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24 Hours Not Enough? 10 Tips Of Time Management To Make Every Day Count

24 Hours Not Enough? 10 Tips Of Time Management To Make Every Day Count

Whether you are a career driven professional, a small business owner or a busy single parent, every single individual is bound by the restriction of time. Although each of these individuals has a variable range of tasks that require completion, for example, they face similar challenges and must effectively manage their time if they are to achieve success. Many struggle to achieve this, however, and there is one fundamental reason for this. More specifically,

people fail to discern between clock time and real time, as while the former relates to the exact amount of seconds, minutes and hours in each day, the latter is relative and can be impacted by the type of activity you are undertaking and your approach to completing it. Time

    Understanding this point provides a foundation for effectively managing your time, while also enabling you to become more productive as a result. With this in mind, consider the following steps for building on this foundation and making the most of every day:

    1. Develop a Suitable Sleeping Pattern

    The key to daily productivity starts the night before, as a suitable pattern of sleep sets the tone for a productive day. According to clinical psychologist Stephanie Silberman Ph.D, the best way to achieve this is to shift your sleep cycle in fifteen minute increments to determine a viable routine that can be easily sustained. So if you would like to get up earlier without encountering feelings of fatigue, begin to wake up fifteen minutes earlier for a 3-4 day period to ensure that your body adjusts effectively. You can then repeat this cycle until you are comfortable and have developed a sleep cycle that enables you to begin the day at the optimum time.

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    2. Accomplish Tasks that are Physically Near to One Another

    Once you have risen and are preparing for the day ahead, you can save time by completing tasks in a logical manner that prioritizes location. If you are preparing breakfast in the kitchen, for example, you should identify any additional tasks that require your attention in that area before moving on. If you are able to complete a high volume of tasks in a single location and within a specified period of time, you can create a more efficient schedule that is focused on accomplishing goals rather than travelling from place to place and retracing your steps repeatedly. Although this may require a change in outlook, it will ensure that you are more productive in terms of direct action.

    3. Consider the Benefits of Commuting

    Multi-tasking is often considered to be the benchmark of productivity, but people are often too ambitious in their approach and tend to compromise on quality rather than quantity. It is therefore important to be more selective when multi-tasking, in order to strike the ideal balance between accomplishing goals and maintaining an excellent standard of output. If you were to choose to commute to work using public transport rather than drive in, for example, you are effectively creating additional time to complete tasks rather than being forced to hastily scan emails before you jump in the car and set-off. Professionals can spend as much as 10% of their working day travelling to and from the office, so commuting offers a unique opportunity to spend this as productively as possible.

    4. Eat a Balanced and Healthy Lunch

    The food that you eat is also a crucial consideration, whether you are planning a mid-morning snack or lunch. Food habits are easily compromised when we have a busy schedule, as we are inclined to grab a sugar-laden snack or a fast-food lunch to provide a quick and unsustainable burst of energy. Not only does the productive use of time rely on your ability to spread your calorie intake evenly throughout the course of the day, but it is also necessary to ensure that you eat just the right amount at lunchtime. Women need an estimated 400-600 calories for lunch if they are to remain productive throughout the course of a working day, with meals low in carbohydrates and high in fiber (such as wholemeal bread, fruit and vegetables) the ideal options. If you are in need of an afternoon snack, consider slow-release energy food items such as bananas or avocado.

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    5. Take A 20-Min Power Nap After Lunch

    During the most stressful times of her premiership, British Prime Minister Margaret Thatcher was renowned for forgoing sleep in order to retain control of her government. So instead of heading to bed for 6-8 hours of uninterrupted rest, she instead took regular, 20 minute naps to treat sleep deprivation and recharge her brain. Taking a short power nap after lunch is in fact a scientifically proven technique that helps to provide a burst of alertness and increased motor performance when it is most required, which in turns means that you become more productive over the course of an entire day without the need for artificial stimulants such as caffeine.

    6. Take Regular Breaks from the Computer Screen or when Focusing

    As the day progresses, you may well find yourself becoming irritable or lacking in focus. This is because excessive reading, driving or staring at a computer screen can cause significant eye fatigue, which may ultimately cause long-term sensitivity to light and pain in the neck, shoulders or back. In the short-term it can prevent you from completing tasks in a productive and time-effective manner, so it is important to take regular breaks wherever possible. Given that eye fatigue impacts on an estimated 50-90% of all computer workers, these individuals can also safeguard themselves and their schedule by creating a work space where their screen is positioned at least 20 inches away from their gaze.

    7. Vizualise an Outcome and Remain Focused on Goal Accomplishment

    On the topic of focus, it can be increasingly difficult to accomplish tasks and projects as the day draws to a close. This is not only the result of mental fatigue, however, as distractions often serve as alerts that implore us as individuals to orient our attention elsewhere. According to David Rock, a co-founder of the Neuro Leadership Institute, the human brain is finely-tuned to distraction and reacts in an automatic and virtually unstoppable manner when attention is diverted. Being aware of this can at least help you to remain as focused as possible on individual goal accomplishment, as can visualizing an outcome and the satisfaction that this will bring.

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    8. Embrace Technology to Boost Productivity in the Evening

    Technological advancement has been kind to the working man, as it has triggered a series of innovations that aid productivity and help to alleviate hectic schedules. If you are an entrepreneurial individual who combines a full-time, 9-5 job role with the management of a for-profit blog once you have returned home, for example, you can choose from a vast selection of WordPress hosting sites to help keep your content secure and provide automated updates regarding plugins and new themes. By exploring technology and integrating selected innovations into your everyday schedule, you automate multiple processes and save considerable amounts of time.

    9. Get Active and Exercise in the Evenings

    With all work and professional tasks completed for the day, you can finally enjoy some time to relax, unwind and undertake personal chores around the home. This may also provide you with an ideal opportunity to exercise, however, as cardiovascular activity that is conducted in the evening is rumored to improve your physical performance, create a more alert mental state and negate the desire to snack and lose focus on any additional tasks that requires completion before you go to bed. Evening exercise is also considered to be less rushed than morning work-outs, which means that you can make the most of your time and enjoy a more beneficial physical regime over a concerted period of time.

    10. Set a Calm and Soothing Alarm

    For individuals who find it difficult to wake naturally in the morning, it is tempting to invest in the loudest and most obnoxious alarm imaginable. This is simply unnecessary, while it is also important to note that waking up suddenly from your sleep does little to improve your level of mental awareness or enthusiasm for the day ahead. Instead, you can rely on your natural circadian rhythms and other environmental signals to guarantee a more peaceful start to the day, aided by soothing sounds from the rain forest or a wake-up light that grows brighter and gradually increases the light level in the room in stages.

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    Featured photo credit: Becoscky / Flickr via flickr.com

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    Last Updated on April 6, 2020

    15 Best Productivity Hacks for Procrastinators

    15 Best Productivity Hacks for Procrastinators

    Let me guess.

    You should be doing something else rather than reading this article. But due to some unknown force of nature, you decided to procrastinate by reading an article about how to hack procrastination. You deserve a pat on the back.

    Fortunately, procrastination is not a disease. It’s just a mindset that can be changed, however, here are some productivity tips you need to start getting work done:

    First, you need to acknowledge that procrastinating is an unhealthy habit. Not only you’re prioritizing unimportant things, basically, nothing gets done. Still unsure if you’re a procrastinator? Check out this article: Types of Procrastination (And How To Fix Procrastination And Start Doing)

    Second, your commitment to change is very important. You should be physically, emotionally, and mentally determined to change this habit. If not, then you’ll just succumb to the tempting lure of doing other things rather than your tasks or chores.

    Here are sthe best productivity hacks to improve productivity and keep yourself from procrastinating at work:

    1. Give (10+2)*5 a Try

    Let’s start with a classic but very effective hack called (10+2)*5 created by Merlin Mann,[1] author of 43Folders.com. Don’t worry. This is not a complicated Mathematical formula you need to solve.

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    The (10+2)*5 simply means 10 minutes work + 2 minutes break multiplied by 5, completing 1 hour. It is crucial to stick with the time limits and not skipping work and break schedules. The point of this is for you to create a jam-packed routine of work and break schedules. The result? You will eventually skip your break schedules.

    2. Use Red and Blue More Often

    Clean your desk and remove things that might distract you. According to a Science Daily study[2] about which colors improve brain performance, red was found out to increase attention to details while blue sparks creativity. Surrounding your workplace with these colors not only benefits your brain, it’s also pleasing to the eye.

    3. Create a Break Agenda

    List all the things you want to do on your break, be it surfing the web, checking your emails, snack time, taking selfies, Facebook/Twitter—everything.

    Like the (10+2)*5 hack, squeeze these in between work time but the difference is you schedule these activities for ONLY 20 minutes. Eventually, you’ll take your break minutes wisely. You’re finishing tasks while sidetracking to doing the things you enjoy.

    4. Set a Timetable for Your Tasks

    Like any other habits, procrastinating is a tough wall to break. Replace this habit with another habit. When you’re assigned a task, set a timetable for each step. Let’s say you have a big research task. Here’s a sample timetable:

    9:00 – 9:10 am – Set up all your tools, browser tabs, emails, coffee, etc..
    9:10 – 10:00 am – Internet research
    10:00 – 10:45 am – Look through existing files
    10:45 – 11:00 am – Break time!
    11:00 – 12:00 pm – Outline the research report

    Deadlines are the best hack for getting things done. Setting a specific time to finish a task creates time pressure even if the deadline has passed.

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    5. Take It Outside!

    Do yourself a favor and don’t ruin the comfy vibe of your home. If you need to work on a stressful project, do it in a library or coffee shop. You’ll never finish it anyway. Your cozy sofa and toasty bed will just lure you into napping yourself to doom.

    6. Become Productively Lazy

    Instead of finding all sorts of ways to unproductively procrastinate, use your habit to look for shortcuts and new ways to finish your tasks. Staple multiple papers at a time or master the 3-second t-shirt folding technique. A strong drive combined with laziness sometimes bring out the productive and creative side you never knew you have!

    7. Assign a ‘Task Deputy’

    It could be your colleague, your supervisor, or your significant other, anyone who has the unforgiving guts to reprimand you when you procrastinate. You could go the extra mile by paying up unfinished tasks or times you open your Facebook or watch a funny cat video on YouTube. Let’s see how five bucks every time you procrastinate will change you.

    8. Consider a Gadget-Free Desk

    According to a study by Kleiner Perkins Caufield and Byers, average users check on their phones 150 times per day and having your phone just an elbow away just creates sizzle to this habit.[3]

    Removing mobile devices and gadgets allows you to focus on your work without the constant interruption from notifications, calls, and text messages. It eliminates the very distracting ambiance and the urge to unlock your phone just because.

    9. Prepping the Night

    Before hitting the sack to oblivion, prepare everything you’ll need the next day. This will probably take you 15 minutes tops, saving you more time for coffee in the morning.

    Spin class at am? Pack up your gym clothes, shoes, socks, etc. or better, create a checklist so you don’t miss anything. You can also prep your food into containers and just grab one before leaving.

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    10. Do a 7-Minute Workout in the Morning

    Exercising is proven to increase productivity and stimulate release of endorphin or “Happy Hormones”.

    Take a jog outdoors and get warmed up for the day. Don’t feel like running outside? Hop on a treadmilli. It’s a great investment and there are a lot of ways you can use a treadmill like endurance running and metabolism training. On a budget? Here’s a 7 minute, no-equipment needed workout you can do at home:

    11. Set-up Mini Tasks

    If you’re given a big project, break it down into mini tasks. Create a checklist and start with the easy ones until you finish. Got an article to write? Just start with the title and the first sentence. Or perhaps you have a visual presentation to make?

    Spend 15 minutes on your outline, take five minutes coffee break, then finish the first two slides. Accomplishing something, no matter how tiny, still gives you that sense of fulfillment.

    12. Create an Inspirational Board or Reminder

    I found these mini desk chalkboards from Etsy you can use to write motivating quotes.

    Or you know what? Simply write “Do it now!” and stare at it for 10 seconds every time you feel like dropping by on Reddit.

    13. Redecorate Your Room

    Redecorating my room motivates me to maintain that ‘new’ look for some time until I get use to it and eventually stop. So I redecorate again and again, it became a monthly habit really. Here are some DIY ideas you can do to any room without spending much.

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    14. Ready Your Nibbles

    You know that trip to the pantry? It’s just seconds away but it took you several minutes just to get your fruit snacks in the fridge. Before starting a task, prepare your nibbles on your desk to avoid zoning out and losing yourself on the way to the pantry.

    Bonus productivity hacks you can do at home:

    15. Schedule Your Chores

    Write down your chores in a weekly basis with matching day and time when you should be doing these.

    For the artsy folks, you can create fun chore charts like these or simply stick the list somewhere visibly annoying e.g. mirrors, doors, TV. The trick is listing as many chores as you can for the week and including unfinished chores the following week. Who likes seeing a long list of chores first thing in the morning?

    More Tips to Overcome Procrastination

    Featured photo credit: Glenn Carstens-Peters via unsplash.com

    Reference

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