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7 Ways To Free Up Time and Declutter Your Day

7 Ways To Free Up Time and Declutter Your Day

I went through this phase where I couldn’t get a grip on anything. The harder I tried to simplify my lifestyle and free up time to, you know, breathe, the more complicated and cluttered it became. Sigh! I ended up stuck in that nauseating tilt-a-whirl where the beeping, buzzing, and ringing made me feel like everything was urgent. I couldn’t tell the difference between my priorities and the unimportant. What’s a girl to do?

If you’re like me, you’ll keep going until you drop – literally. You’ll burn yourself out so you’re too tired to screw up your life anymore. Or, if you’re smart you’ll free up time immediately and simplify your life using the tips below. (See what I did there?)

1. Step Away From The Chaos

The only way you’re going to free up time is by stepping back and looking at your life from an objective perspective. Ask yourself: Why do I do the things I do? How does each thing make me feel? What do I want to free up time for?

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Once you define how you really want to spend your time, it gives you a clear goal to strive for and keeps you motivated if you run into rough patches during the transition. Focus on one change at a time until your day feels as good as you look (rawr!)

2. Drop/Delegate What You Can

It’s amazing the number of things we do because we feel obligated to, not because we legitimately want to. Look through your entire list of obligations and categorize them:

  • Drop what you absolutely don’t want to do anymore. As difficult as it will be, your friends and family will have to deal with it.
  • For things you do enjoy but need to pause, put them on hiatus until further notice.
  • Delegate what still needs to get done but isn’t as important as…well, your priorities. Put your Type A personality on the back burner and see what you can transfer to someone else at work and at home.
  • For things you have to keep doing but eventually want to transition out of, put them on the outsource pile.

Tackle one task at a time – from easiest to more difficult – until your calendar is as clutter-free as possible.

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3. Batch Tasks Together

When you free up time you’re able to think mindfully. From this point on, you’ll be able to assess everything you want to do and decide the most time-effective way to get things done.

For example, I’m a big fan of batching tasks together at work and at home. I batch together each phase of the writing process – brainstorming, outlining, research, etc. – so I’m able to effectively work on each of my assignments. (As other writers already know, “outline brain” is totally different from “research brain,” though “need coffee brain” trumps them all!)

The same goes for my personal tasks: I batch all of my shopping or errands into one trip, I do my food prep for the following week in one shot, and so forth. It’s best to stay in one zone and stick to it until you’re done, and this is a great way to stay away from “multi-tasking brain,” which is always in denial.

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4. Eliminate Distractions

Do what you can to stay on track by eliminating distractions: get up earlier, only check your email at certain times, don’t read a text until you legitimately have time to, and put your phone on silent at night so you can actually unwind. Watch your television shows on the Internet so you can watch them at your own time and on your own terms.

Also, a larger coffee mug saves trips to the coffee maker. Just sayin’.

5. Define Boundaries

Instead of saying, “Yes,” to everything, start saying, “I’ll get back to you.” This will give you time to make an informed decision about every new request that comes your way – both professionally and personally. Once you’ve defined your time off, consider it as ironclad as a doctor’s appointment (so you don’t end up needing a doctor’s appointment!)

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6. Leave Your Days Off Blank

Do what you can to finish your work and errands during your work days and leave your days off as obligation-free as possible. There’s nothing more freeing than knowing you have an entire day to do what you feel compelled to do in the moment. It’s something your inner four-year-old will really appreciate.

7. Recap On A Regular Basis

It’s not like one day we say to ourselves, “Gee, I want to be so busy having time for bathroom breaks is like a vacation!” It’s a gradual build-up of I’d-love-tos and sure-why-nots that slip under the radar until we can’t remember the last time we did the laundry or washed our hair. Once you’ve successfully cut back your schedule to a level a human can handle, reassess weekly to make sure you don’t fall back into old habits.

What techniques have you used to free up time?

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Krissy Brady

A women's health & wellness writer with a short-term goal to leave women feeling a little more empowered and a little less verklempt.

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Last Updated on March 23, 2021

Manage Your Energy so You Can Manage Your Time

Manage Your Energy so You Can Manage Your Time

One of the greatest ironies of this age is that while various gadgets like smartphones and netbooks allow you to multitask, it seems that you never manage to get things done. You are caught in the busyness trap. There’s just too much work to do in one day that sometimes you end up exhausted with half-finished tasks.

The problem lies in how to keep our energy level high to ensure that you finish at least one of your most important tasks for the day. There’s just not enough hours in a day and it’s not possible to be productive the whole time.

You need more than time management. You need energy management

1. Dispel the idea that you need to be a “morning person” to be productive

How many times have you heard (or read) this advice – wake up early so that you can do all the tasks at hand. There’s nothing wrong with that advice. It’s actually reeks of good common sense – start early, finish early. The thing is that technique alone won’t work with everyone. Especially not with people who are not morning larks.

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I should know because I was once deluded with the idea that I will be more productive if I get out of bed by 6 a.m. Like most of you Lifehackers, I’m always on the lookout for productivity hacks because I have a lot of things in my plate. I’m working full time as an editor for a news agency, while at the same time tending to my side business as a content marketing strategist. I’m also a travel blogger and oh yeah, I forgot, I also have a life.

I read a lot of productivity books and blogs looking for ways to make the most of my 24 hours. Most stories on productivity stress waking up early. So I did – and I was a major failure in that department – both in waking up early and finishing early.

2. Determine your “peak hours”

Energy management begins with looking for your most productive hours in a day. Getting attuned to your body clock won’t happen instantly but there’s a way around it.

Monitor your working habits for one week and list down the time when you managed to do the most work. Take note also of what you feel during those hours – do you feel energized or lethargic? Monitor this and you will find a pattern later on.

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My experiment with being a morning lark proved that ignoring my body clock and just doing it by disciplining myself to wake up before 8 a.m. will push me to be more productive. I thought that by writing blog posts and other reports in the morning that I would be finished by noon and use my lunch break for a quick gym session. That never happened. I was sleepy, distracted and couldn’t write jack before 10 a.m.

In fact that was one experiment that I shouldn’t have tried because I should know better. After all, I’ve been writing for a living for the last 15 years, and I have observed time and again that I write more –and better – in the afternoon and in evenings after supper. I’m a night owl. I might as well, accept it and work around it.

Just recently, I was so fired up by a certain idea that – even if I’m back home tired from work – I took out my netbook, wrote and published a 600-word blog post by 11 p.m. This is a bit extreme and one of my rare outbursts of energy, but it works for me.

3. Block those high-energy hours

Once you have a sense of that high-energy time, you can then mold your schedule so that your other less important tasks will be scheduled either before or after this designated productive time.

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Block them out in your calendar and use the high-energy hours for your high priority tasks – especially those that require more of your mental energy and focus. You also need to use these hours to any task that will bring you closer to you life’s goal.

If you are a morning person, you might want to schedule most business meetings before lunch time as it’s important to keep your mind sharp and focused. But nothing is set in stone. Sometimes you have to sacrifice those productive hours to attend to other personal stuff – like if you or your family members are sick or if you have to attend your son’s graduation.

That said, just remember to keep those productive times on your calendar. You may allow for some exemptions but stick to that schedule as much as possible.

There’s no right or wrong way of using this energy management technique because everything depends on your own personal circumstances. What you need to remember is that you have to accept what works for you – and not what other productivity gurus say you should do.

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Understanding your own body clock is the key to time management. Without it, you end up exhausted chasing a never-ending cycle of tasks and frustrations.

Featured photo credit: Collin Hardy via unsplash.com

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