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10 Tips To Write Better, Faster And With Insight

10 Tips To Write Better, Faster And With Insight

When it comes to most skills, practice usually makes perfect. The more we do it, the better we become at it. Easy, right? Well, with writing, this isn’t always so simple. Transcribing your thoughts onto paper quickly and efficiently is pretty challenging for anyone, no matter how often they write.

They don’t call it writer’s block for nothing.

It can actually become more difficult to write well as you start to write often, resulting in stagnation or the output of works that aren’t really your best. Fortunately, there are practical and applicable tips for improving your writing and ensuring that the quality keeps growing. Here are just a few of them:

1. Write in silence or with music that helps you focus.

Let’s face it: the music we like is pretty distracting, especially the type of music with strong lyrics.

That said, some of us like white noise over silence. For me, writing in a coffee shop is actually preferable to writing in my office.

Everyone is different in this case, so it’s important to identify the best method for getting you focused, whether it be classical music, techno, or even nature sounds.

The more focus you have, the easier it will be for you to write quickly and in one setting.

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2. Outline what you want to write, first.

You want your work to be useful for the people who read it. The trouble is that our scattered thoughts tend to lead to essays with a flow only we understand easily.

This can be avoided by simply thinking through what you’re going to write before you start rambling away. Granted, it’s still important to let yourself be inspired as you’re putting the words together, but structure will help you keep everything organized and on point.

3. Read more.

You’ve probably heard this a million times, but that doesn’t make it any less true. The best writers are the best readers.

This is because reading ensures that you’re still learning and consuming content. The details of writing include the ability to form phrases and transitions that exhibit expert writing skills. Most of these “details” are picked up subconsciously as we read books and news articles consistently. In fact, I personally take this to the extreme by always opting for Closed Captions and subtitles for all of the visual media I consume, which includes movies, television, and even video games.

It may seem excessive, but this allows you to draw from a larger pool of words and expressions that keep your writing fresh and unique.

4. Observe and travel.

If reading helps you learn the details, observation helps you learn the big picture. New experiences and ways of thinking are crucial for anyone who wants to keep their momentum going.

With writing, we sometimes fall into a rut. We start writing about the same things in the same ways, and we run out of things to say. That’s why you need to have the traveler’s mindset.

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Always be on the lookout for new sources of inspiration. That hiking trip that your friends are going on? Instead of flaking out, go with them and write about it.

5. Kill your comfort zone.

Writing can be like a relationship. We spend so much time with that person, that we begin to get bored with the relationship. The same goes with writing.

Kill your comfort zone by writing somewhere new. Go to a coffee shop, out in the woods or even sit in your car to write. Force yourself to stay there until you’re finished.

Writing in a familiar environment with too many distractions (like our homes) keeps us from writing faster. But if you’re in a place where the only thing you can do is write, then the task gets done much quicker.

6. Deviate.

Because we get bored with our writing pretty easily, it’s smart to shake things up. You can do this by deviating from your old patterns and trying a new format.

For example, if you write opinion articles a lot, shift gears. Try interviewing someone else and making sense of their opinion. In other words, give objective a writing a shot.

Also, you should always be looking for new places or websites to write for. The excitement you gain from writing for someone else can be the spark you need to reignite the passion you have for writing. This then leads to work that is more meaningful and full of passion that your readers will respond to.

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And it’s pretty easy to find new opportunities. A lot of great websites are always looking for new contributors, so you never know who is willing to give you a shot.

7. Take a break.

Don’t burn yourself out. If you’re at the point when you don’t feel like writing anything at all, take a break for a while. Eventually, you’ll actually miss writing.

For some of you, this isn’t possible because you have deadlines and commitments you can’t drop. Even so, consider taking a vacation when possible to let your mind refuel. You’ll be itching to write again before you know it.

8. Find some rivals.

Nothing inspires me to step up my game more than keeping up with the successes of others. You don’t want to be envious, but it’s OK to view someone else’s success with respect and a desire to catch up to them.

This is a far cry from what some people say is beneficial for the average writer. I’ve been told plenty of times that I shouldn’t dwell on what other people are doing. “Listen to your heart,” and all that.

That’s a nice sentiment, but the reality is that healthy competition spurs the best in us. Make friends that are better than you at writing and challenge yourself to be just as good as them, if not better.

9. Write for yourself.

This may seem contradictory to what I just said, but stay with me.

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When you first start to write, it’s usually for yourself. You don’t have an audience yet, so no one is really expecting anything from you.

Time goes on, however, and people start watching you. It’s easy to start believing it’s more important to write for them than yourself. In some cases, your job is to cater to an audience, which is fine to an extent. But if you want your writing to keep growing and making you happy, then it’s important to set aside a place where you can write for yourself, whether it be a personal blog, a journal or something different.

10. Be yourself.

When people read your work, do they know for sure it’s you? Does your writing give off a flair that distinguishes you from everyone else?

If the answer is no, then make that your goal. Insert some personality into your writing so that it can be just as likable as you are (hopefully).

This looks different for everyone. Personally, my most unique writing is when I let myself be humorous. Stories and anecdotes are also smart ways to invoke some character.

Also, this is a great method for keeping people hooked on your writing. They’ve gotten to know you, which makes your take on the subject far superior to someone else’s monotone offering.

More by this author

Jon Negroni

An author and blogger who shares about lifestyle advice

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Last Updated on September 16, 2019

How to Stop Procrastinating: 11 Practical Ways for Procrastinators

How to Stop Procrastinating: 11 Practical Ways for Procrastinators

You have a deadline looming. However, instead of doing your work, you are fiddling with miscellaneous things like checking email, social media, watching videos, surfing blogs and forums. You know you should be working, but you just don’t feel like doing anything.

We are all familiar with the procrastination phenomenon. When we procrastinate, we squander away our free time and put off important tasks we should be doing them till it’s too late. And when it is indeed too late, we panic and wish we got started earlier.

The chronic procrastinators I know have spent years of their life looped in this cycle. Delaying, putting off things, slacking, hiding from work, facing work only when it’s unavoidable, then repeating this loop all over again. It’s a bad habit that eats us away and prevents us from achieving greater results in life.

Don’t let procrastination take over your life. Here, I will share my personal steps on how to stop procrastinating. These 11 steps will definitely apply to you too:

1. Break Your Work into Little Steps

Part of the reason why we procrastinate is because subconsciously, we find the work too overwhelming for us. Break it down into little parts, then focus on one part at the time. If you still procrastinate on the task after breaking it down, then break it down even further. Soon, your task will be so simple that you will be thinking “gee, this is so simple that I might as well just do it now!”.

For example, I’m currently writing a new book (on How to achieve anything in life). Book writing at its full scale is an enormous project and can be overwhelming. However, when I break it down into phases such as –

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  • (1) Research
  • (2) Deciding the topic
  • (3) Creating the outline
  • (4) Drafting the content
  • (5) Writing Chapters #1 to #10,
  • (6) Revision
  • (7) etc.

Suddenly it seems very manageable. What I do then is to focus on the immediate phase and get it done to my best ability, without thinking about the other phases. When it’s done, I move on to the next.

2. Change Your Environment

Different environments have different impact on our productivity. Look at your work desk and your room. Do they make you want to work or do they make you want to snuggle and sleep? If it’s the latter, you should look into changing your workspace.

One thing to note is that an environment that makes us feel inspired before may lose its effect after a period of time. If that’s the case, then it’s time to change things around. Refer to Steps #2 and #3 of 13 Strategies To Jumpstart Your Productivity, which talks about revamping your environment and workspace.

3. Create a Detailed Timeline with Specific Deadlines

Having just 1 deadline for your work is like an invitation to procrastinate. That’s because we get the impression that we have time and keep pushing everything back, until it’s too late.

Break down your project (see tip #1), then create an overall timeline with specific deadlines for each small task. This way, you know you have to finish each task by a certain date. Your timelines must be robust, too – i.e. if you don’t finish this by today, it’s going to jeopardize everything else you have planned after that. This way it creates the urgency to act.

My goals are broken down into monthly, weekly, right down to the daily task lists, and the list is a call to action that I must accomplish this by the specified date, else my goals will be put off.

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Here’re more tips on setting deadlines: 22 Tips for Effective Deadlines

4. Eliminate Your Procrastination Pit-Stops

If you are procrastinating a little too much, maybe that’s because you make it easy to procrastinate.

Identify your browser bookmarks that take up a lot of your time and shift them into a separate folder that is less accessible. Disable the automatic notification option in your email client. Get rid of the distractions around you.

I know some people will out of the way and delete or deactivate their facebook accounts. I think it’s a little drastic and extreme as addressing procrastination is more about being conscious of our actions than counteracting via self-binding methods, but if you feel that’s what’s needed, go for it.

5. Hang out with People Who Inspire You to Take Action

I’m pretty sure if you spend just 10 minutes talking to Steve Jobs or Bill Gates, you’ll be more inspired to act than if you spent the 10 minutes doing nothing. The people we are with influence our behaviors. Of course spending time with Steve Jobs or Bill Gates every day is probably not a feasible method, but the principle applies — The Hidden Power of Every Single Person Around You

Identify the people, friends or colleagues who trigger you – most likely the go-getters and hard workers – and hang out with them more often. Soon you will inculcate their drive and spirit too.

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As a personal development blogger, I “hang out” with inspiring personal development experts by reading their blogs and corresponding with them regularly via email and social media. It’s communication via new media and it works all the same.

6. Get a Buddy

Having a companion makes the whole process much more fun. Ideally, your buddy should be someone who has his/her own set of goals. Both of you will hold each other accountable to your goals and plans. While it’s not necessary for both of you to have the same goals, it’ll be even better if that’s the case, so you can learn from each other.

I have a good friend whom I talk to regularly, and we always ask each other about our goals and progress in achieving those goals. Needless to say, it spurs us to keep taking action.

7. Tell Others About Your Goals

This serves the same function as #6, on a larger scale. Tell all your friends, colleagues, acquaintances and family about your projects. Now whenever you see them, they are bound to ask you about your status on those projects.

For example, sometimes I announce my projects on The Personal Excellence Blog, Twitter and Facebook, and my readers will ask me about them on an ongoing basis. It’s a great way to keep myself accountable to my plans.

8. Seek out Someone Who Has Already Achieved the Outcome

What is it you want to accomplish here, and who are the people who have accomplished this already? Go seek them out and connect with them. Seeing living proof that your goals are very well achievable if you take action is one of the best triggers for action.

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9. Re-Clarify Your Goals

If you have been procrastinating for an extended period of time, it might reflect a misalignment between what you want and what you are currently doing. Often times, we outgrow our goals as we discover more about ourselves, but we don’t change our goals to reflect that.

Get away from your work (a short vacation will be good, else just a weekend break or staycation will do too) and take some time to regroup yourself. What exactly do you want to achieve? What should you do to get there? What are the steps to take? Does your current work align with that? If not, what can you do about it?

10. Stop Over-Complicating Things

Are you waiting for a perfect time to do this? That maybe now is not the best time because of X, Y, Z reasons? Ditch that thought because there’s never a perfect time. If you keep waiting for one, you are never going to accomplish anything.

Perfectionism is one of the biggest reasons for procrastination. Read more about why perfectionist tendencies can be a bane than a boon: Why Being A Perfectionist May Not Be So Perfect.

11. Get a Grip and Just Do It

At the end, it boils down to taking action. You can do all the strategizing, planning and hypothesizing, but if you don’t take action, nothing’s going to happen. Occasionally, I get readers and clients who keep complaining about their situations but they still refuse to take action at the end of the day.

Reality check:

I have never heard anyone procrastinate their way to success before and I doubt it’s going to change in the near future.  Whatever it is you are procrastinating on, if you want to get it done, you need to get a grip on yourself and do it.

More About Procrastination

Featured photo credit: Malvestida Magazine via unsplash.com

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