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33 Rules to Boost Your Productivity

33 Rules to Boost Your Productivity

Breaking the deadlock of indecision and taking action, any action for that matter, as long as it won’t lead you to another deadlock, is OK. Besides, when talking about improving productivity, you will surely boost yours once you imbibe all the rules presented in this article. As we all know, boosting productivity is one aspect of life we can’t overdo.

That’s why the suggestion — keep on improving yourself because this will help you become more productive, is one of the best precepts of work.

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Now, regarding the rules, one rule which helps me all the time is…Nuke it! The most efficient and effective way to get over a task is to delete it.  If it is not needed, take it off your list. Simple.

Another one of my favorites is — Relaxify.  This means minimizing stress by decluttering your workspace. This is one of the most basic rules; however, once you can master it, you will get ahead in your work. A clutter-free work station helps you to intensify your focus which ultimately improves your productivity.

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33 Rules to Boost Your Productivity

Heuristics are rules intended to help you solve problems.  When a problem is large or complex, and the optimal solution is unclear, applying a heuristic allows you to begin making progress towards a solution even though you can’t visualize the entire path from your starting point.

Suppose your goal is to climb to the peak of a mountain, but there’s no trail to follow.  An example of a heuristic would be:  Head directly towards the peak until you reach an obstacle you can’t cross.  Whenever you reach such an obstacle, follow it around to the right until you’re able to head towards the peak once again.  This isn’t the most intelligent or comprehensive heuristic, but in many cases it will work just fine, and you’ll eventually reach the peak.

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Heuristics don’t guarantee you’ll find the optimal solution, nor do they generally guarantee a solution at all.  But they do a good enough job of solving certain types of problems to be useful.  Their strength is that they break the deadlock of indecision and get you into action. As you take action you begin to explore the solution space, which deepens your understanding of the problem.

As you gain knowledge about the problem, you can make course corrections along the way, gradually improving your chances of finding a solution.  If you try to solve a problem you don’t initially know how to solve, you’ll often figure out a solution as you go, one you never could have imagined until you started moving.  This is especially true with creative work such as software development.  Often you don’t even know exactly what you’re trying to build until you start building it.

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Heuristics have many practical applications, and one of my favorite areas of application is personal productivity.  Productivity heuristics are behavioral rules (some general, some situation-specific) that can help us get things done more efficiently.  Here are some of my favorites:

  1. Nuke it!  The most efficient way to get through a task is to delete it.  If it doesn’t need to be done, get it off your to do list.
  2. Daily goals.  Without a clear focus, it’s too easy to succumb to distractions.  Set targets for each day in advance.  Decide what you’ll do; then do it.
  3. Worst first.  To defeat procrastination learn to tackle your most unpleasant task first thing in the morning instead of delaying it until later in the day.  This small victory will set the tone for a very productive day.
  4. Peak times.  Identify your peak cycles of productivity, and schedule your most important tasks for those times.  Work on minor tasks during your non-peak times.
  5. No-comm zones.  Allocate uninterruptible blocks of time for solo work where you must concentrate.  Schedule light, interruptible tasks for your open-comm periods and more challenging projects for your no-comm periods.
  6. Mini-milestones.  When you begin a task, identify the target you must reach before you can stop working.  For example, when working on a book, you could decide not to get up until you’ve written at least 1000 words.  Hit your target no matter what.
  7. Timeboxing.  Give yourself a fixed time period, like 30 minutes, to make a dent in a task.  Don’t worry about how far you get.  Just put in the time.
  8. Batching.  Batch similar tasks like phone calls or errands into a single chunk, and knock them off in a single session.
  9. Early bird.  Get up early in the morning, like at 5am, and go straight to work on your most important task.  You can often get more done before 8am than most people do in a day.
  10. Cone of silence.  Take a laptop with no network or WiFi access, and go to a place where you can work flat out without distractions, such as a library, park, coffee house, or your own backyard.  Leave your comm gadgets behind.
  11. Tempo.  Deliberately pick up the pace, and try to move a little faster than usual.  Speak faster.  Walk faster.  Type faster.  Read faster.  Go home sooner.
  12. Relaxify.  Reduce stress by cultivating a relaxing, clutter-free workspace.
  13. Agendas.  Provide clear written agendas to meeting participants in advance.  This greatly improves meeting focus and efficiency.  You can use it for phone calls too.
  14. Pareto.  The Pareto principle is the 80-20 rule, which states that 80% of the value of a task comes from 20% of the effort.  Focus your energy on that critical 20%, and don’t overengineer the non-critical 80%.
  15. Ready-fire-aim.  Bust procrastination by taking action immediately after setting a goal, even if the action isn’t perfectly planned.  You can always adjust course along the way.
  16. Minuteman.  Once you have the information you need to make a decision, start a timer and give yourself just 60 seconds to make the actual decision.  Take a whole minute to vacillate and second-guess yourself all you want, but come out the other end with a clear choice.  Once your decision is made, take some kind of action to set it in motion.
  17. Deadline.  Set a deadline for task completion, and use it as a focal point to stay on track.
  18. Promise.  Tell others of your commitments, since they’ll help hold you accountable.
  19. Punctuality.  Whatever it takes, show up on time.  Arrive early.
  20. Gap reading.  Use reading to fill in those odd periods like waiting for an appointment, standing in line, or while the coffee is brewing.  If you’re a male, you can even read an article while shaving (preferably with an electric razor).  That’s 365 articles a year.
  21. Resonance.  Visualize your goal as already accomplished.  Put yourself into a state of actually being there.  Make it real in your mind, and you’ll soon see it in your reality.
  22. Glittering prizes.  Give yourself frequent rewards for achievement.  See a movie, book a professional massage, or spend a day at an amusement park.
  23. Quad 2.  Separate the truly important tasks from the merely urgent.  Allocate blocks of time to work on the critical Quadrant 2 tasks, those which are important but rarely urgent, such as physical exercise, writing a book, and finding a relationship partner.
  24. Continuum.  At the end of your workday, identify the first task you’ll work on the next day, and set out the materials in advance.  The next day begin working on that task immediately.
  25. Slice and dice.  Break complex projects into smaller, well-defined tasks.  Focus on completing just one of those tasks.
  26. Single-handling.  Once you begin a task, stick with it until it’s 100% complete.  Don’t switch tasks in the middle.  When distractions come up, jot them down to be dealt with later.
  27. Randomize.  Pick a totally random piece of a larger project, and complete it.  Pay one random bill.  Make one phone call.  Write page 42 of your book.
  28. Insanely bad.  Defeat perfectionism by completing your task in an intentionally terrible fashion, knowing you need never share the results with anyone.  Write a blog post about the taste of salt, design a hideously dysfunctional web site, or create a business plan that guarantees a first-year bankruptcy.  With a truly horrendous first draft, there’s nowhere to go but up.
  29. 30 days.  Identify a new habit you’d like to form, and commit to sticking with it for just 30 days.  A temporary commitment is much easier to keep than a permanent one.
  30. Delegate.  Convince someone else to do it for you.
  31. Cross-pollination.  Sign up for martial arts, start a blog, or join an improv group.  You’ll often encounter ideas in one field that can boost your performance in another.
  32. Intuition.  Go with your gut instinct.  It’s probably right.
  33. Optimization.  Identify the processes you use most often, and write them down step-by-step.  Refactor them on paper for greater efficiency.  Then implement and test your improved processes.  Sometimes we just can’t see what’s right in front of us until we examine it under a microscope.

33 Rules to Boost Your Productivity Steve Pavlina

More by this author

Anthony Dejolde

TV/Radio personality who educates his audience on entrepreneurship, productivity, and leadership.

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Last Updated on November 19, 2019

7 Signs That You’re Way Too Busy

7 Signs That You’re Way Too Busy

“Busy” used to be a fair description of the typical schedule. More and more, though, “busy” simply doesn’t cut it.

“Busy” has been replaced with “too busy”, “far too busy”, or “absolutely buried.” It’s true that being productive often means being busy…but it’s only true up to a point.

As you likely know from personal experience, you can become so busy that you reach a tipping point…a point where your life tips over and falls apart because you can no longer withstand the weight of your commitments.

Once you’ve reached that point, it becomes fairly obvious that you’ve over-committed yourself.

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The trick, though, is to recognize the signs of “too busy” before you reach that tipping point. A little self-assessment and some proactive schedule-thinning can prevent you from having that meltdown.

To help you in that self-assessment, here are 7 signs that you’re way too busy:

1. You Can’t Remember the Last Time You Took a Day Off

Occasional periods of rest are not unproductive, they are essential to productivity. Extended periods of non-stop activity result in fatigue, and fatigue results in lower-quality output. As Sydney J. Harris once said,

“The time to relax is when you don’t have time for it.”

2. Those Closest to You Have Stopped Asking for Your Time

Why? They simply know that you have no time to give them. Your loved ones will be persistent for a long time, but once you reach the point where they’ve stopped asking, you’ve reached a dangerous level of busy.

3. Activities like Eating Are Always Done in Tandem with Other Tasks

If you constantly find yourself using meal times, car rides, etc. as times to catch up on emails, phone calls, or calendar readjustments, it’s time to lighten the load.

It’s one thing to use your time efficiently. It’s a whole different ballgame, though, when you have so little time that you can’t even focus on feeding yourself.

4. You’re Consistently More Tired When You Get up in the Morning Than You Are When You Go to Bed

One of the surest signs of an overloaded schedule is morning fatigue. This is a good indication that you’ve not rested well during the night, which is a good sign that you’ve got way too much on your mind.

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If you’ve got so much to do that you can’t even shut your mind down when you’re laying in bed, you’re too busy.

5. The Most Exercise You Get Is Sprinting from One Commitment to the Next

It’s proven that exercise promotes healthy lives. If you don’t care about that, that’s one thing. If you’d like to exercise, though, but you just don’t have time for it, you’re too busy.

If the closest thing you get to exercise is running from your office to your car because you’re late for your ninth appointment of the day, it’s time to slow down.

Try these 5 Ways to Find Time for Exercise.

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6. You Dread Getting up in the Morning

If your days are so crammed full that you literally dread even starting them, you’re too busy. A new day should hold at least a small level of refreshment and excitement. Scale back until you find that place again.

7. “Survival Mode” Is Your Only Mode

If you can’t remember what it feels like to be ahead of schedule, or at least “caught up”, you’re too busy.

So, How To Get out of Busyness?

Take a look at these articles to help you get unstuck:

Featured photo credit: Khara Woods via unsplash.com

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