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10 Lies Unproductive People Tell Themselves That You Should Avoid

10 Lies Unproductive People Tell Themselves That You Should Avoid

Trying to be your most productive self? Yay! Good for you.

But sometimes that’s easier said than done. Well, let others be your guide on what not to do. Here are 10 lies that unproductive people tell themselves. Avoid telling yourself these lies and you’ll be all set to get some real work done.

1. “I’ll do it in an hour.”

As soon as you tell yourself that you’re going to do something later, it’s easy to keep on doing it. Once you have a task, try to tackle it as soon as you can. Try the 50/10 rule: work intensely for 50 minutes and then take a 10 minute break. This ensures that you get a lot of work done without burning out too quickly.

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2. “I’m too tired.”

This is possibly the oldest excuse in the book. I’m guilty of using this excuse myself, but often I’m not actually too tired; it’s easy to confuse laziness and sleepiness. If you’re truly feeling tired and it’s the middle of the day, try drinking some coffee or taking a power nap. Otherwise, try to look past your “tiredness” and power through to getting some work done.

3. “Maybe someone else will do it.”

Take responsibility for the tasks that you need completed. This one is a big problem with tasks that are perhaps traded around among a group of people, such as taking out the trash in your office’s kitchen. Just get it done and everyone, including yourself, will thank you later.

4. “What if I don’t do it right?”

You’ll never know if you’re wrong if you don’t try first. Fear of messing up is not going to get you anywhere, so try to power ahead and ignore that nagging doubt. And if you do mess up a little bit, don’t worry about it! Just go for it and fix your mistakes later if you make any.

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5. “What if I fail?”

Fear of failure is even worse than a fear of making a few little mistakes. Yes, it can be really embarrassing to fail. But chances are, you won’t. If you’re really worried, just ask someone for a little guidance. It’s likely that that person will be happy to help.

6. “This won’t be my best work.”

If everyone were worried about not doing their best, nothing would ever get done. That’s the point of something being your “best work.” In order for it to be the best, other things have to be less stellar. But that doesn’t mean that you shouldn’t give it a go and try your best.

7. “Now it’ll be late.”

Better late than never, right? Not doing work should not be an option. Even if your work is late, face the consequences of that and move on. You shouldn’t let that hold you back from finishing a task that’s given to you, especially if it’s at your job. Keep in mind, though, that you shouldn’t let lateness become a habit. Try to keep on top of your work, and soon timeliness will become second nature.

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8. “What’s in it for me?”

Honestly, your satisfaction should come from a job well done. It’s hard to look past that sometimes, because many people today rely on praise or other rewards to encourage them to do their work in a timely manner. However, try to find happiness in other aspects of your work and have the rewards be internal.

9. “I shouldn’t start until I have all the pieces of the puzzle.”

You can make really good progress without having all the information you need. Focus on getting just a little work done and work on the task as more pieces of the puzzle come your way. This is also a good way to complete an assignment without really feeling like you’re tackling a big project. It automatically cuts things into bite-sized pieces.

10. “I’m not _____ enough.”

Smart enough, clever enough, fast enough, good enough, etc. None of this is true. Just because you’re not the best at something doesn’t mean you can’t do a good job if you work hard enough. So just give it a go and stop putting it off!

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Featured photo credit: Graham Reznick via flickr.com

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Maggie Heath

Maggie is a passionate writer who blogs about communication and lifestyle on Lifehack.

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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