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10 Tips to Make Decisions Quickly Like a Ninja

10 Tips to Make Decisions Quickly Like a Ninja

How are you in decision making? Do you spend a long time thinking over every single decision, because you are afraid of making the wrong choice? Do you feel a need to analyze every single option before you come to a conclusion?

If so, congratulations — you “suffer” from analysis paralysis. Analysis paralysis is the state of over-thinking about a decision, to the point where a choice never gets made, thereby creating a paralyzed state of inaction.

As much as I’ve no problems making major life decisions quickly and precisely (I took less than a few months to realize my life purpose, a month to realize my boyfriend (now husband) is the one for me, and less than two months to decide to quit my day job to start my business), I used to suck at simple, daily decisions. From buying an external hard disk, to choosing the color to get for my new lip gloss, to deciding what to have for lunch or dinner, these were the little decisions which could leave me stumped for a good 15 minutes.

Needless to say, such indecisiveness would drain me of my time and energy. I would feel panicky over having to pick the “right” option and would get “stuck” with decision making. What should rightfully be simple decisions would explode into complicated messes as I would hunt down all options and mull over them obsessively — hence making it near impossible to arrive at any decision.

This was in the past though. Today, I’m prompt with both small and large decisions. This guide shares 10 key tips that I applied to break out of analysis paralysis. Tips #1, #3, #5, #6, and #7 have been particularly crucial for me.

Tip #1. Differentiate Between Big and Small Decisions

Firstly, differentiate between big and small decisions. Then, give them the attention they deserve based on their importance.

A big part of my analysis paralysis in the past came from treating all decisions as if they were life altering when really, they weren’t. While my meticulousness helped with life decisions like finding my soulmate and discovering my life path, it was very draining with other decisions because I would invest much time and energy in them even though they didn’t warrant the effort.

Are you stumped by a decision right now? Ask yourself:

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  1. How important is this decision?
  2. Will the outcome of this decision make a difference a year from now?
  3. What’s the worst thing that can happen from this?

Give a decision only the time and effort that it deserves, based on its importance.

If the decision isn’t going to make any major difference to your life in a year’s time and there are no serious consequences that will come out of it (e.g., picking the wrong color for your post-it notes), then it is a small decision. Chill and let go. Spend as little time and effort as you can to nail it.

If a decision will create major impact in your life even after a year and there are serious implications from making the wrong choice (e.g., marrying someone you no longer feel right about), then that’s a big decision. Set aside proper time to think over it; delay if necessary. I have a guide “How To Make Life’s Hardest Decisions” to break out of these dilemmas.

For anything in between, give it some level of thought, but don’t let it drag for too long.

Tip #2. Identify Your Top Objective(s)

Before entering into the decision making process, identify your top objective(s) for this decision. Then, use that to guide you in your decision making. This will help you to arrive at a valid decision quicker.

For example, many people often want to collaborate with me in my business. From promoting their products, to promoting their campaigns, having me create a course for their portal, to creating a new offering together, these are examples of pitches I get every week.

My criteria for this decision is simple: exposure for my blog. Will I gain any exposure for Personal Excellence from this engagement? is the question I ask myself. If the answer is “no” and they are simply trying to get free exposure with minimal/no contribution on their end, then it’s usually a “no”. In knowing my end objective, it helps me to be quick and decisive since I can immediately assess the option that’ll help me to realize my end goal.

Tip #3. Perfection is not the key; “Moderately okay” is

Unless it’s a life-altering decision, perfection isn’t the key. Your role is to pick a moderately okay decision in a fair amount of time, then move forward after that.

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Why do I say that? That’s because every option has its pros and cons, and it’s very hard to be in a situation where the perfect choice is available right there and right then. While you can work through and hunt down the perfect choice, it comes at a high cost. The 80/20 rule applies, where you need to invest 80% of effort just to achieve that incremental 20% improvement in your final decision.

Now, if the decision is a life-altering one, then it’s worth to invest time and effort to get the perfect pick. However, if the decision isn’t going to make a big difference in your life a year or two from now (see Tip #1), then it doesn’t matter whether you make a lousy, a not-so-lousy, or an awesome choice — the difference between the options will never create any far-reaching consequences. Even if you pump in hours of hard work to arrive at a top-notch solution, it will never result in a significant difference in your life.

This doesn’t mean that you should just pick a random option for all decisions: after all, negative effects can accumulate over time to create a huge negative impact. However, it does mean that you should go the 80/20 way and go with a moderately okay selection and not hunt down a “perfect” choice.

Tip #4. Eliminate the Bad Options

Next, eliminate the bad options. Having a flood of options can clutter up the decision making process, so eliminate the bad ones right away to make it easier to assess. Refer to your objectives for making this decision (see Tip #2), identify the options that will definitely not meet your objectives, and get rid of them.

The ones that are left should be the considerably good ones, which then allows you to make a more pinpointed assessment.

Tip #5. Pick One and Go — Don’t Look Back After That

If you are stumped by the options and you are not sure which one to pick… then just pick one and go. Don’t look back after that.

While this may seem reckless, it actually isn’t. The reason why you have shortlisted these options is because they are reasonably good. If it’s really crappy, you would have eliminated them as per Tip #4! Now, no matter which option you pick, you will miss out on the benefits exclusive to the other options, since each option probably has its unique pros and cons.

Hence, rather than agonize over which one to choose, it’s more important that you select one quickly and make the best out of it. In doing so, you will create your perfect outcome — simply because you made the commitment to make the best out of it.

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Tip #6. Let Go of Your Childhood Stories Surrounding Decision Making

Part of the reason for my past analysis paralysis is because my dad would always tell me to be prudent and to only buy the things I need (he still does that actually). Even though I grew up frugal, my dad still chides me over any new things I buy because he perceives them as wastage. “钱很难赚,不要乱乱花” is what he always says (translated from Mandarin means, “It’s hard to earn money; don’t spend it carelessly.”).

Hence, I became irrationally resistant to bad choices. Is this the best option? I would always ask myself. Is there a better option? What if I don’t like this later on? What if there are hidden cons to this option? What if a better option comes up later? That would mean that I’ve made a bad decision! 

Eventually, I realized that I was living under the shadow of my childhood stories. For example, every decision has its pros and cons, and it’s unrealistic to think that I have made a bad decision just because there are one or two things I don’t like about it. Even if I have truly made a bad decision, it’s silly to beat myself up over it since everyone makes bad decisions at one point or another. It’s more important that I learn from my mistakes and focus on the positive side of each situation, rather than focus on the bad side.

If you constantly freeze in the face of decisions, and your paralysis seems to have a life of its own, then it’s possible that there’s a childhood story driving you to act this way. What is your childhood story for decision making? How can you let go of it?

More on childhood stories and how to let go of them: What Childhood Stories Are You Reenacting in Your Life Today?

Tip #7. Set a Hard Time Limit

Set a hard time limit for your decision. Your time limit should be based on the importance of the decision (refer to Tip #1). Since time is relative and every decision is different, there is no hard and fast rule on the limit. Personally, I limit myself to more than two minutes for small decisions and no more than a few days to weeks for mid-level decisions. For big decisions, technically I allow myself to take as long as needed, though I always come to a conclusion within a couple of months.

Tip #8. Delegate the Decision to Someone Else

This tip is a little sneaky since you are effectively removing yourself from the decision-making process and shifting the decision-making responsibility to someone else. However, it works if you trust the opinion of that person and you’re okay with not handling the decision.

I recently put this at work in my business. A few months ago, I hired a permanent admin assistant — sort of like my right hand person — to take care of my admin work. This includes making administrative decisions on my behalf, after which I’ll review and approve or amend where needed. By doing so, I never get too involved in the admin work, which prevents me from going into analysis paralysis mode in my admin decisions.

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Tip #9. Get the Opinion of Someone You Trust and Go with It

The second to last tip is to get the opinion of someone you trust and go along with it. This is slightly different from Tip #8 in that you still take ownership of the decision even though you’re basing it on someone else’s opinion.

I often do this when I’m shopping and can’t make up my mind. Usually I narrow it down to two options, after which I’ll consult my friend whom I’m shopping with and/or seek the advice of the store assistant. If their recommendation makes sense, I’ll go along with it; if not, I’ll pick the one I prefer. Either way, getting their opinion accelerates my decision-making process since I get more inputs to help me decide what I really want.

Tip #10. Channel Your Energy into Other Things

If you are still in analysis paralysis mode despite the nine tips, it’s possible that you simply have extra energy that’s not being channeled into more meaningful areas!

For example, I notice that I sometimes obsess about things simply because I have the bandwidth to do so. I’ll ask myself: Are there more important things I can do now than hyper-analyze this decision? What more important tasks can I divert my time and energy to? How can I get started? Be it writing a new article, replying important emails, working on a new course, or creating a new video, I’ll then get to those things right away rather than obsess further on the decision.

Interestingly, as I do that, the decision becomes smaller in magnitude and I’m able to come to a conclusion after a short while.

So if your analysis paralysis is coming from having too much excess energy, then channel that energy into other tasks. Find more important tasks to devote yourself to. You’ll be much more productive this way; you’ll also find yourself getting clarity in your decision as you spend time away from it.

Read the original article in full: Stop Analysis Paralysis: How to Be Fast and Decisive in Decision Making | Personal Excellence

Featured photo credit: LendingMemo via flickr.com

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Celestine Chua

Celestine is the Founder of Personal Excellence where she shares her best advice on how to boost productivity and achieve excellence in life.

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Last Updated on February 19, 2020

11 Google Chrome Apps & Features for Getting More Done with Less Effort

11 Google Chrome Apps & Features for Getting More Done with Less Effort

In today’s fast-paced and never-ending busy world, we are overwhelmed by tasks that need to be completed by tight deadlines. With so much technology it is difficult to find the right tools to help boost our efficiency. And, many tools get obsolete so its essential to stay up-to-date to know when you will have to make adjustments to these tools. Independently of where you work, there’s a good chance that you have to be working on a PC or a laptop.

Do you are feel like you do not have enough time, or cannot accomplish much as of late? It is recommended to take a step back and look at the big picture. Also, you want to explore new and innovative ways to improve productivity.

In this article, I outline 11 features and apps within the Chrome browser that can help you do just that.

Minimizing Tabs

Let’s face it we all have more than a dozen tabs opened on our computers. One neat trick to still keep most of them open is to turn them into pinned tabs. On Google Chrome you can right-click the tab and select “Pin Tab” option. This turns the tab into an icon enabling you to continue multitasking.

Pinning a tab anchors the tabs on the left of your toolbar; a great benefit of the “Pin Tab” feature is that you can’t close these tabs accidentally since the “X” disappears after pinning them.

Incognito Mode

Google Chrome is a very easy-to-use and intuitive. But, Google does collect our browsing data; so to remedy this, you can use Incognito Mode. This feature does not keep your browsing or download history. You can enable or access it in three different ways:

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  1. Press Ctrl/Command+shift+N
  2. Select File Menu and choose New Incognito Window
  3. Download extension New Incognito Window

This feature is very handy if you’d rather not have your browsing history stored and utilized for future advertisement or suggested pages.

Save Webpages as PDF Files

Have you ever browsed interesting or important information and then forgot to bookmark or save it in “favorites”, making it impossible to find again? Chances are you have done this on a number of occasions.

Thankfully, there is an easy solution. You can save webpages as PDF files. On your keyboard, press control/command+p and you will be able to save webpages as PDFs.

Open Recently-closed Tabs

Ever had dozens of tabs opened and all of a sudden your browser shuts down? It has probably happened to all of us. You can easily recover all of your tabs using two approaches. Don’t panic if this happens because there is a workaround and solution for it.

One is by pressing Ctrl/CMD+Shift+T.

The other approach is to click on the three vertical dots on your browser and hover over “History”.

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Solve Mathematical Problems

Google’s Chrome browser doesn’t just search for relevant and updated information. It is also capable of performing some mathematical problems. Within the omnibox (Chrome’s address or URL bar), you can perform mathematical exercises.

For example, if you are struggling with percentages you can search 20 percent of x amount and it will instantly provide a result. Pretty handy, right?!

Play Media Files

Are you frequently met with difficulties when playing or watch a video files? Well, once again Chrome comes to the rescue. You can can listen or play videos from all sorts of movie or music files (mp3, mp4, .mov, .mkv, .ogv, .webm, .wav, etc.) by simply dragging the file into the search bar.

In addition, you can view images, PDF files and Microsoft Office files, too.

Navigate Swiftly Between Tabs

With all of those tabs opened comes great navigation responsibilities. Rather than clicking through every tab, you can use shortcut keys like Ctrl+Tab to navigate all of the different tabs. Also, you are able to navigate to the first tab by pressing Ctrl-1, Ctrl-2, and so on. If you want to switch to the very last tab, press Ctrl-9.

Stay Focus(e)d

Computers nowadays have awesome capabilities.

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Sometimes we like to get work done, but let’s face it, we’re all human. We sometimes procrastinate by visiting a website we really like, or maybe take a break with watching a flick on Netflix, a video on YouTube or browsing Facebook.

With Chrome’s StayFocusd extension, you can truly stay focused and get more done in less time.

This extension naturally helps you stay more productive by limiting the amount of time you spend on websites. You can set the time and it will automatically block those sites after a certain period.

Grammarly for Editing

Grammarly is a must have, and it’s really a complete powerhouse. Grammarly helps you check your grammar and spelling for everything you write online.

You can use it professionally or as a student, which will make the editing process much easier and more efficient. Furthermore, it can automatically check for typos when you send an email, type a Tweet, or post a Facebook comment. It’s like having your own personal copyeditor!

Loom

There are times that words in an email or written text in a chat app will just not convey the right meaning.

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There is a saying that a picture is worth a thousand words. Well, the same is true of videos.

With Loom, you can capture, narrate and immediately share video recordings of your screen, which will help coworkers understand issues you are facing, or to easily convey an explanation on screen. Plus, with video you will be able to easily walk people through a process, and you can use it to create simple how-to videos.

Chrome Calendar Extension

No matter what your level of responsibility is at your job, Google Calendar is another essential resource to have at your fingertips.

Specifically, you can have this extension added as an icon in the toolbar of your browser, which I highly recommend. Once you add the extension to your browser, you can check for upcoming events with a single click without leaving your current page.

Final Thoughts

Google Chrome has definitely evolved from its inception. As you can see you have a very powerful tool that comes as a free installation and is loaded with dozens of capabilities. The above listed Chrome apps can resolve some of the most common obstacles to your time management and productivity.

Featured photo credit: Benjamin Dada via unsplash.com

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