination is the natural assassin of success. Keep the consequences of failing to get your work done in mind when you start the task or project, not as you approach the deadline. Maintaining this mind-set, and the image of success, is a good combination to fuel your motivation. The main reason we procrastinate is that we are swimming in a sea of distractions. With access to the world using a computer keystroke or a swipe of a phone screen we can be instantaneously transported into almost any alternative world, and expect that this trend will continue to add to our distractions.

7. Missing Deadlines

The first thing to recognize is that almost all deadlines are arbitrary. This does not me you can ignore deadlines but it does mean you can question them. However, the questioning needs to happen at the beginning of the project or activity, not as the deadline approaches, this just makes you look incompetent. Failing to complete our work often ties to the practice of delaying the most important tasks and performing the least important ones. This practice can cause serious problems for your success and for the organization. Each time we delay the projects of our internal or external clients, we provide another sliver of doubt in their mind for the next project. Getting clients and building trust takes a long time to develop but can be lost in just a moment. Delivering just a bit faster than needed or faster than your competition, is what will distinguish you and continue the contribution to trust building. Plan for delays, don’t react to them, this contingency planning is critical. Our human desires push us to postpone activities which do not entertain us, once again this is where accountability distinguishes the poor from the great performers. Fight the urge and stay accountable.

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8. Overlooking Effectiveness

You must be effective in addition to being efficient. Efficiency is all about faster, better, and cheaper. Effectiveness is all about putting the right plans in place so your don’t have to force yourself to work faster, better and cheaper. We can always put in extra-long hours, but it comes at a cost somewhere to you, your family or to your organization, Time is a finite commodity, the longer hours you are working, are hours in which you are not doing something else. Make sure the trade-offs you are making are conscious ones and not because of your ineffectiveness. Procrastinators always try to postpone their work as they think they have enough time on their calendar. This avoidance behavior places your potential success at risk. We all have to work smarter and not harder Effectiveness is the key to smarter work. Planning up-front allows us a more reasonable pace when we are in the throes of doing the work.

So when you start your day tomorrow, do everything you can to avoid the 8 deadly traps that will cause you to fail in completing your everyday work. Your organization will thank you for the accountability and for your work accomplishments.

Featured photo credit: Penguins/ Marc Lombardi via marclombardi.zenfolio.com

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Dr. Kevin Gazzara

Senior partner at Magna Leadership Solutions

The 10 Leadership Lessons We Can all Learn from Giraffes The 6 Best Practices to Kill Employee Motivation and Engagement 7 Critical Statements Every Manager Should Avoid To Be More Respectable 12 Ways to Identify a High-Maintenance Employee 8 Deadly Traps that Cause Our Failures to Accomplish Everyday Work

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Last Updated on June 22, 2018

How to Nix Your Credit Card Debt in Less Than 3 Years

How to Nix Your Credit Card Debt in Less Than 3 Years

Debt is never a fun thing to be in. But, there are many actions that you can take that will help you rid yourself of the burden of debt once and for all.

By coming up with a set plan, eliminating your debt can feel much easier than constantly thinking about it.

This post will provide some tips on how you can do this to help you nix your credit card debt in less than 3 years.

Hint: there are ways that are easier than you think.

1. Consider consolidating multiple credit cards if possible

This may not be applicable to you, but if you have multiple cards – it is something to consider. Keeping up with multiple bills is time consuming.

It will depend on the balance you have on each. Consolidate ones you can but do not do it to the point that you get too close to the maximum limit. Also, it is ideal to pick the card with the lower interest rate.

Consider if there are any fees or alternatively, rewards, with transferring a balance to another card. Watch out for fees. Note that some cards offer rewards for transferring a balance to them. This is extra cash that can help go towards paying off your debt.

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Having one or two cards can make nixing your debt much simpler than keeping up with the balance of a bunch of cards. Keeping track of paying the minimum towards a bunch of cards is time consuming. Spend the time to consolidate instead to make the overall process simpler going forward.

My tip: Have one main credit card. Have a second one that you use for necessities – such as groceries or gas – that offers rewards for those purchases (a lot of cards do) and set the second one on auto-pay. You should be able to pay off a smaller amount on auto-pay if it is a necessity. If you think you cannot, then you may need to cut down a lot on expenses.

Why do I suggest doing this? Having one thing set to auto-pay is one less thing to think about. One less thing to waste time on. Same idea with consolidating to one main card. Tracking down too many is a hassle.

2. Try to pay the full balance you spent each month at the very least

You need to pay off the amount you are spending each month when that bill comes in. This is the amount you spent THAT month.

Do not let the debt keep accruing while you work on paying any unpaid debt that has accrued. It will become a never-ending battle. Try as best as you can to be current on paying for each month’s expenses when that month’s bill comes out.

If this is a strain, consider why. You may need to cut expenses. Or you may need to consider other cards. Or look at where this money is going.

3. Pay extra when you can – every small amount counts

This cannot be emphasized enough. If you are looking at a lot of credit card debt, it can look daunting, but each extra amount that you can put towards the debt will really add up – no matter how small it is.

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It does not just reduce the principal amount that you have left to pay off, but it reduces the amount that is collecting interest. You will always save money with that reduced interest.

4. Create a plan on how to pay extra

Back to the main point, having this plan is giving you one less thing to think about.

This plan should be a plan that works for you. If it does not work for you, your spending habits, and your views on debt, then it will not be an effective plan.

For instance, if a set plan of an extra $50 (or another amount that you know you can afford) works for you, then do that. Set that aside every month and pay that extra amount. Treat it like a bill. Choose an amount that works for you and pay it like clockwork as though it was a bill you had to pay each month.

Little amounts will not nix it entirely, but they will help tackle it and having a set plan can make it less of a chore. Creating a new plan of how much to put towards it each month is an unnecessary added stress.

5. Cut out costs for services you do not use

If you are signed up for subscriptions that you do not use because of some free trial or for some other reason, cut it out. Your overall financial position will look better.

In turn, that will make cutting your credit card debt easier. Look at your statements to find these expenses. If you do not use them, you may forget you are paying some unnecessary amount each month. Cutting it out can really add up in savings that you can put towards other needed expenses.

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6. Get aggressive about it

Consider these points:

Depending on the interest and the level of debt, you may need to give up a few indulgences. For example, instead of ordering delivery or going out to eat, cook at home. Everything adds up.

Other things may be more of a sacrifice. It may be a trip you wanted to go on, or a daily latte habit you’ve picked up. In these instances, consider how important it is to you and if it’s worth the sacrifice. And if it is a costly expense, think whether you can wait to indulge.

Cutting an extravagant expense can really help make a dent in your overall debt. Try not to add to debt when you are trying to pay it off. It will be a never-ending battle. Make it less of a battle with these tips and it will feel easier.

Bottom line: Do what you can to make this process easier for you. Implement steps that do this. It takes time now, but will help overall. Also, keep track of your spending and paying down of your debts. Which is the next point.

7. Reevaluate your progress at set intervals

Doing a regular check-in can help you see your efforts pay off or maybe indicate that you need to give this a bit more effort. If you check every 3-6 months, it will not feel so much like a chore or feel so daunting.

By doing this, you will be able to better understand your progress and perhaps readjust your plan. Bonus: if you see it pay off, it will feel great to do this check-in. You will get there.

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Finally (and most importantly)…

8. Keep trying

Do not get discouraged. Pushing it off will make it worse. Just keep trying.

Once your debt becomes lower, each monthly payment will reduce the balance more. Why? You are paying less towards interest. It will be a snowball effect eventually and it will become much easier to manage. Just get to that point. And know once you do, it will feel easier and motivating.

Start knocking out your debt today

The best way to eliminate debt is to get started right away. Begin by implementing the above steps and watch your debt just melt away. Try out some of the above strategies and see what works best for you. Soon you’ll be on your way to a debt free life.

Featured photo credit: Pexels via pexels.com

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