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24 Hours Not Enough? 10 Tips Of Time Management To Make Every Day Count

24 Hours Not Enough? 10 Tips Of Time Management To Make Every Day Count

Whether you are a career driven professional, a small business owner or a busy single parent, every single individual is bound by the restriction of time. Although each of these individuals has a variable range of tasks that require completion, for example, they face similar challenges and must effectively manage their time if they are to achieve success. Many struggle to achieve this, however, and there is one fundamental reason for this. More specifically,

people fail to discern between clock time and real time, as while the former relates to the exact amount of seconds, minutes and hours in each day, the latter is relative and can be impacted by the type of activity you are undertaking and your approach to completing it. Time

    Understanding this point provides a foundation for effectively managing your time, while also enabling you to become more productive as a result. With this in mind, consider the following steps for building on this foundation and making the most of every day:

    1. Develop a Suitable Sleeping Pattern

    The key to daily productivity starts the night before, as a suitable pattern of sleep sets the tone for a productive day. According to clinical psychologist Stephanie Silberman Ph.D, the best way to achieve this is to shift your sleep cycle in fifteen minute increments to determine a viable routine that can be easily sustained. So if you would like to get up earlier without encountering feelings of fatigue, begin to wake up fifteen minutes earlier for a 3-4 day period to ensure that your body adjusts effectively. You can then repeat this cycle until you are comfortable and have developed a sleep cycle that enables you to begin the day at the optimum time.

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    2. Accomplish Tasks that are Physically Near to One Another

    Once you have risen and are preparing for the day ahead, you can save time by completing tasks in a logical manner that prioritizes location. If you are preparing breakfast in the kitchen, for example, you should identify any additional tasks that require your attention in that area before moving on. If you are able to complete a high volume of tasks in a single location and within a specified period of time, you can create a more efficient schedule that is focused on accomplishing goals rather than travelling from place to place and retracing your steps repeatedly. Although this may require a change in outlook, it will ensure that you are more productive in terms of direct action.

    3. Consider the Benefits of Commuting

    Multi-tasking is often considered to be the benchmark of productivity, but people are often too ambitious in their approach and tend to compromise on quality rather than quantity. It is therefore important to be more selective when multi-tasking, in order to strike the ideal balance between accomplishing goals and maintaining an excellent standard of output. If you were to choose to commute to work using public transport rather than drive in, for example, you are effectively creating additional time to complete tasks rather than being forced to hastily scan emails before you jump in the car and set-off. Professionals can spend as much as 10% of their working day travelling to and from the office, so commuting offers a unique opportunity to spend this as productively as possible.

    4. Eat a Balanced and Healthy Lunch

    The food that you eat is also a crucial consideration, whether you are planning a mid-morning snack or lunch. Food habits are easily compromised when we have a busy schedule, as we are inclined to grab a sugar-laden snack or a fast-food lunch to provide a quick and unsustainable burst of energy. Not only does the productive use of time rely on your ability to spread your calorie intake evenly throughout the course of the day, but it is also necessary to ensure that you eat just the right amount at lunchtime. Women need an estimated 400-600 calories for lunch if they are to remain productive throughout the course of a working day, with meals low in carbohydrates and high in fiber (such as wholemeal bread, fruit and vegetables) the ideal options. If you are in need of an afternoon snack, consider slow-release energy food items such as bananas or avocado.

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    5. Take A 20-Min Power Nap After Lunch

    During the most stressful times of her premiership, British Prime Minister Margaret Thatcher was renowned for forgoing sleep in order to retain control of her government. So instead of heading to bed for 6-8 hours of uninterrupted rest, she instead took regular, 20 minute naps to treat sleep deprivation and recharge her brain. Taking a short power nap after lunch is in fact a scientifically proven technique that helps to provide a burst of alertness and increased motor performance when it is most required, which in turns means that you become more productive over the course of an entire day without the need for artificial stimulants such as caffeine.

    6. Take Regular Breaks from the Computer Screen or when Focusing

    As the day progresses, you may well find yourself becoming irritable or lacking in focus. This is because excessive reading, driving or staring at a computer screen can cause significant eye fatigue, which may ultimately cause long-term sensitivity to light and pain in the neck, shoulders or back. In the short-term it can prevent you from completing tasks in a productive and time-effective manner, so it is important to take regular breaks wherever possible. Given that eye fatigue impacts on an estimated 50-90% of all computer workers, these individuals can also safeguard themselves and their schedule by creating a work space where their screen is positioned at least 20 inches away from their gaze.

    7. Vizualise an Outcome and Remain Focused on Goal Accomplishment

    On the topic of focus, it can be increasingly difficult to accomplish tasks and projects as the day draws to a close. This is not only the result of mental fatigue, however, as distractions often serve as alerts that implore us as individuals to orient our attention elsewhere. According to David Rock, a co-founder of the Neuro Leadership Institute, the human brain is finely-tuned to distraction and reacts in an automatic and virtually unstoppable manner when attention is diverted. Being aware of this can at least help you to remain as focused as possible on individual goal accomplishment, as can visualizing an outcome and the satisfaction that this will bring.

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    8. Embrace Technology to Boost Productivity in the Evening

    Technological advancement has been kind to the working man, as it has triggered a series of innovations that aid productivity and help to alleviate hectic schedules. If you are an entrepreneurial individual who combines a full-time, 9-5 job role with the management of a for-profit blog once you have returned home, for example, you can choose from a vast selection of WordPress hosting sites to help keep your content secure and provide automated updates regarding plugins and new themes. By exploring technology and integrating selected innovations into your everyday schedule, you automate multiple processes and save considerable amounts of time.

    9. Get Active and Exercise in the Evenings

    With all work and professional tasks completed for the day, you can finally enjoy some time to relax, unwind and undertake personal chores around the home. This may also provide you with an ideal opportunity to exercise, however, as cardiovascular activity that is conducted in the evening is rumored to improve your physical performance, create a more alert mental state and negate the desire to snack and lose focus on any additional tasks that requires completion before you go to bed. Evening exercise is also considered to be less rushed than morning work-outs, which means that you can make the most of your time and enjoy a more beneficial physical regime over a concerted period of time.

    10. Set a Calm and Soothing Alarm

    For individuals who find it difficult to wake naturally in the morning, it is tempting to invest in the loudest and most obnoxious alarm imaginable. This is simply unnecessary, while it is also important to note that waking up suddenly from your sleep does little to improve your level of mental awareness or enthusiasm for the day ahead. Instead, you can rely on your natural circadian rhythms and other environmental signals to guarantee a more peaceful start to the day, aided by soothing sounds from the rain forest or a wake-up light that grows brighter and gradually increases the light level in the room in stages.

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    Featured photo credit: Becoscky / Flickr via flickr.com

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    Published on April 16, 2019

    How Self Care Can Help You Live Your Best Life

    How Self Care Can Help You Live Your Best Life

    When was the last time you did something for yourself?

    Whether it was deciding to treat yourself with a little something or travel for some R&R, how often do you practice self-care?

    Well, as good as above sounds, there’s a common misconception that many of us have about self-care: that it’s only about indulgence and enjoyment.

    However, self-care goes far beyond indulgence. It’s actually about respecting your mind and body, understanding its limits, and being able to take care of every part of yourself, in a holistic way.

    And, you really don’t have to go to extreme measures or do anything specific–like meditating or following a plant based diet–in order to practice self-care. You just have to make sure that what you’re doing is in your best interests.

    So how can you make that happen?

    Below are a few proven methods that will help you become a better version of you. Follow through with these regularly and you’ll be well on your way to living your very best life.

    Listen to Yourself

    The bulk of self-care is knowing yourself.

    This means knowing your body’s limitations, and being in tune with your feelings, emotions and thoughts. So it’s important, then, to know who you are and what you want to do in life, in order to truly say that you know yourself. 

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    What is your purpose?

    Have you ever thought about this question?

    Your purpose doesn’t have to remain the same throughout your life. What you found a purpose in at age 19 would likely be different at age 49.

    In your current situation, think about the different roles that you have – as a working professional, a spouse, a partner, a parent, etc.

    Do you feel like you are fulfilling your purpose through any of these roles?

    All you have to do is ensure that what you’re chasing is meaningful to you; this will bring focus and motivation as you strive to achieve your goals.

    If you have your purpose defined, then that’s awesome! You know what drives you and why.

    But, if you don’t feel like you have a purpose nailed down, it’s good to start by asking why.

    For example, why are you working in your particular job or industry? If the reason is vague or unclear, then your motivational energy will be the same. In which case, you may find yourself not having a direction for where you’re headed in life.

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    If you’d like to learn more about finding your purpose, then I recommend you check out this article:

    How to Get Motivated and Be Happy Every Day When You Wake Up

    Seek Out Continuous Education

    Now, this may seem less common when you think of self-care, but lifelong learning is incredibly useful and an important component of taking care of yourself.

    It’s Super Practical

    Lifelong learning is extremely practical these days and does not require as much effort as it may have in the past. Long gone are the days when you could only find information on something by visiting a library. In this day of the internet, anything you can imagine is at your fingertips.

    You don’t need to physically go to a learning institution to learn. You can watch Youtube videos to learn new skills, take online courses to earn a degree, and scroll through an endless amount of articles, books and journals from reputable news and informative sites.

    When you’re constantly pushing yourself to learn and take up new things, your mental health also improves. Research shows that an active and engaged mind is responsible for diminishing age-related memory loss and improves overall cognitive abilities.

    Your Confidence Will Skyrocket

    You’ll also have improved self worth as it teaches you to step outside of your comfort zone, which will undoubtedly improve your confidence.

    You’ll also connect better with others by expanding your knowledge base. Learning exposes you to a multitude of new ideas and perspectives that you may have otherwise never considered. This also increases your adaptability. Whether it’s at work or just wanting to adapt to society, your peers, and loved ones, life long learning prepares you to take on new challenges.

    You’ll Be More Desired in the Job Market

    Another obvious reason for continuous education, is that your employability will also increase.

    With the ever changing economy, and huge influences from technology, social media, science etc., job descriptions today are moving targets. Assignments and roles change so quickly in response to changing business demands, it becomes a Herculean task to keep a job description database current.

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    In years past, stability was a characteristic of the world of work. Procedures, information, jobs, and organizations were established and provided continuity. Education was completed in the first 14 to 22 years of one’s life, followed by a long career occasionally punctuated by short-term job training.

    Today, however, jobs, companies, and technology are disappearing and being created simultaneously. To remain current and maintain a competitive advantage in the human capital marketplace, an individual is challenged to continually learn.

    People return to school at every age to enrich their skills and knowledge for their current positions. Some even prepare themselves for new jobs or career changes, moving them forward into new opportunities and technology.

    We can be assured that we will be challenged to continue to learn new tasks and information throughout our lives. Successful careers belong to flexible, curious learners who are prepared for opportunities because they know themselves and where they make their best contribution. As Peter Drucker, the father of modern management stated,

    “Knowledge is choice.”

    Lifelong learning also increases social awareness and perspective. To genuinely understand and empathize with others, increase social awareness, and foster strong interpersonal relationships, it’s important to seek out new perspectives. Enhancing the skills that positively impact emotional intelligence can bring even greater happiness and success, both personally and at work; and, this is all part of self-care.

    Improve Your Habits (Both at Work and at Home)

    Now, the last piece of advice I want to introduce to your self-care regimen, is to improve your habits.

    Habits define who you are, and are built up over time. You are what you eat is a great example of this. If you make it a habit to eat foods that nourish your body, rather than make your body feel bad, then you will be much healthier overall.

    Good Habits Allow You to Reach Your Goals

    Since habits dictate your days and nights, such as waking up every morning to get to work before a certain time, or brushing your teeth before bedtime every night, they play a major role in whether we do or do not reach our goals.

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    When you form habits that allow you to progress towards your goals, you’re automatically living a purposeful day, everyday.

    Habits Make Your Time a Priority

    How do you spend your free time? Do you opt to lounge on the couch watching Netflix passively, or do you engage in activities that support your purpose in life?

    It’s natural to waste a lot of time during the day, but fostering good habits will make you set a pattern for how you spend your time and give you the choice of what you choose to spend your time on. By improving your habits, you’ll find that you can be a LOT more productive. When you create good habits, you become more efficient with your time and a lot less is wasted.

    This in essence creates an overall positive influence on your life, allowing you to treat your mind and body well, which is why improving your habits are so important to self-care.

    Your Well Being Comes First

    We live in such a fast-paced society, where we are often so caught up in our work, families, maintaining our social lives, our studies and everything in between. It’s an understatement to say that life can get a little overwhelming at times.

    If you’ve ever watched the safety video onboard a plane, you’ll know that they always ask for a parent or adult to put on the safety mask first, before tending to the child. This may sound selfish, but the fact is that if you truly want to ensure the child’s safety, then your safety needs to come first so that you can protect and care for the child without complications from your end.

    The same goes for self-care. We need to ensure that our well being is priority, so that we can be the best for the people around us.

    Listening to yourself, practicing lifelong learning and improving your habits are steps that you can take to ensure you’re constantly in the best state of mind, alongside the indulgence and rest that you reward yourself with.

    Featured photo credit: Photo by Raychan on Unsplash via unsplash.com

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