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10 Lies People Tell Themselves To Rationalize Their Overwhelmed Schedules

10 Lies People Tell Themselves To Rationalize Their Overwhelmed Schedules

How many times have you used the excuse ‘I’m too busy now’ to turn down offers to help a friend in need or to just take time off to enjoy yourself? If you are like me, probably a lot. Yet, there is something wrong if you are so busy that living life to the fullest gets shoved down the agenda. Here are 10 lies that people keep telling themselves to justify their super busy schedules.

1. I must sleep less to get more done

It’s amazing how many people believe this. People using apps such as Fitbit found that if you cut down on sleep and get disturbed rest, your production level goes down. You may be gaining more time but you are not being more productive. These apps are useful because they can give you loads of stats on your smartphone about your fitness, productivity, and the quality of your sleep.

2. I must work longer hours to achieve more

If you increase your working hours, you actually become less efficient! The UN is also concerned about this. Their report shows that millions of people are far too busy to enjoy fuller and happier lives. They are convinced that though they are working really hard, they are not being more efficient.

The Mexican billionaire, Carlos Slim believes that people should work an 11 hour day for 3 days a week until they are 75. This is a radical view but he insists this is the way to go as people can enjoy themselves and actually be more productive until they are older.

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3. I am far too busy to take breaks

You also probably think that once you get in the zone, you will become more focused and get even more done. Well, the bad news is that your brain needs breaks to stay focused.

“From a practical standpoint, our research suggests that, when faced with long tasks (such as studying before a final exam or doing your taxes), it is best to impose brief breaks on yourself. Brief mental breaks will actually help you stay focused on your task!”- Alejandro Lleras, University of Illinois psychology professor.

4. I would never daydream or twiddle my thumbs

The surprising fact is that when we switch off our brains and begin to relax and daydream, some of the trickiest problems are solved. You might actually have experienced this Eureka moment when you are driving or taking a shower. Psychologists call this the ‘diffuse mode’. This is a sort of subconscious processing that goes on in the brain. But you need to be in a relaxed state for it to function best. You certainly can’t avail of it when you are concentrating. Daniel Kahneman has explained all this in his book Thinking Fast and Slow.

5. I just have no time to take a walk or go to the gym

Charles Dickens had a great routine. He would write until 2.p.m and then he would go for a long walk. He would sometimes walk for 30 miles! Yet, he wrote 20 novels and many short stories, all by hand.

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“If I couldn’t walk fast and far, I should just explode and perish.” – Charles Dickens.

If you want to put your brain on steroids, try doing some physical exercise

6. I know more money will solve my problems

If you work harder, you can get a promotion and get a higher salary, right? But working harder might lead to some complications like neglecting your health, family and loved ones. It might also create even more problems in trying to manage your time.

A much better idea would be to sit down and analyze your financial situation. By making a series of cuts, you could end up happier and less stressed out.

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7. If I have a busy schedule, I look more important

Busy as a bee! Yes, but the bees are producing pollen and helping to pollinate the planet. If the truth were known, appearing busy can have many rather sneaky advantages in the workplace. It can hide inefficiency and also reduce the number of interruptions. It also gives the false impression that you are really doing a great job.

Time for a reality check. Time spent on the job is not an indicator of quality, I am afraid. You will be judged on the results and also other efficiency standards.

8. I prefer multitasking because I have no choice

You are so busy that you just have to have three things on the go at the same time. Now, there is nothing wrong with talking on the phone and having a cup of coffee. Driving and texting is a different matter as it could kill you or some innocent bystander!

The problem is that when you start to do more demanding tasks which need your brain to be focused and alert, then you have to forget about multitasking. It simply does not work because you cannot focus fully on several tasks at the same time. Interrupting one task to do another is also a total waste of time. In a New York Times article, researchers reported that test takers who were interrupted and distracted performed 20% worse on tests afterwards.

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The solution is to start prioritizing and also to concentrate on one thing at a time.

9. I don’t have enough time

Time is elastic. You can stretch it either way. You can spin things out, just to look busy; or you can pack a load of things into it. It just depends on how important that task or person is to you. Everybody gets 24 hours in a day. There are no discounts, coupons or special offers.

It all boils down to time management. Using time effectively to complete tasks is what you will be judged on.

10. I can never say no

It is like a tsunami. One of the reasons you are overwhelmed is that you say yes to everybody and everything. It is great for making friends but you may be exploited.

Learning how to say no is going to protect your time credit in the bank. You will be able to safeguard your account from trivia and superficiality. You will become time rich and that is the real mark of success.

Featured photo credit: Giuseppe Savo via flickr.com

More by this author

Robert Locke

Author of Ziger the Tiger Stories, a health enthusiast specializing in relationships, life improvement and mental health.

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Last Updated on December 9, 2019

7 Techniques to Stay Focused and Avoid Distractions

7 Techniques to Stay Focused and Avoid Distractions

The world has become a very distracting place, you don’t need me to tell you that. Where once we could walk out of our house or office and disappear into our own world with our own thoughts, we are now connected 24 hours a day to a network that’s sole purpose is to make us available to anyone and everyone at any time they choose to disturb us.

Of course, it is very easy to sit here and say all you have to do is turn off your electronic devices and just allow yourself several hours of quiet solitude; but the reality is far harder than that. There is an expectation that we are available for anyone whenever they want us.

However, if you do want to elevate yourself and perform at your best every day, to produce work of a higher quality than anyone expects and to regain control over what you do and when you will need to regain some control over your time, so you can focus on producing work that matters to you…

The good news: You do not have to become a recluse. All you need are a few simple strategies that will allow you enough flexibility in your day to stay focused to do the work that matters and still allow you to deal with other people’s crises and dramas.

Here are 7 ways you can stay focused and be less distracted.

1. Find out When You Are at Your Most Focused

According to research, brilliantly documented by Daniel Pink in his latest book, When: The Scientific Secrets of Perfect Timing, our brains have a limited capacity to stay focused each day.[1]

From the moment we wake up to the time we turn in for the day, we are using up our brain’s limited energy resources and, depending on the time of day, we will be moving between strong concentration and low concentration.

This means that for most people, their optimum time for sustained concentration and focus will be soon after they wake up. For others, it could be later in the evening—a kind of second wind—but that is rare.

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Once you understand this, you can take time to learn when you are at your best and to protect that time on your calendar as much as possible. If you can, block it off and use that time for the work you need to do that requires the most concentration each day.

2. Get Comfortable Using ‘Do Not Disturb’ Mode

We have the ability to switch our electronic devices to do not disturb mode. Where all notifications are off and your phone or computer will not alert you to a new email or message.

Now after testing this function for a number of years, I can happily report that it does work.

When I sat down to write this article, I put all my electronic devices to do not disturb, closed down my email and began writing. I am safe in the knowledge that until this article is written, and I turn do not disturb off, there will be no interruptions or distractions.

Of course, it is not really about whether do not disturb works or not, it is whether you are willing to turn it on or not.

Most people believe they have to be constantly available for their boss or customers. This is not true at all. What has happened is because of your always available status, you have conditioned these people to turn to you first whenever they have a problem.

You are not actually helping them at all. You are preventing them from having to think for themselves and develop the skill of problem-solving. By not being so readily available, you help them a lot more.

What it comes down to is your boss and customers are going to be far more positive with you, if you deliver your work to the highest quality and on time than you being available 24/7. Trust me on that. I also tested that one.

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3. Schedule Focus Time Every Day

This technique is a lot easier than you may think.

First, you figure out when you are least likely to be disturbed. For me, that is between 6 and 9 am. for a lot of my clients, they find the first 90 minutes in the morning at their workplace is when they are not likely to be disturbed. This is important because you want to be building consistency.

Most people start their day by checking their email and other messages. While they are doing that, they are not going to be bothering you. Now there is no rule about when you should be checking your email. The chances are email is not going to be where you want to spend your most focused time, so you can decide to check your email at say 10:30 am.

Dedicate 30 minutes from 10:30 am to 11:00 am for email processing and use the first 90 minutes of your day for doing your most important work. You will surprise yourself by how much work you get done in that ninety minutes.

4. Plan Your Day the Night Before

One of the inevitabilities of life is there is always a plan for the day. The choice is whether the plan you have is a plan of your own making or not. If you don’t have a plan, then the day will take control of you. Other people’s priorities, urgencies and dramas will fill your day. As the late Jim Rohn said:

“Either you run the day or the day runs you.”

If you take control and make it a habit to plan out what you want to accomplish the next day before you go to bed, you will find yourself staying more focused on your work and be less likely disturbed.

Now when I say plan your day the night before, I do not mean you need to spend an hour or so planning and mapping out every minute of the day. Planning your day should only take you around 10 to 15 minutes and you only need to decide what 10 things you want to complete — 2 “must do” objective tasks and 8 “would like to do” tasks. What I call the 2+8 Prioritisation Technique:

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Do not be tempted to go beyond 10 tasks for the day. When you do that, you do not have enough flexibility in your day to handle crises and other unknown issues that will pop up throughout the day.

When you do not build in flexibility, you will soon stop planning your day. Only plan tasks that will have the biggest positive impact on your work and projects.

5. Learn to Say “No”

I am sure you’ve been told this before. We are wired to please and this results in us wanting to say yes to every opportunity that comes our way. The problem is we cannot do everything and every time you say “yes” to one opportunity, you are saying “no” to another opportunity. You cannot be in two places at the same time.

Jay Shetty shared an inspiring video on JOMO “Joy Of Missing Out”. Here’s the video:

Rather than allowing ourselves to be succumbed by FOMO (the Fear Of Missing Out), we should replace that ‘fear’ with the “joy” of missing out. Because of our need to please, we say yes to things we really don’t want to do; yet when we do that, we miss out on doing things that bring us joy—creating something special, spending time educating ourselves and just having some quiet alone time with ourselves.

Learn to say “no” every time you get a notification to your phone. Ignore it. Learn to say “no” to your colleagues when they want to gossip. Learn to say “no” to volunteering when the thing you are being asked to volunteer for does not excite you. Just learn to say “no”.

By saying “no” to opportunities, distractions and interruptions, you are saying yes to better and more meaningful things. Things you do want to focus your attention on.

6. Create a Distraction-Free Environment for Your Focused Time

This has been possibly the most powerful tip I learned when it comes to focusing on what is important. Have a place where you do only focused, high-concentration work.

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Now this place needs to be clean and only have the tools you need to do your work. If it is writing a report or preparing a presentation, then it needs a table and a computer, nothing more. Files, paper and other detritus that accumulates on and around people’s desks need to go. A clean, cool and well-lit environment is going to do a lot more for your focus and concentration than anything else.

The dining table in our home is where I go for undisturbed, focussed work. I take my laptop or iPad, and only have my writing app open. Everything is closed down and the computer is in “do not disturb” mode. There is nothing else on the dining table just my computer and my water tumbler.

Because that is my designated focus area, I only go there to work when I have something that needs total focus and concentration. I am there right now!

7. Be Intentional

The reality is, if you absolutely need to get something done then you need to be intentional. You have to have the intention of sitting down, focusing and doing the work.

There’s no magic tricks or apps that will miraculously do all your work for you. You need to intentionally set aside time for undisturbed focus work and do it. Without that intention, you can read as many of these articles as you like and you still will not get the work done.

It is only when you intentionally set yourself up to do the work, turn off all notifications and do whatever it takes to avoid distractions will the work get done.

The Bottom Line

The strategies and tips I shared in this post will go a long way to helping you become better at focusing on the important things in your life. No matter what they are, you are in control of your time and what you do with it and where you spend it, never give that control away to anyone else.

Protect it and it will be your servant. Give that control away and it will become your master and that is not a good place to be.

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Featured photo credit: Manny Pantoja via unsplash.com

Reference

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