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16 Habits That Are Killing Your Productivity

16 Habits That Are Killing Your Productivity

Did you know that some of your current habits could be sabotaging your ability to get things done? You could be slowing down your productivity without even realizing it!

Here are 16 habits that can kill productivity levels each and every day.

1. You don’t automate processes.

Are you wasting time and energy doing things the old-fashioned way; that is, compiling your website’s email subscriber information by hand, or relying on your memory to pay the rent at the beginning of the month? It’s easier than ever to automate processes, so why not take advantage of this great opportunity to do so? Consider any and all regularly occurring processes in your daily work. What items could be converted or automated to allow you to get more done in a day? You might decide to collect queries from your business’s website, using Google Docs or a similar program, in order to collect information into a spreadsheet for easy reference. You might also decide to set up automatic errand reminders for each month in your calendar or favorite productivity app to remind you when it’s time to pay the bills. The sky’s the limit!

2. You say “yes” all the time.

Always saying “yes” to projects, people, tasks, accounts and the like can quickly take its toll on your productivity. If you always say “yes,” you’ll eventually find you’ve taken on more work you can physically accomplish in a given period of time. Sometimes it is necessary to say “no” and put your foot down for your own sake. The next time you’re thinking of volunteering your time or energy, consider whether the item at hand is directly related to your ongoing projects or personal work. Will this item take you one step closer towards your goals, or is it pushing you towards somewhere else entirely?

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3. You use ineffective tools.

There’s nothing more dangerous than cutting food with a dull knife and the same logic applies to your productivity. Granted, this isn’t so much an argument as to whether or not you should be using digital or paper tools, but whether they are actually helping you get things done. If you’re using a tool or system that is making you work harder, repeat yourself, or start work from the beginning each and every time, this is probably a sign you are using an ineffective tool. Make sure your productivity apps and programs are up to date and installed properly and regularly review work systems and processes to make sure they are providing you with the help or information you need.

4. You don’t have a system in place.

One of the most common productivity killers is not having a system in place for recurring processes. A system will make it easier for you to process and track incoming items, no matter your line of work. There’s probably something right now in your life you could turn into a system. For example, do you have a system in place for taking incoming phone calls and messages and referring back to them quickly and easily? Setting up a system doesn’t have to be complicated. Just take a look at the information you’ll need to refer to at a later date and find a way to “catch” it for easy future reference. In the example above you might decide to create a phone log in your calendar to keep track of who called you and when they called. Above all, make sure your system is easy for you to follow and suits your needs.

5. You always demand perfection.

You should always strive to produce quality work, but there are times when it’s okay to have less-than perfect results. Are you putting too much effort into something that really doesn’t demand utmost perfection? Does your first draft of a creative writing essay have to perfect? How about those preliminary sketches of a new clothing ensemble? Be choosy as to how you will extend and apply your energies towards your various activities. Think hard about where and when in your work should you bring out and apply your discerning eye.

6. You have too many meetings.

The purpose of a meeting is not to just sit there and waste time. I repeat, the purpose of a meeting is not to sit there and waste time! A meeting is meant to draw people together for a common goal, be it discussing new ideas, making upcoming plans of action, or reviewing a past event or situation. If you find yourself spending more time in meetings than actually getting the work you have to get done, well, done, it’s probably a sign you’re having too many meetings. Are you really accomplishing anything new in your meetings or are you simply rehashing old news? Does the meeting have to be held in the first place? Likewise, do you have to be present in the meeting yourself or should you be spending more time doing your work?

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7. You don’t delegate work.

While you might think you can get everything done by yourself in a group work setting (who me, delegate?), holding on to work can actually slow down your ability to work well. Not delegating work causes productivity issues on two ends: all of that excess work lies fallow as you are working, while someone else is twiddling their fingers and not being used to the best of their capacity. Instead of approaching work from a personal point of view, consider looking at it from the big picture. Are things getting done or are they not? Can someone who is more skilled in the work or task than you complete the job in a more timely fashion?

8. You don’t track your results.

Your productivity levels don’t mean squat when you can’t accurately track where you’ve been before and where you are currently. Just how much of a change have you made in your ability to get things done? Relying solely on your memory can be a bit iffy, so consider actually writing down and recording your results from a project or task on which you’ve recently worked. You’ll have solid, quantitative and qualitative data at your fingertips. This information can also help you better organize and plot out your next plan of attack, be it how you should best spend your Tuesday evenings at home, or how you’ve been managing your time on emails at work.

9. You spend too much time fretting over your productivity.

One surefire way to kill your own productivity levels is to become super-obsessed with being super-productive! Of course it’s necessary to make plans and track your progress as you work, but if you are always concerning yourself with how productive you are being at any given point in time you may be doing more harm than good. There’s a time for planning and a time for action. Limit the amount of time you spend making plans for your work as well as researching new productivity techniques or skills. Sometimes the best thing you can do to be more productive is stop worrying about how productive you are and just get started working on something.

10. You don’t make changes in a timely fashion.

Ever heard of a TV station waiting five days to report breaking news? That’s not a very productive way of reporting the news, now is it? You can think of the need to make changes to plans or projects in a similar timely fashion. The more time you wait, the more time and energy you’ll have to apply to achieve just the simplest of results. The next time you receive time-sensitive information or instructions related to your work, don’t wait! Look to address the issue sooner rather than later. You may have to put other projects temporarily on the back burner, but you’ll be able to make changes with a minimum of effort, rather than having to clean up a giant problem down the road.

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11. You don’t work well with others.

How well do you work with your colleagues, co-workers and clients? This may be a time for some honest self-reflection. Are you treating others as you would want to be treated? Are your work habits helping or hindering the efforts of the group or of your own goals and projects? Consider taking stock of your most recent work review to see where you might focus your efforts. You might also want to consider taking a course or reading a book on relating and working with others to hone your people skills.

12. You take too long making simple decisions.

Taking the time to weigh the pros and cons of an important decision is one thing; taking extreme lengths of time to make a decision on a very simple matter is entirely another. Do you spend too much of your energy deciding on what pen you’re going to use to write with during a meeting or whether or not to have Thai or Italian food for lunch? Get into the habit of differentiating simple daily decisions from more complex ones. Ask yourself, “Will my decision really matter in a week, month or even a year?”

13. You constantly change productivity apps.

Frequently switching apps actually wastes your time and energy; you won’t fully make use of or experience an app’s true capabilities if you’re constantly switching programs. Take a moment to evaluate the apps you’ve already downloaded and/or currently use. Which apps and features do you enjoy the most? Which features would you like to have? Learn as much as you can about an app’s capabilities before you decide to put it by the wayside. Looking to test a new app? Simply choose a small, time-sensitive project to test it out on, such as making preparations to bake a cake over the weekend for your best friend’s birthday. Once you’ve taken the time to try out an app, you can decide whether or not to make the big switch with the rest of your projects and tasks.

14. You don’t properly define your work time or hours.

Do you answer emails from work as you are watching TV in the evening with your family, or jump on a conference call while you’re on vacation? If so, then you’ve definitely got a problem when it comes to setting the boundaries between work and play. These blurred boundaries can actually pull away from your ability to rest and relax. Take a close look at your schedule: what are your regular work hours? Do you find yourself working when you should be resting? Help yourself better visualize your time spent working by blocking out your work hours in your schedule and then blocking out your off-hours. Separating the two items into this black and white scenario can really help you see how you are actually spending your time.

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15. You don’t learn from your mistakes.

Mistakes are wonderful gifts in disguise: they provide you with hands-on knowledge and experience as to what you shouldn’t do in a given scenario. The worst mistake of all is to not learn from the mistakes you’ve made in past! Not learning from your mistakes actually wastes your time and energy because you’ll inevitably keep repeating the same mistakes over and over again. The next time something doesn’t turn out as expected at work or in your personal projects, ask yourself why you think things went askew. How can you learn from your mistake to help you better increase your productivity down the road? What can you do now to plan and prevent it from happening in the future? Can you check on an item’s status sooner rather than later? Can you use another program to track your work, back up your files or delegate work to someone else?

16. You compare yourself to other people.

If there’s one thing that will zap your productivity, it’s comparing your productivity levels to somebody else’s productivity levels. Each of us has our own ways of doing work and getting things done. Just because someone does something faster than you doesn’t necessarily mean they are more productive. Besides, why worry about someone else when you can directly control your own actions! Switch your focus from outside to inside and set productivity goals for yourself. Only compare your current productivity levels to past ones and make adjustments as necessary. You can become more productive: it’s all about knowing how you work and knowing the best ways to utilize your skills to get things done.

Which of the above habits do you suspect is slowing down your productivity at work or at play? Leave a comment below.

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Rashelle Isip

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Last Updated on August 20, 2019

26 Useful Things to Learn Now That Will Change Your Life

26 Useful Things to Learn Now That Will Change Your Life

If you pay attention to your everyday life careful enough, you’ll know that you can learn from everything and everyone you come across. Our life is basically full of useful lessons that we should learn.

Here are 26 useful things to learn that Abhishek A. Singh shared on Quora. Let’s see how these life theories would lead you to live a different life.

1. Primacy and recency: People mostly remember the first and last things that occurred, barely the middle.

When scheduling an interview, ask the employer the time slots they do interviews and try to be the first or the last.

2. If you work in a bar or in customer service of any kind, put a mirror behind you at the counter.

In this way, angry customers who approach you will have to see themselves in the mirror behind you and the chance of them behaving irrationally will be lowered significantly.

3. Once you make a sales pitch, don’t say anything else.

This works in sales, but it can also be applied in other ways.

My previous boss was training me and just gave me pointers. I was working at a gym trying to sell memberships. He told me that once I got all the small talk out of the way and presented the prices, the first person to talk would lose.

It didn’t seem like a big deal but it actually worked. Often there were long periods of awkward silence as the person tried to come up with some excuses, but usually they bought.

4. If you ask someone a question and they only partially answer, just wait.

If you stay silent and keep eye contact, they will usually continue to talk.

5. Chew gum when you’re approaching a situation that would make you nervous, like public speaking or bungee jumping.

When we eat, our brain tell ourselves, “I would not be eating if I were danger. So I’m not in danger.” This has helped me to stay calm.

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6. People will always remember how you made them feel, not what you said.

Also, most people like talking about themselves; so ask lots of questions about them.

7. When you’re learning something new, teach it to a friend. Let them ask you questions about it.

If you’re able to teach something well, you will be sure that you’ve understood it very well.

8. If you get yourself to be really happy and excited to see other people, they will react the same to you.

It doesn’t always happen the first time, but it will definitely happen the next time.

9. The physical effects of stress — breathing rate and heart rate — are almost identical to the physical effects of courage.

When you’re feeling stressed in any situations, immediately reframe it : Your body is getting ready to be courageous, you are NOT stressed.

10. Pay attention to people’s feet.

If you approach two people in the middle of a conversation, and they only turn their torsos and not their feet, they don’t want you to join in the conversation.

Similarly, if you are in a conversation with a coworker who you think is paying attention to you and their torso is turned towards you but their feet are facing in another direction, they want the conversation to end.

11. Confidence is more important than knowledge.

Don’t be intimidated by anyone, everyone is playing a role and wearing a mask.

12. If you pretend to be something for long enough, you will eventually become it.

Fake it till you make it. Period.

13. Not to be creepy, but if you want to stare at someone unashamedly, look directly past them and wait for them to try and meet your eyes.

When they fail to do that, they’ll look around (usually nervously for a second) they won’t look at you again for some time. This is your chance to straight up stare at this person for at least 45 seconds.

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And as suggested by Brian Stutzman:

If you’re staring at someone and get caught, DON’T turn your head or your body to look away, because that just confirms that you were staring.

Just move your EYEBALLS off the person. Unlike turning your head, it’s instantaneous. And the person will think you were just looking at something behind them and that they were mistaken for thinking you were staring. Do it confidently, and ignore any reaction from the person, and you can sell it every single time.

After a second, you can even look back at them with a “Why are you staring at me?” look on your face to really cement the deal!

14. Build a network.

Become the information source, and let the information be yours. Even grabbing a beer with a former colleague once a year will keep you in the loop at the old office.

Former coworkers might have gotten a new position in that office you always wanted to work in, great! Go to them for a beer, and ask about the office. It’s all about connections and information.

15. If you are angry at the person in front of you driving like a grandmother…

Pretend it is your grandmother, it will significantly reduce your road rage.

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    16. Stand up straight.

    No slouching, hands out of pockets, and head held up high. It’s not just a cliche — you literally feel better and people around you feel more confident in you.

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    17. Avoid saying “I think,” and “I believe” unless absolutely necessary.

    These are phrases that do not evoke confidence, and will literally do you no good.

    18. When feeling anxious, clean up your home or work space.

    You will feel happier and more accomplished than before.

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      19. Always buy the first pitcher or round of drinks.

      You’d be surprised how long you could drink on the phrase “I bought the first one.”

      20. Going into an interview… be interested in your interviewers.

      If you focus on learning about them, you’ll seem to be more interesting and dynamic. (Again, people love to talk about themselves.)

      21. Pay attention parents! Always give your kid a choice that makes them think they are in control.

      For instance, when I want my son to put his shoes on I will say ,”do you want to put your star wars shoes on or your shark shoes on?”

      Pro-tip: In some cases, this works on adults.

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        22. Your action affects your attitude more than your attitude affects your action.

        As my former teacher said “You can jump and dance FOR joy, but you can also jump and dance yourself joyful.”

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        23. When a group of people laugh, people will instinctively look at the person they feel closest to in that group.

        Notice who you look at and who look at you when you laugh with a group of people!

        24. If you want to build rapport or gain someone’s trust quickly, match their body posture and position.

        If someone is sitting with her legs crossed, cross your legs. If they’re leaning away from you, lean away from them. If they’re leaning towards you, lean towards them.

        Mirroring and matching body position is a subconscious way to tell if someone trusts you or is comfortable with you. If you’re sitting with your arms crossed and you notice someone else is sitting with her arms crossed, that is a good indicator that you have/are successfully built/building rapport with that person.

        25. The Benjamin Franklin Effect (suggested by Matt Miller)

        I find the basis of the Benjamin Franklin effect is very useful and extends far beyond pencil borrowing. This knowledge is useful in the world of flirting too.

        Asking a girl in your class if you can borrow a pencil or her notes or to explain the homework will make her more likely to like you than if you let her borrow your stuff or are the one to help her. Even just asking a girl to buy you drinks (facetiously) leaves a much bigger impression than offering to or actually buying a girl a drink.

        The best part is it kills 3 birds with one stone: you get the advantages of the favor itself, the person subconsciously likes you more, and it makes them more open to future favors and conversation.

        26. Handle panic and anxiety behaviors by tapping fingers (Suggested by Jade Barbee)

        When you’re feeling stressed, worried or angry, tap each finger tip while thinking (or speaking quietly) a few specific words about what is bothering you. Repeat the same words while tapping each of your 10 fingers, including thumbs.

        For example, tap while saying, “I’m so angry with her…” Doing so will likely take the charge out of the feeling and return you to a more resourceful (better feeling) state of being. It’s called EFT (Emotional Freedom Technique) or “tapping,” and it is useful in many life situations – emotional sadness, physical pain, food cravings, traumatic memories…

        Featured photo credit: Nicole Wolf via unsplash.com

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