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12 Habits of Perfectly Organized People

12 Habits of Perfectly Organized People

It’s true what they say: clutter breeds clutter. There are so many of us who dream of running a less chaotic household or struggle to remember what our office desk looks like. We crave order, yet at the same time resist due to the negative connotations attached to being perfectly organized.

There are many who believe being perfectly organized is like believing in unicorns: it’s just not going to happen. There are also misconceptions that being “organized” means being a control freak or a neat freak. That if you prefer to organize the food in your fridge a specific way, you’re not being efficient, you’re being OCD. That you’re not truly enjoying your life because you’re focusing on mundane details you “shouldn’t” consider important.

I’m here to say that’s a huge pile of crap! As someone who’s gone from chaotic and spontaneous to organized and efficient, there are so many benefits to the latter this topic could be turned into a self-help book. The top three benefits of being perfectly organized are:

  • Not being in a permanent state of “catch-up” decreases your stress level by 10,000 percent and increases your self-esteem by the same amount.
  • You’re able to work less and accomplish more.
  • You always know where your keys are!

By being perfectly organized, you’re respecting your most valuable commodity: time. It helps you accomplish all you set out to, both professionally and personally. It gives you the freedom to be exactly who you are and live a life of minimal stress, not to mention how much more enjoyable the present moment becomes.

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If you’d like to feel this way too, here are 12 habits of perfectly organized people I’ve observed, read about, and am currently attempting to execute:

1. They know who they want to be.

Perfectly organized people have an exact definition of how they want their life to be – from how they want their home to look, to how they want to dress, to how they spend their time – which makes it a lot easier to set goals and feel a sense of accomplishment.

2. They know how to say, “No.”

Because they know exactly what they want, it’s easier for them to say, “No”: when they’re offered a work project or invited to a social gathering that doesn’t advance their lifestyle in some way, they’re able to decline with confidence and aren’t easily swayed by societal pressure.

3. They’re mindful shoppers.

Just because something’s on sale doesn’t mean you have to buy it. Perfectly organized people always ask themselves, “Do I really need this?” before every purchase. Not only does this help keep your budget intact, it pushes you away from using instant gratification as a tool to cope with rough patches.

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4. They’ve let go of their perfectionism.

If you try to do everything perfectly, it goes without saying you’ll feel like a constant disappointment. Perfectly organized people channel their perfectionist tendencies into their most important tasks – work assignments, remodeling their home, exercising – and with tasks that aren’t a priority, they do what they have to do to get the job done.

5. They don’t believe in labeling anything “miscellaneous.”

Though they don’t have much to store due to their minimalist nature, when perfectly organized people do store items, they specifically label and index where everything can be found. Their bills are specifically filed, and their Christmas decorations are specifically cataloged.

6. They separate emotions from possessions.

They don’t attach sentimental value to everything they own. For example, I still have my three favorite stuffed animals from when I was a kid, but not my entire collection. (I’m a big kid now!)

7. What they don’t need, they don’t own.

They don’t buy anything until they know it’s something they’re going to use right away or in the near future. From personal experience, there’s no worse feeling than cleaning an item more than you enjoy it. Trust me, you won’t miss the dusting. At all.

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8. They clean as they go.

Instead of waiting for the dishes to pile or the recycling to take itself out, the perfectly organized carve out chunks of time to maintain their lifestyle. This might sound like a drag, but there’s no better feeling than having time off, and not having to spend it running errands or cleaning, since they’re already taken care of.

9. They understand the power of one.

One checking account. One savings account. One credit card. One email address. Perfectly organized people understand that consolidation and simplicity equals more freedom.

10. When it comes to planning, they’re all about the details.

Perfectly organized people don’t just plan in advance: they plan way in advance, and they plan in detail. Sure, their to-do lists look like scrolls, but it’s only because they’ve broken down each of their tasks into manageable mini-tasks. Not only does this make each goal less overwhelming, it also helps you foresee any potential conflicts that could get in the way of your end result. BAM!

11. They don’t procrastinate.

Because of how much respect they have for their time, perfectly organized people don’t procrastinate, and they have no reason to: because of their maintain-as-they-go, to-do-list-Zorroing way of life, there’s no need to.

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12. They believe in quality over quantity.

To perfectly organized people, quantity equals clutter. They’d rather be surrounded by a minimal amount of items, all of which they use, enjoy, and actually have time to take care of properly. Professionally, they’d rather streamline their focus into a specialty where they can thrive, instead of working in more than one area and completing mediocre work.

Do you strive to be perfectly organized? Why, or why not?

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Krissy Brady

A women's health & wellness writer with a short-term goal to leave women feeling a little more empowered and a little less verklempt.

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Last Updated on September 30, 2020

Effective vs Efficient: What’s the Difference Regarding Productivity?

Effective vs Efficient: What’s the Difference Regarding Productivity?

When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

Effective vs Efficient

Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

Effectiveness in Success and Productivity

Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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  • Has a target solution to the problem been identified?
  • What is the ideal response time for achieving the goal?
  • Does the cost balance out with the benefit?

Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

Efficiency in Success and Productivity

Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

Combining Efficiency and Effectiveness to Maximize Productivity

Being effective vs efficient works best if both are pulled together for the best results.

If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

Bottom Line

Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

  • Take the steps that result in meeting the solution.
  • Review the process and figure out how to do it better.
  • Repeat the process with what has been learned in a more efficient manner.

And just like that, effective and efficient productivity is maximized.

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Featured photo credit: Tim van der Kuip via unsplash.com

Reference

[1] Merriam-Webster: effective and efficient
[2] Mind Tools: Being Effective at Work
[3] Inc.: 8 Things Really Efficient People Do

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