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5 Tips for Taking Quality Time Off

5 Tips for Taking Quality Time Off

The busier we get and the more commitments we have, the harder it can become to take quality time off. We’ll go into the weekend or our much longed-for vacation iPhone in hand and laptop at the readyjust in case we need to deal with any emergencies. Time off becomes “time to get all those little tasks that keep slipping down the list done and dusted”, instead of the relaxation break it’s supposed to be.

When it comes to taking quality time off, the problem doesn’t lie so much what we have to do, but with ourselves and our mindset. The more we become used to spending our evenings, weekends and vacations with our minds still at work, the harder it becomes to truly separate out work from personal time and take quality time off.

Taking regular breaks to switch off, relax and recharge is an important part of self-care. It helps us return to our everyday lives with renewed energy, a shifted perspective and a greater capacity to be the vest version of ourselves we can be.

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Here are five tips you can use to take quality time off that serves you:

1. Set an intention: what do you want to get out of your time off?

Knowing what you want from your time off means you are more likely to get it. If you can identify the needs that you want to meet beforehand, you are far more likely to be able to meet those needs (and therefore take quality time off), than if you’re unaware of what you want to get out of your break.

As well as focusing on needs, your intention might revolve around an activity or experience. For example, if you have been feeling stressed about the clutter in your home, you might think about using this weekend to meet your need for cleanliness and order by clearing out the living room. When you have that kind of intention in mind, you avoid spending your time off on autopilot, doing things that aren’t really meeting your current needs.

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2. Set Boundaries

Quality time off means real time off, not time off spent doing laundry, cooking meals or picking the kids up from here and there (not unless these activities fit in with your current needs, anyway). To take quality time off, you might have to be assertive and set some boundaries around needing a certain amount of time to yourself. This might mean asking your partner to weigh in on household chores, saying “No” to a work-related request, or even hiring a babysitter for a couple of hours.

If you’re not used to walling your time in this way, doing so can feel selfish. Remember, however, that you can only give to others what you give to yourself. Once you’ve taken the time to meet your own needs, you’ll be in a much better position to be the best employee, partner, friend, mother, and so on, that you can be.

3. Take a digital sabbatical

Just as you might have to set boundaries with people, taking quality time off might involve setting boundaries with the gadgets in your life too. Smartphones, laptops and tablets are all gifts of our day and age, but they also make it far harder to disconnect. I’m the first person to admit that when faced with a queue, a journey or a quiet moment, I’ll whip out my iPhone and start aimlessly checking my mail, Facebook and other apps just to keep myself entertained.

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When we’re distracting ourselves with the internet, TV, games or any other features of modern technology, we’re not taking quality time off: we’re distracting ourselves. Switch it off, leave it at home, and, most of all, be conscious of how you’re spending your time.

4. Keep a list of activities

Make a list of activities you know will recharge and rejuvenate you ahead of time. Then, when it’s time to take a break, you have a pre-prepared variety of activities to choose from. This helps you avoid the temptation to veg out in front of the TV, or think that since you’re not sure what else to do, you might as well go to the grocery store after all.

As you create your activities list, find a combination of activities that include relaxation and stimulation, as we’ll talk about next.

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5. Create a balance

Taking quality time off doesn’t necessarily mean lazing around. If this is the default you revert to when you’re not sure how else to spend your time, create a balance between your time off activities.

Make sure you connect with friends and family, and make time to get moving too. Even when we feel exhausted, getting out and getting active can actually help recharge our batteries more than sitting around at home, which can perpetuate the feeling of exhaustion. Enjoy a long, gentle walk, or take yourself to a yoga class—after all, taking time off is as much about caring for your body as it is for your mind.

What are your tips for taking quality time off? Leave a comment and let us know.

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Hannah Braime

Hannah is a coach who believes the world is a richer place when we have the courage to be fully self-expressed.

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Last Updated on September 11, 2019

Why To-Do Lists Don’t Work (And How to Change That)

Why To-Do Lists Don’t Work (And How to Change That)

How often do you feel overwhelmed and disorganized in life, whether at work or home? We all seem to struggle with time management in some area of our life; one of the most common phrases besides “I love you” is “I don’t have time”. Everyone suggests working from a to-do list to start getting your life more organized, but why do these lists also have a negative connotation to them?

Let’s say you have a strong desire to turn this situation around with all your good intentions—you may then take out a piece of paper and pen to start tackling this intangible mess with a to-do list. What usually happens, is that you either get so overwhelmed seeing everything on your list, which leaves you feeling worse than you did before, or you make the list but are completely stuck on how to execute it effectively.

To-do lists can work for you, but if you are not using them effectively, they can actually leave you feeling more disillusioned and stressed than you did before. Think of a filing system: the concept is good, but if you merely file papers away with no structure or system, the filing system will have an adverse effect. It’s the same with to-do lists—you can put one together, but if you don’t do it right, it is a fruitless exercise.

Why Some People Find That General To-Do Lists Don’t Work?

Most people find that general to-do lists don’t work because:

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  • They get so overwhelmed just by looking at all the things they need to do.
  • They don’t know how to prioritize the items on list.
  • They feel that they are continuously adding to their list but not reducing it.
  • There’s a sense of confusion seeing home tasks mixed with work tasks.

Benefits of Using a To-Do List

However, there are many advantages working from a to-do list:

  • You have clarity on what you need to get done.
  • You will feel less stressed because all your ‘to do’s are on paper and out of your mind.
  • It helps you to prioritize your actions.
  • You don’t overlook so many tasks and forget anything.
  • You feel more organized.
  • It helps you with planning.

4 Golden Rules to Make a To-Do List Work

Here are my golden rules for making a “to-do” list work:

1. Categorize

Studies have shown that your brain gets overwhelmed when it sees a list of 7 or 8 options; it wants to shut down.[1] For this reason, you need to work from different lists. Separate them into different categories and don’t have more than 7 or 8 tasks on each one.

It might work well for you to have a “project” list, a “follow-up” list, and a “don’t forget” list; you will know what will work best for you, as these titles will be different for everybody.

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2. Add Estimations

You don’t merely need to know what has to be done, but how long it will take as well in order to plan effectively.

Imagine on your list you have one task that will take 30 minutes, another that could take 1 hour, and another that could take 4 hours. You need to know the moment you look at the task, otherwise you undermine your planning, so add an extra column to your list and include your estimation of how long you think the task will take, and be realistic!

Tip: If you find it a challenge to estimate accurately, then start by building this skill on a daily basis. Estimate how long it will take to get ready, cook dinner, go for a walk, etc., and then compare this to the actual time it took you. You will start to get more accurate in your estimations.

3. Prioritize

To effectively select what you should work on, you need to take into consideration: priority, sequence and estimated time. Add another column to your list for priority. Divide your tasks into four categories:

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  • Important and urgent
  • Not urgent but important
  • Not important but urgent
  • Not important or urgent

You want to work on tasks that are urgent and important of course, but also, select some tasks that are important and not urgent. Why? Because these tasks are normally related to long-term goals, and when you only work on tasks that are urgent and important, you’ll feel like your day is spent putting out fires. You’ll end up neglecting other important areas which most often end up having negative consequences.

Most of your time should be spent on the first two categories.

4.  Review

To make this list work effectively for you, it needs to become a daily tool that you use to manage your time and you review it regularly. There is no point in only having the list to record everything that you need to do, but you don’t utilize it as part of your bigger time management plan.

For example: At the end of every week, review the list and use it to plan the week ahead. Select what you want to work on taking into consideration priority, time and sequence and then schedule these items into your calendar. Golden rule in planning: don’t schedule more than 75% of your time.

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Bottom Line

So grab a pen and paper and give yourself the gift of a calm and clear mind by unloading everything in there and onto a list as now, you have all the tools you need for it to work. Knowledge is useless unless it is applied—how badly do you want more time?

To your success!

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Featured photo credit: Emma Matthews via unsplash.com

Reference

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