Advertising

3 Ways to Be Less Busy and More Productive

Advertising
3 Ways to Be Less Busy and More Productive

    Busy is one of the most overused words. We hear all the time, “I’m too busy,” or “I don’t have time.”

    How often do you actually achieve results while you are busy? Not too often, I bet. Switch your focus from being busy to being productive, so that you can accomplish more, see tangible results, and have time for fun.

    Advertising

    Here are three things you can start with:

    Have a to-do list for things that MUST get done today.

    MUST is the key word. This is where a lot of people go wrong. They sit down to make a list, and they keep adding and adding, all the things they should’ve done, all the things they want to do, and all the things they wish they could do. They end up with a mile long list, and find it so daunting that any motivation for tackling it disappears.

    “MUST get done today” list should have no more than 3-8 items, depending on how big they are, and depending on your lifestyle. They should not be the things that everyone has to do. For example, grocery shopping, picking up kids etc. – they don’t belong on this list, because you have to do them, and you are going to do them. This list is for things that are taking you towards your goal. If you want to write a book, have a goal that says, “Write 500 words.” If you want to have your own business, have a goal that says, “Read couple of articles on setting up a new business”

    Advertising

    These goals are about what you want to ACHIEVE.

    Learn Single Tasking

    We live in a society that views multi-tasking as a skill. People say with pride that they can multi-task. I used to be one of those people too. But when you really think about it, and analyse your results, multi-tasking does not achieve the same amount and same quality of result that you can get by focusing on a single task.

    It doesn’t mean that you just work on one thing for weeks or months until you finish it. You can still have variety. It only means that while you are working on a particular task, for that duration of time, you work on that task and that task alone. If it’s important to you, if it adds value to your long-term goals, takes you closer to fulfilling that dream, then give it the attention it deserves.

    Advertising

    Keep A Productivity Journal

    A productivity journal might sound like a lot of hard work, and it will certainly feel like it until you get into the habit, but it could also become a valuable tool.

    So what do you write in your productivity journal?

    List your main goals. If you have life goals, list them, otherwise list your annual goals. Then, each day, write down you “MUST get done today” list. Journal about how it went. Did you finish everything? How did you feel while you were working on these tasks? Did you feel charged and enthusiastic or did it feel like a chore?

    Advertising

    Look for the patterns. Are there particular times in the day when you feel more productive? Do some people’s company spur you towards your goals but others have a negative impact?

    A productivity journal serves two purposes. At the time of writing, it gives you immediate awareness of what you should be focusing on, and what you achieved. It’s there in black and white, and you are writing it down, so there is no room for excuses and no avoiding it.

    The second purpose it serves is an analysis tool. The data you gather today, facts and figures and your emotional state, is what you can use tomorrow to be aware of how productivity works for you.

    Advertising

    (Photo credit: Metal roadsign spelling Productivity via Shutterstock)

    More by this author

    How to Optimize Your Daily To-Do List 3 Ways to Be Less Busy and More Productive

    Trending in Productivity

    1 8 Time Management Strategies for Busy People 2 5 Ways to Manage Conflict in a Team Effectively 3 How to Use Travel Time Effectively 4 7 Most Effective Methods of Time Management to Boost Productivity 5 How to Manage a Failing Team (Or an Underperforming Team)

    Read Next

    Advertising
    Advertising

    Last Updated on January 13, 2022

    How to Use Travel Time Effectively

    Advertising
    How to Use Travel Time Effectively

    Most of us associate travel and time with what we’re going to do one we get to our destination. Planning and mapping out what to do once you arrive can certainly make for a more pleasurable vacation, but there are things you can do while you are on your way that can make it even better.

    Sure, you can plan for the things you’re going to do on your vacation while you are travelling en route – but what about making use of that time for other things that you don’t usually do when you’re at home? You don’t need to have your gadgets with you to do it, and you can really connect with yourself if you take the time to manage your life while heading towards your vacation destination.

    Here are some great tips to help you with your time management while you travel, some of which are more conventional than others. Nonetheless, you can find out what works best for you and apply them accordingly depending on when and how you are travelling.

    Advertising

    1. Take Your Time Getting There

    As I write this, I’m on a flight to San Francisco. Flying is the fastest way to get from place to place, and for many people it’s really the only way to travel.

    But I’ve often taken the train or ferry on trips so that I have extra time without distraction to get more done. I’m not worrying about navigation or lack of space to do what I want to do. Instead I’m able to focus on getting stuff done during the time I’ve got without feeling rushed. For example, when I took the train from Vancouver to Portland, it was an eight hour trip and I managed to get a ton of writing done and closed a lot of open loops. It also was less expensive than flying, which was a bonus.

    Sometimes taking the long way to get somewhere on vacation can be the best thing for you to get somewhere with your life.

    Advertising

    2. Go Gadget-Free

    This is going to be a tough one for a lot of you. But why do you need to bring your gadgets with you when you go on vacation? It isn’t be a bad idea to leave all but one of them behind, and only pull out that one when you absolutely need to do so. In some countries, you’d be wise to be discreet with them anyway since flaunting them in front of those that are less fortunate than you isn’t a good practice. While it may not seem like flaunting to you, in different cultures it can definitely come across that way.

    If you can’t go gadget-free, then at least go Internet-free. If you use a task management app that requires syncing across your multiple devices to be effective, remember that if you only have the one device with you then it can be the “master device” for the time being and will store your data locally anyway. Just sync up when you get home.

    3. Reflect and Prepare

    Finally, going on any sort of excursion gives you the perfect opportunity to reflect on where you’ve been. The fact you have removed yourself from where you usually are can give you a perspective that you simply can’t get when you’re at home. You may want to journal your thoughts during this time – and by taking more time to get to your destination you’ll have more time to dig deeper into it.

    Advertising

    After a period of reflection – however long that happens to be – you can then begin to not only prepare for the rest of your travels, you can prepare for the rest of what happens afterward. The reflection period is important, though. You need to really know where you’ve been in order to properly look at where you want to be. Time away from things gives you that chance.

    Conclusion

    Traveling isn’t always about where you’re going and how quickly you can get there. In fact, it’s rarely about that at all.

    More often it’s where you’re at in your head that will dictate how much you benefit from traveling. So don’t just go somewhere fast. Instead, take your time on the way there and take the time to connect with not only where you are but who are while you’re there.

    Advertising

    If you do that, you’ll have a better chance to be who you want to be when you leave.

    Featured photo credit: bruce mars via unsplash.com

    Read Next