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6 Steps To Complete The Tasks On Your Overwhelming To Do List

6 Steps To Complete The Tasks On Your Overwhelming To Do List

You have Post-It notes all over your desktop at work, and scraps of paper beneath magnets covering your fridge. All of these are tasks you have to accomplish within a certain window of time, but you can’t even keep them all straight because you’re so overwhelmed.

It’s simple to keep everything straight so that you look polished and pulled together. Follow these steps to complete tasks on your overwhelming to do list, and you won’t be unprepared or forget another meeting or event.

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1. Keep one list

It’s easy to write down things as you think of them on Post-It notes, the backs of receipts, and any scrap of paper you can find. Having a handful of papers to keep track of is just another task added to your to-do list! Keep everything together on one sheet of paper, either in a work notebook, on a page you keep in your wallet, or in the notes section of your phone. This way you’ll be able to keep track of everything in one place, both what you need to do and what you’ve accomplished.

2. Write down everything you need to do

And I mean every little thing. From putting a letter in the mailbox, to reheating leftovers for dinner, or even cutting your toenails! Writing down every task you need to accomplish ensures that you won’t forget anything. Also, it gives you more opportunities to put a thick red line through something on your list, and who doesn’t get inspired by seeing a lot of marked off tasks? It’ll make you feel like you can finish the rest with no problem.

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3. Prioritize the list

It is especially to prioritize when you’re listing every little thing! The work deadline may be more important than baking cookies for a new neighbor. Write your most pressing tasks at the top of the list, so you’ll see them each time you check. If it helps, categorize tasks into levels of priority. Type A tasks are urgent, like putting the utility bill in the mail or sending back a permission slip with your child. Type B tasks need to be done as soon as possible, but have a little leeway in terms of time. Type C tasks would make your life easier if they get done, like putting those extra clothes in the attic.

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4. Break daunting tasks into manageable pieces

If you have a big project due on Monday, don’t keep writing it on your to-do list and putting it off because it seems too major. Break it into smaller tasks. Looking up topics could be one step, and finding three research sources could be the next. Keep breaking large tasks into manageable bits to ensure you’ll get them all done on time, without stressing yourself out too much.

5. Write down your goals

Your to-do list doesn’t have to be all business! Don’t forget to include what you’ll achieve once you get your list cleared. All those small tasks build up to mean you’ll finish a presentation for work, which might make you eligible for a promotion.

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Your goals don’t have to be serious or job-related. Will finishing all your small tasks mean you have time to watch a movie before bed? Go out to dinner with friends this weekend? Don’t forget the fun things you’ll get to do once you’re not bogged down by what you have to do.

6. Keep it short and simple!

Waking up every morning to a long to-do list is just going to make it harder to get down to business. There’s nothing more disheartening than knowing you’ll never be able to finish everything you’re supposed to. Look over your list and make sure you really need to write that book review today. If you can wait and work on more over the weekend, try and keep your days freer to tackle necessary tasks.

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Last Updated on March 31, 2020

How To Break the Procrastination Cycle

How To Break the Procrastination Cycle

How often do you find yourself procrastinating? Do you wish you could procrastinate less? We all know how debilitating procrastination can make us feel, and it seems to be a challenge we all share. Procrastination is one of the biggest hindrances to moving forward and doing the things that we want to in life.

There are many reasons why you might be procrastinating, and sometimes, it is really difficult to pinpoint why. You might be procrastinating because of something related to the past, present, or future (they are all intertwined), or it could be as simple as biological factors. Whatever the reason, most of us follow a cycle when we procrastinate, from the moment we decide to do something to actually getting it done, or in this case, not getting it done.

The Vicious Procrastination Cycle

For some reason, it helps to understand that we all go through the same thing, even though we often feel like the only person in the world who struggles with this. Do you resonate with the cycle below?

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it!

2. Apprehension Starts to Come Up

The beginning stages of optimism are starting to fade. There is still time, but you haven’t done anything yet, and you start to feel uneasy. You realize that you actually have to do something to get it done, and that good intentions are not enough.

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3. Still No Action

More time has passed. You still haven’t taken any action and probably have a lot of excuses why. You start to panic a little and wish you had started sooner. Your panic starts to turn into frustration and perhaps even irritability.

4. Flicker of Hope Left

You can still make it; there is a little time left and you ponder how you are going to get it done. The rush you get from leaving your task until the last minute gives you a flicker of hope. There is still time; you can do this!

5. Fading Quickly

Your hope starts to quickly fade as you try desperately to understand why you just can’t do this. You may feel desperate and have thoughts like, “What is wrong with me?” and “Why do I ALWAYS do this?” You feel discouraged, or perhaps angry and resentful at yourself.

6. Vow to Yourself

Once the feeling of anger or disappointment disappears, you most likely swear to yourself that this will never happen again; that this was the last time and next time will be different.

Does this sound like you? Is the next time different? I understand the devastating effect that procrastination has on many lives, and for some, it is a really serious problem. You also have, on the other hand, those who procrastinate but it doesn’t affect them in any way. You know whether it is affecting you or not and whether it undermines your results.

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How to Break the Procrastination Cycle

Unless you break the cycle, you will keep reinforcing it!

To break the cycle, you need to change the sequence of events. Here is my suggestion on how you can effectively break the vicious cycle you are in!

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it! The first stage is always the same.

2. Plan

Thinking alone will not help; you need to plan your actions. I always put my deadlines one or two days in advance because you know Murphy’s Law! Take into consideration everything that you need to do, how long it will take you, and what you will need to get it done, then plan the individual steps.

3. Resistance

Just because you planned doesn’t mean that this time is guaranteed to be different. You will most likely still feel the resistance so expect this. This stage is key to identifying why you are procrastinating, so when you feel the resistance, try to identify it immediately.

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What is causing you to hesitate in this moment? What do you feel?  Write them down if it helps.

4. Confront Those Feelings

Once you have identified what could possibly be holding you back, for example, fear of failure, lack of motivation, etc. You need to work on lessening the resistance.

Ask yourself, “What do I need to do to move forward? What would make it easier?” If you find that you fear something, overcoming that fear is not something that will happen overnight — keep this in mind.

5. Put Results Before Comfort

You need to keep moving forward and put results before comfort. Take action, even if it is only for 10 minutes. The key is to break the cycle and not reinforce it. You have more control that you think.

6. Repeat

Repeat steps 3-5 until you achieve what you first set out to do.

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Final Thoughts

Change doesn’t happen overnight, and if you have some deeper underlying reasons why you procrastinate, it may take longer to finally break the cycle.

If procrastination is holding you back in life, it is better to deal with it now than to deal with the negative consequences later on. It is not a question of comfort anymore; it is a question of results. What is more important to you?

Learn more about how to stop procrastinating here: What Is Procrastination and How to Stop It (The Complete Guide)

Featured photo credit: Luke Chesser via unsplash.com

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