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16 Habits That Are Killing Your Productivity

16 Habits That Are Killing Your Productivity

Did you know that some of your current habits could be sabotaging your ability to get things done? You could be slowing down your productivity without even realizing it!

Here are 16 habits that can kill productivity levels each and every day.

1. You don’t automate processes.

Are you wasting time and energy doing things the old-fashioned way; that is, compiling your website’s email subscriber information by hand, or relying on your memory to pay the rent at the beginning of the month? It’s easier than ever to automate processes, so why not take advantage of this great opportunity to do so? Consider any and all regularly occurring processes in your daily work. What items could be converted or automated to allow you to get more done in a day? You might decide to collect queries from your business’s website, using Google Docs or a similar program, in order to collect information into a spreadsheet for easy reference. You might also decide to set up automatic errand reminders for each month in your calendar or favorite productivity app to remind you when it’s time to pay the bills. The sky’s the limit!

2. You say “yes” all the time.

Always saying “yes” to projects, people, tasks, accounts and the like can quickly take its toll on your productivity. If you always say “yes,” you’ll eventually find you’ve taken on more work you can physically accomplish in a given period of time. Sometimes it is necessary to say “no” and put your foot down for your own sake. The next time you’re thinking of volunteering your time or energy, consider whether the item at hand is directly related to your ongoing projects or personal work. Will this item take you one step closer towards your goals, or is it pushing you towards somewhere else entirely?

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3. You use ineffective tools.

There’s nothing more dangerous than cutting food with a dull knife and the same logic applies to your productivity. Granted, this isn’t so much an argument as to whether or not you should be using digital or paper tools, but whether they are actually helping you get things done. If you’re using a tool or system that is making you work harder, repeat yourself, or start work from the beginning each and every time, this is probably a sign you are using an ineffective tool. Make sure your productivity apps and programs are up to date and installed properly and regularly review work systems and processes to make sure they are providing you with the help or information you need.

4. You don’t have a system in place.

One of the most common productivity killers is not having a system in place for recurring processes. A system will make it easier for you to process and track incoming items, no matter your line of work. There’s probably something right now in your life you could turn into a system. For example, do you have a system in place for taking incoming phone calls and messages and referring back to them quickly and easily? Setting up a system doesn’t have to be complicated. Just take a look at the information you’ll need to refer to at a later date and find a way to “catch” it for easy future reference. In the example above you might decide to create a phone log in your calendar to keep track of who called you and when they called. Above all, make sure your system is easy for you to follow and suits your needs.

5. You always demand perfection.

You should always strive to produce quality work, but there are times when it’s okay to have less-than perfect results. Are you putting too much effort into something that really doesn’t demand utmost perfection? Does your first draft of a creative writing essay have to perfect? How about those preliminary sketches of a new clothing ensemble? Be choosy as to how you will extend and apply your energies towards your various activities. Think hard about where and when in your work should you bring out and apply your discerning eye.

6. You have too many meetings.

The purpose of a meeting is not to just sit there and waste time. I repeat, the purpose of a meeting is not to sit there and waste time! A meeting is meant to draw people together for a common goal, be it discussing new ideas, making upcoming plans of action, or reviewing a past event or situation. If you find yourself spending more time in meetings than actually getting the work you have to get done, well, done, it’s probably a sign you’re having too many meetings. Are you really accomplishing anything new in your meetings or are you simply rehashing old news? Does the meeting have to be held in the first place? Likewise, do you have to be present in the meeting yourself or should you be spending more time doing your work?

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7. You don’t delegate work.

While you might think you can get everything done by yourself in a group work setting (who me, delegate?), holding on to work can actually slow down your ability to work well. Not delegating work causes productivity issues on two ends: all of that excess work lies fallow as you are working, while someone else is twiddling their fingers and not being used to the best of their capacity. Instead of approaching work from a personal point of view, consider looking at it from the big picture. Are things getting done or are they not? Can someone who is more skilled in the work or task than you complete the job in a more timely fashion?

8. You don’t track your results.

Your productivity levels don’t mean squat when you can’t accurately track where you’ve been before and where you are currently. Just how much of a change have you made in your ability to get things done? Relying solely on your memory can be a bit iffy, so consider actually writing down and recording your results from a project or task on which you’ve recently worked. You’ll have solid, quantitative and qualitative data at your fingertips. This information can also help you better organize and plot out your next plan of attack, be it how you should best spend your Tuesday evenings at home, or how you’ve been managing your time on emails at work.

9. You spend too much time fretting over your productivity.

One surefire way to kill your own productivity levels is to become super-obsessed with being super-productive! Of course it’s necessary to make plans and track your progress as you work, but if you are always concerning yourself with how productive you are being at any given point in time you may be doing more harm than good. There’s a time for planning and a time for action. Limit the amount of time you spend making plans for your work as well as researching new productivity techniques or skills. Sometimes the best thing you can do to be more productive is stop worrying about how productive you are and just get started working on something.

10. You don’t make changes in a timely fashion.

Ever heard of a TV station waiting five days to report breaking news? That’s not a very productive way of reporting the news, now is it? You can think of the need to make changes to plans or projects in a similar timely fashion. The more time you wait, the more time and energy you’ll have to apply to achieve just the simplest of results. The next time you receive time-sensitive information or instructions related to your work, don’t wait! Look to address the issue sooner rather than later. You may have to put other projects temporarily on the back burner, but you’ll be able to make changes with a minimum of effort, rather than having to clean up a giant problem down the road.

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11. You don’t work well with others.

How well do you work with your colleagues, co-workers and clients? This may be a time for some honest self-reflection. Are you treating others as you would want to be treated? Are your work habits helping or hindering the efforts of the group or of your own goals and projects? Consider taking stock of your most recent work review to see where you might focus your efforts. You might also want to consider taking a course or reading a book on relating and working with others to hone your people skills.

12. You take too long making simple decisions.

Taking the time to weigh the pros and cons of an important decision is one thing; taking extreme lengths of time to make a decision on a very simple matter is entirely another. Do you spend too much of your energy deciding on what pen you’re going to use to write with during a meeting or whether or not to have Thai or Italian food for lunch? Get into the habit of differentiating simple daily decisions from more complex ones. Ask yourself, “Will my decision really matter in a week, month or even a year?”

13. You constantly change productivity apps.

Frequently switching apps actually wastes your time and energy; you won’t fully make use of or experience an app’s true capabilities if you’re constantly switching programs. Take a moment to evaluate the apps you’ve already downloaded and/or currently use. Which apps and features do you enjoy the most? Which features would you like to have? Learn as much as you can about an app’s capabilities before you decide to put it by the wayside. Looking to test a new app? Simply choose a small, time-sensitive project to test it out on, such as making preparations to bake a cake over the weekend for your best friend’s birthday. Once you’ve taken the time to try out an app, you can decide whether or not to make the big switch with the rest of your projects and tasks.

14. You don’t properly define your work time or hours.

Do you answer emails from work as you are watching TV in the evening with your family, or jump on a conference call while you’re on vacation? If so, then you’ve definitely got a problem when it comes to setting the boundaries between work and play. These blurred boundaries can actually pull away from your ability to rest and relax. Take a close look at your schedule: what are your regular work hours? Do you find yourself working when you should be resting? Help yourself better visualize your time spent working by blocking out your work hours in your schedule and then blocking out your off-hours. Separating the two items into this black and white scenario can really help you see how you are actually spending your time.

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15. You don’t learn from your mistakes.

Mistakes are wonderful gifts in disguise: they provide you with hands-on knowledge and experience as to what you shouldn’t do in a given scenario. The worst mistake of all is to not learn from the mistakes you’ve made in past! Not learning from your mistakes actually wastes your time and energy because you’ll inevitably keep repeating the same mistakes over and over again. The next time something doesn’t turn out as expected at work or in your personal projects, ask yourself why you think things went askew. How can you learn from your mistake to help you better increase your productivity down the road? What can you do now to plan and prevent it from happening in the future? Can you check on an item’s status sooner rather than later? Can you use another program to track your work, back up your files or delegate work to someone else?

16. You compare yourself to other people.

If there’s one thing that will zap your productivity, it’s comparing your productivity levels to somebody else’s productivity levels. Each of us has our own ways of doing work and getting things done. Just because someone does something faster than you doesn’t necessarily mean they are more productive. Besides, why worry about someone else when you can directly control your own actions! Switch your focus from outside to inside and set productivity goals for yourself. Only compare your current productivity levels to past ones and make adjustments as necessary. You can become more productive: it’s all about knowing how you work and knowing the best ways to utilize your skills to get things done.

Which of the above habits do you suspect is slowing down your productivity at work or at play? Leave a comment below.

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Rashelle Isip

Blogger, Consultant, and Author

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Last Updated on January 24, 2020

10 Good Habits To Have in Life To Be More Successful

10 Good Habits To Have in Life To Be More Successful

Habits are behaviors and patterns that you showcase by default. They enable you to carry out crucial activities like taking a shower, brushing your teeth, getting prepared for work.

Interestingly, you follow this routine every day without considering them. Your unconscious habits create room for your brain to perform more advanced activities like problem-solving and choosing what book to read.

Everyone has habits, and several of those habits are activated every day. I would classify them into three groups:

  • The first category includes the habits that you hardly notice as they have become a major part of your life- such as brushing teeth or wearing clothes.
  • The second category comprises good habits to have to be more successful-like eating healthily, exercising your body and reading books.
  • The last group consists of those habits that are harmful-like procrastinating, smoking or overeating.

Habits are fundamental to becoming successful in life — or probably ending up a failure. Yet, as significant as habits are, some lack the knowledge of their capabilities.

Habits are default activities that you engage in without giving an afterthought. They are automatic behavioral or mental activities. They help you carry out some actions without exerting too much energy. They simplify your life.

Several people aspire to break bad habits. For instance, some people diet to stop overeating. They exercise to reduce obesity. Habits can hinder or impact your performance and productivity.

That’s why I would share 10 good habits to have to be more successful in life.

1. Begin Your Day with Meditation

I recommend mindful meditation early in the morning. This practice helps you to be in the present moment. Consequently, it enables you to be mindful of challenging situations during the day.

Different stressors may trigger as you go through the day; meditation helps you to remain calm before taking on the challenges.

Personally, it helps me to devise strategies and think about ideas. Meditation is a good habit to have if you want to be connected to what’s significant in your life.

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2. Be Grateful for What You Have

Sometimes, you waste time thinking of what’s not enough. You become immersed in those daunting challenges. However, challenges justify the presence of hope. When you have life, you have expectations. You will be free from challenges when you are six feet under. The only strategy you have to stop focusing on your problems is to focus on what you have.

Gratitude is a time-tested pathway to success, health, and happiness. It redirects your focus to what you have from what you lack. Here’s what James Clear does every day,[1]

“I say one thing I’m grateful for each day when I sit down to eat dinner.”

3. Smile

Can you pause and smile before you continue reading this?

Now here is what just happened based on research conducted by the Association for Psychological Science; you set a pace for living a happier life when you smile. A genuine smile or what’s called a Duchenne smile is a good habit to have if you want to find spiritual, emotional and mental peace of mind.[2]

Smiling induces the release of molecules that function towards fighting stress. The physiological state of your body determines the state of your mind. When you slouch or frown, your mind takes cues relating to unhappiness and depression. But, once you adjust yourself by putting up a smile, you begin to feel a new level of excitement and vibrancy.

Can you smile again?

4. Start Your Day with a Healthy Breakfast

Starting your day with a healthy breakfast is a good habit to have and forms a crucial part of your life. Nevertheless, about 31 million Americans skip their breakfast each day.[3]

If you are fed up hearing that breakfast is a crucial component of your day, you are only fighting the truth. If you want to become more successful, you need to ‘break your fast’ with healthy foods every morning.

This habit is not difficult to form if you usually rush out the door every single morning. You can wake up earlier to fix yourself a meal so you don’t break down during the day.

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Get inspired by these 20 Healthy Breakfast Choices That Will Save You Time.

5. Exercise Daily

One of the good habits to have is to exercise your body and muscles every day. You don’t have to run a marathon or lift a weight. You only need to engage in less strenuous activities that oxygenate your blood and inject endorphins in your body.

Jack Dorsey, the CEO of Twitter, classified exercise as a good habit to maximize his already jam-packed schedule.[4] He said,

‘I wake up by 5, meditate for 30 minutes, seven-minute workout times three, make coffee, and check-in.’

He said on Product Hunt that he follows this routine every day as it gives him a steady-state that empowers him to be more productive.

6. Manage Your Time as You Manage Your Finance

Another good habit is the act of managing your time effectively. This goes a long way to impact your achievement.

Time management is what separates the successful from the rest of the world as we all possess the same amount of time. How you leverage time determines your potential to succeed in life.

So how do you manage your time effectively?

Here’s Jack Dorsey’s recommendation in one of the Techonomy events;

“I accomplish effective time management by theming my days and practicing self-discipline. These themes help me handle distractions and interactions. If a request or task does not align with the theme for that day, I don’t do it. This sets a cadence for everyone in the company to deliver and evaluate their progress”.

And this is Dorsey’s weekly theme:[5]

  • Monday – Management
  • Tuesdays – Product
  • Wednesday – Marketing and growth
  • Thursdays – Developers and partnerships
  • Fridays – Culture and recruiting
  • Saturdays – Taking off
  • Sundays – Reflection, feedback, strategy, and preparing for Monday

No wonder he was able to run two companies when others were struggling with one job.

7. Set Daily Goals with Intentions

Everyone has goals. It may relate to business or personal life. The truth is, we’re all tending towards a particular direction or another. Nevertheless, while long-term goals can offer you direction, it’s your daily goals that you establish that help you develop short-term goals that are essential for your success.

Long-term goals may not give you the motivation you need to keep on. But when you implement your short-term milestones daily, you become fired up, and you can overcome the challenges that come with taking on bigger tasks.

Here’s the main truth:Successful people don’t set goals without establishing their intentions. According to Jennifer Cohen of Forbes,[6]

“What helps you to achieve your desired expectation is ensuring intentions accompany your daily goals.”

Be intentional about your daily goals!

8. Seek Inspiration

It is usually difficult to be inspired for a considerable length of time. Sometimes, you become discouraged and feel like giving up on your goals when things are not working out as intended.

A practical approach to stay on top of the situation is to inspire yourself each day. When you wake up in the morning after meditation, watch some motivational videos, and let the story of great leaders inspire you.

Establish what Anthony Robbins called the ‘hour of power.’ Determine how many minutes you spend but make it count. Inspiration is the fuel for achievement because when you can conceive it in your mind, you can accomplish it.

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Michal Solowow, an investor and the founder of Mitex, a construction company puts it this way,[7]

“The problems I encounter in everyday life motivates me to find solutions. This is a self-propelling mechanism. becoming a billionaire was never a motivating factor.”

9. Save Steadily, Invest with All Prudence

I can exhaust the good habits to have without talking about saving and investing. Most times, you overlook the significance of saving for the future when you are living in your present moment. According to CNBC, a $1000 emergency will propel several Americans into debt.[8]

However, it is not enough to save, and you must invest your fund and be wise with it. If you pay attention to this now, you will set yourself for a life of success in the future. Ensure you save at least six months in your emergency account so you can be prepared for any future emergency.

10. Budget and Track Your Spendings

Benjamin Franklin warned of taking the precaution of little expenses. He said,

“A small leak sinks a great ship.”

It is easy to discard little expenses, but the truth is they always add up. This happens when you fail to budget.

Budgeting is a good habit to have, which can impact your financial life significantly. The money you spend on extravagant lifestyles can be saved and invested in your future.

The Bottom Line

Endeavor to cultivate these good habits to have to become more successful as you journey through life. The quicker you cultivate them, the faster you achieve your goals.

More About Habits

Featured photo credit: Andrijana Bozic via unsplash.com

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Reference

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