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16 Habits That Are Killing Your Productivity

16 Habits That Are Killing Your Productivity

Did you know that some of your current habits could be sabotaging your ability to get things done? You could be slowing down your productivity without even realizing it!

Here are 16 habits that can kill productivity levels each and every day.

1. You don’t automate processes.

Are you wasting time and energy doing things the old-fashioned way; that is, compiling your website’s email subscriber information by hand, or relying on your memory to pay the rent at the beginning of the month? It’s easier than ever to automate processes, so why not take advantage of this great opportunity to do so? Consider any and all regularly occurring processes in your daily work. What items could be converted or automated to allow you to get more done in a day? You might decide to collect queries from your business’s website, using Google Docs or a similar program, in order to collect information into a spreadsheet for easy reference. You might also decide to set up automatic errand reminders for each month in your calendar or favorite productivity app to remind you when it’s time to pay the bills. The sky’s the limit!

2. You say “yes” all the time.

Always saying “yes” to projects, people, tasks, accounts and the like can quickly take its toll on your productivity. If you always say “yes,” you’ll eventually find you’ve taken on more work you can physically accomplish in a given period of time. Sometimes it is necessary to say “no” and put your foot down for your own sake. The next time you’re thinking of volunteering your time or energy, consider whether the item at hand is directly related to your ongoing projects or personal work. Will this item take you one step closer towards your goals, or is it pushing you towards somewhere else entirely?

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3. You use ineffective tools.

There’s nothing more dangerous than cutting food with a dull knife and the same logic applies to your productivity. Granted, this isn’t so much an argument as to whether or not you should be using digital or paper tools, but whether they are actually helping you get things done. If you’re using a tool or system that is making you work harder, repeat yourself, or start work from the beginning each and every time, this is probably a sign you are using an ineffective tool. Make sure your productivity apps and programs are up to date and installed properly and regularly review work systems and processes to make sure they are providing you with the help or information you need.

4. You don’t have a system in place.

One of the most common productivity killers is not having a system in place for recurring processes. A system will make it easier for you to process and track incoming items, no matter your line of work. There’s probably something right now in your life you could turn into a system. For example, do you have a system in place for taking incoming phone calls and messages and referring back to them quickly and easily? Setting up a system doesn’t have to be complicated. Just take a look at the information you’ll need to refer to at a later date and find a way to “catch” it for easy future reference. In the example above you might decide to create a phone log in your calendar to keep track of who called you and when they called. Above all, make sure your system is easy for you to follow and suits your needs.

5. You always demand perfection.

You should always strive to produce quality work, but there are times when it’s okay to have less-than perfect results. Are you putting too much effort into something that really doesn’t demand utmost perfection? Does your first draft of a creative writing essay have to perfect? How about those preliminary sketches of a new clothing ensemble? Be choosy as to how you will extend and apply your energies towards your various activities. Think hard about where and when in your work should you bring out and apply your discerning eye.

6. You have too many meetings.

The purpose of a meeting is not to just sit there and waste time. I repeat, the purpose of a meeting is not to sit there and waste time! A meeting is meant to draw people together for a common goal, be it discussing new ideas, making upcoming plans of action, or reviewing a past event or situation. If you find yourself spending more time in meetings than actually getting the work you have to get done, well, done, it’s probably a sign you’re having too many meetings. Are you really accomplishing anything new in your meetings or are you simply rehashing old news? Does the meeting have to be held in the first place? Likewise, do you have to be present in the meeting yourself or should you be spending more time doing your work?

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7. You don’t delegate work.

While you might think you can get everything done by yourself in a group work setting (who me, delegate?), holding on to work can actually slow down your ability to work well. Not delegating work causes productivity issues on two ends: all of that excess work lies fallow as you are working, while someone else is twiddling their fingers and not being used to the best of their capacity. Instead of approaching work from a personal point of view, consider looking at it from the big picture. Are things getting done or are they not? Can someone who is more skilled in the work or task than you complete the job in a more timely fashion?

8. You don’t track your results.

Your productivity levels don’t mean squat when you can’t accurately track where you’ve been before and where you are currently. Just how much of a change have you made in your ability to get things done? Relying solely on your memory can be a bit iffy, so consider actually writing down and recording your results from a project or task on which you’ve recently worked. You’ll have solid, quantitative and qualitative data at your fingertips. This information can also help you better organize and plot out your next plan of attack, be it how you should best spend your Tuesday evenings at home, or how you’ve been managing your time on emails at work.

9. You spend too much time fretting over your productivity.

One surefire way to kill your own productivity levels is to become super-obsessed with being super-productive! Of course it’s necessary to make plans and track your progress as you work, but if you are always concerning yourself with how productive you are being at any given point in time you may be doing more harm than good. There’s a time for planning and a time for action. Limit the amount of time you spend making plans for your work as well as researching new productivity techniques or skills. Sometimes the best thing you can do to be more productive is stop worrying about how productive you are and just get started working on something.

10. You don’t make changes in a timely fashion.

Ever heard of a TV station waiting five days to report breaking news? That’s not a very productive way of reporting the news, now is it? You can think of the need to make changes to plans or projects in a similar timely fashion. The more time you wait, the more time and energy you’ll have to apply to achieve just the simplest of results. The next time you receive time-sensitive information or instructions related to your work, don’t wait! Look to address the issue sooner rather than later. You may have to put other projects temporarily on the back burner, but you’ll be able to make changes with a minimum of effort, rather than having to clean up a giant problem down the road.

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11. You don’t work well with others.

How well do you work with your colleagues, co-workers and clients? This may be a time for some honest self-reflection. Are you treating others as you would want to be treated? Are your work habits helping or hindering the efforts of the group or of your own goals and projects? Consider taking stock of your most recent work review to see where you might focus your efforts. You might also want to consider taking a course or reading a book on relating and working with others to hone your people skills.

12. You take too long making simple decisions.

Taking the time to weigh the pros and cons of an important decision is one thing; taking extreme lengths of time to make a decision on a very simple matter is entirely another. Do you spend too much of your energy deciding on what pen you’re going to use to write with during a meeting or whether or not to have Thai or Italian food for lunch? Get into the habit of differentiating simple daily decisions from more complex ones. Ask yourself, “Will my decision really matter in a week, month or even a year?”

13. You constantly change productivity apps.

Frequently switching apps actually wastes your time and energy; you won’t fully make use of or experience an app’s true capabilities if you’re constantly switching programs. Take a moment to evaluate the apps you’ve already downloaded and/or currently use. Which apps and features do you enjoy the most? Which features would you like to have? Learn as much as you can about an app’s capabilities before you decide to put it by the wayside. Looking to test a new app? Simply choose a small, time-sensitive project to test it out on, such as making preparations to bake a cake over the weekend for your best friend’s birthday. Once you’ve taken the time to try out an app, you can decide whether or not to make the big switch with the rest of your projects and tasks.

14. You don’t properly define your work time or hours.

Do you answer emails from work as you are watching TV in the evening with your family, or jump on a conference call while you’re on vacation? If so, then you’ve definitely got a problem when it comes to setting the boundaries between work and play. These blurred boundaries can actually pull away from your ability to rest and relax. Take a close look at your schedule: what are your regular work hours? Do you find yourself working when you should be resting? Help yourself better visualize your time spent working by blocking out your work hours in your schedule and then blocking out your off-hours. Separating the two items into this black and white scenario can really help you see how you are actually spending your time.

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15. You don’t learn from your mistakes.

Mistakes are wonderful gifts in disguise: they provide you with hands-on knowledge and experience as to what you shouldn’t do in a given scenario. The worst mistake of all is to not learn from the mistakes you’ve made in past! Not learning from your mistakes actually wastes your time and energy because you’ll inevitably keep repeating the same mistakes over and over again. The next time something doesn’t turn out as expected at work or in your personal projects, ask yourself why you think things went askew. How can you learn from your mistake to help you better increase your productivity down the road? What can you do now to plan and prevent it from happening in the future? Can you check on an item’s status sooner rather than later? Can you use another program to track your work, back up your files or delegate work to someone else?

16. You compare yourself to other people.

If there’s one thing that will zap your productivity, it’s comparing your productivity levels to somebody else’s productivity levels. Each of us has our own ways of doing work and getting things done. Just because someone does something faster than you doesn’t necessarily mean they are more productive. Besides, why worry about someone else when you can directly control your own actions! Switch your focus from outside to inside and set productivity goals for yourself. Only compare your current productivity levels to past ones and make adjustments as necessary. You can become more productive: it’s all about knowing how you work and knowing the best ways to utilize your skills to get things done.

Which of the above habits do you suspect is slowing down your productivity at work or at play? Leave a comment below.

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Last Updated on October 17, 2018

7 Natural (And Highly Effective) Ways to Improve Memory

7 Natural (And Highly Effective) Ways to Improve Memory

How is your memory? Is your cognitive function as strong as you’d like it to be?

If not, then you’re definitely going to be interested in the memory improvement tips I’ll be sharing with you in this article.

Despite what you might think – or have been told – improving your ability to recall information is certainly possible. You just need to know the right ways to do it. (Don’t worry, as you won’t need to make any significant lifestyle changes.)

So how to improve memory? Let’s dive straight into the first of seven easy ways to improve your memory significantly.

1. Meditate

We live in a world of non-stop, 24/7 information. It’s like a waterfall that’s endlessly pouring news, data, facts and figures into our conscious minds.

Unfortunately, our brains are not designed to absorb this tremendous amount of information. It’s no wonder then, that most people struggle to remember information and recall things.

Even if you believe you have a good memory and are comfortable with multi-tasking, you’ll also be aware that there’s only so much information your brain can process at one time. And research suggests that the more information and distractions, the harder it is for you to transfer information to your long-term memory.[1]

Fortunately, meditation can help you out.

Even if you just meditate for 10 minutes per day, you’ll boost your ability to focus, which in turn, will make it easier for you to remember important facts.

If you need help in shifting into a meditative state, I recommend trying an app like Headspace – which can assist you to achieve this in a convenient and structured way.

And don’t forget, meditation doesn’t just have to be closing your eyes and sitting in a lotus position. Some people prefer to simply take a short walk in nature. This clears and calms their mind, and still provides the all-important boost to their focus.

2. Get plenty of sleep

If you’re sleep deprived or have not been sleeping well, then I’m guessing you’re not remembering well either. This is because sleep and memory are intimately connected.

If you have a busy life and regularly find yourself not getting enough sleep, then this will negatively impact your cognitive abilities – including your memory.

How much sleep should you be getting?

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Well, according to the National Sleep Foundation, you need a minimum of seven to nine hours of sleep per night. If you get this amount of sleep regularly, then within just a few days, you’ll see a tangible improvement to your ability to remember and recall things.

Now, I’ll be honest with you, maintaining a proper sleep cycle is not always easy (especially when the latest Netflix series has just been released!). But if you care about improving your short-term and long-term ability to remember things, then it’s critical that you try to get at least the recommended amount of sleep every night.

Are there ways to hack the sleep cycle?

Yes, there are.

Try these three things:

  • Have a fixed bedtime (preferably before 10pm)
  • Don’t eat too late
  • Make sure your bedroom is as dark as possible

Sleeping is a precious activity. It regenerates your body, clears your mind, and helps with the storing and retrieval of information.

However, don’t sleep just yet, as I want to tell you about another great way to increase memory…

3. Challenge your brain

When was the last time you challenged your brain?

I don’t mean challenged in the sense of overeating or undersleeping. I’m referring to stretching your mental capabilities through things like crossword puzzles, Sudoku and memory games.

To expand your memory bank, and to make your recall razor-sharp, you need to continually challenge your brain.

Feedback from Lifehack readers such as yourself, has suggested that brain training apps are a super-effective way of doing this. Used regularly, these apps can enhance your focus, attention span, problem-thinking ability and memory.

There are hundreds of these apps available (most of them for free), but I recommend starting out with one of the big three:

  • Peak (Android/iOS, free, 10 million+ downloads)
  • Lumosity (Android/iOS, free, 10 million+ downloads)
  • Elevate (Android/iOS, free, 5 million+ downloads)

If you normally spend a chunk of your week playing computer games, then instead of shooting and killing your enemies, why not let some of them live – while you put your attention into boosting your brain power!

Challenging your brain will strengthen your neural pathways and enhance your mental abilities. But don’t just take my word for it, try one of the apps above and see the positive benefits for yourself.

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4. Take more breaks

When I think back to my days as a budding entrepreneur, I distinctively remember working all the hours under the sun – and many under the moon too!

At that time, I believed that breaks were for the weak, and to become wealthy and successful, I needed to shed blood, sweat and tears.

However, I was wrong.

Taking regular breaks is the best way to keep yourself productive, creative and alive to opportunities. It’s also the best way to learn new information.

Let me explain.

Typically, when studying lots of new information, most people will spend hours reading it – in an attempt to learn and remember the content as quickly as possible. Unfortunately, they’ve overlooked something.

Namely, extended study sessions are rarely a good thing, as your ability to retain information naturally declines after a certain period of time.

It’s similar to physical exercise. You wouldn’t attempt to train vigorously for four hours in a row. Instead, you’d take regular breaks to give your lungs, heart and muscles adequate time to recover. Failing to do this will result in muscle cramps and overexertion.

It’s the same with your brain. If you overload it with information, you’ll suffer from mental fatigue.

What’s the answer?

Make sure you take regular breaks when learning new information. I recommend at least a 10-minute break every hour. (You may also want to take a look at the Pomodoro Method.)

If you don’t want to be as regimented as that, then take breaks as soon as you find yourself losing the ability to focus on the new material. Your brain will thank you – and your learning aptitude will move up a level.

5. Learn a new skill

I love this quote, as it’s 100% true – but frequently overlooked:

“Learning never exhausts the mind.” – Leonardo da Vinci

From my experience of helping to develop the careers of dozens of Lifehack employees, I can definitively say that participating in meaningful and purposeful activities stimulates the mind. It also reduces stress and enhances health and well-being.

Let me give you an example of this:

Imagine you work for a global financial institution in one of their call centers. You take over 100 calls a day – many of them complaints. When you started the job a few months back, you were excited to be in full-time employment and working for a household name.

Unfortunately, your initial enthusiasm quickly turned into frustration.

The endless complaint calls began to take their toll on you. And the supervisors irritated you too, as they were far too interested in micro-managing you – rather than letting you work in your own way.

Now, in the story above, the ending could be that you put up with a job you didn’t like, and led a dull and frustrated working life for years and years. However, an alternative ending is this: you channeled your dissatisfaction in to learning a new skill (computer coding). It took you a year or two to get up to speed, but it allowed you to successfully upgrade your career – and the ongoing learning made the call centre job much more bearable.

Clearly, learning new skills gives you impetus, focus and something to aim for. Your brain loves to learn, and you should tap into this by always seeking our new information. And when learning becomes a habit, you’ll find your ability to remember and recall things effortlessly, becomes a habit too.

6. Start working out

If you’re not already working out regularly, then here’s another reason to do so:

Exercising for 20-30 minutes three times a week will improve your long-term memory.

Regular exercise increases blood flow in your body and supplies the brain with extra oxygen and nutrients. And a well-nourished brain is a well-functioning brain!

“But I just don’t have the time?,” I hear you say.

Not a problem.

A research has shown that a daily burst of 60 seconds of high-intensity exercise, offered many of the benefits of the longer exercise routines.[2] So, if you’re short on time – now you know what to do.

Interested in getting started?

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Here are five different ways that will help you work out:

  • Join a gym
  • Join a sports team
  • Buy a bike
  • Take up hiking
  • Dance to your favorite music

7. Eat healthier foods

I’m sure you’ve heard the expression: “You are what you eat.”

This applies to your brain too.

The food that you eat helps determine your brain’s capacity to store and recall information. A poor diet (think junk food + soda!) harms not just your physical health, but your mental health too.

Fortunately, there are several foods that are especially good for your brain and your memory. These include: blueberries, celery and dark chocolate. But anything high in antioxidants will have a positive effect on your brain and memory.

Conversely, highly-processed foods and those loaded with sugar will have a negative impact on your memory. This is due to them providing insufficient nutrients for your brain – leading you to easily suffer from mental fatigue.

Want to be mentally healthy? Then eat and drink an abundance of these for brain health:

  • Turmeric – helps new brain cells grown
  • Broccoli – protects the brain against damage
  • Nuts – improves memory
  • Green tea – enhances brain performance, memory and focus[3]
  • Fish oilfish oil supplements can increase your brain power

Here’re more brain food options that improve memory!

Final thoughts

I sincerely hope these seven memory boosting ways that I’ve covered in this article will be of help to you.

You don’t need to implement them all. I suggest just trying the ones that appeal to you.

But, if you’re serious about dramatically improving your memory, then make a start right now on adopting one or more of the ways I’ve suggested. I’m confident you won’t regret it.

Featured photo credit: Eric Ward via unsplash.com

Reference

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