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16 Habits That Are Killing Your Productivity

16 Habits That Are Killing Your Productivity

Did you know that some of your current habits could be sabotaging your ability to get things done? You could be slowing down your productivity without even realizing it!

Here are 16 habits that can kill productivity levels each and every day.

1. You don’t automate processes.

Are you wasting time and energy doing things the old-fashioned way; that is, compiling your website’s email subscriber information by hand, or relying on your memory to pay the rent at the beginning of the month? It’s easier than ever to automate processes, so why not take advantage of this great opportunity to do so? Consider any and all regularly occurring processes in your daily work. What items could be converted or automated to allow you to get more done in a day? You might decide to collect queries from your business’s website, using Google Docs or a similar program, in order to collect information into a spreadsheet for easy reference. You might also decide to set up automatic errand reminders for each month in your calendar or favorite productivity app to remind you when it’s time to pay the bills. The sky’s the limit!

2. You say “yes” all the time.

Always saying “yes” to projects, people, tasks, accounts and the like can quickly take its toll on your productivity. If you always say “yes,” you’ll eventually find you’ve taken on more work you can physically accomplish in a given period of time. Sometimes it is necessary to say “no” and put your foot down for your own sake. The next time you’re thinking of volunteering your time or energy, consider whether the item at hand is directly related to your ongoing projects or personal work. Will this item take you one step closer towards your goals, or is it pushing you towards somewhere else entirely?

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3. You use ineffective tools.

There’s nothing more dangerous than cutting food with a dull knife and the same logic applies to your productivity. Granted, this isn’t so much an argument as to whether or not you should be using digital or paper tools, but whether they are actually helping you get things done. If you’re using a tool or system that is making you work harder, repeat yourself, or start work from the beginning each and every time, this is probably a sign you are using an ineffective tool. Make sure your productivity apps and programs are up to date and installed properly and regularly review work systems and processes to make sure they are providing you with the help or information you need.

4. You don’t have a system in place.

One of the most common productivity killers is not having a system in place for recurring processes. A system will make it easier for you to process and track incoming items, no matter your line of work. There’s probably something right now in your life you could turn into a system. For example, do you have a system in place for taking incoming phone calls and messages and referring back to them quickly and easily? Setting up a system doesn’t have to be complicated. Just take a look at the information you’ll need to refer to at a later date and find a way to “catch” it for easy future reference. In the example above you might decide to create a phone log in your calendar to keep track of who called you and when they called. Above all, make sure your system is easy for you to follow and suits your needs.

5. You always demand perfection.

You should always strive to produce quality work, but there are times when it’s okay to have less-than perfect results. Are you putting too much effort into something that really doesn’t demand utmost perfection? Does your first draft of a creative writing essay have to perfect? How about those preliminary sketches of a new clothing ensemble? Be choosy as to how you will extend and apply your energies towards your various activities. Think hard about where and when in your work should you bring out and apply your discerning eye.

6. You have too many meetings.

The purpose of a meeting is not to just sit there and waste time. I repeat, the purpose of a meeting is not to sit there and waste time! A meeting is meant to draw people together for a common goal, be it discussing new ideas, making upcoming plans of action, or reviewing a past event or situation. If you find yourself spending more time in meetings than actually getting the work you have to get done, well, done, it’s probably a sign you’re having too many meetings. Are you really accomplishing anything new in your meetings or are you simply rehashing old news? Does the meeting have to be held in the first place? Likewise, do you have to be present in the meeting yourself or should you be spending more time doing your work?

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7. You don’t delegate work.

While you might think you can get everything done by yourself in a group work setting (who me, delegate?), holding on to work can actually slow down your ability to work well. Not delegating work causes productivity issues on two ends: all of that excess work lies fallow as you are working, while someone else is twiddling their fingers and not being used to the best of their capacity. Instead of approaching work from a personal point of view, consider looking at it from the big picture. Are things getting done or are they not? Can someone who is more skilled in the work or task than you complete the job in a more timely fashion?

8. You don’t track your results.

Your productivity levels don’t mean squat when you can’t accurately track where you’ve been before and where you are currently. Just how much of a change have you made in your ability to get things done? Relying solely on your memory can be a bit iffy, so consider actually writing down and recording your results from a project or task on which you’ve recently worked. You’ll have solid, quantitative and qualitative data at your fingertips. This information can also help you better organize and plot out your next plan of attack, be it how you should best spend your Tuesday evenings at home, or how you’ve been managing your time on emails at work.

9. You spend too much time fretting over your productivity.

One surefire way to kill your own productivity levels is to become super-obsessed with being super-productive! Of course it’s necessary to make plans and track your progress as you work, but if you are always concerning yourself with how productive you are being at any given point in time you may be doing more harm than good. There’s a time for planning and a time for action. Limit the amount of time you spend making plans for your work as well as researching new productivity techniques or skills. Sometimes the best thing you can do to be more productive is stop worrying about how productive you are and just get started working on something.

10. You don’t make changes in a timely fashion.

Ever heard of a TV station waiting five days to report breaking news? That’s not a very productive way of reporting the news, now is it? You can think of the need to make changes to plans or projects in a similar timely fashion. The more time you wait, the more time and energy you’ll have to apply to achieve just the simplest of results. The next time you receive time-sensitive information or instructions related to your work, don’t wait! Look to address the issue sooner rather than later. You may have to put other projects temporarily on the back burner, but you’ll be able to make changes with a minimum of effort, rather than having to clean up a giant problem down the road.

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11. You don’t work well with others.

How well do you work with your colleagues, co-workers and clients? This may be a time for some honest self-reflection. Are you treating others as you would want to be treated? Are your work habits helping or hindering the efforts of the group or of your own goals and projects? Consider taking stock of your most recent work review to see where you might focus your efforts. You might also want to consider taking a course or reading a book on relating and working with others to hone your people skills.

12. You take too long making simple decisions.

Taking the time to weigh the pros and cons of an important decision is one thing; taking extreme lengths of time to make a decision on a very simple matter is entirely another. Do you spend too much of your energy deciding on what pen you’re going to use to write with during a meeting or whether or not to have Thai or Italian food for lunch? Get into the habit of differentiating simple daily decisions from more complex ones. Ask yourself, “Will my decision really matter in a week, month or even a year?”

13. You constantly change productivity apps.

Frequently switching apps actually wastes your time and energy; you won’t fully make use of or experience an app’s true capabilities if you’re constantly switching programs. Take a moment to evaluate the apps you’ve already downloaded and/or currently use. Which apps and features do you enjoy the most? Which features would you like to have? Learn as much as you can about an app’s capabilities before you decide to put it by the wayside. Looking to test a new app? Simply choose a small, time-sensitive project to test it out on, such as making preparations to bake a cake over the weekend for your best friend’s birthday. Once you’ve taken the time to try out an app, you can decide whether or not to make the big switch with the rest of your projects and tasks.

14. You don’t properly define your work time or hours.

Do you answer emails from work as you are watching TV in the evening with your family, or jump on a conference call while you’re on vacation? If so, then you’ve definitely got a problem when it comes to setting the boundaries between work and play. These blurred boundaries can actually pull away from your ability to rest and relax. Take a close look at your schedule: what are your regular work hours? Do you find yourself working when you should be resting? Help yourself better visualize your time spent working by blocking out your work hours in your schedule and then blocking out your off-hours. Separating the two items into this black and white scenario can really help you see how you are actually spending your time.

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15. You don’t learn from your mistakes.

Mistakes are wonderful gifts in disguise: they provide you with hands-on knowledge and experience as to what you shouldn’t do in a given scenario. The worst mistake of all is to not learn from the mistakes you’ve made in past! Not learning from your mistakes actually wastes your time and energy because you’ll inevitably keep repeating the same mistakes over and over again. The next time something doesn’t turn out as expected at work or in your personal projects, ask yourself why you think things went askew. How can you learn from your mistake to help you better increase your productivity down the road? What can you do now to plan and prevent it from happening in the future? Can you check on an item’s status sooner rather than later? Can you use another program to track your work, back up your files or delegate work to someone else?

16. You compare yourself to other people.

If there’s one thing that will zap your productivity, it’s comparing your productivity levels to somebody else’s productivity levels. Each of us has our own ways of doing work and getting things done. Just because someone does something faster than you doesn’t necessarily mean they are more productive. Besides, why worry about someone else when you can directly control your own actions! Switch your focus from outside to inside and set productivity goals for yourself. Only compare your current productivity levels to past ones and make adjustments as necessary. You can become more productive: it’s all about knowing how you work and knowing the best ways to utilize your skills to get things done.

Which of the above habits do you suspect is slowing down your productivity at work or at play? Leave a comment below.

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Rashelle Isip

Blogger, Consultant, and Author

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Last Updated on May 28, 2020

9 Things Successful People Do To Always Get What They Want

9 Things Successful People Do To Always Get What They Want

One of the best decisions I’ve ever made was to take on the job of hosting my own weekly radio show. My radio show is about finding some of the most successful people in the world and bringing them on my show to ask them about what they did to become so successful in life and business.

In this article, I’m going to share with you some of the key takeaways I’ve picked up from talking to – and reading about – thought leaders from various fields about the things successful people do. Here, you can get some insights on how to get what you want.

Ready to dive in? Let’s go.

1. They Know What They Want

The first and most important thing that successful people do to always get what they want is so simple that most people forget about it: they figure out what they actually want.

When you know what you want, you will also know how to get what you want. If you’re unsure about what you want in life and business, I’d suggest picking up some career and self-improvement books to help you gain some clarity and focus.

2. They Are Assertive

Successful people know that they need to be both bold and sincere. Balancing these two characteristics is the essence of assertiveness.

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Oh, and by the way – being assertive is not a natural talent someone is born with. Assertiveness is a learned skill and anyone can do it, including you!

3. They Learn

You may have heard of the old saying, “great leaders are readers”. For the most part, I’d say this is true.

Let me give you an example. On my radio show, I regularly ask successful people about their habits that lead to success. Do you want to know something really neat? Every single one of them reads books.

Successful people read and learn as much as they can about what they want so that they can get what they want. If you’re curious about how to get what you want, then start reading a book. If you’re low on time, subscribe to a book summary site to get the core concepts of the books in your industry quickly.

4. They Make Things Meaningful

One of the most powerful things successful people do to always get what they want is that they make things meaningful. That is, they ensure that whatever endeavor they decide to embark upon is meaningful to them (and not necessarily to anyone else). They know and understand that it’s only worth it if it matters.

5. They Ask

One big thing that successful people always do to get what they want is this: they ask.

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Most people are too shy to ask for what they really want. If you are too shy to ask, you may never know how to get what you want. So, don’t be like most people.

Here’s an exercise you can do to get over it: next time you’re buying something, regardless of what it is, ask for a discount. Just do it. The worst-case scenario is that you’ll get a chuckle from the Barrista at Starbucks. The best-case scenario is that you’ll get comfortable with negotiating when it’s time to buy your next car.

6. They Take Action

Insight without action is useless. Successful people know that to always get what they want, they’ve got to take massive action.

One of the most powerful exercises I’ve ever discovered is this: never leave the sight of a goal without taking some kind of action towards its achievement. In other words, as soon as you decide you want something or as soon as you set a goal of some kind, do something – anything – that shifts you closer towards getting it.

7. They Use Their Time Wisely

Have you ever heard of NET time? It stands for “No Extra Time”.

For example: when you’re driving and sitting in traffic, are you listening to Mylie Cyrus? Or are you listening to an audiobook?

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Successful people take NET time seriously. Get yourself some audiobook so you can start listening to the best business and self-improvement books available – all while you’re on your way to work in the morning.

8. They Choose to Lead

You don’t need to have formal authority to become a leader. You just need to choose yourself. All successful people know this, and so should you. Knowing how to get what you want requires knowing how to lead the way for others and yourself.

Don’t wait for anyone else to do it, because the truth is that most people want to be led anyway. So, just step up and claim authority. Be the leader you wish you always had.

9. They Contribute

Successful people know that to get what they want, they have to be willing to help other people get what they want.

What happens when you stop doing your job? What happens when you stop caring about your schoolwork? What happens when you become emotionally disconnected from a relationship?

You suffer – that’s what happens. Successful people know and understand that in order to succeed, they need to contribute. They need to add value to the lives of others. They need to do their best so that they can become the best.

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So, Now What?

I hope this article has re-ignited the fire that you already had within you to be successful at any endeavor. The reason why I’m stressing the fact that you’ve already got everything you need to succeed and get what you want is that you wouldn’t be reading this if you weren’t already motivated to be successful.

At the end of the day, however, all the insights in the world are worth nothing unless you combine them with action. When it’s all said and done, it’s your decision what you do with this list and how you apply it to your life and career.

But if I may, here’s what I would suggest you consider as you get started doing the things to help you succeed:

Review this list of the 9 things successful people do to always get what they want and then compare it with where you currently are at each one of these 9 things. Rate yourself in each one of the 9 things. Next, pick just ONE of them to work on every week.

For example, if you find that you’d like to learn more about the business side of the company you work for, then go read the best business books to help you do that.

Never stop learning. Always feed your mind with the knowledge you need to become as successful as possible within your area or industry. It doesn’t matter how busy you are. We’re all busy. Make the time to expand your knowledge.

And remember: every key learning should be immediately followed with action.

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Featured photo credit: Austin Distel via unsplash.com

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